POST: Senior Human Resources Manager
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JOB DESCRIPTION
POST: Senior Human Resources Manager
SALARY: €54,000 circa
DURATION: Permanent
HOURS: 35 hours per week (average)
LOCATION: Cross Border – Dublin and Belfast (primarily based in Dublin)
RESPONSIBLE TO: Director of Finance and Corporate Services
Successful applicants will enjoy a first class benefits package, including generous annual leave and a pension scheme.
Depaul is a cross border charity working to support people who are homeless or at risk of homelessness. Depaul is a values led organisation deriving our values from a Vincentian ethos. Depaul’s services can be split into 4 main areas homelessness and addiction, homelessness and vulnerable families, homelessness and prevention and homelessness and criminal justice. Depaul is not a faith based organisation so our staff and volunteers can be of any faith or none at all. Depaul employs over 400 staff in diverse roles in both Northern Ireland and Dublin and the HR department operates as a cross border department. Depaul is part of an international group and acknowledges diversity and equality of opportunity for all.
Equal Opportunities The management takes the lead role in ensuring that the organisation is compliant with any equal opportunities legislation and/or good practice and reporting.
Cross-border jurisdiction
This job description applies to both NI and ROI jurisdiction. The appropriate legislation needs to be referred to in the performance of the duties of this role.
CORE RESPONSIBILITIES: You will work as part of the overall finance and corporate services department. You will work closely with other functional departments including services and development, administration and fundraising and communications
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SUMMARY OF JOB:
1. SENIOR MANAGEMENT GROUP RESPONSIBLITIES
1.1 As directed by the Director of Finance and Corporate Services, to take the lead on HR issues.
1.2 To produce strategic plans as required by the SMG.
1.3 To report periodically on relevant work force issues.
1.4 To act on any directions from SMG.
2 MANAGEMENT RESPONSIBILITIES
As directed by the Director of Finance and Corporate Services:
2.1 To lead on the liaison with the Senior Management Group, Project and Deputy Managers, on personnel issues, employment law and recruitment issues.
2.2 To lead on the overall organisational training strategy.
2.3 To lead on the co-ordination and recruitment of new staff and work force planning.
2.4 To lead the work of the relief, health and safety and Personnel sub group or other groups as applicable.
2.5 To take the lead role in the organisation of the HR and administration tasks.
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2.6 To lead the management of the HR database in ensuring information continues to be strategically appropriate.
2.7 To line office management positions in both Dublin and Belfast office and general office management.
3 POLICY RESPONSIBILITIES
3.1 To lead on the creation, implementation and revision of all HR policies, ensuring they are adhered to and understood by staff.
3.2 To take the lead organisational role in keeping up to date with any changes in Irish and European wide employment law or good practice issues, and advise and recommend to SMG on any policy changes and implications for Depaul.
3.3 To monitor, evaluate and where necessary develop new personnel policies as agreed by the Senior Management Group and ensure full roll out including consultation with staff as appropriate.
4 RECRUITMENT AND WORKFORCE RESPONSIBILITIES
As directed by the Director of Finance and Corporate Services:
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4.1 To take the lead role on the delivery of an annual work force plan as approved by the SMG, and associated recruitment process, and to update accordingly as needs rise.
4.2 To lead in the preparation of advertisements for authorisation by relevant parties and ensure the circulation of these internally and externally.
4.3 To ensure a cost-effective approach to all recruitment rounds and liaise accordingly with any external recruitment contacts.
4.4 To ensure consistency, fairness and equality of opportunity in the recruitment process.
4.5 To lead on ensuring that all contracts issued are compliant with organisational policy, procedure and pay scales.
5 TRAINING
As directed by the Director of Finance and Corporate Services:
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5.1 To lead on the co-ordination and recruitment of new staff and work force planning.
5.2 To review the training programmes to ensure it is cost effective and meeting the needs of the organisation and is reported as required.
5.3 To lead on ensuring records of employee attendance at training are recorded and monitored.
6 EMPLOYEE RELATIONS
As directed by the Director of Finance and Corporate Services:
6.1 To lead on the effective delivery of all HR policies and procedures at project and operational level.
6.2 As directed by SMG, to take the lead on advising on HR implications on organisational change which affect employees.
6.3 To lead on the Joint Negotiation Consultative Agreement with recognised Union(s).
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7 PAYROLL
As directed by the Director of Finance and Corporate Services:
7.1 To fulfil HR responsibilities within the payroll function and to ensure prompt and accurate interdepartmental working.
8 OTHER GENERAL HR RESPONSIBILITIES
As directed by the Director of Finance and Corporate Services:
8.1 To lead on the development of the organisations quality assurance programme.
8.2 To lead on the implementation of Health and Safety requirements across the organisation as determined by legislative and good practice compliance requirements, to ensure the organisation is compliant with all cross-border legislative obligations.
8.3 To produce information and attend the subcommittee of the board as requested and appropriate to role.
8.4 To ensure all staff records are kept confidential and in a secure place, and that files are up to date and to ensure that they are kept in accordance with the Data Protection Act.
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8.5 To lead on HR related service audits.
8.6 To represent the organisation at external forums as agreed with the Director of Corporate Services and Development, including if necessary industrial proceedings.
9 HEALTH AND WELL-BEING
As directed by the Director of Finance and Corporate Services:
9.1 To lead on the development of an annual health and well-being plan and advice and update the Director of Corporate Services and Development and SMG of this plan and advise any necessary provisions.
10 GENERAL RESPONSIBILITIES
10.1 In conjunction with your line manager to continuously develop the role to ensure that all tasks are being undertaken in an effective and appropriate manner which meets the strategic aims and objectives of the Depaul.
10.2To participate in internal/external meetings as required, and attend training events, conferences, making presentations and other contributions as necessary.
10.3 To participate in regular supervision and annual appraisal, and help in identifying your own job-related development and training needs.
10.4 To ensure that all Depaul policies and procedures are being adhered to, particularly those relating to Health and Safety, Code of Conduct and Confidentiality.
10.5 To contribute to the effective implementation of the Organisation’s Equal Opportunities Policy as it affects both the Organisation and its work with young people.
10.6 To at all times undertake your role in a professional manner maintaining a high quality standard of work, and to always work in accordance with the aims, values and ethos of the Depaul. Page 7 of 8
10.7 Undertake any other duties that may be required which are commensurate with the role.
10.8 Case management of applicable insurance issues and other complex cases.
11 EQUAL OPPORTUNITIES
11.1 To ensure full compliance with relevant NI equal opportunities legislation and requirements in conjunction with your line manager.
12 FLEXIBILITY
12.1 You may be asked to perform other duties which are not included above but which are relevant to your area of work. In addition, you may be asked to help out colleagues in other Central Office areas from time to time and to cooperate fully with the IT department. As a result of technological advancement, regulatory changes and sectorial developments, the Depaul workplace will continue to change over time, with new systems and new work practices being introduced as needed. Your duties will evolve over time as the needs of the organisation and the environment in which it is operating evolves. In addition, your duties may evolve in line with your own development in your role.
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