Insert Company Logo /Name Here

[Insert Company Logo /Name Here]

OFFICE 2007 - LESSON PLAN TOPIC BIG PICTURE DEMO HANDS-ON CONSOLIDATION Introduction Course Admin Discuss: -See Slides - Course Objectives Objectives: Skill Level & Experience • The aim of the training session is: Assessment – To ensure that you can find the same commands that Training Style you use in version 2002 – To get an understanding of the new features and how to use them – To ensure that you can use Outlook email and calendar effectively. Check delegates prior knowledge Run through the 4 Steps of learning and 4 steps of training to show how the topics will be trained.

Office 2007 Core Skills Lesson Plan [ Insert Company Name Here] Page 1 of 6 [Insert Company Logo /Name Here]

TOPIC BIG PICTURE DEMO HANDS-ON CONSOLIDATION Office First we will be looking at . Ribbon - Open Word and explain that there’s a lot of change. See General New What features did Orientation the common elements of Instead of having 30 or so undisplayed toolbars you now have a Features slide on we learn about in Office: Ribbon that brings everything together. Explain that there are 3 basic presentation. this session? Introducing components: Tabs, Groups – sets of related commands and command the Ribbon The Ribbon which makes What steps did buttons themselves. The Home tab has the most commonly used tabs tools you need more readily you take to add a Dialog box on it. Explain also that you can minimise/maximise it by double – available button to the Launcher clicking on the tabs (click once on the tab to show), Quick Access Dialog box launcher which On Demand . On Demand - Some commands may only appear when you need Toolbar? brings up less commonly Tabs them – show inserting a picture and show the On Demand tab. used options. Mini Toolbar . Dialog box launcher – When you see a small arrow in the lower Extra, On Demand tabs right hand corner of a group, it means there are more options. Show appear on things like Live Preview the Font group options. Pictures, Tables, Drawings Quick Access and Chart. . Mini Toolbar – highlight some text – show mini toolbar (also Toolbar appears when you use right mouse clicks. As this stage mention ALT Live Preview – to preview for shortcut keys. Office Button changes before you Saving actually make them . Live Preview – Show using Live Preview by typing something, select it and preview changing the size of font or font colour. Quick Access toolbar – if you often use commands . Office Button – Show Save, Print, Options that are not as available as . Quick Access Toolbar – Show adding the Print command to the you’d like then you can add toolbar (under more commands/Office menu). buttons to this area. . Saving – Show the different saving options and point out that will be Office button – takes the some people in your dept that still haven’t got 2007. By default all docs place of the File Menu will be saved in 2003 format although you can choose to save as There are now different 2007. When you save in an earlier version it will let you know if any Saving options which will new features will be disabled. keep file sizes smaller and . Status Bar – Show that you can add/remove from the status bar helps keep them safer (right click). Maybe add Caps lock . Zoom – Show the zoom control (bottom right). Show clicking on the percentage and changing to fill page/page width.

TOPIC BIG PICTURE DEMO HANDS-ON CONSOLIDATION Word New In this session we will look Home Tab See Word Ex slide on What new Features & at what’s new on Word and presentation features did you . Show that certain things are more accessible i.e. different bullet essentials run through the tabs discover in Word? styles and numbering styles. Give out Printed Word Quick Styles The main new features in Exercise 1 Handout. . Styles – Type some headings and some text (you could type word are to do with styles Smart Art =rand()ENTER to give you some text then type ‘Insert’ for heading 1, and themes which are ‘Format’ for Heading 2 and ‘Theme’ for Heading 3) , make the Headers & intended to help you get a headings ‘Heading 1’ from quick styles and then show the options Footers professional looking under Change Styles i.e. Style Set, Colour, Font etc also show that document quickly. Page Payout font colour and shading is themed. Review Insert Tab View . Then show inserting a table and applying a style from the On Demand Tab that appears – whilst you are there show what’s on the layout tab. . Smart Art - whilst in the Insert tab quickly show how to insert – maybe use a basic cycle. NB only available in 2007 docs. . Headers and footers – Again show the different styles that can be applied show how to insert page numbers in the footer using the Gallery (might be best to use the option ‘Current Position’ i.e. inserts where the curser is). Page Layout . Show Orientation, Margins, Page background, Watermark, Page colour and Border Don’t look at Reference or Mailing. Review – Just point out Spelling and Grammar checker View – quickly run through viewing the ruler etc

TOPIC BIG PICTURE DEMO HANDS-ON CONSOLIDATION Excel In this session we will look . Explain that again we have Live Preview – type some words into a Create a simple What new Essentials and at what’s new on Excel and cell and show changing the font size. Show also that everything is spreadsheet and features did you new features run through the tabs again themed. checkout options for discover starting with the Home tab yourself. Home Tab Home tab with the most common options. Create a simple spreadsheet and: First thing to note is that an . Quickly run through the home commands pointing out the following: Excel worksheet has gone . from 65,536 to 1048576 Rotate text and Wrap text is now more visible rows and from 256 to . Formatting Cells 16384 columns. . Show Conditional formatting has grown . Show creating formulas (point out the new auto filing drop down list when you type in formulas). Also point out that the Calculations on the Status Bar has grown when you highlight numbers i.e. it now shows Average, Count and Sum. Show right click on the status bar to add Max. Insert Tab This tab is mostly to do with For the more advanced users just point out that this is where you now Have a quick go at What steps did the ‘graphical’ side of find Pivots NOT under data. creating a chart you take to create Excel. This is where you go a chart From the Simple Spreadsheet to insert Pictures and Charts . Create a Chart and point out the On Demand tabs appear . Run through the Design Tab and some of the Layout tab i.e. adding Chart and Axes titles.

TOPIC BIG PICTURE DEMO HANDS-ON CONSOLIDATION Page Layout Now it's time to print Page Layout view is new where you can view your worksheet on A4 and Check out the options What steps did Tab In previous versions of see your changes before you print. on the Page Layout you take to add Excel, did you ever switch View and tab page numbering . Show where to find Page Layout view and select the Page Layout back and forth repeatedly to your Tab (bottom right of screen or in the View tab) between print preview and spreadsheet? Normal view, adjusting your . Show how to change the Orientation of the page and see the worksheet to get things changes right before you could print? . Point out that you can still see the old options by using the Dialogue Box Launcher. There is a new view called . Show that when you click on the Header title at the top of the page Page Layout View. In this the Header/Footer in Demand Tab appears. Show how to add a view you can change header title and may be page numbers in the footer. Be Aware: If you Orientation and in Page use Insert, Headers and Footers it automatically takes you into page Layout view, you'll see the layout view. People need to understand what’s happening and how to orientation change, and get back to normal view. how your data will look each way.

Other Options In this session we are Formulas Tab - Point out that formulas are grouped together on this tab None None Overview focusing on the main Data Tab – This is a tab specifically for data lists it includes Sorting and elements of Excel but it Filtering would be useful to run through the other tabs Review – Spell checker, adding comments and protecting work quickly just to give you an workbook idea of where things are View – Zoom and Freeze Panes and Macros (Point out for the advanced users that they can also bring up a Developer Tab by going into the Office Button, Excel Options and select Show Developer Tab in Ribbon option. Saving . Remind the group of the saving options in Excel will be the same as None None Word in that you will have to ‘downgrade’ if sending to an earlier version of Excel user. . .

TOPIC BIG PICTURE DEMO HANDS-ON CONSOLIDATION Review & . Consolidate the Day Show where to find support. None None Evaluation . Review day Give out User Guides. . Evaluate Fill in Evaluation. CLOSE

Office 2007 Core Skills Lesson Plan [ Insert Company Name Here] Page 6 of 6