City of Bowdle

CITY OF BOWDLE REGULAR MEETING MINUTES November 1, 2010

Mayor Rick Boschee called the meeting to order at 6:43 PM with the following members present: Carmen Barbera, Dale Bieber, Jason Bishop, and Mark Beitelspacher and for a portion of the meeting Tim Thomas. Absent: Wade Eisenbeisz Also present: Finance Officer Brooke Heilman and for a portion of the meeting, Jeff Poppen.

Motion by Bieber, seconded by Bishop, to approve the agenda. All present voted yes. Motion carried.

Motion by Bieber, seconded by Beitelspacher, to approve the minutes of the regular meeting held on October 4, 2010. All present voted yes. Motion carried.

Receipts for the month of September: Cortrust Bank, Interest, $470.66; First State Bank, Interest, $613.74; Midcontinent Communications, Franchise Fee, $245.10; State of SD, Sales Tax, $19197.53; Edmunds County, Taxes, $1829.06, State Shared Revenue, County Shared Revenue, $643.36; Black Hat Saloon, Lease, $900.00; Rubble Site Fees/Tax, $788.52; Misc, $400.76; Penalties and Interest, $160.88; Water/Sys Maint/Late Fees/ Reconnects/Meter Deposit, $12090.81; Sewer/Late Fees, $5190.10; Nursing Home, $116706.39; and Hospital, $230797.30.

The following claims were presented: OCTOBER PAYROLL: Hospital/Nursing Home/Clinic Wages 190052.93 City Financial Administration Wages 768.00 Library Wages 899.00 Streets Department Wages 1072.69 Water/Sewer Department Wages 2037.60 Rubble Site Wages 536.00 IRS/CorTrust Bank, N.A. Payroll Taxes 45148.60 Aberdeen Finance Corp Employee Payroll Deductions 112.60 Accounts Management Employee Payroll Deductions 50.00 Aflac Employee Payroll Deductions 1231.11 Ameriprise Financial Services, Inc Employee Payroll Deductions 895.00 Bowdle Healthcare Foundation Employee Payroll Deductions 467.39 Conseco Health Insurance Employee Payroll Deductions 73.06 Delta Dental Employee Payroll Deductions 2228.00 Hauge Associates, Inc. Employee Payroll Deductions 104.26 Midwest Credits, Inc Employee Payroll Deductions 329.74 Nationwide Retirement Solutions Employee Payroll Deductions 23.52 Secure Benefits Systems Employee Payroll Deductions 570.32 VSP Employee Payroll Deductions 145.70 Wellmark Health Plans Employee Payroll Deductions 29158.10

A-Tech City-Sewer Purchased Maint 5050.00 ARC City-Supplies/Maint 232.11 Avenet, LLC City-Website Dues 336.00 Barco Municipal Products City-Supplies 207.90 Bituminous Paving City-Street Patching 2328.00 Bowdle Hosp City-Payable to Hosp/Flu Shots 9111.84 Curt’s Quality Carpentry City-Concrete Work 3852.05 Dewald, Cheryl City-Microfilm Reader 3922.70 Clark Engineering City-Water/Sewerline Project 9339.34 FEM City- Airport Utilities 36.00 Haberer’s Implement City-Supplies 70.19 Interstate Office Products City-Supplies 385.29 McFleeg’s Inc City-Supplies 14.46 Montana-Dakota Utilities City-Utilities 1789.84 NECOG City-Water/Sewerline Project 4000.00 Petty Cash City-Supplies 12.47 Pride of the Prairie City-Publishing 645.15 Quaschnick Soft Water City-Supplies 12.50 Quam Construction City-Supplies/Purch Maint 1087.30 Quam Construction City-Water/Sewerline Project 612395.09 SD Dept of Health City-Water Testing 12.00 SD Dept of Revenue City-Sales Tax 29.52 SD Governmental Finance Officers Assn City-Dues 40.00 (November 2010 Meeting Minutes) SD Municipal League City-Dues 588.03 SDML Worker’s Comp Fund City-Worker’s Comp Ins 3249.00 Triple S Tarps City-Maint 13.00 Tubby’s Kwik Stop City-Fuel 374.65 Turner, Bryce City-Water Deposit Refund 50.00 USDA Rural Development City-Loan Payment 2753.00 USPS City-Postage 100.00 Venture Communications City-Utilities 81.90 Visa City-Supplies 34.81 Walz Carpet Cleaning City-Purchased Maint 150.00 WEB City- Purchased Water 4530.12

2nd Wind Exercise Treadmill 3699.00 Abatement Technologies Med Surg-Minor Equip 2331.36 Abler, Shair Transcription 1104.10 Aberdeen American News Advertising 80.00 Accu-Med Services Admin-Svc Agreements 315.00 Alere North America Lab-Supplies 1165.97 American Solutions CS/Admin Supplies 602.29 Arjo-Century Med Surg-Minor Equip 517.03 Avera Health Admin-Svc Agreements 923.75 Bartlett, Jackie ER Coverage 1984.00 Barton Associates Admin-Recruiting 1559.98 Baxter Healthcare Med Surg Svc Agreements 322.80 Beadle Ford Maint/Amb-Supplies/Maint 2124.17 Bishop, Angela Admin-Adv 13.29 Bowdle Best Foods Dietary Food 738.09 Bowdle Gold Club Advertising 2500.00 Bowdle, City of Water 785.85 Bio Rad Lab-Supplies 960.64 Cam-Wal Electric Home Health MN ST Messenger 276.00 Cardinal Health Rx Pharmacy-Drugs 8924.63 Cardinal Health Medical Lab Supplies 498.32 Dakota Dust-tex Housekeeping/BC Supplies 101.15 Dakota Supply Group Maint-Supplies 264.96 Dakota Truck Underwriters Insurance 190.65 Daystar Publishing Advertising 100.00 Dept of Health Admin-Licenses 150.00 Direct Supply Laundry/Amb Supplies 149.82 Division of Criminal Investigation Admin-Recruiting 24.00 Ecolab Dietary Equip Rental 79.95 Eide Bailly Admin-Consult Fees 500.00 Eisenbeisz, Miles Purchased Maint 375.00 Emergency Medical Amb-Supplies 365.25 Erv’s Furniture Maint-Supplies 841.50 EZ Way Med Surg-Equip 5326.57 Fauth, Milna Home Health-Travel Reimb 13.00 Fed-ex Admin-Postage 16.59 FFF Enterprises Pharmacy Drugs 2887.20 First Choice of the Midwest Admin-Svc Agreement 16.61 Gibson Publishing Admin-Advertising 52.00 Hansen, Vicki Med Surg-Travel Reimb 38.95 Hasler, Inc Admin-Postage 89.85 Healthland Postage-Prepaid Exp 29576.34 Heier, Erwin Act-Special Events 90.00 Healthland Maint-Information Tech 2327.03 Hillyard Housekeeping Supplies 33.00 Hosmer, City of Utilities/Blg Rent 150.50 Hunnel, Theresa PH Travel Reimb 22.80 IBM Corp Admin-Long Term Debt/Interest 2875.67 Joerns Healthcare Maint-Supplies 424.71 Kaiser, Melanie HH/PH Travel Reimb 258.90 (November 2010 Meeting Minutes) Kaiser, Nancy RC/HC Travel Reimb 24.42 Kate’s Floral Benefits-Emp Relations 29.95 Keeler, William Admin-Recruiting 7.42 KMLO-FM Advertising 70.00 KOLY-AM Advertising 44.00 Key Equipment Finance BC Equipment Rental 263.94 Kreisers, Inc Supplies 2468.70 Lakefield, Coleen Home Health-Travel Reimb 54.63 Larson, Hope PH/Med Surg Travel Reimb 688.33 Logterman, W. Med Surg-Consult Fees 48.00 Manifest Funding Services Admin-Equip Lease 2642.53 Med-Pass Med Surg-Supplies 187.20 Midco Maint-Utilities 304.52 Midstates Printing BC Supplies 74.00 Miles, Alexzine Med Surg/PH Travel Reimb 243.01 Miller, Cindy Lab-Travel Reimb 192.40 Moak, Laurel Med Surg-Travel Reimb 47.36 Mobile PC Medic Maint-Information Tech 179.90 Mobridge Regional Hosp Lab-Prof Fees 142.60 Montana-Dakota Utilities Utilities – NH/Hosp 4953.42 National Medical Resources ER Purchased Coverage 15017.00 NESDEC RC Building Rent 290.00 Network Services Co NH/Housekeeping/Admin/Lab Supplies 2720.50 Northwest Blade Advertising 150.00 NXC Imaging Radiology-Supplies 129.50 Office Equipment Admin-Service Agreement/Supplies 419.76 Opus Pharmacy-Supplies 117.68 Petty Cash Supplies 82.70 Physio-Control Amb-Supplies 68.00 Praxair Oxygen-Supplies 2234.90 Pride of the Prairie Advertising 292.10

Reuer Sanitation Garbage 505.00 Richard Ewing Equip Fixed Equip/Maint Supplies 13083.12 Richardt, Julie BC Transcription 582.60 Roscoe Municpal Waterworks RC Utilities 38.00 Sahli, Zachary RC Purchased Maint 240.00 Sammons Preston Med Surg Supplies 45.66 Schaffer, Monique Admin-Advertising 21.18 Schlecht, Lora Dietary-Supplies/Educ/Travel 203.36 SD Dept of Health Lab Prof Fees 20.00 SDAHO Admin-Education 460.00 Siemens Healthcare Lab-Supplies/Equip Rental 3756.01 State Street Rx Pharmacy Drugs 15.00 Stuwe Flooring NH Purchased Maint 424.00 Tri State Water BC/Cardiology Supplies 14.20 Tubby’s Kwik Stop Auto Exp 732.44 Turner Drug Drugs/Pharmacy Consultant 3975.58 UHS ER Equip Rental 190.00 US Bank COP Lease Payment 6687.82 US Foodservice Dietary Food 5700.93 Venture Communications Utilities 1168.95 Visa Supplies/Equip/Travel 991.34 Wal-Mart Community Laundry Supplies 102.00 Washenberger, Wayne ER Purchased Coverage 6088.80 Zimmer, Mary Med Surg-Travel Reimb 85.81

Motion by Bishop, seconded by Barbera, to approve the payment of claims. All present voted yes. Motion carried. Poppen presented the council with the September 2010 financial statements and reports. They were reviewed by the council.

Thomas entered the meeting at this point.

Poppen presented the council with the proposed 2011 budget. (November 2010 Meeting Minutes) Poppen discussed the status of Dr. Lin’s licensing process. He noted that because of a caveat in South Dakota State Law, Dr Lin is not currently eligible to apply for a state license. Poppen is working with the South Dakota Association of Healthcare Organizations, the State Medical Association and the SD Board of Medical Examiners in order to get the law changed so that Dr Lin can be licensed. He will know more after meeting with the State Board early next month.

Poppen, along with the council, decided to table the strategic planning session until a future meeting.

Motion by Beitelspacher, seconded by Bieber, to approve the following new hires: Elaine Schraeder, PT Housekeeping, $10.31 PILB; and William Keeler, FT CNA, $10.53. All present voted yes. Motion carried.

The following 2011 city liquor licenses were presented for renewal: 1) City Liquor Store (Black Hat Saloon) – On/off sale retail liquor 2) Bird Down Lodge – On/off sale retail liquor 3) Bowdle American Legion – On sale liquor

Motion by Beitelspacher, seconded by Thomas, to approve the liquor license renewals. Poll vote – All yes. The county informed a council member that there was gravel found on a property which borders town and that the county is getting low on gravel and that there is a possibility that the county would like to dig for gravel on that property. The council discussed the effect that this may have on the city.

The council discussed the sidewalk that was covered up along 4th avenue.

Motion by Bishop, seconded by Bieber, to approve the OTN Site Lease presented by Midcontinent Communications. All present voted yes. Motion carried.

Mayor Boschee appointed Justin Bieber to a four-year term on the Bowdle HRC. Motion by Barbera, seconded by Bishop, to approve the appointment. All present voted yes. Motion carried.

Motion by Bishop, seconded by Thomas, to approve pay estimate #6, change order #5, and Clark Engineering’s Invoice - $12,902.92. All present voted yes. Motion carried.

F/O presented the council with the Statements of Accounts and Monthly Receipts for September, the city balance sheet and profit/loss statement, and the water usage and loss report.

Motion by Bishop, seconded by Bieber, to approve the write-off of $177.27 on account #174. Bishop-yes, Barbera-yes, Thomas- yes, Bieber-yes, Beitelspacher-no.

Motion by Bishop, seconded by Thomas, to adopt Ordinance No. 2010-6, Supplemental Appropriations Ordinance. All present voted yes. Motion carried.

The next regular council meeting will be held Monday, December 6, 2010 at 6:30 pm.

Motion by Beitelspacher, seconded by Bieber, to adjourn at 9:01 pm. All present voted yes. Motion carried.

______Rick Boschee Mayor Date Attest: ______Brooke Heilman Finance Officer - City of Bowdle

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