Cass County 4-H Financial Record Audit Checklist

Club Name______

Date______

Cass County 4-H Financial Record Audit Checklist:

1. Fiscal Procedures

 Club has its own employer identification number (EIN)

 Bank account Signature Card has the following signatures:

i. Club Treasurer

ii. Adult Leader(s) – not related to the Treasurer

 Bank account location:______

 Club has two signature on checks issued

 Fund raising activities received prior review by Extension staff

 Club has prepared and approved a budget

 Transactions not listed in prepared and approved budget have received a club approval through formal motion and voting process and are recorded in the secretary’s minutes

 Club dollars are member approved for 4-H activities, registration fees, scholarships, etc. and do not discriminate against any club member or others:

i. Educational programs

ii. Educational activities

iii. Educational workshops

iv. Club supplies

v. Registration fees for club members to attend 4-H camps & conferences

 Club Treasurer regularly presents a financial report to the club, including:

i. Listing of expenses paid

ii. Bills to be paid

iii. Income received

iv. Balance in the club account

 Club Treasurer prepares an end of the year annual financial report for the club audit committee.

Audit Comment & Suggestions: 2. Treasurer’s Transaction Records

 Treasurer has recorded all transactions with complete information in the:

i. Club’s check register

ii. 4-H Treasurer’s Record Book

iii. Copies of all bank statements from the last three years

 Records indicate that bank statements are reconciled and balanced

 Annual financial reports and/or annual audits are kept

Audit Comments & Suggestions:

3. Expenditure Transactions

 Itemized bills, invoices, or receipts for each payment transaction are part of the club’s permanent records and the check number and date are recorded on the documents.

 The following is recorded for each payment made by the club:

i. Check number

ii. Date of transaction

iii. Who payments were made to

iv. Purpose of purchase or payment

4. Receivable Records

 The following is recorded for all dollars received by the club:

i. Date of transaction

ii. Name of who dollars were from iii. What money was for (purpose)

 Written receipts for dollars received are part of club’s permanent records

 Record of written acknowledgement for noncash donations are in club’s records.

Audited for Period of ______through ______Date Date

Date Reviewed ______

Reviewer Signature(s) ______

______