Panhellenic Council Meeting Minutes

Panhellenic Council Meeting Minutes Delta Delta Delta September 29th, 2010

Meeting called to order: 8:59

Roll Call . Alpha Delta Pi . Delta Gamma . Alpha Omicron Pi . Kappa Delta . Chi Omega . Sigma Delta Tau . Delta Delta Delta . Zeta Tau Alpha . . Quorum: 8/8 Chapters present, quorum is established . . Reading of the Creed . . Speakers . Leslie, Green and Gold Guides: Recruitment . We have two departments for admissions and athletics. The athletics department gets to be on the field for practice and is here to give tours and recruitment athletes for USF. You get a free underarmor shirt and shoes! The admissions department is the guides who gives yours on campus, chances are you got one when you came to USF. . The reason we are here is because we have no overall Greek participation in our organization. We want to encourages you to apply because during tours you talk to potential students are USF and can speak highly of your organization and encourage them to go Greek. We also always get questions on Greek life and we personally can’t give them personal experiences. If any of you were to join, we can give those personal experiences and recruit them to go to USF and to your organizations. . This is also a great resume builder since we work so closely with admissions. We have applications online at usf.edu/g3. Applications are due October 15th and if you’re interested in hearing more we are holding two information sessions, Monday October 4th and then Tuesday October 12th at 5pm in MSC 2709. There are opportunities to get paid through work study. We have meetings once a week 5 to 6:30 and a benefit to being a Green and Gold Guide for a 1 credit hour class. We aren’t looking for seniors since you’d only be here for a semester but we are seeking freshman through juniors. . . Approve Minutes of Previous Meeting . Panhellenic Meeting, September 15th, 2010 . Alpha Omicron Pi moves to approve the minutes from the previous meeting by general consent. Motion passes unanimously. . . Adoption of the Meeting Agenda . Chi Omega moves to adopt the meeting agenda by general consent. Motion passes unanimously. . . Quote: "The ties that bind me to my Sisters are not wrapped around my wrists, but rather are fastened to my heart." . . Officer Reports . President: Tania Paini ([email protected]) o Do not forget that Pan Exec applications are due Friday at 5pm in the OFSL. Interviews will be conducted on Sunday throughout the day. o Review Council Leadership Retreat o We brought back information from the Retreat we had this Sunday with the other 3 councils. I just want to give you something to put into perspective and some outside opinions of Panhellenic. One thing they said was that we are ‘cheerleaders.’ We also are great are reaching out to males in other councils but we aren’t too great at reaching out to the females. When you are out at events and be mindful of the women in the room and try to get to know them. They also said we have a great Recruitment and are very organized. o Rho Lambda applications are out and due this Friday at 5pm. Applications are on the Panhellenic website. Rho Lambda is an honors society for juniors and seniors with a GPA of 3.0 or above. o Good luck with homecoming ladies!! . Vice President of Internal Affairs: Laura DeFries ([email protected]) o Infractions will be due on the 6th if they were from Preference day, infractions before that will be due 30 days after it happened. o Sorority or New Member who wish to file a violation must speak with their President or their Pi Chi and they would be happy to help you. I am of course a resource as well. . VP of Recruitment and Retention: Christina Jaeger ([email protected]) o I would first like to thank you all for encouraging so many new members to apply for Jr. Pan, the turnout was fabulous! o New Member Educators- there is a round table on Thursday, September 30th at 9PM in the Chi Omega Chapter Room. o Also, thank you to everyone for sending in the names for the extension committee. We will be beginning the exploration process soon. o Delegates, please remind your Presidents and Recruitment Chairs to fill out the 2010 Recruitment Survey as well as the New Members. . Vice President of Administration: Amber Yelinek ([email protected]) o I am giving you copies of the closed out Recruitment Budget and Spring Budget. In one column it has what we have passed and then it the next column it has what we actually spent. If you have any questions or concerns, feel free to ask me! o Each delegate has your Fall Invoices and I will be sending you this in an email as well along with the All Sorority Meeting Fines. . Vice President of Programming: Kati Fratesi ([email protected]) o Pan Woman of the Month for September is Laura Johnson!! Congradulations! o The Panhellenic Association would like to work with you on creating a Fall Festival. This event is the first of its kind that could help bring the fall spirit to the University of South Florida. We would like to have everything from trick-or- treating to pumpkin carving at this event. By helping with this event you will have an opportunity to build relations with faculty and staff as well as creating a safe and fun environment for children of the Tampa Bay area. The event will take place in the Meadow at the University of South Florida. Fraternities, sororities, and other campus organizations will team up and work together to host activities for the children. The Fall Festival will be held Saturday, October 30, from 12 PM to 3 PM. o The Panhellenic Banquet will be held on November 22 from 7 PM to 9 PM in 2708. Presidents and delegates be on the lookout for more information! This year we are looking to make it really special since we have had such an amazing year. o The Scholarship Roundtable will be held at 9 PM on Thursday in the Tri Delta Chapter Room! Chapters please send your scholarship chairs or another representative! . Vice President of Recruitment Personnel: Shannon Shelley ([email protected]) o Pi Chis- Be on the lookout for a survey through Wiggo for a makeup Round table date! Also there will be a survey sent out by Survey Monkey, so please take it! o Do you want to be a Pi Chi for Formal Recruitment 2011? We are looking for dedicated sorority women. Please speak to past Pi Chis or myself if you have any questions about time commitments and the job responsibilities of a Recruitment Counselor. Applications will be going out October 27th! ! . Vice President of External Affairs: Nicole Paparella ([email protected]) o I am still learning the website but please let me know of upcoming events your chapter is having so I can put it on the event section as well on Facebook and Twitter. o New way of submitting pictures: [email protected]! Please send pictures of Recruitment, philanthropy events, sisterhood events, ANY events as long as they pictures do not include boys, booze, or bars! We need your pictures! . . Cabinet Reports . Alumni Relations – Sarah Patrick ([email protected]) o To give everyone an idea of what will be featured in the Alumni Newsletter, I will be including all Panhellenic events occurring in October . 1. Homecoming . 2. AOPi Parents weekend . 3. ADPi Spagetti for Scleroderma . 4. AOPi Celebrates 25 years at USF . 5. ZTA Octobreast Fest . 6. Greek Day of service . 7. Trick or Treat on Greek Street . 8. Delta Gamma's Anchor Splash . 9. Chi Omega 's Wings for Wishes . 10. Kappa Delta's Brunch for Friendship day o Also, I have only received lists of Alumni who helped during recruitment from Delta Gamma, Kappa Delta and Delta Delta Delta. If you could get those to me by Friday, I would appreciate it so that I can recognize those Alumni in the letter. . Collegiate Relations – Sara Rerucha ([email protected]) o The Career Center is a great resource to all students! It is located on the second floor in the breeze way where financial aid is. They help with so many services o Steps for Finding a Career that Fits o Self-assessment Tools o Exploring Occupations o Matching a Career to a Major o Conducting an Effective Job Search o Give them a try they're amazing! o College Nannies & Tutors, you can apply at www.collegenannies.com . Communications and Marketing – Kristina Sparacino ([email protected]) o Please send me any information or pictures that you would want in the October Newsletter! Especially from Chi Omega’s Wings for Wishes! . Junior Panhellenic Director - Kelly Torres ([email protected]) o I want to start off by saying Thank-You to all 26 applicants who applied for the Junior Pan Exec Board. Before I announce the positions, for those of you who didn’t get a position on the Exec Board, I strongly urge for you to be the Junior Pan Delegate for your chapter. o This year, each chapter will need 2 Junior Pan Delegates.I will need to know who each chapter’s delegates are by next Wednesday. o Now for the announcements of the Junior Pan Exec Board: o Sisterhood Chair – Ayanna Soverall o Public Relations Chair – Pamela Rothenberg o Community Service & Philanthropy Chair – Alexis Aranda, Jestine ? o Treasurer – Monica Thacker o Secretary – Briana Esteves o Vice President – Natalie Emerson o President – Chanel Blanchard o Please don’t be discouraged if you did not get on the Exec Board, we had 26 amazing applicants, and only 8 spots to fill. I applied for Junior Pan myself last year and didn’t get a position, but that didn’t stop me because now I’m on Pan Cabinet and the Director of Junior Panhellenic. . Panhellenic Relations and Recognition – Becca Gayoso ([email protected]) o I've given the Pan Love Grams to the delegates so if you want one please see your delegate.. they are due back to me next pan meeting. o Also the winner of the pan love award goes to Kappa Delta. o Remember to spend time with your sister sororities! . Philanthropy and Community Service– Laura Johnson ([email protected]) o 4-square! I am currently working on the information packet that will be sent out to all of the delegates to be announced in chapter. Just save the date Thursday November 4th o Volunteer for the City of Tampa. The City of Tampa will be hosting the Tampa Police Memorial run on October 9, 2010. It starts at 8 am and will last until about 10 am in downtown Tampa at the Lykes Gas Light Park (on the corner of Franklin Street and Madison Street). About 20 volunteers will be needed to help hand out water and man the food tables after the race and will be needed starting at 7 am that morning. Afterward, the volunteers will be able to go to Westshore Pizza on Franklin Street for free pizza, wings and drinks. Contact Sergeant Jeff Wilks, 813-690-8868 with questions or to volunteer. o Toys for Tots they need volunteers in December so keep that in mind for community service. o Gandhi Day of Service. Date Saturday, October 16th at 8am-noon. Marshall Student Center Amphitheatre. Register by Wednesday October 13th by 5pm. This event brings together student groups from across campus and across cultures to celebrate and live Gandhi’s message of peace and service. It is the SOS of the fall! http://leadandserve.usf.edu/serveblast.php . Women’s Issues and Risk Management– Victoria Rapp ([email protected]) o National Hazing Prevention Week was a great event. o In the Woman’s Word I had an article on Body Langauge. Also Tips and Tricks on Prioritizing your life. . . Unfinished Business . Panhellenic Executive Board Restructure . Alpha Omicron Pi moves to vote on the Panhellenic Executive Board Restructure. Seconded by Sigma Delta Tau. Motion passes unanimously, 8/0. . . New Business . Cabinet Restructure . We wanted to restructure Cabinet to have our cabinet fit our community’s needs. We have split up Director of Philanthropy and Community Service so they are each their individual positions since we want to distinguish the difference between the two. We have also split up a few other positions to allow for more leadership opportunities for our women and since Cabinet is doing bigger and better things they will need more members! . . 2011 Recruitment Date Options . Option 1: One Weekend, Half Day Friday: September 2-5, 2011 . Option 2: One Weekend: Full Day Friday: September 2-5, 2011 . Option 3: Split Spirit Day: September 1-5, 2011 . Option 4: Two Weekends: August 27-28 and September 3-5 . Each of the delegates has a pro and con list for each of these options. Also I want to challenge your chapters to come up with more pros and cons to see which option will be the best for everyone. . . Revised Budget . We get funded every other year to go. A great reason for me to go is to look at the different national organizations and recruiting for different organizations to come here. It is like a SEPC for advisors and honestly and part of the reason I am so in tune with NPC and because I have been to this conference for the past 5 years each year. This will not be the first in the national, there are many Panhellenic’s who pay for their advisors to go so I want you to be aware of this situation. . . Announcements . Alpha Delta Pi: Congratulations to Chi Omega on Wings for Wishes. . Alpha Omicron Pi: Congratulations Chi Omega and we are premiering our new philanthropy this semester called Pandemonium. . Chi Omega: Thanks you to everyone who came out last night! It was clearly a success! . Delta Delta Delta: We are so excited to do some sisterhood activities with Delta Gamma, our sister sorority. . Delta Gamma: Pan Pastry night at the next Pan Meeting, October 13th at Delta Gamma! . Kappa Delta: We are excited with our upcoming social with Sigma Delta Tau.  . Sigma Delta Tau: We are too excited with our social with Kappa Omega and thank you Chi Omega for the invite to Wings for Wishes, it was great. . Zeta Tau Alpha: We are excited to be working with our sisterhood sorority for homecoming! . . Picture Perfect Sisterhood Activity . . Meeting Adjourned: 9:54 . .