MINUTES TO THE MEETING OF HARTFIELD PARISH COUNCIL, TOWN CROFT COMMITTEE HELD ON TUESDAY 22nd SEPTEMBER 2015 AT GOODS YARD HOUSE.

Present: Cllr A Higgins (Chair), Cllr G Horner, Cllr J Edwarde, Cllr R Nathan and Cllr M Colenutt.

Absent: Cllr J Smith

1. To accept Apologies for Absence None 2. To hear members’ declarations of interests in matters to be discussed The Chair reminded Cllrs to declare where necessary 3. To approve previous minutes as attached Unanimously approved by those present as a true record. 4. Matters arising. The Clerk reported she had not heard back from ex Cllr Patry about telephone boxes. The Clerk was yet to receive a quote from UK power networks. The alarm codes at the pavilion had been changed. The pavilion key box work was due to be done. The car park signs had been installed. The WDC dog bin quote had been received and the Council had decided to not go ahead. The Clerk had asked WDC for assistance with fouling notices and patrols. It was noted the fete table top sale had not gone ahead The Clerk reported she had written to confirm to the Fete Committee the bbq could be disposed of and the chair disposal had been completed. Cllrs Higgins and Edwarde would review the stacking and storage arrangements in the barn. The Clerk had amended the booking criteria for the pavilion following on from the recent party issues. 5. Correspondence. The youth club had requested the fixed tables be removed from the pavilion. Cllrs Edwarde and Higgins would review the situation and confirm action to the Clerk about possible storage solutions. The Clerk reported that South East Water had written to report high usage on the playing field this had been further investigated and now after a site visit from the utility company was thought to be due to a faulty meter. The Clerk would continue to monitor and was asked to write to users to remind them to turn off the outside supply when not needed. 6. Financial Summary. The Clerk reported that the account was tracking to budget at the current time and there were no unusual items to report. It was noted the football club arrears were almost paid. 7. Reactive repairs report. There were no reactive repairs outstanding at this time. 8. Planned repairs report. Finger post work as well as works to the croft barn and further finger post works were planned. The Croft signs and benches were also planned for the autumn. The Clerk had received the memorial garden list and found a contractor to commence works and the immediate remedial works to remove the ivy etc had already been completed. 9. Budget 2015/16. The Clerk confirmed the midyear position and end of year forecast were within budget and depending on the level of repairs there may be a small surplus. 10. Budget 2016/17 Proposal The Clerk outlined a basic 2% increase in precept and costs budget and requested Cllrs confirm if they had any projects or ideas and that they should request the Clerk to include costs for these prior to the finance meeting in November when the precept and budget would be discussed. Cllrs Higgins and Edwarde would undertake an asset survey to confirm planned repairs for the coming year. 11. Matters for Reporting and Inclusion in Future Agendas. Telephone boxes Asset list The Christmas tree if donated could be collected by Cllr volunteers. Cllr Edwarde informed the committee further expenditure would be required for some replacement lights. The Clerk was asked to request a donation for sanitary and decorating costs for the pavilion from the Fete Committee. The Clerk was asked to sort out with the clubs the names of their key holders. 12. Date of next meeting 1st December 2015 7:30pm

Meeting closed at 9:15pm