Chatham School District Board of Education Regular Meeting Minutes May 14, 2013 ADOPTED
1.0 CALL TO ORDER The regular meeting of the Chatham School District Board of Education, held in Angoon, Alaska was called to order at 6:00 PM by Board President Sally McLaughlin
Shawna Harper read the Chatham School District Mission Statement.
2.0 FLAG SALUTE the flag salute was conducted
3.0 ROLL CALL
Members Present: Kevin Frank Sr.- via Teleconference Lynette Hart Sally McLaughlin Shawna Harper
Members absent: Randall Gamble
Administrators: Scott Butterfield, Superintendent Holly Cervin, Principal at Gustavus Les McCormick, Principal at Angoon Anne Connelly, Head Teacher at Tenakee Cynthia McFeeters, Head Teacher at Klukwan
Others: Justin Marchbanks, ASB member Jan Kaiser Mari Ray Willis Tiadola Silva Patricia O’Brien Tenakee Community members identified Gustavus Community members identified Angoon Community members identified
4.0 APPROVAL OF AGENDA
Scott: Explanation 8.2 moved to 9.10 action items; 9.11 request to review and approve 2 teachers to travel out of state to attend writing training in Cannon Beach Oregon.
Lynette made a motion to approve the agenda, Shawna seconds the motion. Roll call vote, motion 1 | Chatham School District passed unanimously.
5.0 CHATHAM SCHOOL DISTRICT RECOGNITION AND AWARDS Klukwan student recognition goes to Ashley Williamson, 6th grade. Klukwan staff recognition goes to Joann Spud. Angoon staff recognition goes to the staff and chaperones that traveled to Klukwan. Angoon student recognition goes to Elementary students who traveled to Klukwan. Tenakee Springs student recognition goes to Quinn Kiel, 8th grade. Tenakee Springs staff recognition goes to Arnold Strong. Gustavus Student recognition goes to Jackie Chase, sophomore. Gustavus staff recognition goes to Diane Sullivan.
6.0 SPECIAL REPORTS 6.1 Monthly Financial Report – Report reflects year to date expenditures through April 30, 2013. Scott explains the report. 6.2 Superintendent Report – Explanation of report contents 6.3 Principal Reports – Each principal and Head Teacher briefly shared what was contained in their report.
7.0 OPPORTUNITY FOR PUBLIC COMMENT ON NON-AGENDA ITEMS J Neilson - Gustavus: Thanks Board for their support for the elementary school teaching staff. Chris Mannino- Tenakee: Request for support regarding decisions for Tenakee School, attached letter. Jim Parkin – Angoon: Letter read to Board addressing concerns Ida Jack – Angoon: Concern regarding programs not available in Angoon Schools, support Tracey Thomas Albert Howard – Angoon: Support Tracey Thomas staying in Angoon, concern about Board focus Pauline Johnson – Angoon: Support for Tracey Thomas, praise for Native dance program
8.0 CONSENT AGENDA 8.1 Adopt/amend minutes from April 9 and special meeting minutes from April 4 and approve Superintendent’s request for Annual Leave. Minor adjustments: names, spelling and word omissions. Removed 8.2 moved to action items.
Lynette made a motion to approve the consent agenda as presented, Shawna seconds. After a roll call vote the motion passed unanimously.
9.0 ACTION ITEMS
9.1 Review Teacher substitute pay. Chatham School District’s has been $90 a day since 1997.
Scott explains process used now and suggested changes $120/day for certified substitutes, non-certified substitutes get $90/day.
Les McCormick: Support increase Cynthia McFeeters: Suggest $125 and $95 and no mileage credit for gas Albert Howard: Formula used to calculate numbers? Anne Connelly: Support increase with Cynthia’s numbers Albert Howard: Talking with representative from the ferry is that taken into consideration? 2 | Chatham School District Shawna Harper: Agree with Cynthia’s numbers Lynette Hart: Agrees Kevin Frank Sr.: Question – is it hard to attract subs in Angoon? Les – yes.
Shawna makes motion to increase substitute pay to $125 for certified and $95 for non-certified, Lynette seconds. Roll call vote, motion passes unanimously.
9.2 Select date for annual budget adoption meeting for June
June 17th, Monday at 6:00pm
Shawna makes motion to set the annual budget adoption meeting for June 17th, Monday at 6:00pm, Lynette seconds the motion. Roll call vote, motion passes unanimously.
9.3 Review and approve the 2013-14 and 2014-15 school calendars
Scott explains process. Sally explains request from sites to start earlier and end earlier. Scott explains paid holidays.
Lynette makes motion to approve the 2013-14 and 2014-15 school calendars, Shawna seconds the motion. Roll call vote, motion passes unanimously.
9.4 Review and approve the 2013-14 Strategic Plan
Scott explains the plan and process.
Lynette makes motion to approve the 2013-14 Strategic plan, Shawna seconds. Roll call vote, motion passes unanimously.
9.5 Review and approve the bid for the Klukwan boiler replacement.
Scott explains conditions of the boilers, recommendations and funding source.
Shawna makes a motion to approve the boiler recommendation for Klukwan, Kevin seconds. Roll call vote, motion passes unanimously.
9.6 Review and revise the existing facility use agreement form
Scott explains the current form and process.
Albert Howard: Is this form standard through the district? Sally – Form is used district-wide Kevin Frank Sr.: Concerned, this should receive more attention, reads changes and asks who is in charge of buildings; people have asked that waivers be done for using facilities in our district. Mr. Frank expressed concern over the fees and recommended that the fees be reduced. Lynette Hart: Believe there should be policy and fees should be revisited and this item put on a later date. Sally McLaughlin: Agreed that maybe this should be revisited and put on a later date. S clarified the reason for policy. 3 | Chatham School District Holly Cervin: Agree with Kevin and fees, question regarding alternate sites in other communities.
Lynette makes motion to revisit this item to discuss usage fees at a later meeting, Shawna seconds. Roll call vote, motion passes unanimously.
9.7 Review and set minimum number of students participating in a given sport next year.
Scott explains reason for this recommendation.
Action item dies for lack of motion.
9.8 Review and set a specific date at the end of the school year for a school to demonstrate that it will have at least 10 students committed to enroll in the next year.
Scott explains action item and issue/process. Recommendation is to look at the number of kids on the intent to enroll forms and bring it to discuss at the end of May with a decision regarding the Tenakee School status.
Lynette makes motion to set deadline of July 31st for a school to demonstrate that they will have 10 students committed to enroll at the beginning of the school year, Shawna Seconds. Roll call vote, motion passes unanimously.
9.9 Review and Approve Set Number of Work Days Each Year for Classified School Staff
Scott explains the action item and proposes recommendation for office and maintenance/custodial staff to have 200 days, this would be to prepare before school starts. Paraprofessionals would work slightly less but would attend in-service days with classified staff, cooks’ one day before school starts, bus drivers on the day school starts.
Shawna makes motion to approve set number of set work days each year for classified staff, office, maintenance/custodial staff, paraprofessionals, cooks and bus drivers as set forth in action item 9.9, Kevin seconds. Roll call vote, motion passes unanimously.
9.10 Review and Approve Personnel Items
Scott explains recommendations: Contract extended to Jan Kaiser in Angoon 5.0 hour 6.25FTE for English; transfer for Tracey Thomas to Gustavus from Angoon to be the Special Ed teacher for Klukwan and Gustavus; temporary 1 year teaching contract for Sybil Vanderhoff for Gustavus to replace Jessie Soder who is taking a 1 year sabbatical; fill .5 FTE position in Gustavus – recommendation will be made no later than June; rehire non-tenure teaching position for Carson Buck in Klukwan; recommendation to fill position left by Liz Brooks in Gustavus and position in the elementary school left by Sally Kookesh who will fill the Special Ed position in Angoon; hire Deanne Shiroma-Carroll as the principal for Angoon and Tenakee.
Lynette makes motion to approve personnel items as one item, except transfers from Angoon for Tracey Thomas to Gustavus and move of Sally Kookesh from the Angoon Elementary to Special Education teacher, Shawna seconds. Roll call vote, motion passes unanimously.
4 | Chatham School District Lynette makes motion to approve the transfer of Tracey Thomas to Gustavus and the move of Sally Kookesh from the Angoon elementary school teacher to the Special Education teacher for Angoon, Shawna seconds. Roll call vote, motion passes, 1 no 3 yes votes.
Les M: More paraprofessionals will be hired. The majority of the special education students will move out of the elementary school to the high school building.
9.11 Review and approve out of state travel for two teachers to travel out of state to attend professional development training.
Scott explains the training and two participants: Anne Connelly and Annie Mackovjak, recommend support for this travel.
Shawna makes motion to approve the out of state travel request, Lynette seconds. Roll call vote, motion passes unanimously.
10.0 INFORMATIONAL/DISCUSSION ITEMS 10.1 Discuss Tenakee Springs enrollment
Already Addressed – no further discussion
10.2 Discuss the number of meetings at District sites for the 2013-14 school year. VTC?
Scott explains that reducing the number of meetings at sites would help with the budget reductions that are being recommended by the budget committee. Sally explains her reasons for wanting this on the agenda and explains changes that could be made.
Board comments and suggestions: Shawna: recommends travel to each site at least once, one Juneau meeting and the rest VTC. Sally: Suggest some site travel and use of VTC equipment as much as possible. Suggest looking at the Travel budget each December to decide travel for the rest of the year.
10.3 Review District’s correspondence school program
Scott explains state requirements and guidelines. Holly praises Dr. Butterfield’s efforts in following guidelines according to State statutes. Scott reiterates that the VTC equipment could be made available. Sally suggests questions be forwarded to Scott as needed and item can be put on discussion later.
11.0 COMMUNICATIONS-WRITTEN
11.1 Technology committee recommendations for checking out CSD Tech items
Scott gives overview and explains that it is an ongoing discussion and no recommendation has been made to date, would like to make this an action item to put into the student/parent handbook, this could be done in June. 11.2 Scott: Letter from Department of Ed Special Education Department. Praise to Les McCormick
5 | Chatham School District because the school has met all requirements in the Special Education areas.
12.0 BOARD MEMBER COMMENTS Shawna Harper – Disappointed that letters written by community members haven’t made it to the board packets. Lynette Hart – Wish list of things to get done around the district when there was extra money, this hasn’t been done yet. Wish people in Angoon could see into the hearts of the Board and know that it isn’t easy sitting on the Board. Sally McLaughlin – Agree with Lynette, addresses adversarial relationship between the Board and Angoon, have been concerned about letters not making it to the Board packets, all letters or email addressed to the RSB should come to the Board in the Board packets. Request reminders for items that should be on meeting agendas or work session items.
13.0 FUTURE MEETING Next meeting will be the second Tuesday of June, work session on May 28th, 4:00pm.
14.0 EXECUTIVE SESSION-
15.0 WORK SESSION TOPICS FOR LATER THIS MONTH:
Would like to have those who attended the NSBA conference, Sally and Shawna, present a short report at the June work session. AASB updates on policy forwarded to the Board before the next work session. Revisit the recognition process for next year, this can be put on a future work session, RSB recognition could also be discussed at the same time. June meeting will be VTC.
16.0 ADJOURNMENT 11:00 pm
Submitted by: Elaine Kookesh 5-23-13
6 | Chatham School District