Co-Operative Housing Society Ltd

PANKAJ CO-OPERATIVE HOUSING SOCIETY LTD. (Redg. No..TNA/VSI/HSG/TC/1233 OF 85-86 Dated 12-3-1986) Samarth Ramdas Nagar, Vasai Road (East) Dist. Thane – 401 210 Date : 01/09/2012

Minutes of the Annual General Meeting held on Sunday 12th August 2012. At 10.30a.m. there was no sufficient quorum hence meeting was adjourned by Chairman Smt. Rekha Raina for 30 minutes. After 30 minutes at 11 a.m. meeting was started.

Attendance :-

Name Flat No. Name Flat No.

1) Shri. Dilip Kore F-304 2) Smt. Jagruti Desai F-101 3) Shri. Jaya Shetty S-9-10 4) Shri. Ratanshi Vora F-106 5) Shri. A.C. Ravindran F-202 6) Smt. Vasumati Konnur F-103 7) Smt. Rekha Raina F-305 8) Shri. Mahendra Dube F-205 9) Smt. Anju Dhir F-303 10) Shri. Ram Bhajan Roy F-307 11) Shri. Deshraj Bhaskar F-105 12) Shri. Sanjeev Minda F-002 13) Shri. Martin Thomas F-207 14) Shri. Santosh Poojary S-003 15) Smt. Hemlata Pandey S-01A 16) Shri. Manohar Hegde F-001 17) Smt. Pushpa Vora F-108 18) Shri. Gulab Yadav S-04A 19) Shri. Sanjay Kapoor F-306 20) Shri. R. Kumar Gowda S-004

As per Agenda:

1) The minutes of the AGM held on 14th August 2011 were read by the Secretary and approved by the AGM.

2) The Annual report on working of the Society was approved by the AGM.

3) Income & Expenditure A/C and Balance Sheet for the year 2011-12 were passed by AGM. Necessary resolution passed.

4) Auditors report for the year 2011-12 was approved by the AGM.

5) For year 2013-2014 M/s. Kateel Enterprises,Vasai was appointed as an Accountant including preparing of monthly bills, for Rs.11,000/- & M/S. Kothari Jain & Associates, Vasai was appointed as an Auditor.

6) The admissions of following new members in the Society were approved by the AGM. i) Shri.Sanjeev Minda - F-1, ii) Shri. Sasidharan K. Nair – F-301, iii) Shri. R. Kumar Gowda - S-4, iv) Shri. Santosh P. Poojary – S-3, v) Shri. Manohar M. Hegde & Shri. Jaya M. Shetty – F-1, S-9 & S-10 vi) Smt. Jagjit Kaur Johal - F-107. 7) The matter of repair of safety tank was discussed & AGM has given approval for repairing of safety tank.

8) The matter of opening a new account in another bank was discussed & AGM has taken a decision to open a new saving account in ‘The Bharat Co-operative Bank (Mumbai) Ltd., Vasai a multi-State Scheduled Bank along with existing saving account in TDCC Bank Ltd., Vasai. Necessary resolution passed.

9) The report of the Presiding Officer Shri. Santosh N. Shethy regarding election of the Managing Committee members for next five years was read by the Secretary. In which Presiding Officer has mentioned that no one has filled the nomination form for election of the Managing Committee members. The AGM elected the following five members for Managing Committee for next five years i.e. for year 2012 to 2017. 1) Smt. Vasumati Konnur 2) Shri. Dilip Kore 3) Smt. Jagruti Desai 4) Shri. Mahendra Dube 5) Smt. Rekha Raina

10) AGM decided to increase Rs.10/- per month towards the Pooja & get-together collection i.e. Rs.40/- to Rs.50/- per month.

11) The Secretary gave detailed information about donations for Pooja & get- together as given below.

Shri. Mahendra Dube - Rs.1,101/- Smt. Vasumati Konnur - Rs.1,001/- Smt. Anju Dhir - Rs.1,001/- Shri. Deshraj Bhaskar - Rs.1,001/- Shri. R. Kumar Gowda - Rs. 501/- Shri. Sanjay Kapoor - Rs. 501/- Shri. Rambhajan Roy - Rs. 501/- Shri. A.C. Ravindran - Rs. 501/- Mrs. Hemlata Pandey - Rs. 501/- Shri. Pappu Tiwari - Rs. 501/- Shri. Santosh Poojary - Rs. 201/- Shri. Sanjeev Minda - Rs. 201/- Shri. Dilip Vora - Rs. 101/- Mrs. Jagruti Desai - Havan Kund Smt. Rekha Raina - Rs. 501/- & Prasad Shri. Dilip Kore - Two Brass samai & Panchamrut.

12) AGM decided to increase Transfer premium from Rs.10,000/- to Rs.12,000/-

13) AGM has taken a decision to give a benefit of Rs.100/- in service charges to members who will pay the full year maintenance charges in advance.

14) The matter of extension of compound wall was discussed & it was decided that height of compound should be increased. Saket building will be requested for bearing part expenses of extension of compound between saket Apartment & Pankaj Apartment.

15) The AGM decided that Managing Committee will inspect the water connections in shops. If any shop holder does not require existing water connections it may be disconnected.

16) It was decided that if possible drainage pipe in shop No.1A will be shifted to another place.

17) The AGM decided to modify the meter box cabin. 18) The AGM decided to give separate due date for cheque payment of monthly maintenance bill i.e. 25th of every month.

19) The owner of Sarathi Hotel has agreed to remove the lock from passage area near water tank & has given an assurance that he will adjust the signboard in such a way that it will not cause any inconvenience to any member of the Society.

20) The AGM has agreed to issue NOC for permit requested by Sarathi Hotel with transfer the name of the existing member to newly admitted members.

21) The matter of fire resistance system & CCTV camera were discussed but not approved by the AGM.

22) The meeting ended over in good team spirit.

PANKAJ CO-OPERATIVE HOUSING SOCIETY LTD. (Redg. No..TNA/VSI/HSG/TC/1233 OF 85-86 Dated 12-3-1986) Samarth Ramdas Nagar, Vasai Road (East) Dist. Thane – 401 210

Resolution :

“Resolved that the Balance Sheet and Income & Expenditure Account for the period from 01/04/2011 to 31/03/2012 be and are hereby approved and adopted.”

Proposed by : Shri. Martin Thomas

Seconded by : Shri. A.C. Ravindran

Resolution approved and adoped unanimously by AGM held on 12/08/2012.

For Pankaj Co-operative Housing Society Ltd.,

Chairman Secretary PANKAJ CO-OPERATIVE HOUSING SOCIETY LTD. (Redg. No..TNA/VSI/HSG/TC/1233 OF 85-86 Dated 12-3-1986) Samarth Ramdas Nagar, Vasai Road (East) Dist. Thane – 401 210

Resolution :

“Resolved that the new saving account will be opened in ‘The Bharat Co-operative Bank (Mumbai) Ltd., Vasai' a multi-State Scheduled Bank along with existing saving account in TDCC Bank Ltd., Vasai.”

Proposed by : Shri. Sanjeev Minda

Seconded by : Shri. Rambhajan Roy

Resolution approved and adoped unanimously by AGM held on 12/08/2012.

For Pankaj Co-operative Housing Society Ltd.,

Chairman Secretary PANKAJ CO-OPERATIVE HOUSING SOCIETY LTD. (Redg. No..TNA/VSI/HSG/TC/1233 OF 85-86 Dated 12-3-1986) Samarth Ramdas Nagar, Vasai Road (East) Dist. Thane – 401 210

Date : 01/09/2012

To, The Sub Registar, Vasai

Respected Sir,

Sub. : Submit Society documents.

Following documents of Pankaj Co-operative Housing Society Ltd., Samarth Ramdas Nagar, Navghar Road, Vasai (East), Dist. Thane having a registration No.TNA/VSI/HSG/TC/1233 of 85-86 dated 12/03/1986, are hereby enclosed for your information.

1) Copy of minutes of AGM held on 14/08/2012. 2) Copy of AGM Notice dated 28/07/2012. 3) Copy of Income & Expenditure A/c for year 2011-12. 4) Copy of Balance Sheet for year 2011-12. 5) Copy of Audit Report for year 2011-12. 6) Copies of declaration bond of five Managing Committee Members.

Thanking you.

Yours Faithfully,

Secretary Chairman For Pankaj Co-operative Housing Society Ltd. PANKAJ CO-OPERATIVE HOUSING SOCIETY LTD. (Redg. No..TNA/VSI/HSG/TC/1233 OF 85-86 Dated 12-3-1986) Samarth Ramdas Nagar, Vasai Road (East) Dist. Thane – 401 210

Date : 01/09/2012

To, The Sub Registar, Vasai

Respected Sir,

Sub. : Submit Managing Committee Members declaration bond of Pankaj Co-op. Hsg. Society Ltd., Vasai(East). ***

The copies of five Managing Committee Members declaration bond of Pankaj Co-operative Housing Society Ltd., Samarth Ramdas Nagar, Navghar Road, Vasai (East), Dist. Thane having a registration No.TNA/VSI/HSG/TC/1233 of 85-86 dated 12/03/1986, are hereby enclosed for your information.

Thanking you.

Yours Faithfully,

Secretary Chairman For Pankaj Co-operative Housing Society Ltd.

PANKAJ CO-OPERATIVE HOUSING SOCIETY LTD. (Redg. No..TNA/VSI/HSG/TC/1233 OF 85-86 Dated 12-3-1986) Samarth Ramdas Nagar, Vasai Road (East) Dist. Thane – 401 210. Date : 14/07/2012

Election for five members Managing Committee (one sit reserved for woman) for year 2012-2017 of Pankaj Co-Operative Housing Society Ltd., Vasai(East) for the members of the Society who wishes to work in Society’s Managing Committee. Schedule of Election Particulars Date Distribution of Nomination Form From 16th July To 24th July 2012 at Flat No.206 Last Date of Submission of Duly 24th July 2012 upto 9p.m. Filled Nomination Form at Flat No.206 Date of Exhibition of List of 25th July 2012 Candidates Date of Scrutiny of the Nomination 26th July 2012 Forms Date of Exhibition of Valid 27th July 2012 Nomination Forms Date of Withdrawal of Nomination 30th July 2012 upto 9p.m. at Flat No.206 Date of Exhibition of Final List of 31st July 2012 Candidates Date & Timing of Election 12th August 2012 at 8.30a.m. to 10.30a.m. Venue of Election Society’s office Counting of Votes & Result Immediate after the election and result will be announced in AGM.

All the members are requested to co-operate.

(SANTOSH N. SETHY) PRESIDING OFFICER Address : 206 Pankaj Apartment, Samarth Ramdas Nagar, Vasai(East)

FORM SR. NO.PE/2012/

FORM OF ELECTION OF FIVE MANAGING COMMITTEE MEMBERS OF PANKAJ CO-OP. HSG. SOCIETY LTD., VASAI(EAST) FOR YEAR 2012-2017

Candidate Name

Candidate Address

Proposed by Seconded by Name

Address

Signature

I, …………………………………………………..…………….. hereby declare that if I elected as Managing Committee member of Pankaj Co-op. Hsg. Society Ltd., Vasai(East), I am ready to work for that.

Date Candidate Signature

Report of Structural Inspection Committee of Pankaj Co-op. Hsg. Society Ltd.

Date : 09/04/2010

In AGM held on 1st November 2009, AGM form the following members Structural Inspection Committee to review and study & preparing working report. 1) Shri. Mahendra S. Dube 2) Shri. Dilip P. Kore 3) Smt. Vasumati Konnur 4) Smt. Jagruti Desai 5) Smt. Rekha Raina 6) Smt. Anju Dhir 7) Shri. Rambhajan Roy 8) Shri. Sandeep Warang 9) Shri. Manoj Agrawal 10) Shri. Suresh Jain Structural Committee conduct six meetings. Structural Committee first read & study the inspection report. Then for implementation of Structural inspection recommendation Committee decided to form a following sub- committee's for flat/shop-wise inspection.

For Ground Floor : 1) Shri Mahendra Dube 2) Shri Suresh Jain For First Floor : 1) Shri. Dilip Kore 2) Shri Rambhajan Roy For Second Floor : 1) Shri. Manoj Agrawal 2) Smt. Rekha Raina 3) Smt. Anju Dhir For Third Floor : 1) Smt. Vasumati Konnur 2) Smt. Jagruti Desai 3) Shri. Sandeep Warang

After flat/shop-wise inspection Committee decided to bring quotation for repair work. The responsibility was given to Mr. Sandeep Warang, Mr. Rambhajan Roy & Mr. Suresh Jain. Only one quotation was brought by Mr. Sandeep Warang. It takes around one month time.

After that Mr. Mahendra Dube given a responsibility to workout a Estimate of repair/work cost of each flat/shop & total estimate cost. Mr. Mahendra Dube submitted the report of repair / work estimated cost of all flat/shop except closing flat/shop.

Structural Committee recommended to work in two categories i) Individual work/repairs & ii) Society work/repairs (Structural).

For Individual work cost will be collected from owner & for Society work (structural work) cost of work will be paid by Society. For individual work, it was recommended that Owner will be given a option for doing work by Owner by him self or by through Society due to similarity of work and if work will be done combined, it will be benefited to all. If work will be done by Owner, it will be be recommended that the inspection of work by Society will be essential and also time limit for completion of work will be given.

Signed By

Shri. Mahendra S. Dube :

Shri. Dilip P. Kore :

Smt. Vasumati Konnur :

Smt. Jagruti Desai :

Smt. Rekha Raina :

Smt. Anju Dhir :

Shri. Rambhajan Roy :

Shri. Sandeep Warang :

Shri. Manoj Agrawal :

Shri. Suresh Jain :

PANKAJ CO-OPERATIVE HOUSING SOCIETY LTD. (Redg. No..TNA/VSI/HSG/TC/1233 OF 85-86 Dated 12-3-1986) Samarth Ramdas Nagar, Vasai Road (East) Dist. Thane – 401 202. Date : /09/2011

Minutes of the Annual General Meeting held on Sunday 14th August 2011. At 10.30a.m. there was no sufficient quorum hence meeting was adjourned by Chairman Smt. Rekha Raina for 15 minutes. After 15 minutes at 10.45 a.m. meeting was started.

Attendance :-

23)Shri. Dilip Kore F-304 8. Smt. Kiran Bibra S-001 24)Smt. Jagruti Desai F-101 9. Shri. Mahendra Dube F-205 25)Shri. A.C. Ravindran F-202 10. Shri. Suresh Jain F-206 26)Smt. Rekha Raina F-305 11. Shri. Deshraj Bhaskar F-105 27)Shri. Ram Bhajan Roy F-307 12. Shri. Manoj Agrawal F-002 28)Smt. Anju Dhir F-303 13. Shri. Rajaram Babar S-002 29)Smt. Vasumati Konnur F-103

As per Agenda:

1) The minutes of the AGM held on 8th August 2011 & the minutes of the Spl. GM held on 10th October 2010 were approved. 2) The Annual report on working of the Society was approved by the AGM.

3) Income & Expenditure A/C and Balance Sheet for the year 2010-11 were passed by AGM.

5) For year 2011-2012 M/S. Kateel Enterprises,Vasai was appointed as a Accountant including preparing of monthly bill for Rs.10,000/- & M/S. Kothari Jain & Associates, Vasai was appointed as a Auditor.

6) The admission of a new members in the Society. (i) Smt. Hemlata Shilendra Pandey – Shop No.S-A1 & (ii) Mr. Deshraj J. Bhaskar – Flat No.F-105 (subject to correction in possession letter in registered agreement) were approved by the AGM.

7) The matter of celebration of Society’s 25th Anniversary was discussed & it was decided that programmes will be arranged on or before 31st December 2011 in this regard. For arranging these programmes various ideas & suggestions were given by present members. The Secretary has given assurance on behalf of Committee that all these suggestions & ideas will be kept in mind while celebrating Anniversary programme. The AGM has sanctioned an amount of Rs.30,000/- for the celebration.

8) The matter of Non-registration L/L flats & shops was discussed & it was decided that registration of agreement of such flats & shops is compulsory. If member does not submit the registration copy of agreement within 45 days then Rs.1,000/- p.m. should charged as a penalty. After penalty if the member does not submit the registration copy the information of such flat/shop should be given to Police station.

9) The matter of compound flooring repair work was discussed & it was decided that only the damaged compound flooring should be repaired.

10) The matter of flat No.108 was discussed & it was decided that three member committee of Mr. Mahendra Dube, Mr. Suresh Jain & Mr. Rambhajan Roy will inspect the work done in flat No.108 & submit their report to society & thereafter Society will be decide about further action if required.

11) No quotation was received against the tender for common & same type of shed. The matter was discussed again in AGM & due to unwillingness of some shop owners it was decided to cancel this work.

12) The Secretary gave detailed Information about donations for Pooja & get-to- gather as given below; i) Shri. Mahendra Dube - Rs.1,001/- ii) Smt. Vasumati Konnur - Rs.1,001/- iii) Miss. Anisha Dhir - Rs.1,001/- iv) Shri. Ratanshi Vora - Rs.1,001/- v) Shri. Deshraj Bhaskar - Rs.1,001/- vi) Shri. Rajaram Babar - Rs.1,001/- vii) Smt. Rekha Raina - Pooja Prasad viii) Mrs. Nayana Kore - Rs.501/- & Punchamrut ix) Mrs. Jagruti Desai - Rs.501/- x) Mrs. Hemlata Pandey - Rs.501/- xi) Mrs. Kiran Bibra - Rs.501/- xii) Shri. Sanjay Kapoor - Rs.501/- xiii) Shri. Sanket Dhir - Shev Boondi Prasad

13) AGM decided to increase Rs.10/- per month towards the Pooja & get-to-gather collection.

14) The matter of common toilet was discussed with the permission of Chairman & AGM decided to build a urinary near Sarathi Hotel & existing toilet which is not in use will be converted for use of Society’s office purpose.

15) The meeting ended over in good team spirit.

PANKAJ CO-OPERATIVE HOUSING SOCIETY LTD. (Redg. No..TNA/VSI/HSG/TC/1233 OF 85-86 Dated 12-3-1986) Samarth Ramdas Nagar, Vasai Road (East).

Date : 28/07/2012 To, All Members of Pankaj Co-operative Housing Society Ltd.

Notice is hereby given that the Annual General Meeting of Pankaj Co-operative Housing Society Ltd. will be held on Sunday 12 th August 2012 at 10.30 a.m. in Society premises to transact the following; AGENDA

1) To confirm the minutes of last AGM. 2) To receive the Annual report on the working of Society and approve the Income & Expenditure, Balance Sheet & Auditors report for year 2011-12. 3) To appoint Accountant & Auditor for year 2013-14. 4) To admit new members. 5) To discuss and take a decision about repair of safety tank. 6) To discuss and take a decision about opening a new account in another bank. 7) To declare the result of managing committee members election. 8) Any other matter with the permission of the chair.

Thanking you,

Secretary Notes : 1) It is very important that all members of the Society do attend this AGM in order facilitates the working of the Society. 2) Only if members are absent, their joint associate member will be permitted to attend the meeting and take part in discussions and vote. 3) If any members have any query about accounts, they may submit the same in writing four days before the AGM. 4) If sufficient quorum is not available meeting will be adjourned & after 15 minutes meeting will be start on same date & same place, that time no sufficient quorum will be required.

PANKAJ CO-OPERATIVE HOUSING SOCIETY LTD. (Redg. No..TNA/VSI/HSG/TC/1233 OF 85-86 Dated 12-3-1986) Samarth Ramdas Nagar, Vasai Road (East). Date : 28/07/2012 To, ALL MEMBERS OF PANKAJ CO-OPERATIVE HOUSING SOCIETY LTD.

REPORT OF THE PRESENT WORKING COMMITTEE.

PRESENT WORKING COMMITTEE

SMT. REKHA RAINA : CHAIRMAN SHRI. DILIP KORE : SECRETARY SMT. JAGRUTI DESAI : TREASURER SMT. ANJU DHIR : MEMBER SHRI. MAHENDRA DUBE : MEMBER

FOLLOWING MAIN WORK WAS DONE BY THE PRESENT WORKING COMMITTEE; 1) ARRANGE & CELBRATE THE SILVER JUBILEE ANNIVERSARY SUCESSFULLY WITH ORGANIZING ARTS AND SPROTS COMPETITIONS, DINNER, SILVER MOMENTO TO ALL MEMBERS, GIVE ONNER TO MEMBERS WHO HAVE COMPLETING 25 YEARS OF MEMBERSHIP, THREE DAYS LIGHTING ON BUILDING AND GRAND AWARD FUNCTION. 2) ARRANGING POOJA, GET-TOGETHER, NEW YEAR PROGRAMME & COMPETITIONS. 3) PUBLISH SOCIETY SOVENIR. 4) LAUNCH SOCIETY WEB SITE. 5) CLEANING OF SAFETY TANK 6) CLEANING ALL DUCTS. 7) RENEW INSURANCE POLICY OF BUILDING. 8) BUILD A SOCIETY OFFICE. 9) BUILD A COMMON URINARY. 10) COLLECTION OF PENDING DUES. 11) PAINTING OF PASSAGE AREAOF GROUND FLOOR. 12) COMMITTEE MEETING AT LEAST @ ONE PER MONTH.

THANKING YOU,

SECRETARY PANKAJ CO-OPERATIVE HOUSING SOCIETY LTD. (Redg. No..TNA/VSI/HSG/TC/1233 OF 85-86 Dated 12-3-1986) Samarth Ramdas Nagar, Vasai Road (East).

CURRENT MANAGING COMMITTEE

CHAIRMAN : SMT. REKHA V. RAINA

SECRETARY : SHRI. DILIP P. KORE

TREASURER : SMT. JAGRUTI DESAI

MEMBER : SMT. ANJU P. DHIR

MEMBER : SHRI. MANOJ AGRAWAL PANKAJ CO-OPERATIVE HOUSING SOCIETY LTD. (Redg. No..TNA/VSI/HSG/TC/1233 OF 85-86 Dated 12-3-1986) Samarth Ramdas Nagar, Vasai Road (East) Dist. Thane – 401 202. Date : 29/09/2010

Minutes of the Annual General Meeting held on Sunday 8th August 2010. At 10.30a.m. there was no sufficient quorum hence meeting was adjourned by Chairman Mr. Mahendra Dube for 15 minutes. After 15 minutes at 10.45 a.m. meeting was started.

Attendance :-

30)Shri. Mahendra Dube F-205 7. Smt. Anju Dhir F-303 31)Shri. Dilip kore F-304 8. Shri. Ram Bhajan Roy F-307 32)Smt. Vasumati Konnur F-103 9. Shri. Manoj Agrawal F-002 33)Smt. Jagruti Desai F-101 10. Shri. Dilip Vora F-108 34)Smt. Rekha Raina F-305 11. Shri. Sandeep Warang F-204 35)Shri. Ratanshi Vora F-106

As per Agenda:

36) The minutes of the AGM held on 1st November 2009 & the minutes of the Spl. GM held on 18th April 2010 were approved.

40) For year 2011-2012 M/S. Kateel Enterprises. Vasai was appointed as a Accountant & Auditor including preparing of monthly bill for Rs.10,000/-. 41) Secretary was given information that there is no new member pending for admission in the Society.

42) AGM decided to paint the Building through acrylic paint. For this work tender will be called & the decision will be taken on the tender in Spl. GM.

43) AGM decided to repair the pump room. Managing Committee was given the right to do this repair work.

44) AGM decided to do common & same type of shed for all shops. For this work tender will be called & the decision will be taken in the Spl. GM.

45) The report of the Presiding Officer Mr. Babulefan regarding election of the managing committee members for next five years was opened in the front of the AGM. In which Mr. Babulefan mentioned that no one has filled the form for election of the managing committee members. The AGM elected the following five members for Managing Committee for next five years i.e. for year 2010 to 2015. 5) Shri. Manoj Agrawal 2) Smt. Jagruti Desai 3) Smt. Anju Dhir 4) Shri. Dilip Kore 5) Smt. Rekha Raina.

46) AGM decided that the permission will be given to those who want to remove the wall between hall & balcony only after taking suggestion of the structural inspector. If Structural inspector gives such permission the time limit will be fixed by the Committee for doing this work. The members who want to remove the wall between hall & balcony will give their application in writing to the Secretary. Notice of the same will be given through Notice Board with mentioning specific period. After that no application or request regarding this work will be received & no one will be permitted for doing this work.

47) Members pointed that the owner of the flat No.102 has not yet completed his work. AGM has decided that Committee will speak to the owner of the flat No.102 for doing his work urgently.

48) It was decided that late fee will be charged @ 21% per annum.

49) It was decided to increase the salary of the Sweeper & Watchman w.e.f. 1/10/2010.

50) The meeting ended over in a good team spirit.

SHRI. MAHENDRA DUBE : CHAIRMAN SHRI. DILIP KORE : SECRETARY SHRI. MARTIN THOMAS : TREASURER SMT. VASUMATI KONNUR : ASST. SECRETARY SMT. JAGRUTI DESAI : ASST. TREASURER

FOLLOWING MAIN WORK WAS DONE BY THE PRESENT WORKING COMMITTEE; 13) TILING WORK IN PASSAGE & STAIRCASE AREA FROM FIRST TO THIRD FLOOR. 14) INVERTER SYSTEM FOR 24 HOURS LIGHT IN PASSAGE & STAIRCASE. 15) CLEANING OF BOTH WATER TANK. 16) THIRD FLOOR WATER CONNECTION. 17) CLEANING ALL DUCTS. 18) ARRANGING POOJA, GET-TOGETHER, NEW YEAR PROGRAMME & OTHER CULTURAL ACTIVITIES AND VARIOUS COMPETITIONS. 19) INSURANCE OF BUILDING. 20) WATER PUMP REPAIRING & PUMP HOUSE RENOVATION. 21) CONVEYANCE OF PROPERTY. 22) SOLVE THE PROBLEM OF SHOP NO.7 & ALL DUES COVERED. 23) COLLECTION OF PENDING DUES. 24) ALL MEMBERS REGISTRATION. 25) PAINTING OF PASSAGE AREA FROM GROUND TO THIRD FLOOR. 26) REPLACED DAMAGED PIPES. 27) TERRACE SHED REPAIRING. 28) COVERING OF WIRING. 29) FITTING CLF BULB IN PASSAGE AREA FOR LOW ELECTRICITY CONSUMPTION. 30) UPDATE FILLING SYSTEM. 31) STRUCTURAL INSPECTION. 32) PREPAIR PAN CARD. 33) COMMITTEE MEETING AT LEAST @ ONE PER MONTH. THANKING YOU, SECRETARY

Minutes of the Special General Meeting held on Sunday 29th March 2009. At 11.00a.m. there was no sufficient quorum hence Meeting was adjourned by Chairman Mr. Mahendra Dube for 15 minutes. After 15 minutes at 11.15 a.m. Meeting was started.

First two minutes standing silence was observed to pay homage to the deported of Shri. Hemraj Dedhia.

Attendance :-

51)Shri. Mahendra Dube F-205 8. Smt. Anju Dhir F-303 52)Shri. Dilip kore F-304 9. Shri. Ram Bhajan Roy F-307 53)Smt. Vasumati Konnur F-103 10. Shri. Manoj Agrawal F-002 54)Smt. Jagruti Desai F-101 11. Smt. P.D. Vora F-108 55)Shri. A.C. Ravindran F-203 12. Shri. Sandeep Warang F-204 56)Shri. Martin Thomas F-207 13. Shri. Gulab Yadav S-4A 57)Smt. Rekha Raina F-305 14. Shri. Manohar Hegde F-001, S-9,10

As per Agenda:

58) The minutes of the AGM held on 12th August 2007 were approved. .

59) The Annual report on working of the Society was approved.

60) Income & Expenditure A/C and Balance Sheet for the year 2007-2008 were passed.

61) For year 2009-2010 M/S. Kateel Enterprises. Vasai was appointed as a Accountant & Auditor including preparing of monthly bill for Rs.8,000/-. 62) Admission of new member in the Society (i) Mr. Manoj Agrawal –Flat No.2 was approved by the General body.

After seeing all relevant documents & papers General body transfer the Flat No.206 from late Mrs. Shyamraje Birbal Zakadi to his son Mr. Omprakash Birbal Zakadi in presence of Mr. Birbal Zakadi (Husband of Late Mrs. Shyamraje Birbal Zakadi) & Mr. Suresh M. Jain (To whom power of Attorney was given by Mr. Omprakash Zakadi).

63) Increase of Transfer premium from Rs.5,000/- to Rs.10,000/- was approved by General body w.e.f. 29/03/2009.

64) It was decided that Compound wall of 1/1/2 feet was built in front side of the building.

65) The report of Structural inspection was not received hence the matter of Structural inspection was not discussed. The Secretary given a information that few members were not yet submitted Structural inspection forms.

66) Duck repairing & preparation of new duck was approved by General body. It was decided to lock the duck room of inner side.

67) It was decided & approved that Rs. 50,000/- will be given to Dedhia builder & the contribution of Rs.200/- per month per flat/shop will collected from April 2009 bill for six months.

68) The resignation letter received from Mr. Dilip Kore for the post of Secretary & Committee member was read. The General body was not accept the resignation & requested to continue with existing posts. Then Mr. Dilip Kore accepts the General body’s request.

PANKAJ CO-OPERATIVE HOUSING SOCIETY LTD. (Redg. No..TNA/VSI/HSG/TC/1233 OF 85-86 Dated 12-3-1986) Samarth Ramdas Nagar, Vasai Road (East) Dist. Thane – 401 202. Date : /10/2010

Minutes of the Special General Meeting held on Sunday 10th October 2010. At 11a.m. there was no sufficient quorum hence meeting was adjourned by Chairman Smt. Rekha Raina for 15 minutes. After 15 minutes at 11.15 a.m. meeting was started. Attendance :- Name Flat No. Name Flat No. 70)Shri. Dilip Kore F-304 6. Smt. Vasumati Konnur F-103 71)Shri. Mahendra Dube F-205 7. Smt. Rekha Raina F-305 72)Smt. Jagruti Desai F-101 8. Shri. Dilip Vora F-108 73)Shri. Ratanshi Vora F-106 9. Shri. Sandeep Warang F- 204 74)Shri. Ram Bhajan Roy F-307

As per Agenda; 75) First the tender notice for Building painting work was read by the Secretary. Than the sealed tender/letter box was opened. After that the three quotations received for Building painting works against the Tender No.2010/03 dated 30/09/2010 were opened. Received quotations were scrutinized by Spl.GM. & discussed every aspect about Building painting work & received quotations. After discussion Spl. GM accepted the lowest suitable quotation as per tender description & conditions received from M/S. Mahendra S. Dube, Vasai as per detailed given below; Sr. Detailed of the work Amount Terms of payment No 1 Building outside Rs.1,50,000/- Rs.60,000/- payment in advance, painting with two coat bal. payment will be paid as per of acrylic paint and fund availability (authority of such painting of compound payment has been given to wall & gate. Committee) & balance 5% after one year. Working period 30days. (Start on & before 14/10/2010). Water & electric supply by Society 2 Painting of passage Rs.45,000/- For doing this work & payment term walls from ground to the authority has been given to third floor with Committee. distemper & lambi primer & painting of building entrance shutter gate.

The meeting ended over in a good team spirit.

PANKAJ CO-OPERATIVE HOUSING SOCIETY LTD. (Redg. No..TNA/VSI/HSG/TC/1233 OF 85-86 Dated 12-3-1986) Samarth Ramdas Nagar, Vasai Road (East) Dist. Thane – 401 202. Date : 29/09/2010 Minutes of the Annual General Meeting held on Sunday 8th August 2010. At 10.30a.m. there was no sufficient quorum hence meeting was adjourned by Chairman Mr. Mahendra Dube for 15 minutes. After 15 minutes at 10.45 a.m. meeting was started.

Attendance :-

76)Shri. Mahendra Dube F-205 7. Smt. Anju Dhir F-303 77)Shri. Dilip kore F-304 8. Shri. Ram Bhajan Roy F-307 78)Smt. Vasumati Konnur F-103 9. Shri. Manoj Agrawal F-002 79)Smt. Jagruti Desai F-101 10. Shri. Dilip Vora F-108 80)Smt. Rekha Raina F-305 11. Shri. Sandeep Warang F-204 81)Shri. Ratanshi Vora F-106

As per Agenda:

82) The minutes of the AGM held on 1st November 2009 & the minutes of the Spl. GM held on 18th April 2010 were approved.

86) For year 2011-2012 M/S. Kateel Enterprises. Vasai was appointed as a Accountant & Auditor including preparing of monthly bill for Rs.10,000/-.

87) Secretary was given information that there is no new member pending for admission in the Society.

88) AGM decided to paint the Building through acrylic paint. For this work tender will be called & the decision will be taken on the tender in Spl. GM.

89) AGM decided to repair the pump room. Managing Committee was given the right to do this repair work.

90) AGM decided to do common & same type of shed for all shops. For this work tender will be called & the decision will be taken in the Spl. GM.

91) The report of the Presiding Officer Mr. Babulefan regarding election of the managing committee members for next five years was opened in the front of the AGM. In which Mr. Babulefan mentioned that no one has filled the form for election of the managing committee members. The AGM elected the following five members for Managing Committee for next five years i.e. for year 2010 to 2015. 6) Shri. Manoj Agrawal 2) Smt. Jagruti Desai 3) Smt. Anju Dhir 4) Shri. Dilip Kore 5) Smt. Rekha Raina. 92) AGM decided that the permission will be given to those who want to remove the wall between hall & balcony only after taking suggestion of the structural inspector. If Structural inspector gives such permission the time limit will be fixed by the Committee for doing this work. The members who want to remove the wall between hall & balcony will give their application in writing to the Secretary. Notice of the same will be given through Notice Board with mentioning specific period. After that no application or request regarding this work will be received & no one will be permitted for doing this work.

93) Members pointed that the owner of the flat No.102 has not yet completed his work. AGM has decided that Committee will speak to the owner of the flat No.102 for doing his work urgently.

94) It was decided that late fee will be charged @ 21% per annum.

95) It was decided to increase the salary of the Sweeper & Watchman w.e.f. 1/10/2010.

CURRENT MANAGING COMMITTEE

CHAIRMAN : SMT. REKHA V. RAINA SECRETARY : SHRI. DILIP P. KORE

MEMBER : SMT. ANJU P. DHIR

MEMBER : SHRI. MANOJ AGRAWAL

SHRI. MAHENDRA DUBE : CHAIRMAN SHRI. DILIP KORE : SECRETARY SHRI. MARTIN THOMAS : TREASURER SMT. VASUMATI KONNUR : ASST. SECRETARY SMT. JAGRUTI DESAI : ASST. TREASURER FOLLOWING MAIN WORK WAS DONE BY THE PRESENT WORKING COMMITTEE; 34) TILING WORK IN PASSAGE & STAIRCASE AREA FROM FIRST TO THIRD FLOOR. 35) INVERTER SYSTEM FOR 24 HOURS LIGHT IN PASSAGE & STAIRCASE. 36) CLEANING OF BOTH WATER TANK. 37) THIRD FLOOR WATER CONNECTION. 38) CLEANING ALL DUCTS. 39) ARRANGING POOJA, GET-TOGETHER, NEW YEAR PROGRAMME & OTHER CULTURAL ACTIVITIES AND VARIOUS COMPETITIONS. 40) INSURANCE OF BUILDING. 41) WATER PUMP REPAIRING & PUMP HOUSE RENOVATION. 42) CONVEYANCE OF PROPERTY. 43) SOLVE THE PROBLEM OF SHOP NO.7 & ALL DUES COVERED. 44) COLLECTION OF PENDING DUES. 45) ALL MEMBERS REGISTRATION. 46) PAINTING OF PASSAGE AREA FROM GROUND TO THIRD FLOOR. 47) REPLACED DAMAGED PIPES. 48) TERRACE SHED REPAIRING. 49) COVERING OF WIRING. 50) FITTING CLF BULB IN PASSAGE AREA FOR LOW ELECTRICITY CONSUMPTION. 51) UPDATE FILLING SYSTEM. 52) STRUCTURAL INSPECTION. 53) PREPAIR PAN CARD. 54) COMMITTEE MEETING AT LEAST @ ONE PER MONTH. THANKING YOU,

SECRETARY

Minutes of the Special General Meeting held on Sunday 29th March 2009. At 11.00a.m. there was no sufficient quorum hence Meeting was adjourned by Chairman Mr. Mahendra Dube for 15 minutes. After 15 minutes at 11.15 a.m. Meeting was started.

First two minutes standing silence was observed to pay homage to the deported of Shri. Hemraj Dedhia.

Attendance :-

97)Shri. Mahendra Dube F-205 8. Smt. Anju Dhir F-303 98)Shri. Dilip kore F-304 9. Shri. Ram Bhajan Roy F-307 99)Smt. Vasumati Konnur F-103 10. Shri. Manoj Agrawal F-002 100) Smt. Jagruti Desai F-101 11. Smt. P.D. Vora F- 108 101) Shri. A.C. Ravindran F-203 12. Shri. Sandeep Warang F- 204 102) Shri. Martin Thomas F-207 13. Shri. Gulab Yadav S- 4A 103) Smt. Rekha Raina F-305 14. Shri. Manohar Hegde F- 001, S-9,10

As per Agenda:

104) The minutes of the AGM held on 12th August 2007 were approved. .

105) The Annual report on working of the Society was approved.

106) Income & Expenditure A/C and Balance Sheet for the year 2007-2008 were passed.

107) For year 2009-2010 M/S. Kateel Enterprises. Vasai was appointed as a Accountant & Auditor including preparing of monthly bill for Rs.8,000/-.

108) Admission of new member in the Society (i) Mr. Manoj Agrawal –Flat No.2 was approved by the General body.

After seeing all relevant documents & papers General body transfer the Flat No.206 from late Mrs. Shyamraje Birbal Zakadi to his son Mr. Omprakash Birbal Zakadi in presence of Mr. Birbal Zakadi (Husband of Late Mrs. Shyamraje Birbal Zakadi) & Mr. Suresh M. Jain (To whom power of Attorney was given by Mr. Omprakash Zakadi).

109) Increase of Transfer premium from Rs.5,000/- to Rs.10,000/- was approved by General body w.e.f. 29/03/2009. 110) It was decided that Compound wall of 1/1/2 feet was built in front side of the building.

111) The report of Structural inspection was not received hence the matter of Structural inspection was not discussed. The Secretary given a information that few members were not yet submitted Structural inspection forms.

112) Duck repairing & preparation of new duck was approved by General body. It was decided to lock the duck room of inner side.

113) It was decided & approved that Rs. 50,000/- will be given to Dedhia builder & the contribution of Rs.200/- per month per flat/shop will collected from April 2009 bill for six months.

114) The resignation letter received from Mr. Dilip Kore for the post of Secretary & Committee member was read. The General body was not accept the resignation & requested to continue with existing posts. Then Mr. Dilip Kore accepts the General body’s request.

MANAGING COMMITTEE

CHAIRMAN : SHRI. DILIP KORE

SECRETARY : SMT. VASUMATI KONNUR

MEMBER : SMT. REKHA RAINA MEMBER : SHRI. MAHENDRA DUBE