SWCBA Conference Call Minutes

SWCBA Conference Call Minutes February 18, 2011

I. Call to order by David Ritz, President II. Roll Call by Jacque Ochs, Secretary/Treasurer Present: David Ritz, President Rita Widder, Past President Tom Fox, President-Elect Jacque Ochs, Sec/Treasurer, NACS Trustee Todd Cragg, Arkansas Trustee Brenda Bartlebaugh, Louisiana Trustee Melanie Sparks, New Mexico Trustee Brenda Reinke, Oklahoma Trustee John White, Texas Trustee Tammy Smith, At-Large Trustee Corrie Thibodeaux, Associate Trustee Book Arlinda Bush, Associate Trustee Non-Book Starla Clawson, Administrative Assistant III. Approval of Agenda Motion was made by Tom Fox to approve agenda. Motion was seconded by Melanie Sparks. Motion carried. IV. Approval of January 21, 2011 conference call minutes. Motion was made by Rita Widder to approve minutes. Motion was seconded by Todd Cragg. Motion carried. V. President’s Information Report a. Camex and Reception reminder. David asked who would be at Camex and also wanted someone to help him with his session. b. Calendar is on website. David would like everyone to take a moment to review and try to stay within the dates which have been set. c. Meeting in Fort Worth. David reminded everyone the dates, time and location of the meeting is on the website and his expectations for the meeting. He would also like for everyone to be thinking about the regional meeting before we get to the spring board meeting. VI. Secretary/Treasurer’s Report a. Final Little Rock Financial Report Jacque emailed everyone a financial report of the Little Rock meeting which reflected an updated profit of $17,016.04. b. Audit of SWCBA Financial Books Jacque sent information to Brenda Reinke for review. VII. Administrative Assistant’s Report a. Legislative Conference Call Starla reported on the Legislative conference call which Rich Hershman facilitated. He spoke about the overturning of the issuing of the 1099 for buybacks. He also informed the listeners to pay attention to what is going on in other states because once something starts in one state the others seem to follow suit. Rich then proceeded to go state by state with issues pertaining to the participants on the phone call, none of which pertained to our states. Rich is planning to schedule this type of conference call monthly. b. Dues The dues invoice went out as scheduled and we have received responses. c. Hotel Information for Fort Worth Eddie is working on hotel information and Starla needs airline information before everyone leaves for Camex. d. Spring Board Meeting/Eddie Starla suggested we have Eddie at the meeting. The board agreed and David will speak to Eddie about attending the meeting. e. Fall 2011 Logo/Art Work Rita had submitted some suggested art work earlier to the board and everyone had agreed on their favorite. Rita is going to put together a “Save the Date” postcard to be handed to members/vendors/guest at the Camex Reception. VIII. Old Business a. Decline of office to Jacque Ochs No action required b. Decline of officer to Todd Cragg No action required IX. New Business X. Adjourn Motion was made to adjourn by Tom Fox. Motion was seconded by Arlinda Bush. Motion carried.