ATTACHMENT E Park-Stradley Hall Council Constitution

Article I. Name

The name of the residence hall is Park-Stradley Hall, hereinafter referred to as Park-Stradley, and the name of this governing body shall be Park-Stradley Hall Council. The unofficial name of the organization will be SPARK and the executive board will be unofficially referred to as SPARK Board.

Article II. Purpose

The purpose of PSHC is to provide for the social, recreational, informational, educational, diversity, wellness, and community-building involvement needs of the residents of Park- Stradley Hall.

Article III. Membership

The general membership of PSHC will consist of all students of The Ohio State University who are registered and recognized as residents of Park-Stradley Hall. No student shall be denied membership in this organization based on race, sex, national origin, religion, age, sexual orientation, disability, political views, class rank and veteran status, et al.

Article IV. Election of Officers

A. Eligibility: Any resident of Park-Stradley Hall is eligible to participate in the Executive Board selection process and serve on the E-Board. Additionally any resident may participate as a general body or “SPARK Community” member. B. General Interest Meeting: All Park-Stradley residents will be provided with information about Hall Council’s membership opportunities and invited to attend a general interest meeting held in early September and led by the organization’s advisor. The Constitution will be discussed, requirements for running for office outlined, and a date for the first official hall council meeting set. As Floor Representatives are non-elected officials, they will be invited back to the first meeting. C. Term: The term for the new Executive Board will commence immediately following acceptance of the position and will run through the end of the academic year in May. D. Selection: Executive Board officers are chosen via a selection process which includes an online application review, a formal interview with the Hall Council Advisor, and existing E-Board member approval. Floor representatives will be nominated by the Resident Advisor for their respective floor community.

Article V. The Executive Board

A. Members. The Park-Stradley Hall Executive Board will consist of 10 officers: 1. President 2. B. The Executive Board Will may formally vote on matters being considered by the Executive Board. If a vote comes to a tie, it will be presented to the general assembly and require a majority vote for approval. C. Purpose. The officers of PSHC, in their individual capacities and collectively as the Executive Board will be responsible for planning, administering, supervising, and executing all PSHC programs in conjunction with the general assembly of PSHC. D. Meetings. The Executive Board will meet in regular sessions during the scheduled time at least once a week. In order to conduct business, the majority of the Executive Board members and the Advisor(s) must be in attendance. 1. Duties of EB Meetings. 1.a.The executive board will review all funds request and decisions to discuss any questions comments or concerns about the funds request to prepare for the PSHC voting. 1.b. The Executive Board may not deny any funds request in the executive board regardless of views and must be put to the PSHC vote. E. Duties of the Executive Board Members. 1. Duties of the President/Leadership Chair 1.a.The President will serve as chief officer of PSHC. 1.b. Preside over the PSHC and Executive Board meetings and general body meetings. 1.c.Serve as the council’s leadership chair to assist committees with program development, planning and funding. 2. Duties of the Vice President 2.a.The Vice President will preside over Executive Board and general PSHC meetings when the President is absent. 2.b. Oversee committee chairs and committee break out time during PSHC General Body meetings. 2.c.Attend weekly Executive Board meetings and general body meetings 2.d. Participate in all PSHC programs 2.e.Fill any vacant positions if any arise temporarily until someone is appointed or if the EB decides, the VP can assume responsibilities. 2.f. Actively encourage and recruit Park-Stradley residents to attend RHAC events and initiatives. 3. Executive Treasurer 3.a.Meet weekly with Advisor(s) to review RA funding requests to write checks 3.b. Keep accurate total of committee budgets. 3.c.Work with Executive Board to write money forms for programs that require additional funding 3.d. Input expenditures/deposits into University Housing ledger 3.e.Review PSHC and external organization funding requests prior to discussion at Executive board and general body meetings 3.f. Participate in all PSHC programs 4. RHAC Ambassador/Communications Executive 4.a.Attend all RHAC Meetings held on Tuesdays from 7pm-9pm 4.b. Keep the executive board and general body informed of RHAC initiatives 4.c.Maintain an accurate list of Park-Stradley Hall Council General Body members 4.d. Send out weekly email updates regarding PSHC meeting times and upcoming programs 4.e.Maintain accurate minutes for all PSHC Executive Board and General Body meetings 5. Marketing/Recognition Executive 5.a.Assist with the creation of advertisements for large Park Stradley Hall Council programs. 5.b. Help develop marketing and outreach for other hall council events 5.c.Record/ photograph events. 5.d. Serve as the hall’s recognition chair as a way to help recognize the outstanding work of residents and others within the campus community 5.e.Help assemble award packets and applications F. Inclusion Programming Coordinator 1. Serve as the primary coordinator for social justice, diversity, and inclusion based programming initiatives 2. Collaborate with campus partners (Allies for Diversity, BSA, MUNDO, Off the Lake, etc.) to create a variety of programs that are both fun and informative 3. Recruit student committee members 4. Delegate tasks and assist their committee with development and implementation of creative and effective inclusion based programming 5. Assist in the development and implementation of other programming in Park-Stradley Hall. 6. Co-coordinate the annual blood drive G. Community Engagement Programming Coordinator 1. Serve as the primary coordinator for community service and social programming initiatives 2. Develop and implement a variety of community service events that are of interest to the Park- Stradley community. 3. Recruit student committee members 4. Delegate tasks and assist their committee with development and implementation of creative and effective community based programming 5. Assist in the development and implementation of other programming in Park-Stradley Hall. 6. Co-coordinate the annual blood drive H. Wellness Programming Coordinator 1. Serve as the primary coordinator for wellness programming initiatives 2. Responsible for raising awareness of sustainability issues and attending other meetings as needed 3. Recruit student committee members 4. Assist their committee with the development and implementation of wellness programming covering any of the nine dimensions of wellness. 5. Assist in the development and implementation of other programming in Park-Stradley Hall. 6. Co-coordinate the annual blood drive I. Minimum Qualifications of an Executive Board Member. Each E-Board member must meet the following minimum qualifications in order to remain in his/her position: 1. Currently live in Park-Stradley Hall. 2. Currently is not on any form of judicial or behavior probation. 3. Currently meets the requirements established for the participation in campus organizations including a cumulative GPA of no less than a 2.5. J. Executive Board Members fall below Qualifications. Executive Board members who fall below a GPA of 2.5 or are involved in a judicial situation will: 1. Meet individually with the Advisor(s). 2. Be placed on probation for one quarter if they fall below a GPA of 2.5 or are found in violation of violating the Residence Hall Handbook and/or Code of Student Conduct. 3. If the Executive Board member is involved in a subsequent policy violation or fall below a GPA of 2.5 it will be determined that they have breached their duties and removal procedures will be followed. 4. The Advisor(s) will keep this information confidential and reserve the right to modify these guidelines on a case by case basis. K. Removal of an Executive Board Member. An E-Board member may be removed from their position by: 1. An Advisor(s) or by a three-fourth vote of the PSHC members in attendance, when determined to be in breach of his/her duties outlined in his/her position or when s/he is no longer able to carry out his/her duties. 2. An E-Board member may also voluntarily resign his/her position by submitting a written statement to the Advisor(s). L. Replacement of an Executive Board Member. If an Executive Board member is removed or resigns the Executive Board, in conjunction with the General Body, will: 1. Nominate a new Executive Board member from qualified General Body members. 2. Require that nominated members present information on why they would be a qualified Executive Board member. 3. Conduct a vote of the General Body to elect the new Executive Board member. 4. If a new Executive Board member cannot be identified from the general body, the Executive Board and Advisor(s) will determine an appropriate solution: 4.a.1.a. Choosing not to replace an Executive Board member. 4.a.1.b. Conducting a new application process. 4.a.1.c. Asking a current Executive Board member to change positions. M. Suspension of Constitution. The Executive Board reserves the right to alter or suspend other sections of the Constitution for a limited period of time if they deem it is in the best interest of PSHC.

Article VI. Park-Stradley Hall Council

A. Membership. PSHC will consist of: 1. Any Park-Stradley Hall Resident. 2. At least one representative from each wing. B. Meetings. 1. PSHC will meet in regular sessions, during announced times and at least once a week. 2. PSHC meetings will be open to the general membership unless the president of PSHC, by a majority vote of the Executive Board, decides to cancel a particular weekly meeting. In the event of a cancelled meeting, PSHC may not formally vote on any matters. C. Voting. 1. PSHC will ratify all decisions by a majority vote. 2. The Executive Board may veto any decision ratified by PSHC with a unanimous vote. However, PSHC may then choose to overturn the Executive Board veto by a vote of at least two-thirds of the full PSHC. 3. Each floor present during a voting session will have one vote. 4. In the event of a tie, the President will have the tiebreaking vote. D. Duties of PSHC Members. As PSHC representatives, the members will help organize and participate as well as stimulate interest and participation in Park-Stradley Hall activities by working with the Executive Board Chairs to help develop community in Park-Stradley Hall. E. Minimum Qualification of Members. 1. Currently a resident of Park-Stradley Hall.

Article VII. Allocation of Funds

A. Responsibility. All money given/received to PSHC shall be in the presence of the Advisor(s), the President or the Treasurer. 1. Semester Budget. a. In conjunction with the Treasurer, the Advisor(s) will allocate funding for the Semester. b. The budget can change semester to semester to allow each PSHC committee to best plan programs with a set amount of funding. 2. Expenditure of Funds a. The Advisor(s) and Treasurer will be in charge of the overall allocation of funding. b. The PSHC general body will be responsible for voting on proposals for allocation of PSHC Funds and External Organization Funds. c. Park-Stradley Hall Senior Staff in conjunction with the Treasurer will be responsible for allocating RA Programming and Senior Staff Funds d. Any person associated with The Ohio State University may initiate request for funds. e. All requests for money must be filled out using the designated Money Form. 3. Floor Funds. Because programming is a requirement of the Resident Advisor(s) position, each RA will receive floor funds that s/he may use to plan programs each semester. These funds will be decided by RHAC and will be set aside by the Advisor(s). 4. Reserves. A minimum of $500 will be kept in the Reserve Fund at all times. Reserve money can only be allocated by PSHC to fund PSHC and RA programs. 5. Money Proposals. a. External organizations requesting PSHC funding must submit the designated Money Form to the Executive Board one week prior to the scheduled Grant Night. b. If the Money Form is not submitted by this time, the proposal will not be on the agenda for the ensuing PSHC Grant Night.

Article VIII. Advisor(s)

A. Appointment. The Assistant Hall Directors and/or Hall Director of Park-Stradley Hall will serve as the principal Advisor(s) to PSHC, and may appoint other members of the Park-Stradley Hall staff to co-advise. B. Duties of the Advisor(s). 1. The Advisor(s) will serve as the principal representatives of the University and consultant to PSHC. 2. The Advisor(s) will coordinate the selection and training of the Executive Board. 3. The Advisor(s) will participate in all functions that directly foster the success of PSHC and the Executive Board. 4. The Advisor(s) will serve as a financial consultant and will: a. Pay close attention to the PSHC Ledger to assure appropriate financial status. b. Call for an audit of the ledger in case of concern. c. Serve as a second signature on call checks written by PSHC. d. Serve as the primary contact for RA funding requests. 5. The Advisor(s) will assign each Resident Assistant (RA) to a PSHC committee.

Article IX. Advertising A. Items officially approved by SPARK may include the following logo:

B. Materials that may display this logo include but are not limited to: Official SPARK board communications, paper and digital advertisements, apparel, flyers, and others at the discretion of the SPARK E-Board. C. In addition the SPARK Logo will be included on events sponsored with Hall Council Funds or other resources Article X. Amendments

A. Any member of the Executive Board or General Body can submit amendments to the constitution, as long as there is a unanimous vote from the Executive Board and at least a two-thirds vote from the full PSHC General Body. Article XI. Not-for-Profit Statement

The Park-Stradley Hall Council is a not-for-profit organization.