University of Idaho Faculty Senate Meeting Minutes 2012-2013 Meeting #27, Tuesday, May 7, 2013

Present: Aiken, Baker (w/o vote), Bird (Chair), Dodd, Eckwright (w/o vote), Flores, Frey, Garrison, Hartzell, Hasko, Hopper, Karsky, Kitchel, Morra, Qualls, Safaii, Strawn, Stuntzner (Coeur d’Alene), Teal, Ytreberg Absent: Baillargeon, Budwig, Goddard, Kennelly, Manic, Miller, Ostrom, Pendegraft, Smith Guests: 8

A quorum being present, Senate Chair Bird called the meeting to order at 3:30pm.

Minutes: Chair Bird thanked the secretary for the detailed minutes which provide a “great historical record.” It was moved and seconded (Dodd, Hopper) to approve the minutes of meeting #26. Motion carried with two abstentions, Garrison and Teal.

Chair’s Report. Chair Bird reported on the following items:  Thank you to senators who attended the University Faculty Meeting on April 30 and helped us achieve a quorum. Special thanks to Senator Hasko, from the College of Law, which had high percentage of faculty in attendance; and to Senators Budwig and Safaii in Boise where there were ten faculty present (10% of the statewide total).  Thanks to senators who served on the University Judicial Council (UJC) appeals panel that met April 26: Norman Pendegraft, chair; Trish Hartzell, Megan Dodd, Marty Ytreberg, and Stephan Flores.  We have received another appeal of a UJC decision and we have three volunteers of the five needed: Kate Cobb (returning Graduate and Professional Students Association representative), Senators Frey and Garrison. Senators Morra and Hopper volunteered to complete the committee, as well as Senator Kitchel as an alternate, if needed.  Last Thursday, the Board of Regents approved legislative appropriations for its four higher- education institutions. The University of Idaho will receive about $157 million for FY 2014, which is about $7 million more than this year's allocation. Included in that amount is $1.34 million as an Enrollment Workload Adjustment, which was included in our initial budgeting. We are heading into the next fiscal year with some significant challenges, resulting from the State Board of Education’s approval of 5.0% tuition increase, rather than the requested 5.9%; and flat or potentially declining enrollment.  Brink Hall construction schedule: Our architect, Castellaw Kom of Lewiston, plans to put the project out to bid in June with a 45-day construction period beginning July 25. There will be a two-week construction contingency period and another 30 days to complete a “punch list.” The project likely will not be finished until late October and senate will need to meet elsewhere for at least the first 10 weeks of fall semester.  Since last week’s senate meeting, Chair Bird has attended commencements in Boise, Idaho Falls and Coeur d’Alene. He enjoyed the opportunity to see Boise and Idaho Falls senators face-to- face and he gained a new appreciation for U-Idaho’s statewide mission.  Our Moscow commencement will be Saturday, May 11, in the Kibbie Dome. Line up for procession starts at 8:15am and the ceremony begins at 9:30am. 2012-13 Faculty Senate Meeting Minutes #27 – May 7, 2013 – Page 2

 Vice chair Hartzell represented senate at the farewell reception for President Nellis last Friday. Chair Bird will speak at the tree-planting on Wednesday, May 8, on the Administration Building lawn.  Provost Baker and his wife, Dana Stover, assistant dean in the college of business and economics, will be honored at a reception on Monday, May 13, in the courtyard of the University Inn.  Chair Bird observed that it has been an honor to serve as senate chair for the past 10 months. Chair Bird’s senate term continues through 2014 and he looks forward to continuing as a back- bencher without leadership responsibilities next year.

Chair Bird then passed the gavel to Vice chair Hartzell for additional comments. Vice chair Hartzell began by noting that it has been an eye-opening and amazing experience working with Ann Thompson, Gail Eckwright, and Chair Kenton Bird. Chair Bird is a great role model who has done everything you could imagine behind the scenes to make sure shared governance is alive and well and works as it should. Thanks to Chair Bird’s diligent efforts, all agencies are more aware of the significance of shared governance. He has done a great deal of traveling as senate chair tirelessly representing senate at innumerable meetings. Vice chair Hartzell presented Chair Bird with a gift certificate and an engraved marble paperweight as a token of senators’ appreciation. Secretary Eckwright then expressed her thanks to senators, provost, chair and vice chair for their thoughtful deliberations over the past year. She then asked senate to join her in thanking Ann Thompson for her behind-the-scenes work and for being a big part of the “glue” that holds senate together. Senators responded with a very warm round of applause.

Provost’s Report. Provost Baker began by expressing his appreciation at participating in the art and culture of senate over the past eight years. The university has been through some difficult times and we have weathered significant budget issues and presidential transitions. Provost Baker thanked all senators for their work; and he thanked senate leadership for their candor and goodwill in their regular meetings with him. He then reported on the following:  Commencement ceremonies at Boise, Coeur d’Alene and Idaho Falls were well-attended and enjoyable.  Vice provost Stevenson continues to work on assessment activities relating to university-wide accreditation. She has been holding training sessions for department chairs who then share that information with faculty.  Recruitment and retention: Our new student enrollment will be up next fall, but we have had smaller freshmen classes for the past two years. As they work their way through the pipeline, it may result in lower enrollment overall. Advisors are asked to call both students who are currently registered, but not yet signed up, and incoming students to see if they need assistance with any concerns. He noted the importance of “closing the loop” on recruitment and with that Provost Baker concluded his final report to senate.

University Budget and Finance Committee. Chair Bird then directed senators’ attention to a committee report from the University Budget and Finance Committee (UBFC). Senator Budwig, chair of UBFC, provided a written report as he is traveling and unable to attend today’s meeting. Chair Bird thanked Senator Budwig for his exemplary work with chairing the UBFC. Chair Bird explained that in the past 24 hours Keith Ickes, director for planning and budget, has addressed some concerns about the off-campus centralization and base budget allocation plan. The summer outreach courses will be treated as in the past but the tradeoff is that the permanent allocation have been reduced so that there is no net loss to 2012-13 Faculty Senate Meeting Minutes #27 – May 7, 2013 – Page 3 the central budget. Please contact Chair Bird with any additional questions you may have: [email protected] Senate will elect an additional faculty senator to UBFC at the first senate meeting in fall to replace Senator Budwig, whose term on UBFC expires in August. UBFC typically meets twice monthly on Tuesdays immediately preceding senate meetings.

Sabbatical Leave Evaluation Committee. Chair Bird invited Nancy Sprague, chair of the Sabbatical Leave Evaluation Committee (SLEC), to present for senate approval the list of proposed sabbatical leaves for 2014-2015. Professor Sprague indicated that the sabbatical proposals this year were wide-ranging and well-written. Last November the SLEC received 19 proposals from faculty in 15 departments. The proposals are rated by committee members using the form available via a link in the Faculty-Staff Handbook 3720 – Sabbatical Leave. Eighteen of the proposals were recommended by the SLEC and Provost; these were approved by senate in January 2013. SLEC met again in April to review 10 proposals submitted during the spring application process for FY 2014-2015 and 8 of those proposals were recommended. These 8 proposals are from five departments and all received deans’ and department chairs’ support. This list comes as a seconded motion from the SLEC. Motion carried unanimously.  Professor Sprague then provided statistics regarding sabbatical leaves over the past 20 years: Approximately 400 sabbatical leaves have been taken during that time period.  Numbers of faculty taking sabbatical leaves by college during that time, greatest to least, is as follows: College of Letters, Arts and Social Science; College of Science; College of Engineering; College of Agricultural and Life Sciences; College of Natural Resources; College of Law; College of Art & Architecture; College of Education; College of Business and Economics. All colleges are well-represented across the university.  Submission deadlines for proposals currently are November 1 and March 31. At times it is difficult to complete the evaluation process before the close of the semester. SLEC is considering moving the application deadline forward by a month. If any faculty have comments about this, please contact an SLEC committee member or Professor Sprague at [email protected]  In response to a senator’s question, Professor Sprague said that SLEC has not looked at figures showing what percentage of faculty who are eligible for a sabbatical leave actually take a sabbatical leave. She added that this is a great question for the committee to research.

President’s Diversity Council–Subcommittee on Campus Culture and Climate Assessment and Continuous Improvement. Chair Bird next invited Senator Brian Hopper and Rula Awwad-Rafferty, professor in architecture and design, to report on the activities of the President’s Diversity Council Subcommittee on Campus Culture and Climate Assessment and Continuous Improvement. Senator Jane Baillargeon is also a member of this committee but is unable to be here today. The diversity council was formed in 2010 with a number of subcommittees dealing with curriculum; recruitment and retention of students, staff and faculty; and campus culture and climate. This subcommittee began by defining climate and culture and determining how to measure climate and culture via surveys that were sent to the entire campus. Findings from surveys conducted by the various subcommittees include:  Within overall climate, two areas of concern are control and reward systems.  Additional data was needed for risk tolerance, integration and identity.  One area of concern in climate is integrity.  We need additional data on staff perspective regarding “learn, create and innovate”; excellence; and perception on taking responsibility for the future.  Reward system is an area of concern for faculty and staff recruitment.  We need to find other ways of enhancing our diversity. 2012-13 Faculty Senate Meeting Minutes #27 – May 7, 2013 – Page 4

 Next fall, the diversity committee and subcommittees will be reviewing end results as well as all intended and unintended outcomes from actions, speakers, and so on.  Committee and subcommittees would like to share findings beyond the diversity council and would like senators to take this information back to their units and provide feedback.

The culture and climate subcommittee is also looking into “microaggressions” which contribute to campus safety concerns and may include unintentional things that we do. Students and others who experience microaggressions do not feel safe and are more likely to leave. Research shows that well- educated white people often harbor unexamined biases, which they typically will deny and which influence their actions with people who are racially different from them. A senator added that another form of aggression is to ignore people who are racially different and this has an impact, too. If you would like to investigate your biases visit the Project Implicit website for a self-administered test: https://implicit.harvard.edu/implicit/demo/.

For more information about the President’s Diversity Council and the work of the subcommittees: http://www.uidaho.edu/diversityandhumanrights/diversitycouncil.

As this is the last senate meeting of the 2012-2013 academic year, Chair Bird presented certificates of appreciation to the following individuals who are completing their senate terms and all were given a round of applause in recognition of their dedication and service:

Ralph Budwig Megan Dodd Stephan Flores Leonard Garrison Allen Kitchel John Hasko Brian Hopper Dan Strawn Connor Kennelly Mark Goddard Katherine Aiken, Deans’ Council representative Provost Doug Baker

Adjournment: It was moved and seconded (Garrison, Dodd) to adjourn at 4:20pm. Approved unanimously.

Respectfully submitted,

Gail Z. Eckwright Faculty Secretary and Secretary to Faculty Senate