• Abstract and Figures
• Public Full-text

SPECIAL CONDITIONS for a STATE PURCHASING AGREEMENT for Infrared Aerial Inspection – Testing 2007-2008

Commodity Codes: 991-127 and 991-720 SPA #: 9913208 Begin Date: 1/12/2007 End Date: 1/11/2008

Purpose The purpose of this eQuote is to establish a one (1) year State Purchasing Agreement (SPA) for the purchase of Infrared Aerial Inspection – Testing 2007-2008; by all State of Florida agencies and other eligible users. Please be aware that changes were made to the language of this Agreement due to the nature of the services required to fulfill the purpose of this Agreement. There are no existing quantities or orders known.

Prices on the equote must reflect F.O.B. Destination, delivered to the ordering entity’s location. Please see the Delivery and Shipping section below.

Vendor must contact all State of Florida agencies and other governmental Eligible Users (Customers) to sell these products or services, if this Agreement is awarded. Vendor, please be aware that this eQuote is not for any specific quantities for an actual order, Purchase Order (PO), or Direct Order (DO). All State of Florida agencies and other governmental Eligible Users will provide that information when you contact them.

The Department of Management Services, Division of State Purchasing, reserves the right to make multiple awards of this State Purchasing Agreement, if found that it is in the best interest of the State, and/or other governmental Eligible Users.

There is no annual cap on purchases made from this Agreement. All Purchase Orders issued from the ensuing SPA, individually must not exceed Category II ($25,000.00). Please reference Florida Statute 287.042(2)(a) and Florida Administrative Code 60A-1.025.

It is anticipated that award of the SPA shall be as quickly as possible and shall be in effect for one year from date of issue, providing satisfactory performance by the Vendor(s). For any issues pertaining to the equote, please contact Kimberly Jones, Purchasing Agent, at 1-850-488-7996, or email at [email protected].

Additional Products/Services Not Listed Any and all additional products/services (equipment, parts, etc.), that are not listed on the Price Sheet (Exhibit A), but needed in conjunction with those items, to complete the performance/usage of this State Purchasing Agreement, will be provided by negotiation between the Customer (End User) and the Vendor at no less than the percent discount offered for each item on the Price Sheet, and as referenced on the Savings/Price Reductions page.

Insurance Requirements The Vendor shall secure and maintain for the effective period of the Agreement the following types of insurance necessary to protect the Vendor and any of their subcontractors performing work under the Agreement:

1 A. If applicable, Worker’s Compensation Insurance to cover all of its employees during the life of the Agreement in accordance with Chapter 440, Florida Statutes. In case any work is sublet, the Vendor must require the subcontractor similarly to provide Worker’s Compensation Insurance for all of the latter’s employees unless such employees are covered by the protection afforded the Vendor. Such insurance must comply fully with the Florida Worker’s Compensation law. In case any class of employees is to be engaged in hazardous work and is not protected under the Worker’s Compensation statute, the Vendor must provide, and cause each subcontractor to provide, adequate insurance, satisfactory to the agency, for protection of employees not otherwise protected. Minimum limits of $100,000 per accident, $100,000 per person, and $500,000 per policy aggregate. B. Commercial Comprehensive General Liability, Bodily Injury and Property Damage with minimum limit of $500,000 for each occurrence. C. Automobile Liability Insurance with minimum combined single limit of $500,000 and $5,000 medical for any one person, and for each occurrence. Coverage must include all vehicles that transport Vendor’s workers or supplies. D. Due to the nature of this Agreement in the use of an aircraft to perform the services of Infrared Aerial Inspection – Testing, the minimum amount will be $1,000,000 Aircraft Liability, Bodily Injury and Property Damage (Naming the State of Florida agency or other governmental Eligible User (Customer) as an additional insured). Let it be known that neither the State of Florida nor the eligible user of this Agreement will be liable in any way for any catastrophe that may occur in the performance of the services of this Agreement while using an aircraft. Let it also be known that the requested liability cost of $2,000,000 actually would not be enough to cover the liability if something were to happen and the final costs would far exceed this amount. Vendor, please be governed by these statements. E. $1,000,000 Professional Liability (errors and omissions).

Only upon award of this Agreement, the awarded Vendor(s) must provide proof of the above insurance coverage for the Agreement file. NOTE TO THE CUSTOMER: Customer please request proof of insurance (certificates of insurance coverage), for your file, before this service is performed. Vendor(s) must file Certificates of Insurance with the actual Customer (State of Florida agencies or other governmental Eligible User) using this Agreement evidencing the above coverage. The holder shall be named “the actual customer” (State of Florida agencies or other governmental Eligible User) on the certificates. Any cancellation or modification of insurance must be presented in writing to the actual customer (State of Florida agencies or other governmental Eligible User) for approval within ten (10) working days of cancellation or modification.

Vendor must have all necessary insurances including automobile and general liability where the State is named as the prime insured. This information must be provided to the State of Florida agencies and other governmental Eligible Users upon request. Please see Section 16 (b) MISCELLANEOUS PROVISIONS, Independent Contractor Status of Vendor of PUR 7722.

Due to the above, the following information will also apply. The intent in incorporating this information into this State Purchasing Agreement for Infrared Aerial Inspection – Testing 2007-2008, is to further explain the applicable Insurance Requirements for all State of Florida agencies and other eligible users and the awarded Vendor. Please read the following:

Indemnification. The Contractor shall be fully liable for the actions of its agents, employees, partners, or subcontractors and shall fully indemnify, defend, and hold harmless the State and Customers, and their officers, agents, and employees, from suits, actions, damages, and costs of every name and description, including attorneys’ fees, arising from or relating to personal injury and damage to real or personal tangible property alleged to be caused in whole or in part by Contractor, its agents, employees, partners, or subcontractors,

2 provided, however, that the Contractor shall not indemnify for that portion of any loss or damages proximately caused by the negligent act or omission of the State or a Customer.

Further, the Contractor shall fully indemnify, defend, and hold harmless the State and Customers from any suits, actions, damages, and costs of every name and description, including attorneys’ fees, arising from or relating to violation or infringement of a trademark, copyright, patent, trade secret or intellectual property right, provided, however, that the foregoing obligation shall not apply to a Customer’s misuse or modification of Contractor’s products or a Customer’s operation or use of Contractor’s products in a manner not contemplated by the Contract or the purchase order. If any product is the subject of an infringement suit, or in the Contractor’s opinion is likely to become the subject of such a suit, the Contractor may at its sole expense procure for the Customer the right to continue using the product or to modify it to become non-infringing. If the Contractor is not reasonably able to modify or otherwise secure the Customer the right to continue using the product, the Contractor shall remove the product and refund the Customer the amounts paid in excess of a reasonable rental for past use. The customer shall not be liable for any royalties.

The Contractor’s obligations under the preceding two paragraphs with respect to any legal action are contingent upon the State or Customer giving the Contractor (1) written notice of any action or threatened action, (2) the opportunity to take over and settle or defend any such action at Contractor’s sole expense, and (3) assistance in defending the action at Contractor’s sole expense. The Contractor shall not be liable for any cost, expense, or compromise incurred or made by the State or Customer in any legal action without the Contractor’s prior written consent, which shall not be unreasonably withheld.

Limitation of Liability. For all claims against the Contractor under any contract or purchase order, and regardless of the basis on which the claim is made, the Contractor’s liability under a contract or purchase order for direct damages shall be limited to the greater of $100,000, the dollar amount of the contract or purchase order, or two times the charges rendered by the Contractor under the purchase order. This limitation shall not apply to claims arising under the Indemnity paragraph contain in this agreement.

Unless otherwise specifically enumerated in the Contract or in the purchase order, no party shall be liable to another for special, indirect, punitive, or consequential damages, including lost data or records (unless the contract or purchase order requires the Contractor to back-up data or records), even if the party has been advised that such damages are possible. No party shall be liable for lost profits, lost revenue, or lost institutional operating savings. The State and Customer may, in addition to other remedies available to them at law or equity and upon notice to the Contractor, retain such monies from amounts due Contractor as may be necessary to satisfy any claim for damages, penalties, costs and the like asserted by or against them. The State may set off any liability or other obligation of the Contractor or its affiliates to the State against any payments due the Contractor under any contract with the State.

Installation and/or Maintenance If installation and/or maintenance are required by the Customer (end user) then the following applies:

The Vendor shall secure and maintain, for the effective period of the Agreement, the following contractual documents: a P-Card Order or a Purchase Order issued against this Agreement.

Where installation is required, Vendor shall be responsible for placing and installing the product in the required locations, unless otherwise designated on the purchase order. Installation will be identified and charged (independently) on a separate line of the invoice, if applicable. Vendor’s authorized product and price list shall clearly and separately identify any additional installation charges. All materials used in the installation shall be of good quality and shall be free of defects that would diminish the appearance of the product or render it structurally or operationally unsound. Installation includes the furnishing of any equipment, rigging, and materials

3 required to install or replace the product in the proper location. Vendor shall protect the site from damage and shall repair damages or injury caused during installation by Vendor or its employees or agents. If any alteration, dismantling, excavation, etc., is required to achieve installation, the Vendor shall promptly restore the structure or site to its original condition. Vendor shall perform installation work so as to cause the least inconvenience and interference with Customers and with proper consideration of others on the site. Upon completion of the installation, the location and surrounding area of work shall be left clean and in a neat and unobstructed condition, with everything in satisfactory repair and order.

Travel The purpose of this section does not include Travel for this State Purchasing Agreement. But, if authorized by Customer, then “Travel” must be paid according to Florida Statute 112.061 Per diem and travel expenses of public officers, employees, and authorized persons. Travel expenses, if applicable, will be paid pursuant to the provisions of Section 112.061, Florida Statutes.

If “Travel” is to be included then the order must state: “Travel is not included on this order but is allowed.”

Please reference the last sentence in Section 6 (b), Invoicing and Payment on PUR 7722.

Delivery and Shipping If applicable for this Agreement, shipping or transportation of goods shall be “F.O.B. Destination” delivered to the ordering entity (Eligible User), which means to any point within the State of Florida.

Delivery shall be made to the ordering State of Florida agency or other governmental Eligible User, 15 to 30 days after Customer places an order, and upon receipt of purchase order, or as agreed. A Vendor, within five (5) days after receiving a purchase order, shall notify the Customer of any potential delivery delays. Back ordered items shall be delivered within 15 additional days or as agreed to by the ordering agency. Evidence of inability to deliver, or intentional delays, shall be cause for Agreement cancellation and Vendor suspension.

Response Time Once a problem is reported, and if the Vendor is absent, the Vendor shall call back within two (2) hours of initial call. Onsite response shall be within four (4) hours of initial call.

Pallets If applicable for the Agreement, any cartons may be delivered on standard GMA double entry pallets. Size of pallets must be 40” x 48” with entry on the 40” side. Pallets shall be loaded no higher than 48” including the pallet.

Certification and Electronic Signature By completing and responding to this eQuote, Vendor is agreeing to all terms and conditions, of the Agreement, including those of PUR 7722. A copy of PUR 7722 may be obtained at: http://dms.myflorida.com/dms/business_operations/state_purchasing/documents_forms_references_resources__ 1/purchasing_forms.

Price decreases are acceptable on invoice(s) presented for payment. Vendor will assume all responsibility for damages due to faulty equipment. The Vendor certifies that the discounted prices stated will hold for the duration of the Agreement, if awarded, and that the State Purchasing Agreement products/services quoted meet or exceed manufacturer’s warranty requirements. Warranty information must be made available to the Customer. Customer must review the warranty information for the specific details of maintenance and repair requirements, if applicable.

4 Technical Documentation & Price List All products/services quoted must meet or exceed all requirements of this eQuote. The Vendor must provide an electronically scanned copy of their current catalog showing equipment or products/services being quoted; or a website address where their products and price list can be viewed. Please indicate this web site address in #3 of Minimum Requirements section below and on Price Sheet, if indicated. The effective date and the discount off list price should be shown on the Price Sheet pages for each quoted response. The purpose of this request, for technical documentation and/or price list, is required to demonstrate compliance of the product/service quoted and to allow a technical evaluation and verification of a true savings to the State of Florida agencies and other governmental Eligible Users. Failure to provide the required technical documentation will result in disqualification of the respondent’s equote and/or removal from any resulting Agreement.

Purchasing Card Program The State has implemented a purchasing card program through the Bank of America, using the VISA network. Vendors will receive payment from the purchasing card in the same manner as other VISA purchases. Accordingly, Vendors must presently have the ability to accept VISA or take whatever steps necessary to implement the ability before the start of the Agreement term. The State reserves the right to revise this program in conjunction with implementation of an on-line procurement system. VISA acceptance is mandatory but is not the exclusive method of payment. Please indicate your ability to accept VISA in the space provided on the Ordering Instructions page of the eQuote.

When an ordering State agency makes a purchase using the State Purchasing Card as method of payment, the language in paragraph 7, Transaction Fee, on the attached form PUR 7722 does NOT apply. When the State Purchasing Card is not used as a method of payment, or a purchasing card other than the State Purchasing Card is used, paragraph 7 DOES apply.

Minimum Requirements Respondents shall:

1. Quote a discount off list prices (price charged to customer off the street) of the products that you are quoting on the pricing page(s). Price quoted should include: List Price, Percent Discount given, and SPA Discounted Price (or as seen on Price Sheet page(s)). 2. Indicate length of time your company has been providing these products/services. 3. Electronically provide literature of products being quoted showing the List Price or a website URL where the products and pricing can be viewed. Website Address:_ http://www.

(Also required for additional specifications of quoted brand(s) you submit, if requested, on Price Sheet (Exhibit A) pages.) 4. Electronically submit specifications for brands quoted for on the Price Sheet, if requested. This information may or may not be the same as requested for in #3 above. 5. Installation charges provided on the Price Sheet, if required, for the products quoted for in this Agreement, if awarded.

It may be determined that your failure to submit the information required in this section, will be grounds for disqualification of your quote and/or removal from any resulting Agreement.

Questions If you have questions regarding how to use the eQuote tool (i.e., review a quote, submit a supplier response, download an attachment, etc.), please contact the MyFloridaMarketPlace (MFMP) Customer Service Desk at 1- 866-352-3776 or at [email protected].

5 If Agreement is Awarded Award will be made to the lowest responsive and responsible supplier(s) who offers the highest discount from their list price, resulting in the lowest net cost (Discounted SPA Price) to the State of Florida agencies and other governmental Eligible Users of the ensuing Agreement, if awarded. This means that the lowest price(s) will be determined by applying the discount offered to the list price to get the lowest net price. Possible Eligibility for Award will be based on the Vendor’s submission of their eQuote response for Infrared Aerial Inspection – Testing 2007-2008 as depicted in this document. A manufacturer’s brand of products quoted for on the Price Sheet page(s) can only be awarded once on each item and will be awarded to the Vendor with the best pricing.

The Department of Management Services, Division of State Purchasing, reserves the right to make multiple awards of this State Purchasing Agreement, if found that it is in the best interest of the State, and/or other governmental Eligible Users.

Vendor(s) may respond and receive awards in all geographic districts (regions) or statewide, as depicted on the enclosed map. The district response shall be at the Vendor’s option (discretion). Please indicate your choice(s) at the end of the Price Sheet pages. All other provisions of this document shall prevail.

Current SPA Expiration or Cancellation As a result of this eQuote, the new Agreement, if awarded, will replace the present or current upon its expiration, if one exists. Any State Term Contract established, in whole or in part, subsequent to this eQuote, for like items or services, will cancel this State Purchasing Agreement.

6 Specifications

NOTE: Changes made in the following section are due and shall be considered a minor irregularity in the award of, and will not detract from the performance of the services needed to fulfill the requirements of this Agreement.

Vendor shall use an aircraft to provide both perpendicular daytime and nighttime infrared images to show the real time condition of roofs. The aircraft shall be at the necessary height to perform this service safely and adequately.

Vendor shall use a computer software process that uses the daytime and night-time photos together and enables the examination, literally, of each pixel.

Vendor shall provide a color report that is computer analyzed so that there is no doubt where problem areas are located and the report shall be understandable to laymen as well as technical professionals.

Vendor shall use high tech infrared equipment using a FLIR camera with the following specifications: Spectral range of 3-5 microns, focus plane array detector of at least 320x240 InSB elements and thermal sensitivity of <0.10 degrees Celsius.

Vendor shall submit reports Scaled to sizes of at least one (1) inch equals 50k square feet to enable close evaluation of specific areas.

Vendor shall have the capability of ascertaining areas as stated above, instead of identifying only very large areas.

Vendor shall have the capability of capturing images of the entire roof as well as multiple images of specific areas to create composite reports that are both complete (the whole roof) and very detailed, as stated above.

Vendor shall have aerial photographers with several years experience. Customer, please see Price Sheet pages.

Vendor shall have a computer analyst, or operator, with several years of experience in using a computer to analyze infrared images for the sole purpose of identifying areas indicative of moisture using aerial infrared roof surveys.

Vendor shall provide a client list of 25 or more satisfied clients. Customer, please contact the Vendor if you desire this information.

Vendor shall have the capability to create CAD drawings and data files that have roof penetrations delineated clearly as well as the moisture outlined.

Vendor shall provide proof of insurance showing what is indicated in the Insurance Requirements section above.

Vendor shall meet all ASTM Guidelines.

7 General Conditions

The purpose of this section is to more fully explain the purpose of this equote request. The equote is to fulfill the need for aerial infrared roof inspections and ground-based walls or total building envelop studies. Moisture in roofs wastes energy and the deterioration it causes leads to expensive repairs or premature roof replacement.

A major infrared roof inspection task to be performed to complete the study or audit would be coring. Findings are verified by coring areas that the infrared survey indicated are wet, as well as other areas expected to be dry. Such verification often is done in conjunction with visual inspection of the roofing system. Aerial resurveys every few years are a cost-effective way to uncover small problems before they become serious. The wet or dry condition discovered during the roof audit cannot be based on sight alone; therefore error in analysis will be avoided. Of course, the roof will need patching after the coring is performed.

Aerial infrared roof inspections do not cause more damage to the roof, and therefore, is a requirement for Vendor(s) to respond to this equote. The fewer number of people and least number of times someone walks on the roof is better instead of creating new roof problems, hazardous situations, and other security issues. An aerial infrared roof inspection negates the requirement for all personnel to be fingerprinted, as well as satisfying all other obligations to be on any school property in protecting students and staff.

The following organizations, as well as others, may provide certification instruction to license principals in performing the service to fulfill this Agreement, if awarded. They are the American Society of Non-Destructive Testing (ASNT) and the American Society of Testing Materials (ASTM). There may be numerous other highly qualified firms that award Continuing Education Unit (CEU) credits.

Please provide the position title, level (as in I, II, or III, etc.), and years of licensed experience on the Price Sheet pages. I’ve listed some names, and am requesting you list all others employed by your company.

Turn-around time between the actual inspection and report delivery shall be kept to a minimum to avoid the data becoming outdated. Please provide the aerial infrared roof inspection building size (in square feet), and length of time to complete inspection. Also indicate the minimum square footage to perform the inspection, and any other notes you may want to include.

Due to the unknown level of expertise of the Customers using this Agreement, it is a requirement that the information provided in the report supplied must be easily understood. The problem must be fully explained as well as the cure and how to avoid the recurrence of the problem. Someone must be available to answer all inquiries concerning the report’s information.

In order to provide this information in an understandable form, your output must be computer analyzed. Source data gathered by positioning, and trans-positioning images onto a roof plan, possibly from a camera while standing on a roof, will not be accepted as a response to this equote or by the Customer using this Agreement.

Please provide Customer testimonials from the building envelop studies you’ve performed which should include the number of buildings and their square footage. The Customer testimonials can go back as far as you would like, but they must have current contact information, and some must be of recent work. The Customer must indicate that from their understanding the report was accurate. They also must indicate the cost avoidance your report exposed them to and the reallocation of funds. For example, the result of this identification will allow facility managers to confront and solve problems while they are small.

Your company must have the expertise, equipment and /or processes to fulfill the requirements of this equote and any resulting Agreement.

8 OTHER INFORMATION

PHOTOS – Your company must have the capability of taking both daytime and night time perpendicular images to collect data. Without daytime photos removal of false indications/anomalies of moisture cannot be accomplished because equipment and other penetrations are not visible from the night time images alone. It is vital to have a real time image of the roof to assess current conditions.

AERIAL INFRARED IMAGES USING AN AIRCRAFT – Taking aerial infrared images from a perpendicular angle requires an aircraft to travel over the building at a height of no more than 700 – 1,200 feet. Capturing images from a roof top at a peripheral angle reduces the quality of the thermal patterns, gives a distorted view of the building size; and in addition, equipment locations and other penetrations are not clearly seen.

COMPUTER ANALYSIS – Analyzation of Aerial infrared images cannot be made with the naked eye due to the more than 250 gradations or variations that exist. Use of a computer software process that marries the daytime and nighttime photos, and enables examination of literally each pixel is a requirement for this Agreement. This computer analysis process avoids errors inherent in eye-balling images, the transposition of data from one source to another, and ensures the accurate registration of anomalies. Computer analysis capability of identifying and ascertaining areas indicate of moisture as small as 2 square feet, instead of only very large areas.

REPORT OUTPUT – Your company must be able to provide a photographically accurate image showing all equipment and penetrations of the building with areas indicative of moisture in color. There should be no doubt where the problem areas are located.

SIZE OF IMAGE – Reports are required to be limited to 50k square feet to enable clear identification and close evaluation of specific areas that are small and the scope of the problem can be analyzed. THE WHOLE ROOF – Capability of examining and capturing images of the entire roof at one time, as well as, multiple images of specific areas to create complete and detailed composite reports.

EXPERIENCED DATA COLLECTORS – Aerial Infrared photographers and/or thermographers with several years of experience is a requirement to respond to this equote.

EXPERIENCED COMPUTER ANALYSTS – Computer analysts with no less than five (5) years experience in aerial infrared roof surveys. They must have experience with data collection and the ability to analyze non-distinct infrared images.

SCALED IMAGES, CAD DRAWINGS, and TRENDED REPORTS – The ability to produce scaled images, CAD drawings, and trended reports. Scaled reports of images, for example, one (1) inch equals 50 feet, note exactly where on the roof the moisture is located. Then the determination can be made exactly where to conduct validating destructive testing. CAD drawings show all roof penetrations and also depict exactly where the moisture is located. Trended reports show the progression of moisture, year to year, in different colors so it can be tracked. Trending also ensures that prior repairs were successful.

9 ASTM GUIDELINES – There are specific guidelines from the American Society of Testing Materials (ASTM). Guidelines include a minimum 24 hour precipitation free time period before inspection and certain wind and dew point conditions. Guidelines specifically state that data collected aerially, instead on the roof will be more accurate.

PLEASE COMPLETE THE FOLLOWING:

The names of the organizations that have provided, by Continuing Education Unit (CEU) credits, instruction for certification and licensure of principals fulfilling this Agreement.

ICC has had a Contract with the State of Florida for 3 years through the SNAPS program & 1 year through the E-Quotes program.

Principals are Florida Licensed CEU instructors to Architects. Other certifying organizations include: U.S. NAVY, U.S. AIR FORCE, FLIR SYSTEMS Inc., INFRARED2K LLC, INFRARED SERVICE INC.,

Effective Date of prices quoted on the Price Sheet pages in this response: December 15, 2006

How Long has Your Company been providing these Products/Services: 3 7 Months Years Vendor has included the list of satisfied clients in this response: Yes X No .

According to the District/Region/Section Map, Vendor will provide service coverage Statewide or these Districts/Sections: X Statewide Western Northern Central Southern

OR

Section 1 Section 2 Section 3 Section 4 Section 5 Section 6 Section 7 Section 8 Section 9 Section 10 Section 11 Section 12 Section 13 Section 14 Section 15 Section 16 Section 17

NOTE TO VENDOR: Please use this link to respond to the above: http://dms.myflorida.com/business_operations/state_purchasing/vendor_information/state_contracts_agr eements_and_price_lists/state_purchasing_agreements/batteries_automotive_truck_and_marine_types_ with_recycled_content/regional_county_map

10 VENDOR NAME: INFRARED CONCEPTS CORP.

PRICE SHEET (EXHIBIT A) for Infrared Aerial Inspection – Testing 2007-2008

Commodity Codes: 991-127 and 991-720

Description of Infrared Aerial % SPA Inspection - Testing List Price Discount Price

Roof Inspections ( Based on Square Footage )

I. Aerial Infrared Roof Inspections (includes Base Report) Base formatted scaled report includes current (within 30 days) day & infrared imagery, visible anomalies will be outlined and colored as probable & possible, scaling is included and reports limited to less than 1 inch equals 50 feet. The included scaling requires client to provide accurate x-y dimensions on a current roof plan for each building and roof section to be inspected. Reports will have a North Indicator and a Key to designate the area being reported.

Mission Staging Fee $1000 20% $800 (Expense to stage staff, equipment & aircraft in mission area. Includes all preflight-security planning & coordination.)

Mission Area 25 mile square Site Area 5 mile square Building Footprint square feet Response Below: REPORT/ Building Footprint 300 X 300 square feet

Minimum square feet for the following: square feet No Response

Mission Min. includes Staging Fee $ 7000 31.4% $4800 Up to 125,000 sq. ft. No Response $ % $ 125,000 – 300,000 sq. ft. No Response $ % $ Up to – 300,000 sq. ft. $.0300 25% $.0225 300,000 – 600,000 sq. ft $.0275 27.28% $.0200 600,000 – 900,000 sq. ft. $.0250 22% $.0195 900,000 – 1,200,000 sq.ft. $.0225 15% $.0192 1,200,000 – 1,500,000 sq. ft. $.0200 7.5% $.0185 1,500,000 – and up sq. ft. Exceeds Order Limit – No Response $ % $

Note: Scaling is included in above price with client (Customer) provided information.

II. Aerial Infrared Roof Reinspections

11

Mission Staging Fee $1000 20% $800 (Expense to stage staff, equipment & aircraft in mission area. Includes all preflight-security planning & coordination.)

Mission Area 25 mile square Site Area 5 mile square Building Footprint square feet Response Below: REPORT/ Building Footprint 300 X 300 square feet

Minimum square feet for the following: square feet No Response

Mission Min. includes Staging Fee $ 7000 31.4% $4800 Up to 125,000 sq. ft. No Response $ % $ 125,000 – 300,000 sq. ft. No Response $ % $ Up to – 300,000 sq. ft. $.0300 25% $.0225 300,000 – 600,000 sq. ft $.0275 27.28% $.0200 600,000 – 900,000 sq. ft. $.0250 22% $.0195 900,000 – 1,200,000 sq.ft. $.0225 15% $.0192 1,200,000 – 1,500,000 sq. ft. $.0200 7.5% $.0185 1,500,000 – and up sq. ft. Exceeds Order Limit – No Response $ % $

Note: A 5% discount is offered if original (first inspection) day- time image is used to process report.

III. Additional Services

IR2K PATENTED REPORT PROCESSING (a) Report Response Below: $ % $ (a) IR 2K PATENTED Report processing $.010 0% $.010 Report Recalibration & Printing No charge No charge

(b) Scaling Response Below: $ % $ (Example 1 inch = 50 ft) (b) IR2K Scaling (additional Charge) $.007 14.3% $.006 Limited to less than 1 inch equals 50 feet. Does not require client to provide exact dimensions.

(c)AutoCAD Response Below: $ % $ (Above should include Drawings & Data Layers) (c) Scaled AutoCAD $.009 11.1% $.008 (Above will include Drawings & Data Layers on a CD in .dwg format with roof penetrations & equipment noted)

(d) Scaling of the IR2k Patented Process requires accurate dimensions which will NOT be required of client. Report will provide a summary analysis identifying the square footage of roof and anomalies and the percentage of the total roof square footage showing areas indicative of moisture. 12 Minimum square feet for the above: square feet Response Below: Report includes report sections & a building overview with analysis of each. 20,000 s.f. Per report

IV. Structural Conformity Investigations

1. EFIS $.05 20% $.04 2. Masonry wall inspections $.05 20% $.04 3. Thermal wall inspections $.05 20% $.04

V. External Wall Reports with Roof Inspection

Cost per one square footage of roof area Response Below: $ % $ Cost per one square footage of roof area times the number of floors $.05 20% $.04

Minimum number of floors of building floors Response Below: Maximum number of floors of building inspected from ground 3 floors

Additional costs of building with more floors than above $.05 20% $.04

Explanation of other charges included in the above: Response Below: Explanation of other charges included or excluded in the above: Alternate exterior wall pricing is $.15 per square foot. Buildings over 3 stories will require lifts that can be provided by the client including insurance or charged to the client on a cost plus 20% basis.

Minimum charge per site or building $ 3000 3.34% $ 2900

Mission Min. includes Staging Fee $ 7000 31.4% $ 4800

VI. Site Investigations

Utility Location Inspections 1. Underground Steam Pipe $3000 16.67% $2500 Minimum square mile(s) (or part of a mile) for above ½ square mile

Bridge and Overpass Delamination $.10 20% $.08 Minimum fee per site $4000 25% $3000

13 Staging Fee $1000 20% $800

VII. Personnel

For each of the below, please provide Years of Licensed the following: Experience (All charges for each position shall be considered included.) Years of Experience 2 Principals,Florida Licensed CEU Instructors 7 Level III, Thermographer 7 Level II, Thermographer 8 Level I, Thermographer 8 Construction Inspection N/A Field Technician 15 Computer Operator (CAD) 10 Secretary 10

Please provide Additional Position Titles that better describe your company below: (All charges for each position shall be considered included.) Position Title with Level (I, II, III, or Years of Licensed etc.) Experience

Aerial Photographer 15 Analyst 15 CAD / Engineer 5 Pilot 15

VIII. Infrared Computer Analysis and Report Preparation

Minimum Mission (to perform project) square feet None None

IR2K Patented Report Processing uniquely exposes unseen anomalies and then enables the removal of false positives ensuring the most accurate final report. This report targets where to extract cores. Core results and the exact location where extracted if provided by client will be incorporated into a recalibrated IR2k report and republished at no additional charge. (cost for above) $.01 0% $.01

Scaled Reports per square feet Response Below: $ % $ IR2K Scaled Reports per square feet Does Not require client to provide the Dimensions $.007 14.3% $.006 14 AutoCAD & Scaled Report per square feet Response Below: $ % $ AutoCAD & Scaled Report per square feet (includes IR2K Scaling) $.016 12.5% $.014

Report with Trending per square feet $ % $ Trending Service per square feet $.007 14.3% $.006

Minimum Small Building Charge (<20,000) $600 25% $450

Minimum Site Charge (<65,000) $1950 25% $1462.50

Staging Fee $1000 20% $800 (Expense to stage in mission area our staff, equipment & aircraft. Includes all preflight- security planning & coordination.)

External Wall Reports $.05 20% $.04

Minimum charge for the above Response Below: $ Minimum site charge for the above $ 3000 16.7% $2500 Mission Min. includes Staging Fee $ 7000 31.4% $4800

Aerial Underground Steam Pipe with Roof Inspection $3000 16.7% $2500

Minimum square mile(s) (or part of a mile) for above ½ square mile

Aerial Overpass and Bridge Delamination Response Below: $ % $ Bridge and Overpass Delaminations $.10 20% $.08

Minimum charge for the above No Response $ $ Mission Min. includes Staging Fee $ 7000 31.4% $4800 Minimum fee per site $4000 25% $3000 Staging Fee $1000 20% $800

Extra Reports per page $3 16.67% $2.50

Minimum charge for the above $50 20% $40

Extra CD Copies per each $30 16.67% $25

15 SAVINGS/PRICE REDUCTIONS

Infrared Aerial Inspection – Testing 2007-2008

Respondent is required to furnish the percent (%) savings in prices offered in this eQuote compared to retail, list, published or other usual and customary prices that would be paid by the purchaser without benefit of an Agreement resulting from this eQuote.

DATE November 26, 2006

COMPETITIVE PRICES OFFERED AVERAGE 20+ % SAVINGS.

HOW CAN WE VERIFY THE CLAIMED SAVINGS (example: retail or other usual and customary prices published at (url), or other source of benchmark prices)? The Commercial Price List previously submitted will confirm our rates. The IR2K Patented Process has be subtracted from the Commercial Price list and listed as a separate line item.

AUTHORIZED SIGNATURE: (Optional)

RESPONDENT NAME: Stan McDougall, V.P. Operations (Typed or printed)

COMPANY NAME: INFRARED CONCEPTS CORP. (Typed or printed)

TELEPHONE NUMBER: 407-629 -8485

EMAIL ADDRESS: [email protected]

Do Not Write in Area Below:

IF AGREEMENT IS AWARDED, STATE PURCHASING ANALYST/SPECIALIST/AGENT TOOK THE FOLLOWING STEPS TO VERIFY SAVINGS:

WHAT WERE THE RESULTS? Overall average of 25.89%

PURCHASING ANALYST/SPECIALIST/AGENT: Kimberly Jones

16 Ordering Instructions

VENDOR/COMPANY NAME: INFRARED CONCEPTS CORPORATION

SPURS VENDOR NUMBER(FEIN/FEID): 74946448-001 eQuote/Agreement Administration

Please identify the person who will be responsible for administering the Agreement on your behalf if award is made, and include an emergency contact phone number:

Name: Valerie Patterson Title: President Street Address: 465 South Orlando Avenue, # 321, Maitland, Fl 32751 Email Address: [email protected] Phone Number(s): 407-629-8485 Fax Number: 407-339-2029

If the person responsible for answering questions about the eQuote is different from the person identified above, please provide the same information for that person.

Name: Stan McDougall Title: V.P Street Address: 465 South Orlando Avenue, # 321, Maitland, Fl 32751 Email Address: [email protected] Phone Number(s): 407-629-8485 Fax Number: 407-339-2029

Direct Orders Please provide the following information about where the Customers should direct orders. You must provide a regular mailing address. If equipped to receive purchase orders electronically, you may also provide an Internet address.

Street Address or P.O. Box: 465 South Orlando Avenue, # 321, City, State, Zip: Maitland, Fl 32751 Phone Number: 407-629-8485 Toll Free Number: 877-848-7828 Ordering Fax Number: 407-339-2029 Internet Address: www.infraredconcepts.com Federal ID Number: 74-2946448 Remit Address: 465 South Orlando Avenue, # 321, City, State, Zip: Maitland, Fl 32751 Email Address: [email protected]

x WILL ACCEPT THE STATE OF FLORIDA PURCHASING CARD (VISA)

Attach additional addresses for all locations in Florida authorized to perform services under this Agreement. All locations must be registered in MyFloridaMarketPlace.

17 VENDOR COMPANY NAME: INFRARED CONCEPTS CORPORATION

AUTHORIZED DEALERS/DISTRIBUTORS AND/OR SERVICE REPRESENTATIVES LOCATIONS: FOR Infrared Aerial Inspection – Testing 2007-2008

LIST BELOW CONTACT INFORMATION FOR ONE OR MORE FLORIDA REPRESENTATIVES, INCLUDING MAILING AND EMAIL ADDRESSES, AND TELEPHONE NUMBERS.

COMPANY NAME & FEID/FEIN US POSTAL & EMAIL ADDRESSES, & TELEPHONE #

DIRECT ALL COMMUNICATION TO HOME OFFICE

18 EMERGENCY SITUATIONS

Emergency situations, resulting from events such as natural disasters, may require immediate supply of commodities and services to various government entities.

If your firm is capable and willing to supply item(s) offered in this solicitation during an emergency, please complete the following:

Infrared Aerial Inspection – AGREEMENT TITLE Testing 2007-2008

CONTACT PERSON (24 HOURS) Stan McDougall

EMERGENCY TELEPHONE NUMBER 407-629-8485

PAGER TELEPHONE NUMBER

CELLULAR TELEPHONE NUMBER 407-619-6135

ANSWERING SERVICE / AFTER HOURS TELEPHONE NUMBER 407-629-8485

The above information will be used by this office should the State of Florida determine an emergency situation exists.

INFRARED CONCEPTS VENDOR COMPANY NAME: CORPORATION

19 Quarterly Report for Infrared Aerial Inspection – Testing 2007-2008

Commodity Codes: 991-127 and 991-720 SPA #: 9913208 Begin Date: 1/12/2007 End Date: 1/11/2008

Quarterly Report for Date: ______through Date: ______

Vendor’s Name: _Infrared Concepts Corporation______

Submitted by: ______Eligible User SPA Product/ Purchase Order P-Card P-Card (Credit (Complete Customer Service Purchase Reporting Sales Order Card) Reporting contact information) Purchased Order # Amount Yes No Sales Amount

Totals

Date Submitted: ______

20

Load more

  20

Copy Link