ELYRIA PUBLIC LIBRARY SYSTEM Meeting of the Board of Trustees Monday, May 9, 2016 Central Branch, Scheide Room – 6:00pm
Present: Gerald Crum, President; Rhonda Smith, Vice President; Sam Battle, Trustee; Marilyn Tipple, Trustee; Susanne Dotson, Trustee; Debbie Kroupa, Trustee; Ann Schloss, Secretary; Ray Armstrong, Trustee
Staff: Lyn Crouse, Director; Kathleen Runser, Deputy Director; Frank Szuch, IT/Facilities Manager; Terri Miller, System Services Manager; Jennifer Harmon, Marketing & Communications Manager; Danielle Coward, Youth Services System Coordinator; Kile Byington, Deputy Fiscal Officer; LaKesha Gage; Executive Administrative Assistant
1. Call to Order: Mr. Gerald Crum at 6:00pm.
2. Welcome of Attendees: Mr. Gerald Crum welcomed everyone.
3. Public Hearing of Visitors: Carol Campana introduced Kile Byington as her Deputy Fiscal Officer.
4. Consent Agenda Items: a) Approval of April 2016 Minutes b) Personnel Actions Appointments: none Retirements: none
c) Donations for April 2016 $8,000.00 Donated by the Friends of the Elyria Public Library for Summer Reading (restricted) $1,797.00 Donated by Kiwanis for Tumblebooks (restricted) $1,570.00 Donated by Friends of the Keystone LaGrange Library for Summer Reading (unrestricted) $266.00 Donated by Kiwanis for Speaker books (restricted)
d) Memorials for April 2016 $20.00 Donated by Anita Tellier in memory of Vicki Krugman $25.00 Donated by Kathy Bly in memory of Vicki Krugman $25.00 Donated by Dennis Krugman in memory of Vicki Krugman $25.00 Donated by Jill & Jim Taylor in memory of Vicki Krugman $25.00 Donated by Skip & Ruth Hodgson in memory of Vicki Krugman $20.00 Donated by Julie & John Lofgren in memory of Vicki Krugman $50.00 Donated by Gary & Miriam Hawke & Family in memory of Vicki Krugman $50.00 Donated by Diane & Karin Krugman in memory of Vicki Krugman $25.00 Donated by Mr. & Mrs. Dennis Uehlein in memory of Vicki Krugman $100.00 Donated by Bonita Zeleny in memory of Vicki Krugman $25.00 Donated by Dawn Costello in memory of Vicki Krugman $25.00 Donated by Bob & Carol Struck in memory of Vicki Krugman $30.00 Donated by Alice M. Kinect in memory of Vicki Krugman $50.00 Donated by Anne & Allen Grothe in memory of Vicki Krugman $50.00 Donated by Jane Leavell & Ann Lander in memory of Vicki Krugman $50.00 Donated by the Greenly Family in memory of William Wiehe $25.00 Donated by Vandemark Jewelers in memory of Sally Kay Hudnutt
RESOLUTION #28.16 On the motion of Rhonda Smith, seconded by Ann Schloss, the board unanimously agreed to approve the Consent Agenda.
6. Fiscal Officer’s Report: Ms. Campana reported: The CD investment report has a breakdown on the last page of the investments. 101 General Fund / 401 Building Fund/ 401 Building Fund Keystone Lagrange... Star Ohio rates have exceeded Star Plus. $500,000 was moved from Star Plus to Star Ohio for investment yield OLC website shows a $10,000 loss in PLF distribution for the month of May. This should even itself out. Ms. Campana will notify board about any drastic changes.
RESOLUTION #29.16 On the motion of Susanne Dotson, seconded by Ray Armstrong, the board unanimously agreed to approve the Fiscal Officer’s report.
7. Director’s Report: Ms. Crouse reported:
1. Renovations Report Full-sized drawings of Central and West River were posted in the staff rooms, and digital copies sent to all staff. They are inspecting the drawings and making suggestions. Representatives from children’s, adult, circulation and maintenance will meet with architect Duane Van Dyke on Wednesday, May 11th as we work toward coming up with a final plan to bid.
In order to finalize our shelving needs for the renovation, I would like to perform an inventory at Central. The Library would need to be closed during this process. The best dates to do so would be Monday, August 1st – Friday, August 5th. If we are able to complete the process in a shorter period of time, we would reopen at the earliest opportunity.
2. Buildings and Grounds Frank and I met with Bob Yost to come up with a full scope of work to be done on the existing garage in order to expand the opening.
3. Bookmobile Update The bookmobile was officially dedicated at both West River and in LaGrange, and has been working a limited schedule. Upon delivery, we had noted a few problems with the vehicle (difficulty with lock on back door, defect in desk laminate) which Farber has resolved. When they returned it, it had a chip in the paint which they will repair. At that time, they will repair our opening day “ding” free of charge.
The old bookmobile has been moved from Ohio Locomotive works to West River. We may use it for storage during the renovations.
4. Meetings/Trainings/Continuing Education/Events Our National Library Week celebrations went very well. Our “Guess Who’s Checking You Out” guests saw the behind the desk view of library operations, and as always, were impressed with how much they don’t know about how the library works. The annual Library Tea was a great success, as was the LaGrange Friends’ authors’ brunch. 5. Collection Development We have uploaded our catalog records to CollectionHQ and are ready to begin training on the software. We are going to start a collection development committee, which will meet monthly to recommend titles for purchase for the whole system. Its first meeting will be June 14th.
8. President’s Report: Mr. Crum-none
9. Committee Reports: Friends of the Elyria Public Library Ms. Crouse reported the Friends are working on the book sale.
Friends of the Keystone LaGrange Library Ms. Crouse reported the Author’s Brunch was well attended and did receive a lot of good feedback. The Friends are also working on their book sale.
Elyria Public Library Foundation Ms. Smith reported that the Foundation’s event was well attended and received rave reviews. The final numbers are not in at this time but she will report them at the next board meeting. Ms. Smith reported the current balance of the Smith Bookmobile fund and the Foundation account to the board.
10. Old Business: none
11. New Business: none
12. Executive Session: RESOLUTION #30.16 On the motion of Sam Battle, seconded by Ray Armstrong, the board unanimously agreed to go into executive session at 6:20 pm to discuss personnel matters. A roll call vote was taken.
RESOLUTION #31.16 On the motion of Rhonda Smith, seconded by Ann Schloss, the board unanimously agreed to leave executive session at 6:57 pm. A roll call vote was taken.
13. Adjournment: RESOLUTION #32.16 On the motion of Sam Battle, seconded by Debbie Kroupa, the board unanimously agreed to adjourn the meeting at 6:58 pm.
The next meeting will be held on Monday, June 13, 2016 at 6:00 pm in the Scheide room.
______President Secretary