Glasgow Caledonian University s2

Application for the Approval of Extension to a Period of Tenure, or Duties, or Re-Allocation of Duties between Approved External Examiners This form should be used to amend the duties of currently approved External Examiners only. Form EXT1 should be used to propose the appointment of new External Examiners.

Please complete this form as fully as possible. PART A: DETAILS OF PROPOSAL

NAME OF APPROVED EXAMINER

SUMMARY OF CURRENT APPOINTMENT AND DUTIES Please detail below the programmes and modules which form the current duties of the Examiner (as per most recent EXT1 or EXT2 application). 1. PROGRAMME(S) Programme Programme Name Programme No of Campus Code Leader/Contact Students G/L/O/NY

2. MODULES For each module please provide an estimate of average student numbers. Where responsibility for assessment is being divided please indicate division of responsibilities for the examiner. Module Module Name SCQF No of Campus Code Level Students G/L/O/NY

3. DATES OF CURRENT APPOINTMENT

From: October – 2014 To: September - 2018

If the Examiner is to be appointed outwith the standard October to September period, please state reason here:

Is the nominee currently appointed as a Chief External Examiner? YES / NO (delete as appropriate)

GCU/AQD/EXT2 Revised March 2017 4. TYPE OF CHANGE PROPOSED Please indicate the reason for the submission of this application (i) Extension to Period of Tenure: Please complete (a) below

(ii) Addition or Removal of Please complete (b) below Programmes/Modules: (iii) Replacement Programmes/Modules: Please complete (b) below Portfolio refresh etc (iv) Re-Allocation of Modules to Other Please complete (c) below Examiner: (a) EXTENSION TO PERIOD OF TENURE Period of proposed extension (please note the maximum period of tenure for an external examiner is 4 years + 1 year normally October – September) From: Month –Year To: Month-Year Please provide an explanation as to why this extension should be approved:

(b) ADDITION OR REMOVAL OF PROGRAMMES/MODULES For each module please provide an estimate of average student numbers. Where responsibility for assessment is being divided please indicate division of responsibilities for the examiner. Where module/programmes are being replaced, please detail all modules clearly identifying which are to be removed and which are added. Module Code Module Name SCQF No of Added or Level Students removed

Programme Programme Name SCQF No of Added or Code Level Students removed

Please provide an explanation as to why these changes require to be made:

2 GCU/AQD/EXT2 Revised March 2017 (c) RE-ALLOCATION OF MODULES/PROGRAMMES TO OTHER EXAMINER When modules/programmes have been re-distributed amongst the EE Team Module Code Module Name Student Re-Allocated Previous EE No’s EE

Programme Programme Name Student Re-Allocated Previous EE Code No’s EE

Please provide an explanation as to why these changes require to be made:

5. EXTERNAL EXAMINER TEAM Please provide details, as below, of the ALL approved and/or proposed external examiners in the team. External Examiners not yet approved should be clearly marked in italics. a) Name Place of work Academic area Period of tenure (month) (year) To: (month) (year) From: b) Name Place of work Academic area Period of tenure (month) (year) To: (month) (year) From: c) Name Place of work Academic area Period of tenure (month) (year) To: (month) (year) From: d) Name Place of work Academic area Period of tenure (month) (year) To: (month) (year) From: 4 GCU/AQD/EXT2 Revised March 2017 6. PROFESSIONAL BODY APPROVAL Does this nomination require to be approved and/or YES / NO ratified by a Professional/Regulatory Body? Does this nomination require Professional/Regulatory YES / NO Body Membership? If yes, please provide the name of the Professional/Regulatory Body and details of approval.

7. CONFIRMATION OF AGREEMENT FROM EXTERNAL EXAMINER Has the External Examiner been consulted about the YES / NO proposed revisions? Has the External Examiner provided written acceptance of YES / NO the proposed revisions? Has the External Examiner provided confirmation that the proposed revision of duties does not lead to any conflict of interest as outlined in the Conflict of Interest Guidelines at YES / NO the end of this document. If NO, or a conflict of interest will result, this application cannot be approved. 8. STATEMENT OF SUPPORT FROM PROGRAMME LEADER / PROPOSER Please provide below details of any other information and rationale you wish to provide to support this application.

PART C: AUTHORISATION

PROGRAMME BOARD ENDORSEMENT: I confirm that the revision to this External Examiners’ duties has been presented to the relevant Programme Board for consideration and the Board endorses the revisions as outlined above.

Programme Board Chair Signature Date:

SCHOOL ENDORSEMENT: I confirm that the revision to this External Examiners’ duties has been reviewed and the School endorses the revisions as outlined above.

ADLTQ (or representative) Signature Date

EXTERNAL EXAMINER APPROVAL PANEL

6 PROFESSOR NICOLA ANDREW EEAP Chair Signature Date

Guidance Notes and Submission Deadlines

- This form should be used when the duties of a current External Examiner require to be changed. To propose the appointment of a new External Examiner, please complete Form EXT1.

- The changes proposed in this application can only be considered “approved” once they have been approved by the External Examiner Approval Panel and signed by the Chair.

- This form should be submitted to Academic Quality (AQ) a minimum of two Trimesters in advance of the implementation of the changes.

- The External Examiner Approval Panel will meet once per Trimester to consider applications. Applications should be submitted to AQ no later than Week 1 of the Trimester for consideration by the Panel in Week 4.

- Once this form has been completed and passed all internal School processes it should be submitted to AQ by the Associate Dean, Learning Teaching and Quality (or their representative) electronically to [email protected].

Guidance Notes Specific to Conflict of Interest In line with the UK Quality Code Chapter B7: External Examining, degree awarding bodies should not appoint as External Examiners anyone in the following categories or circumstances:

i) a member of a governing body or committee of the appointing body or one of its partners, delivery organisations or support providers, or a current employee of the appointing body or one of its partners, delivery organisations or support providers

ii) anyone with a close professional, contractual or personal relationship with a member of staff or student involved with the programme of study

iii) anyone required to assess colleagues who are recruited as students to the programme of study

iv) anyone who is, or knows they will be, in a position to influence significantly the future of students on the programme of study

v) anyone significantly involved in recent or current substantive collaborative research activities with a member of staff closely involved in the delivery, management or assessment of the programme(s) or modules in question

vi) former staff or students of the higher education provider unless a period of five years has elapsed and all students taught by or with the external examiner have completed their programme(s)

vii) a reciprocal arrangement involving cognate programmes at another higher education provider

viii) the succession of an external examiner by a colleague from the examiner's home department and provider

ix) the appointment of more than one external examiner from the same department of the same higher education provider.

If, at any time during your appointment with the University, you become aware of a conflict of interest outlined above you should declare this to the Department of Academic Quality at the earliest opportunity. Upon identification of this, the nature of the conflict of interest will be considered and may result in the requirement for your External Examiner appointment to be terminated. GCU/AQD/EXT2 Revised March 2017