GAINES KIEPER KIMES MALIGRANDA MCKINNON Present

August 11, 2014 Page 1 of 4

The Board of Trustees of the Village of Winnebago met at 7:00 p.m. with President Frank Eubank Jr. presiding.

ROLL CALL

GAINES – KIEPER – KIMES – MALIGRANDA – MCKINNON – present ELSEN – absent

Guests: Attorney Mary Gaziano, Todd Weegens, Todd Stockburger, Chad Insko, Sally Bennett, Lori Schultz, and Ron Toot.

There was no disclosure of any conflict of interest. There were no changes to the agenda.

A motion was made by MR. KIMES, seconded by MRS. GAINES to accept the agenda as printed. Motion carried on a voice vote.

A motion was made MRS. GAINES, seconded by MR. KIMES to accept the consent agenda. Motion carried on the following roll call vote of those present: GAINES – KIMES – MALIGRANDA – MCKINNON – yes KIEPER – abstain

PUBLIC COMMENT

Mr. Toot thanked the Board and Staff for handling his request for improvements at the corner of Cunningham Road and David Drive (a County issue). He noted he hopes the County will come back and clean out the culvert. Mr. Toot asked if the Board could work with the schools on making students aware of the rules of the road for bicycles. The matter will be discussed at the WIPC meeting on Thursday.

COMMITTEE/DEPARTMENT REPORTS/REQUESTS

A. PUBLIC WORKS

1. The work on the well house structure is basically completed. The water tower is moving forward with the cement work completed. Maguire Iron has let the Village know the completion will be delayed to July or August 2015 rather than November 2014. There will be increased fees from Strand Associates if the delay occurs. The Public Works Committee will handle these negotiations.

2. The 2014 Road Project will be under the Engineer.

3. The street light has been installed at Winnebago Highlands. August 11, 2014 Page 2 of 4

4. Based on committee recommendation a motion was made by MR. MCKINNON to spend up to $7,500.00 for rental of equipment and purchase of material from line 01-42-514 for crack filling of streets. Motion carried on a unanimous roll call vote of those present.

5. Based on committee recommendation a motion was made by MR. MCKINNON to spend up to $8,500.00 from line 51-44-831 to purchase a trench box. Motion carried on a unanimous roll call vote of those present.

B. VILLAGE ENGINEER

1. Mr. Weegens briefly discussed his monthly report and noted there has not been a lot of activity this month.

2. A motion was made by MRS. KIEPER, seconded by MR. MCKINNON to execute Change Order #1 from Martin & Company for the Street Maintenance Program. Motion carried on a unanimous roll call vote of those present.

C. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE/4TH OF JULY TEAM/WIPC

D. VILLAGE ATTORNEY

E. FINANCE COMMITTEE

1. Mrs. Bennett notified everyone that the initial spreadsheet for budget requests will be going to the Department Heads this week.

F. POLICE COMMITTEE

1. Mr. Symonds has resigned his position of part-time officer because of a non-duty injury. Interviews will be handled soon for a replacement based on an ad being run in The Blue Line.

It was noted that there have been a lot of passing stopped school buses with stop arm extended. Attorney Gaziano volunteered to speak at the PTO meeting on her time as well as to the Driver’s Ed class.

The officers are taking action on loud mufflers.

G. ADMINISTRATION TEAM/CLERK August 11, 2014 Page 3 of 4

H. PRESIDENT

1. The President’s Report was provided.

2. The Board agreed it would be nice to draft a Resolution for the Class of 1964 during their 50th Anniversary celebration.

3. The person with AFLAC will meet with employees in October. If any employees have questions about AFLAC Attorney Gaziano will answer them on her time.

4. A motion was made by MRS. GAINES, seconded by MR. KIMES to pay Maguire Iron $124,288.74 for Pay Request #2 for completed work. The motion was amended and seconded by the same Trustees that the payment would be pending the applicable lien waiver receipt. Motion carried on a unanimous roll call vote of those present.

5. A motion was made by MR. MALIGRANDA, seconded by MRS. GAINES to pay Maguire Iron $112,251.12 for Pay Request #3 for work completed pending receipt of the applicable lien waiver. Motion carried on a unanimous roll call vote of those present.

6. The large blue recycle bins were dispersed by Gill’s Disposal last week.

7. Everyone except Mrs. Kieper and Mr. McKinnon will attend the IML Conference.

8. September 8, 2014 the Board, Department Heads and Village Attorney will meet at 5:30 p.m. to prioritize legal matters.

9. Upcoming Meetings:

Lexipol Meeting August 14, 2014 at 3:00 p.m. Public Works Committee August 25, 2014 at 4:00 p.m. Police Committee August 27, 2014 at 5:30 p.m. Finance Committee TBA at 4:00 p.m. 4th of July Team TBA at 7:00 p.m. Community Development August 13, 2014 at 5:00 p.m. UDO August 28, 2014 at 6:00 p.m. Liquor Commission September 10, 2014 at 6:30 p.m. Errant Water Subcommittee September 8, 2014 at 6:40 p.m. Safe Routes to Schools TBA Pecatonica Prairie Path September 19, 2014 at 9:30 a.m. US Bank in Pecatonica August 11, 2014 Page 4 of 4

Admin Team TBA Department Heads TBA at 2:30 p.m. WIPC August 14, 2014 at 6:30 p.m.

NEW BUSINESS

Mr. Eubank received information on a former POW from WWII. President Eubank will look into the matter.

Mrs. Gaines noted that John Rowley is giving a presentation on the history of Winnebago August 19, 2014 at 6:30 p.m. at the Library.

A motion was made by MR. KIMES, seconded by MR. MCKINNON to adjourn at 8:04 p.m. Motion carried on a voice vote.

______Sally Jo Huggins, Village Clerk

Approved September 8, 2014