Present: Ray Culbert, Lynne Drewett, Tom Williams, Joe Crawford Brad Dick

CITY OF LINDEN Minutes for Planning Commission Regular Meeting Held at 7pm on Monday, June 6, 2016

CALL TO ORDER The meeting was called to order at 7:00 PM by Culbert, in the Council Chambers on the lower level of the Mill Building at 201 N. Main Street, Linden, Michigan, 48451.

ROLL CALL Present: Ray Culbert, Lynne Drewett, Tom Williams, Joe Crawford Brad Dick, Absent: Bill Swor, Dan Cusson Others Present: Paul Zelenak, City Manager; Adam Young, City Planner

MINUTES APPROVAL Motion by Dick, seconded by Drewett to approve the Minutes from the May 2, 2016 regular meeting, as amended. Motion carried.

PUBLIC HEARINGS/SPECIAL PRESENTATIONS (A) PC 17c-15 Administrative Site Plan Review Process – Proposed Amendments The proposed amendments would streamline the administrative site plan review process to allow the zoning administrator to administratively review certain eligible projects without first obtaining authorization from the Planning Commission. As required by State law, a public hearing has been scheduled for June 6, 2016 to hear citizen comments on the proposed amendments. The proposed amendments to Section 3.5.2 of the Zoning Ordinance are outlined in the enclosed report, dated April 21, 2016.

Culbert opened the public hearing at 7:03 PM. Culbert closed the public hearing at 7:05 PM

CITIZEN’S COMMENTS None.

COMMUNICATIONS The Planning Commission is in receipt of the April and May issues of Planning and Zoning News

UNFINISHED BUSINESS (A) PC 17c-15 Administrative Site Plan Review Process – Proposed Amendments Motion by Dick, second by Williams to recommend to the City Council adoption of the proposed amendment to Section 3.5.2 of the City of Linden Zoning Ordinance as outlined in the April 21, 2016 report.

NEW BUSINESS (A) PC 12-16 208 North Bridge Street Administrative Site Plan – EZ Kayak and Canoe Rental We are in receipt of an administrative site plan application submitted by applicant Gary Messenger, to establish a new kayak and canoe rental business at 208 North Bridge Street. The proposed use will be located within the lower (basement) level of the existing two‐story building. The subject site is surrounded by City owned property. Brad Dick raised two questions to the applicant regarding the path kayaks would be transported on from the business to the launch site, and whether the City needs to be indemnified in some way if this business is going to be launching from City property.

Gary Messenger- I have a cart for wheeled transport of two at a time. Dick- I have concerns about transporting through busy parking lots. Culbert- I would say we would want the City to be indemnified. Drewett- I would like to run this by the City Attorney. Culbert- I suggest contacting your insurance to name the City as an additional insured.

Terry Wright- I think this is a good idea, it will bring in revenue to help pay for improvements that the City may be able to undertake in the future.

Motion by Drewett, seconded by Williams that the Planning Commission authorize the staff to conduct an administrative site plan review of 208 North Bridge Street. Motion carried.

City of Linden Minutes for Planning Commission Special Meeting June 6, 2016 Page 1 (B) PC 13-16 601 W. Broad Street (Dollar General) Revised Final Site Plan

We are in receipt of an amended final site plan, dated May 13, 2016, to establish a new Dollar General retail store at 601 West Broad Street.

Terry Wright- The detention pond for this property is expensive and may help to explain why cost is a factor for Dollar General. Long term maintenance is going to be an issue for any building, but materials aren’t a problem if they are maintained.

Lydia Henry- I agree with Terry and think that we need to trust that they will maintain the property.

Danielle Cusson- I do have concerns about how the elements may impact the materials.

Aaron Wolfe- We should give Dollar General a chance.

Motion by Culbert, seconded by Drewett to approve the amended final site plan, dated May 13, 2016, for the proposed Dollar General located 601 West Broad Street, contingent upon the following:

1. That a revised final site plan is submitted to the City which corrects the deficiencies noted in the planning consultant’s June 3, 2016 review letter.

2. That a revised final site plan or construction plan is submitted to the City which corrects the deficiencies noted in the engineering consultant’s May 31, 2016 review letter.

3. That a performance guarantee, as set forth in Section 3.8 of the Zoning Ordinance, is deposited with the City to ensure completion of the improvements associated with the project. Such performance guarantee shall be received by the City prior to the issuance of building permits.

4. That a separate sign permit application is submitted and approved by the City prior the construction of any site signage.

5. That a revised final site plan is submitted to the City which includes a statement regarding the schedule of maintenance for building materials.

6. That a revised final site plan is submitted to the City which shows hardie board siding having a tan or similar color on the Southeast (rear) elevation.

7. That a revised final site plan is submitted to the City which provides additional landscape plantings along the west side of the detention pond.

8. That a revised final site plan is submitted to the City which shows hardie board siding having a tan or similar color on portions of the Southwest (McDonald’s side) and Northeast (Parking lot side) in lieu of the previously proposed vinyl cedar board siding.

Motion carried.

(C) PC 14-16 114A South Bridge Street Administrative Site Plan – DMT Office Space

We are in receipt of an administrative site plan application submitted by applicant DMT West LLC, on behalf of property owner Virginia Martin, to establish a new office use (DMT West LLC) at 114A South Bridge Street. The proposed use will be located within the existing 738 square foot tenant space within an existing building. The subject site is in the CBD. Professional offices and other office uses are a principal permitted use within the CBD. The business involves commercial kitchen exhaust cleaning, and all cleaning activity is conducted off‐site.

Motion by Williams, seconded by Dick that the Planning Commission authorize the staff to conduct an administrative site plan review of 114A South Bridge Street. Motion carried.

City of Linden Minutes for Planning Commission Regular Meeting June 6, 2016 Page 2 COMMISSIONER/COMMITTEE REPORTS

ADJOURNMENT The meeting was adjourned by Culbert at 8:45 PM.

Respectfully Submitted,

______Approved: ______Erica Armstrong, Deputy City Clerk

City of Linden Minutes for Planning Commission Regular Meeting June 6, 2016 Page 3