Ashfield Fall Festival

Ashfield Fall Festival October 7 &8, 2017 Ashfield Town Common Application (Note: This is not the Craft Fair application)

Exhibit Space Guidelines

Ashfield Fall Festival was established to celebrate Ashfield and its citizen and to encourage and support, through the Ashfield Citizens & Community Scholarship, the academic pursuits of Ashfield citizens. Therefore, Ashfield citizens are given priority to booth spaces.

1. All exhibitors must obtain a written permit from the Fall Festival committee, based on their official application. 2. Outside spaces are limited to: (a) Ashfield residents who hold a Special Permit from the town Planning Board to conduct a "commercial and business enterprise" and who personally produce what they sell (b) Ashfield residents whose businesses do not require such a permit, such as agricultural enterprises (c) Ashfield individuals and Ashfield affiliated organizations in such balance and variety as shall be worked out by the outside exhibit space coordinator. (d) Ashfield youth, under the age of 18 years (e) Craft exhibitors inside the Craft Tent. (requires a separate application) 3. Booth permits for prepared foods will be granted only to Ashfield affiliated organizations. (a) New food booth permits will not be granted for booths that substantially duplicate food items already being sold; (exempt are: coffee, tea, hot chocolate and sodas). In determining whether an item is substantially duplicative, the committee shall consider the views of existing permit holders. The Fall Festival Executive Committee shall have the final decision. (b) Current individual food booth participants are grandfathered; however these individuals will forfeit their space if they do not actively participate for two consecutive years. 4. This being a non-political event, no exhibit space shall be assigned to any candidate or party or representative thereof 5. No generators, internal combustion engines, or open fires of any kind are permitted. 6. No vehicle parking is permitted on the Town Common except for short term parking for entertainers at the stage area. 7. Fall Festival hours are 10 AM to 5 PM. You must be set up by 9 AM and you must keep your booth open until 5 PM. 8. Two exhibitors may share the same space, but each must pay their own required registration fee 9. Registration fees are as follows: (Make checks to: "Ashfield Fall Festival") (a) Outside spaces, on the Town Common field: Children age 18 and under: $20.00 (children only, not children's organizations) Child's double space: $40.00 All others: $50.00 All others, double space: $100.00 (b) All other spaces, at any location $50.00 (individuals and organizations)

Note: Town Common spaces are limited 10’' x 15' (single), or 10’ x 30' (double), or the equivalent square foot size, including all stakes and guylines, No Exceptions. Since space is very limited, please request only the exact size that you need.. All questions: Town Common field spaces: Call Mary Riley: 413-259-5200 All other outside spaces: Call Anna Fessenden 628-4057. 9. Contributions (based on a per exhibitor, per space basis) to the Ashfield Citizens Scholarship and Community Fund (Box 120, Ashfield, MA) should be made according to the following schedule: (a) Businesses & Organizations: 10% of gross sales (per exhibitor, per space) from $100 to $1300 (b) Children spaces: 5% of gross sales (per exhibitor, per space) from $100 to $1300 10. Your space must be left in good condition, and totally vacated by noon on Monday. Please pick up litter & HAY!! 11. Specific space requests will be considered but not guaranteed. 12. All applications must be received no later than September 1, 2017. If any space is available after that date a $10.00 late application fee will be required. Application fees are non-refundable. 13 Space assignments and guidelines will be mailed late September. (no dogs please) (please keep this section for your reference - submit application on next page ASHFIELD FALL FESTIVAL APPLICATION (Outside space and Town Hall downstairs only)

Name or Organization:______Contact Person: ______Phone: ______E-Mail: ______Mailing Address: ______DESCRIPTION OF EXHIBIT OR ACTIVITY - (be specific, especially concerning food sales): ______FOR THE TOWN COMMON: Total size of booth (including stakes and guylines): Width across front: ______x Depth, front to back: ______Space is very limited and not level, please only request the exact width that you will require.

 Outside (On the Town Common between the firehouse and St. John's Church)  I need a double space Enclosed is my registration fee (see #10 above). I have read all of the above information and I understand that I am responsible for my own property and person at all times. Make checks payable to: Treasurer, Ashfield Fall Festival Amount enclosed: ______

Signature: ______Date:______Send application to: Ashfield Fall Festival : Mary Riley 25 W. Brown Rd Ashfield, MA 01330 Remember: Deadline for applications is September 1, 2017. $10 late fee after that date, if space is still available. Application fees are non-refundable.