Make Sure Detail of Installers and Materials Include Toolkit Clauses

Appendix 3

Community Benefit Requirements: Arbed Phase 2

General

Melin Homes is keen to see communities’ progress, benefiting both socially and economically from their investment. This ambition is one we hope to share with all our delivery partners in Arbed 2 and their supply chain. Through implementation of the following section we are seeking to maximise the opportunities for significant community benefits including employment and training, participation in the shared apprenticeship scheme, supply chain development and community engagement.

In relation to employment and training opportunities successful contractors are expected to identify a variety of placement opportunities, which meet the following:

 A minimum of 1.5 full time (full time defines as being 52 week equivalent position) delivered per £ million of Arbed contract value. This would equate to 78 weeks employment per million of contract.

 A minimum of 1.0 full time (full time defines as being 52 week equivalent position) delivered per £ million of match funding contract value. This would equate to 52 weeks employment per million of contract.

 Opportunities which can support delivery of these training week requirements include: . Delivery of a shared apprenticeship scheme . Adult skill build . Up-skilling

Successful contractors need to be aware that a training bond of 5% of the contract value will be withheld until they have delivered their targeted recruitment and training targets and provided evidence that the said clauses have been delivered and discharged in accordance with the monitoring information. Appendix 3.1 details the monitoring that will be required by Welsh Government for the arbed Phase 2 ERDF project, with Melin Homes and Framework contractors being responsible for collecting this data.

The Melin Homes arbed Phase 2 ERDF project team and Employment Officer will provide successful contractors with ongoing and intensive support (as required) for the employment and vocational learning element of this contract.

We expect successful contractors to provide information on placement opportunities in multiple sectors, offering opportunities to a variety of client groups. These may include (not exhaustive):

Resident Liaison and Energy Advisors, Administrators,

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Surveyors/Estimators, Traditional trades - multi skilled construction operatives, Electricians, Heating Engineers, Plumbers, Renewable Technology Skills, Roofers; Scaffolding erectors, Trainee and apprenticeship placements.

We have developed a set of minimum criteria required from a contractor in delivering community benefits. The Melin standard will be given to any contractor who meets criteria. You are therefore required to demonstrate as a minimum how you:  Use the principles of Social Benefit Clauses as identified in the ‘i2i Can Do Toolkit’;  Commit to reducing economic inactivity by joining our Melin Works Programme;  Source local goods where possible;  Commit to up skilling of trainees and apprentices recruited through Melin Works;  Have robust health and safety policies and procedures;  Have robust equal opportunities policies and procedures;  Have appropriate employers and public liability insurance;  Are registered with appropriate authorities;  Set terms and conditions;  Commit to making positions sustainable where possible;  Produce a business plan;  Deliver tool box talks.

For clarity, the support requirements of contractors are broken down in these areas:

1. Engagement and recruitment 2. Careers Fairs 3. Supporting new entrant trainees a. Types of placement b. Shared apprenticeship scheme c. Training delivery experience 4. Sustainability 5. Volunteering 6. Education liaison and work experience 7. Environmentally sustainable working 8. Arbed Legacy 9. Monitoring opportunities, KPI’s and management information systems

1. Engagement and recruitment Arbed 2 provides a significant opportunity to create sustainable jobs for local people enhancing their community and the local economy. Successful contractors will be required to identify a range of opportunities which will best match the requirements of the local community to ensure that opportunities best fit the local demographics. Opportunities for all client groups must be considered and will include but not limited to construction based opportunities.

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All opportunities will be made available in the first instance to Melin Homes’ Employment Officer, prior to being released to local welfare to work providers. Successful contractors will be required to make contact with local welfare to work agents such as Jobcentre Plus, Work Programme providers and community groups to ensure appropriate clients are engaged. Successful contractors will be required to be involved in a range of community engagement events and activities in order to highlight training, skills development and employment opportunities.

2. Careers fairs Successful contractors will be required to participate in careers fairs both from a sponsor position and exhibitor

3. Supporting new entrant trainees All successful contractors will be expected to develop a detailed plan of how they propose to support new entrant trainees. This plan should identify how each trainee receives mentoring support throughout their placement or employment period, not only in relation to the vocational area of the placement, through genuine work experience, but through the provision of generic employment skills.

Plans should include the following information: • Developing tailored induction programmes; • Mentoring during a beneficiaries placement; • Development of comprehensive employability training plans, which meet the individuals’ needs; • Provision of sector specific training packages; • Provision of regular mentoring reviews as required by the individual; • Developing individual action plans to aid training and personal progression; • Offering support to embed the individual within the team.

a. Types of placement The type of employment provision and support for the placements is critical in determining the long-term sustainability of work.

b. Shared Apprenticeship Scheme In order to meet with arbed sustainability targets, successful contractors, if appropriate, will be required become members of the shared apprenticeship scheme, being delivered by Melin Homes and CMC2 (in partnership with Construction Skills).

The shared apprenticeship scheme will support those groups between the ages of 16-24 who have left mainstream preparatory further education programmes such as the Pathways to Apprenticeship and have been unable to secure traditional apprenticeship placements. This will ensure they are able to benefit from a wide range of work experience opportunities required in order to achieve up to level 3 full framework qualification.

c. Training delivery experience Training and development will form an important part of the contract. This will also underpin the employment approach for the overall

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project. Please outline your organisations approach to training and development as well as established relationships with training providers?

4. Sustainability As part of the employment requirements for the project we hope to sustain over 50% of people in some form of employment after the project comes to an end.

5. Volunteering We believe volunteering adds value to a project, develops skills and experience and support people to become work ready.

6. Education liaison and work experience As part of the Arbed project you will be expected to liaise with schools, colleges and other local education establishments.

You are expected to take on work experience placements from local schools.

7. Environmentally sustainable working The Arbed project is geared towards energy efficiency and sustainability. It is important to also be mindful of using efficient and sustainable business practices.

8. Arbed legacy An important part of the Arbed projects ethos is to make a lasting difference.

9. Monitoring opportunities, KPIs and management information systems In relation to monitoring opportunities, KPIs and managing information, successful contractors will be required to complete reports, which details and take responsibility for monitoring and reporting individual KPI’s. This document has been developed by Welsh Government and reflects their requirements in the monitoring of community benefit from programmes they both fund and sponsor.

We require you to identify, along with all contact details, your community benefits team, highlighting a key contact for data collection and reporting.

We expect each contractor to monitor TR&T and all other community benefit as outlined in the table provided on a monthly basis by named key contact.

A reporting strategy incorporating KPI’s, data collection and audit has been agreed with Welsh Government and has been provided to all contractors along with this document.

All data in relation to community benefit and individual beneficiaries of TR&T provision will be made available to employers and their agents and should then, will be depersonalised using unique reference numbers of randomised so that individuals cannot be identified.

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Successful contractors will be required to maintain data in secure files that will be auditable subject to the agreement of an audit protocol and with read only access. All supplier and subcontractors will be required to make periodic returns in relation to our monthly reporting processes and we would ensure that all local off site opportunities are captured as well as on site vacancies. To ensure data captured meet European requirements we have identified and listed database fields for data collection purpose

Melin Home Employment Officer will provide successful contractors with support for the employment and vocational learning element of this contract.