Minutes of the Ordinary Meeting of Council Held in The

UNCONFIRMED MINUTES

MINUTES OF THE ORDINARY MEETING OF COUNCIL HELD IN THE COUNCIL CHAMBERS ON THURSDAY 16th December 2010

1. OPENING

1.1 DECLARATION OF OPENING

The Shire President welcomed all in attendance and declared the meeting open at 15.05pm

1.2 RECORDING OF THOSE PRESENT

Cr K J Chappel President Cr D J Coaker Deputy President Cr G R North Cr D S Carslake Cr K P Stokes Cr P A Duke Cr J S Bateman

Mr G R Treasure Chief Executive Officer Mr D G Williams Deputy Chief Executive Officer

1.3 RECORDING OF APOLOGIES

1.4 LEAVE OF ABSENCE

1.5 ANNOUNCEMENTS BY PRESIDENT WITHOUT DISCUSSION

1.6 VISITORS TO THE MEETING

Sinosteel Midwest Corporation Ltd Koolanooka Mine Manager Mr Scott Whitehead

2. PUBLIC QUESTION TIME

3. DECLARATIONS OF INTEREST

Cr K P Stokes declared an interest in item 8.3.4

Shire of Morawa: Minutes of the Ordinary Meeting of Council held Thursday 16th December 2010 UNCONFIRMED MINUTES

4. PREVIOUS MINUTES

Cr D S Carslake left the meeting at 15.08pm

4.1 CONFIRMATION OF MINUTES OF ORDINARY MEETING

Confirmation of Minutes of the Ordinary Meeting held Thursday 18th November 2010

Moved: Cr G R North Seconded: Cr K P Stokes

CARRIED 6-0

4.2 BUSINESS ARISING FROM THE MINUTES

4.3 CONFIRMATION OF MINUTES OF SPECIAL COUNCIL MEETING

Confirmation of Minutes of the Special Council Meeting held Thursday 3rd December 2010

Moved: Cr K P Stokes Seconded: Cr P A Duke

CARRIED 6-0

4.4 BUSINESS ARISING FROM THE SPECIAL COUNCIL MINUTES

INTRODUCTION

A status report on progress of items requested by Council from previous meetings will be provided each month for Councillor’s information.

OFFICER’S RECOMMENDATIONS

It is recommended that:

The Status Report submitted to the 16th December 2010, Ordinary Meeting be received.

COUNCIL RESOLUTION

Moved: Cr P A Duke Seconded: Cr J S Bateman

The Status Report submitted to the 16th December 2010, Ordinary Meeting be received.

CARRIED 6-0

Item No: 6.1 Subject: Accounts Due for Payment Proponent: Finance Officer Signature of Officer: Signature of CEO: File No: ADM 0135 Voting Requirements: Simple Majority Meeting Date: 16th December, 2010

INTRODUCTION

A list of accounts is attached for all payments made for the month of November 2010.

COMMENT

FINANCIAL IMPLICATIONS

As per list of accounts hereunder

POLICY IMPLICATIONS

STRATEGIC IMPLICATIONS

OFFICER’S RECOMMENDATION

It is recommended that the list of accounts paid by the Chief Executive Officer under designated authority, represented by:

- Municipal EFT Payment Numbers EFT2018 to EFT2124 inclusive, amounting to $557,687.37; - Municipal Direct Debit Payments Numbers, amounting to NIL; - Municipal Cheque Payments numbered 10064 to 10095 totalling $19,159.32; Be endorsed.

COUNCIL RESOLUTION

Moved: Cr J S Bateman Seconded: Cr P A Duke

That the list of accounts paid by the Chief Executive Officer under designated authority, represented by:

- Municipal EFT Payment Numbers EFT2018 to EFT2124 inclusive, amounting to $557,687.37; - Municipal Direct Debit Payments Numbers, amounting to NIL; - Municipal Cheque Payments numbered 10064 to 10095 totalling $19,159.32; Be endorsed.

CARRIED 6-0

Item No 6.2 Subject: Reconciliations Proponent: Manager Accounting & Finance Signature of Officer: Signature of CEO File No: ADM 0189 Voting Requirements: Simple Majority Meeting Date: 16th December 2010

INTRODUCTION

Local Government (Financial Management) Regulation 34 (1)(a) states that a Local Government must prepare financial statements monthly.

COMMENT

The Shire of Morawa’s financial position is as follows:

BANK BALANCES

The Bank Balances as at 9th December 2010:

- Municipal Account $475,389.51 - Trust Account $265,288.57 - Gold Cash Management Account (Reserve) $380,347.66 - Business Telenet Saver (Reserve) $2,289,447.95

BANK RECONCILIATION BALANCES

The Bank Reconciliation Balances for 30th November 2010 with a comparison for 30th November 2009 is as follows:

October 2010 2009 Municipal Account $483,151.51 $730,714.45 Trust Account $265,288.57 $238,663.81 Reserve Account $2,165,454.98 $1,652,292.97

RESERVE ACCOUNT

Reserve Funds of $2,165,454.98 as at 30th November, 2010 were invested with Bank west in the Gold Cash Management Account ($334,163.91), and the Business Telenet Saver Account ($1,831,291.07).

Breakdown for November 2010 with a comparison for November 2009 is as follows:

2009 2010 Sports Reserve $64,214.93 32,713.78 Land & Building Reserve $381,694.92 323,998.03 Plant Reserve $106,488.01 24,201.01 Leave Reserve $58,028.93 78,324.18 Economic Development Reserve $749,261.47 341,714.38 Sewerage Reserve $0.00 $0.00 Unspent Grants & Contributions Reserve $292,606.71 $19,711.91 Community Development Reserve $0.00 $352,780.23 Water Waste Management $0.00 $61,308.37 Future Funds Reserve $0.00 $930,703.09 TOTAL RESERVE FUNDS $1,652,294.97 $2,165,454.98

STATUTORY ENVIRONMENT

Local Government Act 1995 and Local Government (Financial Management) Regulations

POLICY IMPLICATIONS

As presented

It is recommended that the bank reconciliation reports be received.

COUNCIL RESOLUTION

Moved: Cr K P Stokes Seconded: Cr J S Bateman

That the bank reconciliation reports be received. CARRIED 6-0

Item No 6.3

Subject: Monthly Financial Statements Proponent: Manager Accounting & Finance Signature of Officer: Signature of CEO Voting Requirements: Simple Majority Meeting Date: 16th December, 2010

INTRODUCTION

Local Government (Financial Management) Regulation 34(1)(a) states that a Local Government must prepare financial statements monthly.

COMMENT

The November Monthly Financial Activity Report and a copy of the schedules pertaining to Councils operations is also included with the System Operating Statement and Balance Sheet and the Variance Report to the end of November and is presented for Council under separate cover to peruse and receive as being presented.

Local Government Act 1995 and Local Government (Financial Management) Regulations

As presented

It is recommended that the financial reports comprising of:

 The monthly Statements of Financial Activity Reports for the period ending 30th November, 2010;  Supporting documentation for the Operating Statement and Balance Sheet;  Schedules 2 to 14;  Variance Report for the period ending 30st October, 2010

Be Received.

COUNCIL RESOLUTION

Moved: Cr G R North Seconded: Cr P A Duke

That the financial reports comprising of:

 The monthly Statements of Financial Activity Reports for the period ending 30th November, 2010;  Supporting documentation for the Operating Statement and Balance Sheet;  Schedules 2 to 14;  Variance Report for the period ending 30st October, 2010

Be Received. CARRIED 6-0

Cr D S Carslake rejoined the meeting at 16.00pm

INTRODUCTION

A Strategic Plan Update and Progress Report is provided each month for Councillors information.

The Strategic Plan Update and Progress Report for the 16th December 2010, Ordinary Meeting be received

COUNCIL RESOLUTION

Moved: Cr G R North Seconded: C r P A Duke

The Strategic Plan Update and Progress Report for the 16th December 2010, Ordinary Meeting be received.

CARRIED 7-0

INTRODUCTION The Morawa Golf Club is seeking funds to replace their existing tee off blocks. The project involves completely removing the existing 36 tee off areas and replacing them with new areas from limestone blocking. It also involves the supply and installation of Augusta Driving Range matting into each of the blocks once constructed.

BACKGROUND INFORMATION The Morawa Golf Club was officially incorporated in April of 1953 and was changed to the Morawa Golf and Bowing Club Incorporated in October 1965. This was to reflect the duel use of the club house premises by the two sporting groups.

The Morawa Golf Club would like to increase interest in golf within the local region. With the proposed development and increase in population in the Shire of Morawa, the Club is aware of the opportunity to increase membership numbers which will also benefit their fellow associates, the Morawa Bowling Club, through increased patronage of the club house facility.

Traditionally the Morawa Golf Club hosted local / regional pennant competitions, but due to the unsafe conditions and poor presentation of the tee off blocks, they find they are unable to promote and put forward the course for these types of events. With funding, the Club anticipates rectifying this position in the 2010/11 season.

OFFICER’S COMMENT The uneven nature of the tee off areas has meant that they are a hazard to golfers. There have been numerous (often unreported) cases of players incurring minor injuries whilst playing golf on the course. In an effort to move forward, the Club needs to address the issue and remove the hazard. By replacing the existing tee boxes the Morawa Golf Club would be creating a safe and inviting environment for golfers, and potential golfers, of all ages to participate and enjoy the sport. An improved facility will:-  Encourage current members to use the course on a more regular basis  Promote junior golf in the community  Increase usage by the Morawa Agricultural College as a regular Physical Educational activity  Promote the free use of the course to Visitors and Tourists  Resume hosting regional pennant competitions  Hold sponsored golf days and Open Days on a regular basis

The whole of project cost is estimated at $76,184 (ex GST) and is broken down into one third components-

Local Government / Morawa Community Trust $23,552 Applicant cash $ 5,000 Voluntary labour / machinery $24,080 Shire of Morawa: Minutes of the Ordinary Meeting of Council held Thursday 16th December 2010 UNCONFIRMED MINUTES

DSR / CSRFF funding $23,552 TOTAL $76,184

RISK MANAGEMENT

There is the risk that by not supporting the upgrade of the golf club facility that the use of the course will decline and perhaps into the future will see the sport of golf removed as an option for Morawa residents.

The greater risk for the club and its office bearers is the potential to be sued for Public Liability insurance should someone injure themselves at one of the crumbling tees.

OFFICERS RECOMMENDATION

It is recommended that:-

1) Council Approval is given to support the application in principal to the Department of Sport and Recreation by formally recording the support of this project in the official Minutes of the Morawa Shire Council.

2) The Morawa Golf Club is invited to apply for partnership funding through the Morawa Community Trust in a forthcoming funding round.

COUNCIL RESOLUTION

Moved: Cr P A Duke Seconded: Cr D J Coaker

2) The Morawa Golf Club is invited to apply for partnership funding through the Morawa Community Trust in a forthcoming funding round. CARRIED 7-0

INTRODUCTION The Morawa Branch of the Sporting Shooters Association of Australia is seeking funds and support from the Shire of Morawa to purchase and construct an ablution block consisting of two toilets and two showers at their shooting range facility on Koolanooka Springs Road. The club complex currently consists of a 50m pistol/rifle range, a 200m pistol/rifle range and a clay target range.

BACKGROUND INFORMATION The Morawa SSAA was formed and incorporated in 1995 and although currently small in member numbers, has plans to expand both its facilities and functions.

The lack of ablutions is a severe drawback when looking to attract new members, in particular female members and is a stumbling block when attempting to work with the Agricultural College to provide a shooting course for male and female students.

The Club has had advice from the State Shooting body that were they to have the ablution facility, they would most certainly be considered for Regional and State shooting events, which would attract visitors and competitors into Morawa.

OFFICER’S COMMENT The lack of ablution facilities has and is a hindrance to the club and has stopped them from growing their membership and expanding on their core activities. In an effort to move forward, the Club needs to address the issue and bring the facility up to normal standards that will allow them to provide the minimum of standards for members and visitors. An improved facility will:-  Provide ablution facilities for current members  Provide ablution facilities for visitors  Increase participation by female shooters  Increase participation by junior shooters  Allow the club to host future Regional, State and National Championships  Allow use by the WA College of Agriculture – Morawa to add shooting to its curriculum as a course and provide extra income to the Association  Allow the club to provide supervised shooting courses on safety and the correct handling of firearms to the general public

The whole of project cost is estimated at $20,421 (ex GST) and is broken down into one third components-

Local Government / Morawa Community Trust $6,748 Applicant cash $1,000 Voluntary labour $5,925 DSR / CSRFF funding $6,748 TOTAL $20,421

RISK MANAGEMENT

There is the risk that by not supporting the ablutions at the Morawa Pistol Club that the sport will decline in numbers through its lack of capacity to provide current and proposed new members with the basics in hygienic infrastructure.

OFFICERS RECOMMENDATION

2) The SSAA, Morawa Branch is invited to apply for partnership funding through the Morawa Community Trust in a forthcoming funding round.

COUNCIL RESOLUTION Moved: Cr D J Coaker Seconded: Cr J S Bateman

2) The SSAA, Morawa Branch is invited to apply for partnership funding through the Morawa Community Trust in a forthcoming funding round.

CARRIED 7-0

INTRODUCTION

The purpose of this report is for Council to consider a request from Sinosteel Midwest Corporation Limited (Sinosteel) to remove approximately ten trees at the front of the Everlastings guest house located at Lot 428 Evans Street Morawa.

ATTACHMENTS

Sinosteel Midwest Corporation Ltd Letter of Request Location and plan of trees to be removed Morawa District High School correspondence

BACKGROUND INFORMATION

Sinosteel have written to Council seeking permission to remove trees from Lot 428 Evans Street site for safety reasons and have agreed to establish a native garden at the Morawa District High School as a goodwill gesture to provide a contribution back to nature for the loss of the trees.

The site is leased by Sinosteel as a mining camp under a private agreement with owners of the site.

Discussions and a site visit with the Chief Executive Officer, Deputy Chief Executive Officer and Sinosteel Mine Manager have been held regarding the trees (York Gums) on the northern boundary of the site. Trees closest to the site boundary have many dead limbs and create a risk to both occupiers of Everlastings and pedestrians who use the footpath.

OFFICER’S COMMENT

The trees on the southern side of Councils footpath at Everlastings (as detailed on the submitted diagram) have numerous dead branches and there appears to be some presence of termite infestation indicating that this may be the cause.

The majority of the trees in question are either on Lot 428 Evans Street or close to the northern boundary. The trees on the north side of Councils footpath on the Western and Eastern side of Lot 428 do not impact on the site.

The Shire of Morawa Town Planning Scheme Morawa Townsite Policy No.9 Retention of Remnant Native Vegetation requires private land owners to gain Council approval before undertaking any substantial clearing within the Morawa townsite.

The Local Government Act 1995 does provide means for Council to instruct trees to be removed if deemed to be dangerous i.e. Schedule 3.1 of the Act provides, Local Government can:-

(8). Remove all or part of a tree that is obstructing or otherwise prejudicially affecting a thoroughfare that is under the local government’s control or management and adjoins the land where the tree is situated.

(9) Ensure that a tree on the land that endangers any person or thing on adjoining land is made safe.

In this case the occupier of the land has agreed to remove the trees effecting Councils thoroughfare at their cost.

Local Government Act 1995 Morawa Town Planning Scheme Policy No.9 (Retention of Remnant Native Vegetation)

POLICY IMPLICATIONS

RISK MANAGEMENT

There is a risk to the safety of the occupants and Morawa residents that if the trees remain a falling branch may cause harm.

OFFICER RECOMMENDATION

1. Approval is granted to Sinosteel Midwest Corporation Limited to remove trees at the front of the Everlastings guest house located at Lot 428 Evans Street Morawa as detailed on the submitted plan.

Advice note: Sinosteel will need to discuss the matter and also seek the landowner’s approval for the trees located on Lot 428 Evans Street Morawa.

COUNCIL RESOLUTION

Moved: Cr P A Duke Seconded: Cr D S Carslake

1. Approval is granted to Sinosteel Midwest Corporation Limited to remove trees at the front of the Everlastings guest house located at Lot 428 Evans Street Morawa as detailed on the submitted plan.

Advice note: Sinosteel will need to discuss the matter and also seek the landowner’s approval for the trees located on Lot 428 Evans Street Morawa.

CARRIED 7-0

Item No.: 8.2.2 Subject: Shire of Morawa Local Planning Scheme No.2 amendment No.1 (Omnibus Amendment) Proponent: Deputy Chief Executive Officer Signature of Officer: File Number: Voting Requirement: Simple Majority Date: 1st December 2010

INTRODUCTION

The purpose of this report is for Council to consider the submissions received during the statutory advertising period for the Shire of Morawa’s Local Planning Scheme No.2 Amendment No.1 (Omnibus Amendment) and forward its recommendation on the amendment to the WA Planning Commission and Minister for Planning for their final consideration.

ATTACHMENTS

A schedule of submissions to the amendment is attached to this report.

An omnibus amendment is a ‘collection of amendments’.

A review of the Shire of Morawa Local Planning Scheme No.2 was commenced in 1998 completed in 2006 and published in the government gazette in May 2007. During the Scheme review it was noted that several land uses in the proposed scheme were inconsistent with the current use. Additionally land had been purchased from or been placed in control of the Shire by State Land Services which required rezoning. The Scheme review would have taken longer to complete if the attached modifications were considered for inclusion. Advice received from the Western Australian Planning Commission was to progress the Scheme and then implement an Omnibus amendment to align current and future lands uses with the scheme.

The scheme amendment was prepared by Geraldton Independent Planners in conjunction with Shire staff and was submitted to the WA Planning Commission for approval to advertise the proposal. The WA Planning Commission granted approval to advertise the omnibus amendment and this advertising was carried out for a 42 day period commencing on September 29th 2010 and concluding on 10th November 2010.

OFFICER’S COMMENT

The Shire of Morawa Local Planning Scheme No.2 Amendment No.1 (Omnibus Amendment) document was provided to the Council at the March 2009 meeting. The document detailed some 18 modifications to the Scheme text and maps to align the Local Planning Scheme No.2 with current and future land uses in and around the townsite of Morawa.

The initial documentation supporting the Omnibus Amendment listed and gave description and details for the modifications proposed. The adopted document was endorsed by Council and was submitted to the Western Australian Planning Commission as part of the approval process to have the modifications approved for advertising.

The WA Planning Commission following receipt of advice from the Environmental Protection Authority that environmental review was not required (received on 13th September 2010) approved the amendment for advertising. The advertising was commenced on the 29th September 2010 by way of an advert placed within the Geraldton Guardian and was advertised for a period of 42 days until the 10th November 2010 in accordance with the WA Planning Commission’s and Town Planning Regulation’s requirements.

Correspondence was also forwarded directly to the following agencies seeking comment:  Shire of Perenjori;  Shire of Mullewa;  Shire of Three Springs;  Shire of Mingenew;  Shire of Yalgoo;  Tourism Commission WA;  State Land Services;  Department of Agriculture and Food;  Main Roads WA;  FESA;  Telstra;  Department of Environment and Conservation;  Western Power;  Westnet Rail; and  Water Corporation.

During this advertising period the Council received one submission on the Omnibus Amendment from the Water Corporation. The details of this submission and the officer’s comments and recommendations for each of the comments are detailed in the Attachment to this report entitled ‘Schedule of Submissions.’

In accordance with section 17(2) of the Town Planning Regulations the Council after considering the submissions made within the advertising period shall pass a resolution either to adopt the amendment with or without modifications or not proceed with the amendment. Then within 28 days of passing the resolution the amendment shall be forwarded to the Commission together with-: A schedule of submissions made on the amendment; Its recommendations made in respect of those submissions; Particulars of the modifications (if any) to the amendment recommended by the Council; A copy of the resolution passed under regulation 17(2); and If the Council resolves not to proceed with the amendment then a summary of the reasons why Council does not wish to proceed with the amendment. Once the above is received by the Commission they will then make a recommendation to the Minister on the amendment.

STATUTORY ENVIRONMENT Planning and Development Act 2005 Town Planning Regulations (1967) Local Government Act 1995

POLICY IMPLICATIONS Nil

FINANCIAL IMPLICATIONS The omnibus review was budgeted for initially in the 2008/2009 budget year and estimated as $7,500. Amounts have been allocated within the 2010/2011 budget sufficient to allow the advertising of the approved amendment in accordance with Section 23 of the Town Planning Regulations (1967) should this be granted by the WA Planning Commission and the Minister for Planning.

STRATEGIC IMPLICATIONS Morawa is in the process of experiencing development growth due to an increase in mining activity in the region. Implementation of the modifications will provide and identify consistency for future land use in and around the Morawa townsite. RISK MANAGEMENT The omnibus amendment will reduce the risk of land use being developed incorrectly and protects the amenity of residential land owners in the district.

OFFICER’S RECOMMENDATION It is recommended that:- 1 Council endorse the comments and recommendations made within the Schedule of Submissions table attached to this report. 2 Council resolve in accordance with section 17(2) of the Town Planning Regulations (1967) to adopt the Shire of Morawa Town Planning Scheme No.2 Amendment No.1 (Omnibus Amendment) without modification. 3 Council forward, within 28 days of passing this resolution, to the Western Australian Planning Commission the schedule of submissions, its recommendations made in respect of those submissions, and a copy of the resolution passed under regulation 17(2) requesting they seek the Minister for Planning’s final approval to the amendment.

COUNCIL RESOLUTION

1 Council endorse the comments and recommendations made within the Schedule of Submissions table attached to this report. 2 Council resolve in accordance with section 17(2) of the Town Planning Regulations (1967) to adopt the Shire of Morawa Town Planning Scheme No.2 Amendment No.1 (Omnibus Amendment) without modification. 3 Council forward, within 28 days of passing this resolution, to the Western Australian Planning Commission the schedule of submissions, its recommendations made in respect of those submissions, and a copy of the resolution passed under regulation 17(2) requesting they seek the Minister for Planning’s final approval to the amendment.

CARRIED 7-0

INTRODUCTION

Sinosteel Midwest Corporation Limited (Sinosteel) has applied to Council with a request to extend their existing mine camp accommodation located at Lot 428 Evans Street Morawa onto Lot 319 Manning Rd Morawa. There is to be a further twelve units installed on Lot 319 Manning Road as detailed on the plan provided.

ATTACHMENTS

Plans detailing the location of the structures, letter of request, information relating to the asbestos at the site.

Sinosteel’s mine manager has met with Councils officers seeking to extend the accommodation facilities on Lot 428 Evans Street into Lot 319 Manning Road. The purpose of the application is to provide equitable accommodation for all workers at the site.

The additional accommodation is twelve (12) x four (4) bed single persons quarters (SPQs) with en-suites which are currently located at another mine site. The units are to be relocated here and retro fitted to look ascetically the same as the existing SPQs.

Council has granted approval for up to eighty four (84) persons to be accommodated at the site. Providing the old quarters are not occupied the occupancy levels at the site will not change.

The proposal is for a period of up to five years.

Concerns regarding asbestos in the old accommodation section at the site are being managed. A safety report relating to the asbestos has been provided by Sinosteel for Councils information. The report indicates the internal old accommodation area (Everlastings) is safe for now.

Council has met on several occasions to determine the land use for Lot 428 Evans Street Morawa. Approval for the use of Lot 428 as a Mine camp accommodation has been resolved at several meetings of Council and other matters have been deferred until further information could be considered.

Sinosteel has offered several considerations regarding the application including an offer to hand over ownership of three (3) x four (4) bed single persons quarters (SPQs) with en-suites units to Council after the expiry of an agreed term. The offer also includes entering into a formal lease agreement for the proposed site.

OFFICER’S COMMENT

Lot 319 Manning Road is reserved as Pubic Opened Space.

Approximately twenty five percent of Lot 319 Manning Road is utilised as a play ground and the other is used as open space. A site visit to the location indicates that the proposal is unlikely to impact on the amenity of the area.

The Shire of Morawa Local Planning Scheme No .2 Scheme text provides the following regarding public open spaces and reserves.

2.1 SCHEME RESERVES

The land shown as Scheme Reserves on the Scheme Map, hereinafter called 'Local Reserves' are lands reserved under the Scheme for the purposes shown on the Scheme Map and are listed hereunder -

1. Public Purposes

2. Public Open Space

3. Railway

2.2 MATTERS TO BE CONSIDERED

Where an application for planning consent is made with respect to land within a reserve, the Council shall have regard to the ultimate purpose intended for the reserve and the Council shall, in the case of land reserved for the purposes of a public authority, confer with that authority before granting its consent.

The Shire of Morawa owns Lot 319 Manning Road freehold and is therefore does not have to confer the matter.

Planning and Development Act 2005 Shire of Morawa Local Planning Scheme No .2 Scheme Text

POLICY IMPLICATIONS

The applicant has been advised that fees and charges which included building licence fees, planning application fees apply to the proposal.

The Shire of Morawa Strategic Plan – Plan for the Future includes the following adopted strategy:-

“Support the facilitation of mining infrastructure investment into Morawa for the benefit of the Morawa community i.e. worker accommodation, service support, training, etc.”

RISK MANAGEMENT

Approval of the proposal near existing residences in residential zones is still unlikely to create any issues for Council as the existing camp has been operation for nearly twelve months without complaint. If there is an increased occupancy at the site it will impact on the Morawa Waste Water Treatment Plant which is now showing signs of overload.

1. A variation to a previous development approval for Mining Workforce Accommodation at Lot 428 Evans Street Morawa to include a portion of Lot 319 Manning Road as detailed on the plan provided is approved, subject to:-

 The approval is for an additional twelve (12) x four (4) bedroom en-suited single persons units.

 The units are to be retro fitted to look ascetically the same as the other units on site at Lot 428 Evans Street.

 The combined occupancy numbers at Lot 428 Evans Street and Lot 319 Manning Road is not to exceed eighty four persons (84) without prior approval of Council.

 A formal lease of the land and considerations including the handover of three units is entered into to the satisfaction of the Chief Executive Officer.

Advice note: The applicant is still required to comply with the provisions of the Building Regulations 1989.

COUNCIL RESOLUTION

Moved: Cr P A Duke Seconded: Cr K P Stokes

1. A variation to a previous development approval for Mining Workforce Accommodation at Lot 428 Evans Street Morawa to include a portion of Lot 319 Manning Road as detailed on the plan provided is approved, subject to:-

 The approval is for an additional twelve (12) x four (4) bedroom en-suited single persons units.

 The units are to be retro fitted to look ascetically the same as the other units on site at Lot 428 Evans Street.

 The combined occupancy numbers at Lot 428 Evans Street and Lot 319 Manning Road is not to exceed eighty four persons (84) without prior approval of Council.

 A formal lease of the land and considerations including the handover of three units is entered into to the satisfaction of the Chief Executive Officer.

Advice note: The applicant is still required to comply with the provisions of the Building Regulations 1989.

CARRIED 7-0

INTRODUCTION

The purpose of this report is for Council to consider a 12 month lease extension for the occupant of the Shire owned residence located in Evans Street, Morawa.

The Shire of Morawa entered into a 12 month residential lease with the owner of Morawa Pharmacy for the resident chemist to occupy the Shire owned Evans Street property which commenced on 1st November 2009 and terminated on 31st October 2010. The tenant has been paying full market rental plus consumables for the duration of this occupancy.

OFFICER’S COMMENT

The Chief Executive Officer has been approached by the tenant to extend the existing residential lease with the Shire of Morawa for a further 12 month term. Despite efforts to identify alternate residential accommodation, the tenant has failed to locate a quality residence suitable to accommodate a professionally qualified person in Morawa.

The owner of Morawa Pharmacy has also indicated an unwillingness to invest in the purchase or building of new residential property in town until the business matures and offers an opportunity for further investment in the short – medium term.

POLICY IMPLICATIONS

A 12 month lease extension will offer an opportunity for the Shire of Morawa to increase its revenue base for the duration of the 12 month period.

RISK MANAGEMENT

The main risk to the Shire is a temporary loss in quality accommodation in Morawa for staff requiring the same. Fortunately, the short term demand for this housing appears adequate with existing personnel being sufficiently accommodated in alternate abodes.

1. Shire of Morawa approval is granted to extend the existing residential lease of the Shire owned property located in Evans Street, Morawa to the owners of Morawa Pharmacy, for a further 12 month term, subject to:-

- The lease being terminated by the Shire of Morawa, at four week’s notice, should the residence be required by the Shire for other internal uses.

- The owners of Morawa Pharmacy actively demonstrating to the satisfaction of the Chief Executive Officer of its endeavour and satisfactory progress in establishing alternate accommodation at or prior to the expiration of the 12 month term.

COUNCIL RESOLUTION

Moved: Cr K P Stokes Seconded: Cr P A Duke

1. Shire of Morawa approval is granted to extend the existing residential lease of the Shire owned property located in Evans Street, Morawa to the owners of Morawa Pharmacy, for a further 12 month term, subject to:-

- The lease being terminated by the Shire of Morawa, at four week’s notice, should the residence be required by the Shire for other internal uses.

- The owners of Morawa Pharmacy actively demonstrating to the satisfaction of the Chief Executive Officer of its endeavour and satisfactory progress in establishing alternate accommodation at or prior to the expiration of the 12 month term.

CARRIED 7-0

INTRODUCTION

The purpose of this report is for Council to consider proposed changes to the Local Government Act 1995.

ATTACHMENTS

Western Australian Local Government Association Explanatory Notes

The Western Australian Local Government Association (WALGA) has contacted the industry sector seeking feedback on proposed changes to the Local Government Act 1995. The Minister for Local Government has invited the sector to comment on a number of proposed amendments to the Local Government Act 1995.

Seven amendments to the Local Government Act 1995 are proposed. These issues are expanded in the attached Explanatory Notes. The issues include the following:-

1. Reducing the number of Elected Members to between six and nine 2. Salaries and Allowances Tribunal to set the fees for Elected Members and salaries for CEO’s 3. New mechanism for the temporary suspension of Council 4. Require Elected Members to resign when elected to State or Commonwealth Parliament 5. Restricting the types of local government investments to low risk products such as those with the WA Treasury Corporation, major banks and government bonds 6. Align criminal conviction criteria for Elected Members with that of WA Members of Parliament 7. To limit employee termination payments to one year’s salary

OFFICER’S COMMENT

WALGA’s continued endeavour to foster closer working relationships with the Minister for Local Government and his department has paid dividends, with the Minister inviting WALGA to lead the consultation process on a Local Government Act Amendment Bill. This is a significant departure from past practise; traditionally, sector comment has been sought once the Minister and Department of Local Government have drafted instructions to the State Solicitor’s Office.

Some matters of long standing importance to the sector, underpinned by WALGA State Council endorsement, feature in the proposals. A number of the proposed amendments are consistent with the State Government’s current local government structural reform process.

Local Government Act 1995

POLICY IMPLICATIONS

RISK MANAGEMENT

WALGA’s request for sector wide feedback offers an opportunity for our industry to provide input into legislative amendments to our Act. The risk of not engaging in a truly consultative process is that any amendments to the Local Government Act 1995 would not gain industry wide ownership and acceptance by the sector.

1. Council provide feedback, at its discretion, to the proposed amendments to the Local Government Act 1995.

COUNCIL RESOLUTION

Moved: Cr P A Duke Seconded: Cr G R North

1. Council provide feedback, at its discretion, to the proposed amendments to the Local Government Act 1995.

CARRIED 7-0

INTRODUCTION

The purpose of this report is for Council to consider the cost consultant estimate for refurbishing the original Shire of Morawa offices and Council Chambers.

ATTACHMENTS

Morawa Shire Council Office Refurbishment Proposal SK06 Morawa Shire Council Office Refurbishment Proposal SK07 Morawa Shire Council Office Refurbishment – Probable Cost Opinion SK06 & SK07 Shire of Morawa Proposed Additions & Alterations to Winfield Street Sk-1 Shire of Morawa Proposed Additions & Alterations to Winfield Street Cost Estimate

At the May 2010 Ordinary Meeting, Council resolved to:-

“ Approval is given to obtain a preliminary design and cost estimate to cost effectively upgrade the Prater Street / Dreghorn Street offices to meet the administrative and Council needs”.

Consulting architect, Mr Greg Eastman from Eastman Poletti & Sherwood Architects was appointed by the Shire of Morawa to prepare preliminary design plans for refurbishment of the Shire offices and Council Chambers.

OFFICER’S COMMENT

Mr Greg Eastman has prepared two design proposals – one under the existing roof structure and one with a south western extension to accommodate continued library services.

The cost estimate is a reasonable calculation of anticipated costs to refurbish the Shire offices and Council Chambers. The cost estimates are comparable to the price to complete works at the current Winfield Street location – albeit the current site offers more area for other uses i.e. archiving, etc.

Council will need to determine where to from here.

POLICY IMPLICATIONS

Nil FINANCIAL IMPLICATIONS

Costs are relatively comparable between refurbishing the original Shire offices and Council Chambers in Prater Street or completing renovations to the current Winfield Street location.

In either option, funds will need to be identified and secured to undertake and complete the renovation / refurbishment task.

“Ensure that the local Morawa identity is retained as an essential part of negotiations and arrangements to create an amalgamated local government entity with the Shires of Mingenew, Perenjori and Three Springs”.

RISK MANAGEMENT

There are strong community and Council views on whether to refurbish the original Shire offices and Council Chambers in Prater Street or completion of renovations to the Winfield Street location.

OFFICER’S RECOMMENDATION It is recommended that:-

1. The cost estimate information provided by Eastman Poletti & Sherwood Architects for refurbishing the Prater Street Shire of Morawa offices and Council Chambers be noted, and

2. Community views be canvassed, via a Community Survey, to gauge feedback on the preferred location to provide local government services in Morawa.

3. The feedback collected from the Community Survey is resubmitted to Council for consideration.

COUNCIL RESOLUTION

Moved: Cr D S Carslake Seconded: Cr P A Duke

1. The cost estimate information provided by Eastman Poletti & Sherwood Architects for refurbishing the Prater Street Shire of Morawa offices and Council Chambers be noted, and

2. Community views be canvassed, via a Community Survey, to gauge feedback on the preferred location to provide local government services in Morawa.

3. The feedback collected from the Community Survey is resubmitted to Council for consideration. CARRIED 4-3

Cr G R North and Cr K P Stokes requested their names be recorded as having voted against the motion.

Cr K P Stokes declared an interest in the next item 8.3.4

COUNCIL RESOLUTION

Moved: Cr G R North Seconded: Cr P A Duke

Council approve Cr K P Stokes participation in the item. CARRIED 6-0

INTRODUCTION

The purpose of this report is for Council to consider the establishment of a regional Karara Mining Limited Community Trust.

The Shire of Morawa Chief Executive Officer has initiated contact with the Chief Executive Officer of Karara Mining Limited (Karara) about a proposal to establish a regional Community Trust. The basis of this approach extends from the success of the current Sinosteel Midwest Corporation Limited Community Trust.

Karara is a $1.5 billion iron ore / magnetite project located 90 kilometres due east of Morawa which has a proven mine life of 40 years and is expected to generate ‘operating cash margins of more than $100a tonne or more than $800 million a year’.

At the most recent Structural Reform Working Group (SRWG) Meeting, agreement was reached that efforts be commenced to establish a regional Community Trust between the communities of Morawa, Perenjori, Three Springs and Mingenew and Karara.

OFFICER’S COMMENT

The Shire Chief Executive Officer’s initial approaches with Karara have been met with a strong response from the Karara Chief Executive Officer. Karara argue that their community engagement strategy is all about a sophisticated approach delivering a targeted focus to specific areas i.e. education & health.

Whilst Karara’s community engagement strategy has merit, there remain significant gaps in which a well established regional Community Trust could fill. The main benefit of a Community Trust is that it delivers right cross the whole community. The funds provided offer a huge opportunity for sporting clubs, volunteer groups, community organisations, agricultural bodies, land-care groups and others to seek much needed funds to undertake much needed local projects, thus improving the capacity and well being of the local community.

The now well established Sinosteel Midwest Corporation Ltd Community Trust has delivered in excess of $400,000 in local projects and benefits across all sectors of the Morawa community. Almost every sporting club and community group has benefited from the Sinosteel Midwest Corporation Ltd Community Trust. The Sinosteel Midwest Corporation Ltd Community Trust has now evolved into a $1.165 million Morawa Future Fund which will ensure that future generations will benefit from Sinosteel’s impact and involvement with the Morawa community. The proposal is that Karara contributes the equivalent of $0.10 cents per tonne of cargo into the Karara Community Trust. The proposal also recommends that the trust be established on a regional basis to reflect the equal impact of Karara’s operations on the communities of Morawa, Perenjori, Mingenew and Three Springs. A rate of $0.10 cents per tonne is also consistent with existing Community Trusts established with Morawa (Sinosteel), Perenjori (Mt Gibson) and Mullewa (Mt Gibson). Based on a $0.10 cents per tonne rate, the four impacted communities will receive $800,000 per annum or $200,000 per community. To achieve sustainability, it is also recommended that $100,000 of the $200,000 is ‘quarantined’ into an investment product to ensure that a Future Fund is created which mirrors the life of the mine i.e. 10 years mine life equals $1 million, plus earnings, into the Future Fund per community. It is not intended that the establishment of a Community Trust detracts from existing strategies established by Karara, rather to complement these strategies going forward.

POLICY IMPLICATIONS

Council adopted the ‘Mining Development – Guiding Principles Policy’ in October 2009, as set out below. The development of this Policy was undertaken in conjunction and agreement with officers from Gindalbie Metals Ltd:-

Maximising community benefits of mining projects Community and Local Government Expectations of Mining Proponents

SUPPORT LOCAL POPULATION The proponent recognises that the single greatest benefit that can arise from mining projects is increased local population. The proponent commits to a proactive approach to supporting increased local population.

SUPPORT LOCAL EMPLOYMENT The proponent is committed to maximising local employment, and commits to the principle that local residential employment is superior to fly in fly out. This commitment includes:  Actively seeking local employees;

 Flexible shift arrangements to suit a resident workforce including those with family and parenting responsibilities;

 Assisting to address structural barriers to local employment through the development of additional housing;

 Ensure local people have access to relevant information and training;

 Commit to a local employees target, including incremental increases.

 Insisting that contractors are contractually obligated to commit to similar strategies.

SUPPORT LOCAL BUSINESSES The proponent recognises that local businesses and local contractors will provide the highest economic multiplier for the local economy. The proponent will:  Commit to a buy local policy;

 Insisting that contractors are contractually obligated to commit to similar strategies;

 Assist local contractors and suppliers have access to information, support and training to meet required standards

 Proactively support and ensure that local businesses secure business from the activities of the proponent

SUPPORT LOCAL LIFESTYLE The proponent recognises that for people to choose to live in rural areas they require access to facilities to support their quality of life and that of their families. The proponent will:  Work to develop employment and shift arrangements that support family life and participation in community activities such as sport and volunteering;

 Support community sport, recreation and artistic facilities and services;

 Support essential services such as health, education and emergency services

SUPPORT LOCAL INFRASTRUCTURE The proponent understands that its infrastructure investment has implications for local communities. The proponent will:  Where possible invest in common use infrastructure rather than exclusive infrastructure;

 Contribute to the upgrade and maintenance of local infrastructure of benefit to its project;

 Consult with community stakeholders in making infrastructure decisions.

SUPPORT LOCAL COMMUNITIES The proponent understands that mining will have both positive and negative impacts on local communities. The proponent will work with the community to minimise or mitigate negative impacts and maximise positive impacts. This includes:  Supporting processes for gathering input and feedback from community members

 Supporting and encouraging community decision making forums

 Responding positively to community feedback

PROVIDE LONG TERM COMMITMENT The proponent recognises that decisions by employees or contractors to relocate to rural areas can be difficult. These decisions are easier if there is clear evidence of long term commitment by the proponent. This includes:  Investment in the town in the form of housing, offices, yards, shop fronts;

 Published commitments to long term community investments;

 Demonstrable support for strategies supporting local employment, population and community.

SUPPORT ECONOMIC DIVERSITY The proponent recognises that a strong local economy requires diversity in employment and industry. The proponent will work with the local community to support the development of local industry. This will include:  Using the proponents influence to secure green jobs

 Working with the community to maximise opportunities from recycling and processing waste streams

 Identifying and supporting opportunities to develop local infrastructure to support mining activities. This could include for example power generation, water supplies, carbon capture or bio-fuels.

This agenda item is altogether consistent with the above Shire endorsed policy.

The establishment of a Community Trust will add significant capacity to the community and provide much needed financial resources to assist those essential local sporting clubs and groups to grow and prosper.

“Support the facilitation of mining infrastructure investment into Morawa for the benefit of the Morawa community i.e. worker accommodation, service support, training, etc”.

RISK MANAGEMENT

There is a perception risk that by seeking additional mining company financial support to establish a regional Community Trust, that the Shire / community is being unreasonable to the interests of the company. There may also be concern in some quarters that we risk ‘losing existing benefits’. This perception risk is considered minimal as the relationship between miners and the local community need to remain strong and mutually supportive for the long term.

The greater risk is doing nothing. Mining is not a sustainable activity and it is therefore essential that the community develops goals and strategies to ensure that the community generates benefit both during the mine life and for generations thereafter. Once the ore is mined, the wealth is gone forever. The establishment of a Community Trust is consistent with arrangements established with other iron ore miners located in the region and will deliver cross community benefits across for all four (4) communities all – both now and into the future.

1. Approval is given for the Shire of Morawa Chief Executive Officer to enter into discussions and negotiations with Karara Mining Limited to establish a regional Community Trust based on the equivalent of $0.10 cents per tonne of cargo per annum.

COUNCIL RESOLUTION

1. Approval is given for the Shire of Morawa Chief Executive Officer to enter into discussions and negotiations with Karara Mining Limited to establish a regional Community Trust based on the equivalent of $0.10 cents per tonne of cargo per annum. CARRIED 7-0

INTRODUCTION

The purpose of this report is for Council to give consideration to contribute funds for the Midwest Primary Care Project.

ATTACHMENTS

Midwest Primary Care Project Report

The Chief Executive Officer and Regional Director, WA Country Health Service – Midwest met in Geraldton on 8th February 2010 to discuss ways / means of improving on the delivery of General Practitioner (GP) services into Morawa and the Mid West. As part of this discussion, it was agreed that a ‘think tank’ between all stakeholders would be worthwhile to gauge a level of interest and support in undertaking some detailed investigation on alternate GP servicing options. A ‘think tank’ meeting was convened on 12th March 2010. Representatives from the Shires of Morawa, Perenjori, Coorow, Carnamah, Three Springs, Mingenew, Rural Health West, Midwest GP Network, Geraldton Medical Group and WA Country Health Service all attended the initial workshop meeting. These organisations together the Mid West Development Commission have now formed a working group and have met regularly over the past year.

At an initial working group meeting, Rural Health West offered to project manage and deliver a Midwest Primary Care Project Report which considered alternate options for the delivery of the GP services in rural areas (copy attached). The two options recommended were the:-

1. Roving Community Medical Service 2. Morawa Primary Care Service

A roving GP service was thought to be the best option for the Midwest’s population future health care needs in view of increasing difficulties in the recruitment market. This option would build on the hubs of Geraldton, Morawa and Three Springs with a mix of out-reach and in-reach services to the spoke towns of Perenjori, Carnamah, Mingenew, Leeman and Greenhead. The Morawa option was recommended by the WA Country Health Service as a means of using Morawa as a training site / hub for new doctors (perhaps at the ‘old hospital’) and then servicing the region from this location.

At a working group meeting held on 9th September 2010, it was agreed that a consultancy process be initiated to further investigate the two options outlined in the Midwest Primary Care Project report. It was proposed that a Business Case be prepared to further assess both options. Two bids were received from consultants experienced in the field of investigating and delivering primary care services into regional areas. At a working group meeting held on 12th November 2010, it was agreed that FaM Consulting be appointed as the preferred bidder to undertake this consultancy task. The quote provided by FaM Consulting to complete this assignment was $48,000 (plus GST). The working group decided the most equitable way to share the cost was a split between the total number of agencies involved. This would require each party to contribute $5,330 (plus GST) towards the project. As part of the consulting task, FaM would also be required to identify an appropriate “recruitment package” to enable the GP recruitment process to start.

OFFICER’S COMMENT

The issue and challenge of recruiting GP’s into rural areas, including Morawa, is proving more difficult. Even locations such as Dongara and Geraldton experience a doctor shortage. Three Springs has only just recruited a new GP after being without a doctor for a period in excess of 12 months. Morawa was successful in recruiting a new GP earlier in 2010, but only after the West Australian newspaper wrote a feature on GP shortages in rural areas, with a particular focus on Morawa.

The National Party of WA is driving a push on developing strategies to assist in overcoming the rural GP recruitment problem. The Hon Mia Davies, MLA attended the most recent working group meeting held in Geraldton on 12th November 2010 and offered her and the National Party support to the issue. It is understood that Royalties for Regions (R4R) funding may be available to assist those communities / regions in rolling out well developed strategies to address the matter.

Taking a regional approach to the issue of GP recruitment and service delivery has the following benefits:-

 Improved chances of achieving a sustainable model for the future  Supporting each other in times of local delivery issues / gaps  Obtaining ‘buy in’ from key agencies such as WA Country Health Service, GP Rural Network, Rural Health West and the Mid West Development Commission  Significant opportunity to gain R4R funding, particularly being a pilot regional model that has attracted National Party of WA interest  Opportunity to explore different options which may offer a better fit for Morawa to develop into a sub-regional hub in the Mid West

POLICY IMPLICATIONS

The cost to contribute to the project is $5,330 (plus GST).

The Shire of Morawa Strategic Plan – Plan for the Future has the following adopted strategy:-

“ Facilitate investigation of regional collective strategies to secure and retain medical General Practitioners (GP’s) with the Morawa community.”

RISK MANAGEMENT

The main risk is doing nothing. GP recruitment is proving extremely difficult. At present, there is not enough doctors graduating from university to meet the needs of the communities in rural areas. At the same time, the Australian Government has cut back on the number of overseas GP’s immigrating into Australia. Different strategies are required to address the matter now and into the future.

1. Approval is given to allocate $5,330 (plus GST) in unbudgeted funds towards the cost of completing a comprehensive Business Plan through FaM Consulting to implement each of the two service models identified in the Midwest Primary Care Project Report.

COUNCIL RESOLUTION

1. Approval is given to allocate $5,330 (plus GST) in unbudgeted funds towards the cost of completing a comprehensive Business Plan through FaM Consulting to implement each of the two service models identified in the Midwest Primary Care Project Report.

ITEM LOST 3-4

Reason for Deviation from Officer’s Recommendation Some Councillors were concerned that arrangements were working well in Morawa and therefore questioned the need for change. There was also some discussion on this project having the potential for GP recruitment and retention being lost from local community control.

INTRODUCTION

The purpose of this report is for Council to consider granting approval to Westnet Rail Pty Ltd for the following:-

1. Location of a temporary construction camp at Victoria Location 7599 Morawa- Mullewa Road (Canna). The camp is to accommodate two hundred (200) persons who will be upgrading the Morawa to Mullewa railway infrastructure.

2. Through delegated authority provided to the Chief Executive Officer, the location of a second temporary construction camp in Morawa based at the Morawa Caravan Park. The camp is to accommodate two hundred (200) persons who will be upgrading the Morawa to Mullewa railway infrastructure

3. Through delegated authority provided to the Chief Executive Officer, approval to allow an Extractive Industry License/s for works associated with the above.

ATTACHMENT

Westnet Rail Pty Ltd concept plans and site maps of the two construction camps and letter of Development Application for Canna accommodation facility is attached for Council’s information

Westnet Rail Pty Ltd has met with Council’s officers to discuss the possibility of a 200 man construction camp being developed at Victoria Location 7599 Morawa-Mullewa Rd (Mr Rob & Pam Kowald property). The discussion concluded that logistically the area would be an ideal location for the camp to be sited.

Westnet Rail Pty Ltd has submitted a site layout for the camp and will be responsible for the installation of all infrastructure required for the operation of the same. The infrastructure includes a laundry, wet mess, kitchen, offices, medical centre, connection to water, installation of fire hose reels, waste management and a temporary power supply.

The camp is temporary for a period of nine months and occupies an area of 28,500 square metres. On completion the land is to be rehabilitated back to its original purpose. Westnet Rail Pty Ltd has also sought preliminary approval to establish a further 200 man camp for location at the Morawa Caravan Park. Further information on the proposed site layout is attached for Councils information.

Commercial and Buy Local arrangements within Morawa for both camps have been discussed, but not finalised.

OFFICER’S COMMENT

Development Application - Proposed Canna Camp The temporary Canna camp is to be located in a Rural Zone forty (40) kilometres north of Morawa on the Morawa-Wubin Road.

Consideration of Council is required as the Shire of Morawa Local Planning Scheme text No 2 is silent regarding temporary construction camps in areas zoned Rural. The text does provide the following for Councils consideration:-

‘Where in the Zoning Table a particular use is mentioned it is deemed to be excluded from any other use class which by its more general terms might otherwise include such particular use.

3.2.5 If the use of the land for a particular purpose is not specifically mentioned in the Zoning Table and cannot reasonably be determined as falling within the interpretation of one of the use categories the Council may:

(a) determine that the use is consistent with the objectives and purposes of the particular zone and is therefore permitted; or

(b) determine that the proposed use may be consistent with the objectives and purpose of the zone and thereafter follow the 'SA' procedures of Clause 6.3 in considering an application for planning approval; or

(c) determine that the use is not consistent with the objectives and purposes of the particular zone and is therefore not permitted.

3.2.6 Notwithstanding that Residential Building and Grouped Dwelling are uses that are not permitted in the Rural Zone, Council may, at its discretion, approve an application for a Residential Building or Grouped Dwelling in the Rural Zone so long as that building is for the accommodation of workers employed for agriculture activities on that land holding.

3.2.7 Notwithstanding that Single House is a use that is permitted in the Rural Zone, no more than one Single House is permitted on a lot within the Rural Zone unless that building is for the accommodation of workers employed for agricultural activities on that land holding.

The project is for a defined period and could be determined with the objectives of the scheme as:-

The Scheme specifically – 1* provides for future land use needs and town site expansion 2* identifies future residential land to meet the needs of the private sector 3* encourages new industries and businesses 4* encourages tourism opportunities 5* provides for mining activities

The project is to upgrade the rail line corridor to transport iron ore to the port of Geraldton and will be located out of town hence should not impact on the amenity of the town site.

If a project was located in Morawa there would also be an opportunity of a flow on to the community through the buy local policy and commercial return to Council.

Proposed Morawa Camp The temporary Morawa Camp is to be located to the rear of the Morawa Caravan Park on land under the direct control of the Shire of Morawa (further details attached). Formal Development Application process is still to be initiated.

Matters pertaining to waste management (rubbish removal and effluent disposal), swimming pool, use of licensed facilities, community bus hire, and Morawa airport management have been discussed.

A similar 200 man camp for the Morawa Caravan Park was approved by Council in December 2008:-

“ COUNCIL RESOLUTION

Moved: Cr J Bateman Seconded: Cr P Duke

That approval be granted to Karara Mining Ltd to construct a 200 person construction camp located on Lot 501 and 504 White Avenue Morawa to compliment the construction of the Karara Mine project 80kms east of Morawa, subject to:-

1. Satisfactory negotiations with Karara Mining Ltd company representatives are achieved through negotiation with the Shire of Morawa Chief Executive Officer to address the strategic impacts on the townsite of Morawa’s communities’ infrastructure and amenity.

2. The Chief Executive Officer is authorised to negotiate a satisfactory outcome for the following listed items:-

 The Karara Mining Ltd camp dining area and wet mess (Tavern) facility provides benefit to the Shire of Morawa local businesses and community (to address the triple bottom line concepts of ensuring that environmental, economic and social benefits are being considered as a benefit of the community).  The Shire of Morawa existing sewerage scheme is upgraded for the camp to function.  Putrescibles waste management and additional resources to manage the waste collection are addressed.  Social behaviour at the site being monitored to ensure that anti social behaviour does not to impact on nearby residents and the community.  Addition staff requirements at the Morawa pool.  Commercial arrangements for the lease of the land. CARRIED 7-0”

The buy local policy and commercial return is still to be finalised with Westnet Rail Pty Ltd for both camps.

Both camps are to have transportable accommodation which is also a consideration for Council as the text provides:- TRANSPORTABLE AND SECONDHAND BUILDINGS (a) A transportable or secondhand building may not be transported to and placed on a lot within the Scheme area and thereafter occupied as a residential dwelling (whether in whole or in part) except with the approval of Council and in accordance with any conditions contained in such approval. (b) In considering whether or not to grant approval for a transportable or secondhand building, the Council shall have regard to: Shire of Morawa: Minutes of the Ordinary Meeting of Council held Thursday 16th December 2010 UNCONFIRMED MINUTES

(i) the appearance and external materials of the building, and any proposed alterations thereto; (ii) the amenity of the locality; (iii) the visual prominence of the site; and (iv) any proposed landscaping or screening of the site; and (v) all applicable statutes, by-laws and regulations relating to dwelling houses applicable both to the transportable or secondhand building and upon which it is to be located following transportation. (c) In granting approval for a transportable or secondhand building, the Council may impose conditions including conditions which: (i) require landscaping to be established within a specific time and thereafter maintained; and (ii) require the applicant or owner to provide a bond or bank guarantee to Council as surety for the completion of the transportable or secondhand building to a standard of presentation acceptable to Council within a specific time frame. Should Council require the provision of a bond, such monies shall be deposited in an interest bearing Trust account and upon the satisfactory completion of the necessary works, such monies owing shall be refunded.

Council can in its consideration determine that the use is consistent with the objectives and purposes of the particular zone and is therefore permitted subject to certain conditions.

Westnet Rail is also seeking extractive industry licences and approval for the Morawa and Canna camps prior to the next February 2011 Meeting of Council to expedite the rail project.

The upgrade is expected to close the rail line from Morawa to Mullewa between February and August 2011.

There is some urgency with the approval process for all of Westnet Rail upgrade projects in order to meet the August 2011 reopening of the line.

In the interim Karara is assessing the option to truck ore to Geraldton until the rail is completed.

Local Government Act 1995 Shire of Morawa Local Planning Scheme Scheme Text No.2

POLICY IMPLICATIONS

RISK MANAGEMENT

There is a risk that the camp may not be suitable and if an agreeable commercial arrangement cannot be met, then the camp could be relocated to a neighbouring shire.

Council having the camp at the site will incur an offsite increase in cost for waste to landfill and is still to be determined. A development application fee of $5,300 has been paid. Further fees will be paid for building and approval costs

“Support the facilitation of mining infrastructure investment into Morawa for the benefit of the Morawa community i.e. worker accommodation, service support, training, etc.”

OFFICER RECOMMENDATION

Approval is granted to Westnet Rail Pty Ltd to construct a temporary construction camp at Victoria Location 7599 Morawa-Mullewa Road as detailed in the provided submission. The approval is for Westnet Rail Pty Ltd to accommodate two hundred (200) persons for the upgrade of the Morawa-Wubin railway corridor for a period of twelve (12) months, subject to:-

1. Satisfactory commercial negotiations for the Canna Construction Camp with Westnet Rail Pty Ltd company representatives are achieved by the Shire of Morawa Chief Executive Officer to address the strategic impacts on the town site of the Morawa community, infrastructure and amenity.

2. The applicant is required to remove all temporary buildings and other above and in ground structures from the site at Victoria Location 7599 Morawa-Mullewa Road once use is complete.

3. The site at Victoria Location 7599 Morawa-Mullewa Road is to be rehabilitated on removal of the infrastructure.

4. Authority is granted to the Chief Executive Officer to facilitate and approve the Westnet Rail Pty Ltd Morawa Caravan Park Construction Camp.

5. Commercial negotiations for the Morawa Caravan Park Construction Camp with Westnet Rail Pty Ltd company representatives are achieved by the Shire of Morawa Chief Executive Officer to address the strategic impacts on the town site of the Morawa community, infrastructure and amenity.

6. Authority is granted to the Chief Executive Officer to approve Extractive Industries Licence applications for Westnet Rail Pty Ltd rail projects subject to Westnet Rail complying with the provisions of the Shire of Morawa Local Laws (pertaining to) Extractive Industries 2008.

Advice note: Building and Department of Health approvals are still required

COUNCIL RESOLUTION

Moved: Cr P A Duke Seconded: Cr G R North

Approval is granted to Westnet Rail Pty Ltd to construct a temporary construction camp at Victoria Location 7599 Morawa-Mullewa Road as detailed in the provided submission. The approval is for Westnet Rail Pty Ltd to accommodate two hundred (200) persons for the upgrade of the Morawa-Wubin railway corridor for a period of twelve (12) months, subject to:-

1. Satisfactory commercial negotiations for the Canna Construction Camp with Westnet Rail Pty Ltd company representatives are achieved by the Shire of Morawa Chief Executive Officer to address the strategic impacts on the town site of the Morawa community, infrastructure and amenity.

2. The applicant is required to remove all temporary buildings and other above and in ground structures from the site at Victoria Location 7599 Morawa- Mullewa Road once use is complete.

3. The site at Victoria Location 7599 Morawa-Mullewa Road is to be rehabilitated on removal of the infrastructure.

4. Authority is granted to the Chief Executive Officer to facilitate and approve the Westnet Rail Pty Ltd Morawa Caravan Park Construction Camp.

5. Commercial negotiations for the Morawa Caravan Park Construction Camp with Westnet Rail Pty Ltd company representatives are achieved by the Shire of Morawa Chief Executive Officer to address the strategic impacts on the town site of the Morawa community, infrastructure and amenity.

6. Authority is granted to the Chief Executive Officer to approve Extractive Industries Licence applications for Westnet Rail Pty Ltd rail projects subject to Westnet Rail complying with the provisions of the Shire of Morawa Local Laws (pertaining to) Extractive Industries 2008.

Advice note: Building and Department of Health approvals are still required

CARRIED BY ABSOLUTE MAJORITY 7-0

INTRODUCTION

Information that is requiring Councils Attention is provided each month.

For Council’s consideration

INTRODUCTION

An information bulletin is provided each month for Councillors information.

The Information Bulletin submitted for the 16th December 2010, Ordinary Meeting be received.

COUNCIL RESOLUTION

Moved: Cr K P Stokes Seconded: Cr G R North

The Information Bulletin submitted for the 16th December 2010, Ordinary Meeting be received.

CARRIED 7-0

11 NEW BUSINESS OF URGENT NATURE INTRODUCED BY DECISION OF MEETING

COUNCIL RESOLUTION

Moved: Cr D S Carslake Seconded: Cr P A Duke

That New Business of an Urgent Nature be introduced to consider naming the current road access from the Greater Morawa Sports Ground entry through to Prater Airport, as ‘Dick Sasse Drive’.

CARRIED 7-0 COUNCIL RESOLUTION

Council approve the naming of the Morawa airport access road from the Greater Morawa Sports Ground entry to Prater Airport, as ‘Dick Sasse Drive’.

CARRIED 7-0

12 APPLICATION FOR LEAVE OF ABSENCE

13 NEXT MEETING

The next Ordinary Meeting of the Morawa Shire Council will be held on Thursday, 17th February 2011 commencing at 3pm.

14 MEETING CLOSURE

There being no further business for discussion the Shire President thanked everyone for their attendance and declared the meeting closed at 16.35pm.

I certify that the Minutes of this meeting were confirmed at the Council Meeting held on Thursday, 17th February 2011.

…………………………………Presiding Person

Shire of Morawa: Minutes of the Ordinary Meeting of Council held Thursday 16th December 2010