6:38 Pm, President, Eric Arnold Called the Meeting to Order

Meeting Notes of August 7, 2012

In Attendance: Attached

6:38 pm, President, Eric Arnold called the meeting to order.

New/Old Business: Motion to approve May 1, 2012 meeting minutes by MaryBeth Colletti, Buddy Hale seconded the motion. All were in favor.

Treasurer Report: MaryBeth Colletti provided a summary of fund activity:  Deposits from golf outing was >$10k.  Available funds are >$15k.  Motion to approve $500 for miscellaneous equipment by Marybeth Colletti, Scott Eaton seconded the motion. All were in favor.  Reimbursement of helmets buy-back is being managed by MaryBeth via a list. It was requested that the buyback offer not be renewed. The process is difficult to maintain. Buddy Hale made a motion to not renew offering, MaryBeth Colletti seconded the motion. All were in favor.

Golf Outing Recap: Eric Arnold and MaryBeth Colletti provided an update on the golf outing. Profits exceeded $10k. Successes included; higher numbers of golfers than in past years, profitable Patriots raffle (sold 55 of the 60 maximum tickets), and positive feedback by golfers on the dinner. It was discussed that more and new volunteers are needed if this fundraiser is to successfully continue.

Scholarship Update: The board will need to start thinking about 2013 scholarships. Decisions on the number of scholarships that will be offered will need to be made. Options were discussed on this topic but just to start the thought process not for final decisions.

Hebron Harvest Fair – Ice Delivery Fund Raiser: Volunteers will be needed to support the ice delivery during the Hebron Harvest Fair. Both parents and players are needed. A schedule will be put together and players/parents will be asked to volunteer during the upcoming parents meeting.

Concession Volunteers for 2012 Season: Volunteers are also needed for the concessions stand for home games. Similar to the Ice Deliver Fund Raiser, a schedule will be made and volunteers will be recruited during the parents meeting.

Concession Shed Update: As discussed in previous meetings, Eric provided a recap on the activities of the Sports Booster to secure concessions shed for the RHAM field. The general components will include a pre constructed shed with placement on a cement slab. The shed will contain no electricity or water. It is expected that the cost will be around $15k. The group discussed different options for a donation amount from football. Scott Eaton motioned to donate $3k, Buddy Hale seconded the motion. All were in favor.

New business: Coach Hammond was present and provided various updates:

o New uniforms will eventually be needed in 2013 or 2014

o Letter Drive fundraiser that the coach kicks off will cover some new pants and equipment for now

o Numbers of players appear to be 49 JV/Varsity and 11 Freshman

o Cost for players -- $100 for school pay-to-play. $120 for 3 nights – 3 day football camp. This includes all meals and sports package of 3 t-shirts and 2 shorts.

o Scrimmages are set. There will be 3 – St. Bernards, Stonington, and Windham. o Wish list for the team includes 2 items:

. Hudl Account ($3k for Platinum, $1400 for Gold, $800 for Silver). Preference is the Gold Account.

. Sports Scope/End zone camera. 6-30 foot pole with camera and remote control. Approx. cost $4500.

Meeting adjourned 7:48 pm.

August 7, 2012 Meeting Attendance

 Eric Arnold

 Beth Arnold

 MaryBeth Colletti

 Eric Eaton

 Matt Griffin

 Buddy Hale

 Coach Hammond

 Mary Micoletti