Stanford Institute for Theoretical Economics

STANFORD INSTITUTE FOR THEORETICAL ECONOMICS 2013 SUMMER WORKSHOP TRAVEL REIMBURSEMENT REQUEST

Name: Email: Mailing Address for Check:

CITIZENSHIP:  U.S. Citizen  Not a U.S Citizen / Non-Resident for tax purposes  Please provide copy of passport, visa, and I-94 card.  Resident for tax purposes according to Substantial Presence Test  Please provide copy of passport, visa, and I-94 card.  Alien Resident  Please provide copy of green card.

Traveler’s Signature: Date:

TRAVEL INFORMATION: Dates of Travel:______Purpose: Attend SITE workshop:

EXPENSES: Please see reverse for instructions.

Description Amount Comments Airfare Lowest available economy class, compliant with Fly America Act Lodging – Actual OR Lodging – Per Diem ($121/day – no receipts required) Meals – Actual OR Meals – Per Diem ($56/day – no receipts required) We can reimburse only equivalent to meals not provided by SITE. Taxi / Shuttle / Train / Transit Please indicate destination (to/from) on receipt.

Personal Auto Mileage @ $0.555/mile – Please indicate total miles. Car Rental We cannot reimburse for car rental insurance. Parking, Tolls

Other (Internet access, baggage fee, etc.)

Please contact Rafal Klopotowski, the SITE Administrator if you have any questions. Thank you. [email protected] | 650-723-2218

STANFORD INSTITUTE FOR THEORETICAL ECONOMICS 2013 SUMMER WORKSHOP TRAVEL REIMBURSEMENT INSTRUCTIONS

 Refer to your letter of invitation to determine the level of travel support offered by SITE. o It is not necessary to submit receipts for expenses greater than that amount.

 Please provide proof of travel (even if you are not requesting reimbursement for airfare). o This can be the itinerary/e-ticket or a statement explaining how you traveled to Stanford.

 Collect and submit original receipts.

o Please provide itemized invoices/receipts AND proof of payment. The credit card receipt alone is not sufficient for reimbursement.

o Make sure the documents show “amount paid” not “amount due.”

o In case you are missing receipts, please complete the Lost Receipt Memo*. Please provide proof of payment (copy of front and back of cashed check or statement for credit card used to pay for goods or services claimed).

 Complete and sign the Travel Reimbursement Request Form*.

 If necessary, please provide copies of passport, U.S. visa, I-94 card or green card.

 Mail all documents to SITE:

Rafal Klopotowski Stanford University Stanford Institute for Theoretical Economics 579 Serra Mall, Room 252 Stanford, CA 94305-6072

 *All forms are available for download at: http://stanford.edu/group/SITE/travel_reimbursement.htm

SITE is funded by grants from the National Science Foundation and the Stanford Institute for Economic Policy Research (SIEPR). SITE receives additional financial support from the Department of Economics at Stanford University.