Full Senate Meeting s2

Staff Senate Full Senate Meeting June 10th, 2009 Senate Chambers

The meeting was called to order at 1:15 p.m. by President Schuman. There was a quorum present.

Roll Call

Present: Mark Collins, Associate VP Operations; Janet Lowe, Associate VP Fiscal Administration; Joe Montelongo, HR interim director

Senators Present: Kara Bobbitt, Brandi Brewer, Chris Clements, Avery Cowardin, Lana Craig, Al Emmons, Dorie Gallegos, Kathy Hearne, Laurie Jaskolski, Jamie LeJambre, James Logue, Rachel Martin, Pam Mathewson, Kelly McMicheal, Janis Phelps. Tammy Scott, Tod Scott, Diana Waggener, Jane Wolfinbarger, Kathi Zubrod

Senators Absent: Angie Bules (excused), Janean Forsyth (excused), Cheri Frank (excused), Carrie Hesco (excused), Stacy Lane (excused), Lori Lewis (excused), Mary Ann Stout (excused), Kelly Wiseman

Proxies: Joleen Pantier was proxy for Ginny Becker

Approval of Minutes and Agenda

It was moved and seconded to approve the May minutes and June agenda by Senator Kelly McMicheal and Senator Rachel Martin. Motion passed.

Administration Reports

Mark Collins, Associate Vice President for Operations, started off with a summary of campus events:  Doug Vinzant, the incoming VP for Administration, will officially start work today, June 15th  Simon Contractors will be doing asphalt and concrete work around campus  The countdown timers and audio signals on the intersection of 15th and Ivinson will be installed soon  Lewis Street will become busier when the contractors take over part of the street in order to start construction on the new Berry Building

Janet Lowe spoke about the RIF that occurred last week. She stressed that they were the result of a long, well-though-out process. This fiscal year, the cut-backs amounted to $13.3 million. Fortunately, the University had some bridge and matching funds to make up the difference between the 13.3 million we actually cut and the $18.3 million Governor Freudenthal wanted. We need to come up with an additional $5 million in cuts in FY 2010. The Administration will provide updates every 2-3 weeks about the reductions. At this point, no new personnel cuts are being planned. The classified staff who were laid off will be offered retrenchment. For questions on retrenchment benefits please see the Employee Handbook at: http://uwadmnweb.uwyo.edu/hr/Employeehandbook91107.pdf

Joe Montelongo, interim head of Human Resources, explained that retrenchment rights include:  Six months of the University paying its part of the health insurance premium  Being given first consideration for any job vacancies for which the person is qualified  Outplacement services: on-site consultants to help with coping strategies, updating resumes, help with interviewing skills, access to computers, printers, and fax machines at Ivinson Building, some networking help, workshops, one-on-one time with outplacement consultants and possibly an on-site job fair

Mr. Montelongo also stated he would like to see increased communication with Human Resources and Staff Senate. The five main areas in Human Resources are Benefits, Compensation, Employment, Employee Relations, and Record Keeping.

Educational Guest Speakers

Carolyn Smith, Auxiliary Services, and Paul Kunkel, TransPark, gave a historical outline of the shuttle service. The Legislature did not fund any TransPark expenses except for the acquisition of the South lot. The changes include:  Student parking fees will increase from $90 to $120, while staff and faculty fees will go up from $132 to $180  Students will pay a new $20/semester or $40/year transit fee  Faculty and staff who use the shuttle will need to buy a transit pass for the same price  Visitors and children under 17 will be allowed to use the shuttle for free  Day permits will rise from $4/day to $5/day  The Day Lot and meters will increase from $.50/hr to $1/hr  The discount for prompt payment of parking tickets will no longer be offered

For a summary of all the fees, please see: https://uwadmnweb.uwyo.edu/tap/FAQChanges.asp

Old Business

It was moved and seconded to put the EAP/Wellness Ad Hoc committee back with Compensation by Senator Pam Mathewson and Kathy Hearne. Motion passed. Tammy Scott will continue to be the EAP Representative and will report back to the Compensation Committee. It was moved and seconded to table the resolution concerning the University Plan 3 to the July meeting by Senator Kelly McMicheal and Jamie LeJambre. Motion passed.

Senator Jamie LeJambre discussed the Relay for Life which begins Friday, June 19th, at 6 pm and will continue through Saturday, June 20th, at 9 am.

New Business

Senator Rachel Martin presented the Policy and Procedure Committee bill concerning Staff Senate finances. This would establish a permanent committee which will take the place of the Ad Hoc Budget and Fundraising committee. A Budget Officer would also be established to monitor the Staff Senate budget, Staff Senate endowment and to conduct Senate fundraising activities. It was moved and seconded to table the discussion to Old Business for the July meeting by Senator Rachel Martin and Diana Waggener. Motion passed.

It was moved and seconded to move Open Forum before Committee Reports by Senator Pam Mathewson and Rachel Martin. Motion passed.

The absenteeism rule which is stated in Regulation 34 will be enforced starting July 1st. President-elect Chris Clements will review the attendance record after each Staff Senate meeting.

It was moved and seconded to table meeting structure and Employee of the Quarter for the July meeting by Senator Rachel Martin and Diana Waggener. Motion passed.

Open Forum

Discussion of means to help the RIFed employees will continue at the July meeting.

Committee Reports

The Chairs of each committee are asked to please email their report to each senator.

President’s Report

The meeting was adjourned by President Schuman at 3:10 p.m.

Respectfully submitted by L. A. Chakmakian and Pam Mathewson