Of the Academic Senate Meeting s2

MINUTES of the Academic Senate Meeting November 17, 2010

PRESENT: Alex, Avina, Caffrey, Chase, Cruise, deFreitas, Delgado(Proxy-Urey) El Naga, Eskandari, Garver, Ghazanfari, Gibson, Goldman, Guthrie, Haghi, Halati, Ibrahim, Kilduff, Kopplin, Leon, Mireles, Monemi, Neto, Okhuysen, Polet, Pradel, Raheja, Sancho-Madriz(Proxy-Gibson), Soroka, Souley, Speak, Stallones, Swartz, Turner(Proxy-Garver), Urey, Wachs (Proxy-Chase), Zhang

ABSENT: Green GUESTS: M. Ortiz, M. denBoer, L. Rotunni, S. Doda, C. Richardson, P. Kelly, T. Roby, D. MacNevin, R. Leon, A. Mendez, P. Walker, S. Lotfipour

Seating of New Senators

Chair Alex welcomed the new senators.

Peter Kilduff, Agriculture Hector Mireles, Science Victor Okhuysen, Engineering Chari Pradel, Environmental Design

1. Minutes – September 29, 2010

M/s/p to approve the minutes of September 29, 2010 as written.

2. Information Items

a. Chair's Report

Service Opportunities -- Chair Alex reminded the senators that there are still openings on three college RTP committees and one opening on the URTP. Last year, the Academic Senate adopted a report that limited the number of faculty to serve on DRTP Committees so that we could free up eligible faculty to serve on the CRTPC and URTPC. The openings are not being filled. She reminded the Senate that when the CRTPC is not a complete committee (3 members), the work is transferred to the URTPC. She encouraged all the senators to recruit members for these committees as well as other service opportunities listed on the Academic Senate website http://www.csupomona.edu/~senate/opportunities.shtml

ACIP - Greg Young, the campus ACIP representative, reviewed the opportunities available in the International Programs area. Information can be found at www.calstate.edu/ip. The campus also has an International Programs Office.

Four Year Pledge Statistics – Claudia Pinter-Lucke presented a PowerPoint that gave ACADEMIC SENATE MINUTES – 11-17-10 2

an overview of the Four Year Pledge program. The PowerPoint is on the Academic Senate website http://www.csupomona.edu/~senate/packets/117010packet.shtml

Dr Pinter-Lucke detailed the following:

 Administrative Structure  Qualifications to Enter the Program  Requirements to Stay in the Program  Results from Students who Entered in 2009  Results from Students who Entered in 2006  Two Year Graduation Pledge Pilot

IPEDS Presentation – Provost denBoer gave a brief presentation regarding the IPEDS Data Feedback Report 2010 for Cal Poly Pomona. The information is on the Academic Senate website http://www.csupomona.edu/~senate/packets/117010packet.shtml

The information details the following:

 What is IPEDS  What is the purpose of the report  What is in the Report  Comparison Institutions  Several graphs that demonstrate how Cal Poly measures against the comparison institutions

M/s/p to move the Time Certain for Reports to 4 p.m.

Library Space – Emma Gibson reported that the Library now has allocated a Faculty Space on the second floor of the Library. She thanked the President and Provost for providing the furniture for the space. Detailed information about the faculty space is at the link below.

http://www.csupomona.edu/~library/spotlight/2010/nov/nov1.html

b. President’s Report

President Ortiz reported that the only information that had not been reported through Polycentric, Poly Post or the President’s Monday message was that the Governor and Governor-Elect will be meeting for a special session of the Legislature on December 6. We are looking forward to the outcome of the session.

c. Vice Chair's Report

NEW REFERRALS: (4)

AA-002-011, Academic Calendar by Quarters – 2011-12, 2012-13, 2013-14 AP-006-011, Program Review: Liberal Studies AP-007-011 Mathematics Major – Discontinue Applied Mathematics Option and Statistics Option; New Applied Mathematics/Statistics Option ACADEMIC SENATE MINUTES – 11-17-10 3

FA-001-011 Policy on Adjunct Faculty

SENATE REPORTS FORWARDED TO PRESIDENT: (5)

AS-2356-011/BC Effect of Budget Cuts to University Divisions AS-2357-011/FA Vision of Statement for the Teacher-Scholar Model at Cal Poly Pomona AS-2358-011/GE General Education Program Review AS-2359-011/AP Academic Program Assessment Plan for Geography AS-2360-011/AA Removal of “Resolution of Impasse” Section from the University Curriculum Guide

PRESIDENT REPONSES TO SENATE REPORTS: (0)

d. Budget Report

Barry Soroka, Chair of the Senate Budget Committee, reported that the campus now has a budget. He explained the funding process. The details of the 2008-09 and 2009- 10 expenditures are listed in his report on the Academic Senate website at: http://www.csupomona.edu/~senate/packets/117010packet.shtml

Also listed is information about the 2010/11 budget.

e. CSU Academic Senate

The CSU Academic Senate report is on the Academic Senate website at: http://www.csupomona.edu/~senate/packets/117010packet.shtml

f. CFA Report

No report was presented.

g. ASI Report

No report was presented.

h. Staff Report

Sharon Cruise, the Staff Representative, asked “What will happen to the COI and the Japanese Gardens when the CLA begins to get the Tear down? “

President Ortiz stated that the Japanese Garden will be preserved and will be the centerpiece of the open space after the new building is constructed.

3. New Business

a. Emeritus Status – Rights and Privileges

The faculty members listed below have retired after the regular Emeritus cycle and woul d like to receive the rights and privileges of Professor Emeritus. The Departments have ACADEMIC SENATE MINUTES – 11-17-10 4

recommended they be given emeritus privileges. The Departments have submitted a fo rmal resolution. The award will be presented in June 2011.

 William Cosgrove, TOM  William Hughes, FMAM  Jorge Martinez, EFL  Gregory Partida, Plant Science and Technology  Peggy Perry, Plant Science and Technology  Robert W. Schaffer, IBM  Donald Straney, Biological Sciences  Edward Hohmann, Chemical and Materials Engineering

M/s to move that the Academic Senate recommend to President Ortiz that the above individuals be given the rights and privileges of Professor Emeritus upon retirement.

The motion passed unanimously.

4. Academic Senate Committee Reports – Time Certain 3:45 pm

a. AA-002-910, Limits on Requests for Majors/Minors – SECOND READING

M/s to adopt the report.

Committee Chair Garver presented the report.

Recommendations

The Academic Affairs Committee recommends that students within 20 units of completing an undergraduate degree program, be prohibited from changing majors or adding a new minor or major, unless the change or addition can be completed within the time to complete the major that is within 20 units of completion.

Discussion – The Academic Affairs Committee considered the concerns of the Senate that deal with post baccalaureate students and double majors.

The point was made that the comma between the words “program and be” is unnecessary.

A friendly amendment was accepted to remove the comma.

The phrase “time to complete” was discussed. Concerns were expressed that the time is an issue -- 20 units can be defined in many ways for the different student need – full time, part time, availability of courses, etc.

The three strikes policy was discussed. This requirement might prevent students from graduating if they cannot pass a required course within three times. Students within 20 units could not graduate if they could not change their major. ACADEMIC SENATE MINUTES – 11-17-10 5

A suggestion was made that the Chancellor’s Office should limit the number of units an undergraduate could take and still be given the state supported fees.

The point was made that access is a problem with limiting state supported fees.

Several senators stated that students do change majors and should not be prohibited from changing majors.

The opinion as expressed that students within 20 units should finish the degree. It is dependent on the advisor and the student creating an academic plan.

The problem of time to complete the 20 units was discussed.

A suggestion was made to amend the recommendation by removing everything after the word “unless”.

A senator pointed out that the Senate should either vote this up or down. There are some things that we cannot solve.

M/s to postpone the report until the next meeting to give the Academic Affairs Committee the opportunity to consider the concerns.

Discussion – Motion to Postpone

Committee Chair Garver asked the Senate to clarify the concerns.

The issues the Academic Affairs Committee would need to clarify would be the three strikes rule, time to complete issue and the language.

Several senators expressed the opinion that the Senate should vote this report up or down.

The motion to postpone failed 13-18.

M/s/p to call the question.

The original motion to adopt, with the friendly amendment, failed.

b. AA-009-910, Change Process for Registration Appointments - SECOND READING

M/s to adopt the report.

Committee Chair Garver presented the report.

Recommendations

The Academic Affairs Committee recommends adopting all of the suggested changes. Specifically:

There shall be four registration periods per quarter undergraduate students. ACADEMIC SENATE MINUTES – 11-17-10 6

1. Priority registration for approved groups – students shall be limited to enrollment in 14 units; Four Year Pledge students shall be limited to 18 units. 2. First stage initial registration for all students – students shall be limited to enrollment in 14 units. This period shall last for a minimum of 6 days. 3. Second stage initial registration for all students – students shall be limited to enrollment in 18 units. This period shall last for a minimum of 6 days, subsequent to the first stage initial registration. 4. Add/drop for all students – students shall be limited to enrollment in 22 units. This period shall start a minimum of four days before the quarter starts and extend through the first five days of instruction (the first four days in quarters without instruction on Fridays).

There will be two registration periods each quarter for postbaccalaureate students.

1. Initial registration – students shall be limited to 18 units. The period will run concurrent with the first and second stages of initial registration for undergraduate students. 2. Add/drop – students shall be limited to 22 units. This period shall start a minimum of four days before the quarter starts and extend through the first five days of instruction (the first four days in quarters without instruction on Friday).

Registration appointments will be assigned as follows:

1. During the first stage initial registration period, appointments will be assigned by class standing. Graduating seniors (those within 20 units of completing a major program) will be given appointments that begin after those for postbaccalaureate students and before those for other seniors. 2. During the second stage initial registration period, all students will be given registration appointments for the entire registration period. 3. During add/drop, graduating seniors will be given registration appointments that begin before those of all other students. All other students will be given appointments for the remaining duration of that registration period.

Discussion – An opinion was expressed that, in some majors, the minimum could be changed to 15.

A question was raised how “graduating senior” is calculated. Claudia Pinter-Lucke explained that the degree progress report is used to determine the graduating seniors with 20 or fewer units to graduate.

President Ortiz stated that the pilot with 13 units was very successful. He cited that Northridge and Fullerton had a lower unit load.

Committee Chair Garver stated that the change from 13 to 14 units was to accommodate the First Year Experience courses. Students were not taking them, nor were they going back and registering for them later.

The motion to adopt passed – 1 abstention. ACADEMIC SENATE MINUTES – 11-17-10 7

c. AP-003-011, Proposal for New Program – Doctor of Education in Educational Leadership – FIRST READING

M/s/p to receive and file the report.

Committee Chair Ibrahim presented the report.

RECOMMENDATION :

The Academic Programs Committee recommends approval of the referral AP-003-011 Proposal for a New Program-Doctorate of Education in Educational Leadership.

Discussion – Senator Ibrahim outlined the consultation and the requirement of Executive Order 991 and Senate Bill 724.

A senator asked that the documents be posted so that the Senators can review them. Questions were raised regarding the details of faculty teaching load, the fee structure and how it is determined, etc.

Dr. Ibrahim has a Blackboard site that has all the documents. The senators can email him at [email protected] and he will add them to the Blackboard site.

This item will be a Second Reading on a future Senate Agenda.

d. AA-002-011, Academic Calendar by Quarters – 2011-12, 2012-13, 2013-14 – FIRST READING

M/s/p to receive and file the report.

M/s to waive the First Reading

The motion to waive the First Reading passed. One abstention

Senator Garver presented the report.

Recommendations

The Academic Affairs Committee recommends unanimously that the Academic Calendars by Quarters 2011-12, 2012-13, and 2013-14 be adopted and forwarded to the chancellor’s office by the January, 2011 deadline. (ATTACHMENT A, B AND C)

Discussion – A senator expressed the opinion that there is a problem with the holidays always being on Monday. There are no holidays on Tuesday or Thursday.

The point was made that there may be a problem with the 2012-13 year because there needs to be a minimum number of time modules in a quarter.

The motion to adopt passed with one abstention. ACADEMIC SENATE MINUTES – 11-17-10 8

5. Old Business

6. Discussion Time Certain

The meeting was adjourned at 5 p.m.

The following items will be added to the next Academic Senate Agenda:

AP-002-011, Academic Program Assessment Plan for Ethnic and Women’s Studies – FIRST READING AP-004-011, Academic Program Review for Music Department – FIRST READING FA-007-910, Appendix 10: Student Evaluation of Teaching – FIRST READING