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HDR Research Project Funding (RPF)
This form is to be submitted to the Department. Please do not use this form for conference travel funding.
PART 1 – HDR Candidate to complete (please PRINT)
Family Name:
Other Name(s):
Student ID:
Department:
Course: PhD MPhil MRes Year2 Candidate: Domestic Int’l Attendance: F/T P/T
Enrolment Date:
Thesis Submission Date:
Thesis title:
Are you a confirmed Cotutelle or Joint Research Degree candidate? YES NO (i) If YES, are you visiting your Home or Partner institution: YES NO (ii) If YES in (i) above, are you visiting your: Home institution Partner institution
Contact details:(email and/or phone number):
During absence (if applicable):
Current:
HDR Research Project Funding (RPF) form (23 March 2016) Page 1 of 8 1. Have you previously been granted HDR funding? YES NO If YES, was it from: Department funds/ RPF? Amount granted to date $
FACCTS? Amount granted to date $
If YES, have you submitted the Final Report for Department HDR Funding form for previous funding? YES NO
2. Ethics clearance Does your research project require ethics clearance? YES NO DON’T KNOW If YES, please attach ethics Clearance authorisation letter If NO or DON’T KNOW, please consult your Principal Supervisor
3. Please indicate funding category (tick all that apply): a) Field trips, surveys, data collection or interviews b) Costs associated with accessing specialist archive collections c) Department sanctioned production costs d) Other ______
NOTE: Do NOT apply for funding for conference travel on this form. Please use the FACCTS form.
4. If your application relates to travel (within Australia or overseas):
1. If traveling overseas, all candidates are required to: (i) check travel warnings on http://www.smartraveller.gov.au/ (ii) obtain VC’s approval to travel to high risk countries if applicable, and attach the approval to this application. http://staff.mq.edu.au/human_resources/health_and_safety/travel_safety/travel_to_high_risk_countries/
2. All candidates are required to submit the Notification of Approved Offsite Research (OSR) form prior to travel. http://hdr.mq.edu.au/information_for/current_candidates/documents/OSR_revised_Oct_2015.pdf
3. All candidates are required to comply with the University Travel policy. http://www.ofs.mq.edu.au/university_travel/
4.Please attach a quote for airfare from either Campus Travel or from STA Travel on Macquarie University campus.
5. If engaged in offsite* research activity for more than 6 months (CONTACT [email protected] FOR ASSISTANCE)
Candidates intending to travel to engage in an offsite research activity for MORE THAN 6 MONTHS are required to arrange special insurance. This includes travel associated with visiting Home or Partner institutions, if you are a confirmed domestic or an international Cotutelle and Joint Research Degree candidate.
Please email [email protected] AFTER your Application has been approved to arrange special insurance. Please provide her with the following details: student number, full name, destination/s (country & city/province), duration at each destination, country of citizenship (including dual citizenship details), and contact details. Please allow approximately 5 business days for individual insurance arrangements to be finalised.
Insurance arrangements MUST be finalised PRIOR to departure.
* “Offsite” refers to locations outside of the Macquarie University campus situated at North Ryde. Macquarie University campus also includes the locations of MQ’s controlled entities, such as MGSM, U@MQ, MQ Hospital and Clinic, ACCESS Macquarie, CMBF etc.
6. If applying for funds to cover costs associated with any of the categories in Section 3: You MUST attach a brief outline (200 to 400 words) of: (i) the proposed research activity/item; (ii) how is the activity/item ESSENTIAL to your thesis project; and (iii) how will the activity/item assist you in the timely completion of your thesis.
7. Amount Requested Please list below or on a separate sheet ALL ITEMS requested in this Application AND their estimated or actual cost. Clearly indicate why the amount requested is appropriate. Attach copies of quotes as evidence of budgetary cost approximations.
Itemised List of Requested Amount ACTUAL/PROJECTED COST - $AUD
TOTAL $AUD
HDR Research Project Funding (RPF) form (23 March 2016) Page 3 of 8 8. HDR candidate’s declaration I declare that the information I have provided in this Application is true and correct.
First Name Last Name Signature Date PART 2 – Principal Supervisor to complete
The Principal Supervisor is responsible for providing critical assessment of the candidate’s needs and of each part of the proposed research project activity in this Application.
The Supervisor is responsible for ensuring that the activity/item in this funding request is essential to the candidate’s thesis research project for the timely completion of his/her thesis.
The Supervisor is asked to provide a statement of support by briefly outlining how the activity to be funded will benefit the candidate, and whether the applicant is at an appropriate stage in his/her research to undertake the proposed research activity.
Please contact the Arts HDR Office ([email protected]) for assistance as required. Please attach additional sheets if necessary.
The Principal Supervisor confirms that (please tick all that apply):
If ethics approval is required for the activity outlined in this Application, it has been obtained and is attached to this Application.
If special travel insurance is required, the candidate has attached relevant approval (Section 5 above).
If approval is required to travel to a specific destination, the candidate has attached the relevant approval (Section 4 above).
HDR Research Project Funding (RPF) form (23 March 2016) Page 5 of 8 If the applicant is a confirmed Cotutelle or Joint Research Degree candidate, AND this Application covers travel to the Home or Partner institution, the approval from the host institution for the visit has been received.
If the candidate is engaged in overseas/offsite research activity, a completed Notification of Approved Offsite Research (OSR) form is attached.
Principal Supervisor:
Title First Name: Last Name: Signature Date PART 3 – Department HDR Director to complete
The Department HDR Director is responsible for assessing the overall academic merit/relevance of the proposed research related activity for this Application.
Approved by Department HDR Director? YES DEFERRED NO
Comments:
Title First Name: Last Name: Signature Date
PART 4 – Departmental Process Check List and Comments
CONTACT ARTS HDR OFFICE ([email protected]) AS REQUIRED 1. Candidate within the first 3 (PhD)/2 (MPhil) EFTSL? – Check with the Arts HDR Office YES NO N/A 2. Is the Candidate an MRes (Year 2) student? YES NO N/A 3. Funding received previously ? – Review Dept records & record new information YES NO N/A 4. Outstanding financial liability? – Check with the Arts HDR Office YES NO N/A 5. Evidence of travel destination approval attached? YES NO N/A 6. Evidence of special insurance arrangement attached? YES NO N/A 7. Notification of Approved Offsite Research (OSR) form submitted? YES NO N/A 8. Has the applicant attached the Final Report form for the previous funding (if applicable)? YES NO N/A 9. If this Application is approved, approval letter/email sent to the candidate? YES NO N/A
Comments:
HDR Research Project Funding (RPF) form (23 March 2016) Page 7 of 8
PART 5 – Head of Department/School to complete
The Head of Department/School/Centre is responsible for the financial control of the Department HDR funding scheme.
Approved by Head of Department/School? YES DEFERRED NO
Comments:
Title First Name: Last Name: Signature Date