1. Meeting Called to Order by Jim Lacourciere at 6:02PM

Farnsworth Public Library Meeting Minutes for October 27, 2015

1. Meeting called to order by Jim Lacourciere at 6:02PM 2. Roll Call Present: Jenny Holmgren, Jim Lacourciere ,Kristin Laufenberg, Bobby Jo Lipp, Mary Grace Murphy, Lauren Resch, Ron Rauscher, Debi Schroeder, Kitty Werner Excused Absence: Mike Werner 3. Approval of Agenda M/S/C L. Resch / M. Murphy 4. Approve September 22nd Board Meeting minutes M/S/C K. Werner/M. Murphy 5. Discussion/Action/Recommendation on the following: 6. Director’s Report & Updates a. Bills Submitted M/S/C B. Lipp/ L. Resch to approve and pay all bills submitted b. YTD Income & Expenditures Jim recommends the 2015 YTD documents to be treated as information. c. Director’s Report, Quarterly Circulation Report Kristin Laufenberg, Library Director, reported, via email, the following has been completed by her from September 21, 2015 to October 23,2015 1. Spoke with Thompson’s and McDonalds re. event marketing. 2. Submitted NFLS and OWLs reimbursements. 3. Spoke with Bill Koehne, updated website & public online calendar. 4. Placed Baker & Taylor and Amazon.com orders. 5. Created October newsletter. 6. Taught Mary how to use Microsoft Publisher. 7. Met with Wendy to prepare for vacation absence. 8. Emailed sample newspaper column to the Reporter. 9. Attended “Tomorrow’s Transformations” conference in Green Bay. 10. Director’s Vacation: 9/28-10/9 11. Reconciled credit card statement. 12. Tried to install new phones (they needed to be sent back). 13. Planned Halloween events with Wendy and Mary. 14. Completed monthly benefits reports. 15. Applied for Kwik Trip grant. 16. Learned about patron billed reports from Mary. 17. Made Demco order with Cordula. 18. Completed November employee schedule. 19. Contacted Vital Signs re. new signage in the library. 20. Spoke with Best Buy, VTech re. new library phones. 21. Emailed Clean Right re. issues with their service. 22. Spoke with Laura (OWLS) re. outstanding patron fines and bills. 23. Wrote and distributed Tuesday Tabloid. 24. Met with Clean Right owners re. their service. 25. Met with NEWILT re. potential partnership. 26. Attended County Library Services Board meeting. 27. Attended Friends meeting. 28. Completed Accounts Payable. 29. Attended webinar on creating marketing plans for libraries. 30. Spoke with Nick at First Merit re. CDs and money market accounts. 31. Prepared for next week’s board meeting.

Kristin reported to the Trustees about the following up-coming events at the Library: Three Halloween parties are coming up this week; the 14th Halloween Happening Thursday is the middle school event, preschool and middle school are on Friday. Mike Werner will be teaching two classes: calligraphy on Thursday, November 12 and making rubber stamps on December 10; a new movie: Jurassic World movie will be shown on November 12th. The first Wednesday of each month, Oconto Reporter will print the Farnsworth File article written by Kristin Laufenberg. Also noted, in today’s Reporter, the Oconto Blue Devils Work Experience Farnsworth Library student was featured on the front page of the newspaper. Kristin thanked Ron for all of the extra work he has done for the Library in recent weeks. M/S/C K. Werner/R. Rauscher to accept the Director’s Report. 7. Committee Reports a. Administrative / Personnel Nothing to report b. Building / Grounds Ron mentioned furnace filters need to be purchased for the Library. Jim mentioned we have an account at Matraver’s Hardware. c. Finance Nothing to report 8. Correspondence/Public Input No correspondence or public input to date Kristin mentioned the Library received a lot of things on the Wish List from the public for the Halloween events. 9. Discussion/action/recommendation on the following a. Recurring i. Friends Happenings a. The Friends of Farnsworth Public Library met on October 21st. b. The Friends will be celebrating their 25th year anniversary on Monday, November 16th and will have the special guest Susie Aubry who was vice president of the Friends in 1990. c. The Annual Bake Sale will take place on December 5th. d. Quilt Raffle will be an on-going event, it started in October and will run until right before Christmas. The Friends goal for the Quilt Raffle is to sell 800 tickets. Boards of Trustees are being asked to sell tickets for the Quilt Raffle. e. The book sale netted $432.75 for the Friends.

b. Old Business i. Snow shoveling winter 2015/2016 At the September meeting, Kristin asked about close quarters snow removal during the winter at the Library. Since the City does the main sidewalk and parking lot, the Board and the Director would like the City to shovel all of the entrances. The Board believes there is a liability issue for the patrons if this is not done prior to the opening of the Library each day as well as during the day if it continues to snow. Kristin will contact City Hall to arrange for the snow removal when they meet at Budget Meeting on Friday. We will have an update at the next meeting. c. New Business i. City Finance meeting – Friday, October 30th, 8:05am. The City will review Farnsworth Public Library’s requests for the 2016 budget at the City Finance Meeting on Friday, October 30, 2015 at 8:05 AM. Jim Lacouriece, Kristin Laufenberg, Lauren Resch and Bobby Jo Lipp will attend this meeting. ii. Library’s CDs, money market account a. Decision on CD which matured 9/30/2015 i. Kristin is requesting the Board of Trustees to make a decision regarding the matured CD at First Merit Bank. This CD is part of the Bickel Trust. The Trustees have decided to earmark the matured CD for technological upgrades for the Library. Any other CDs are to be designated for specialized materials for the use of the Library, as determined by the Director with the agreement of the Board of Trustees. M/S/C B. Lipp/J. Holmgren ii. It has come to the attention of the Trustees, the signature cards for the CDs and money market account need to be updated. The signature cards should have the Board of Trustees President and Vice President signatures as well as the Director and Assistant Director on all accounts. M/S/C B. Lipp/J. Holmgren iii. Reappointment of Jim L. to Oconto County Library Services Board Kristin requested the reappointment of Jim Lacouriece to the Oconto County Library Services Board. This is a three year term. Jim’s continued service on this board is greatly appreciated by Farnsworth Public Library and its Board of Trustees. M/S/C J. Holmgren/ R.Rauscher iv. Patrons with billed items, fines over $10 Kristin reported to the Board about patrons who have had materials longer than eight weeks are billed for replacing the items by OWLSnet. The amount owed the Library is $17,866.80 . There are 652 patrons who owe more than$10.00. The amount owed to the Library is $34,721.12. The Library has been sending notices to the patrons to encourage them to return the materials and pay the fines. Kristin will be looking into ways to collect the fees.

10. Adjournment took place at 7:35 PM M/S/C L .Resch/ B. Lipp

Minutes respectfully submitted by secretary, Debi Schroeder

Next Meeting: 6:00 pm, Tuesday, November 24, 2015