CCIA Board Meeting

CCIA Board Meeting – DRAFT MINUTES December 7, 2009 10:07 – 11:29 a.m.

Board Members Tracy Young, Tania Walden, Sheena Tran, Glen Campora, Trevor Stewart, Bob Rapoza Present: Board Members Arnold Blanshard Absent:

Responsibility Item Discussion Young Call to order Young called meeting to order at 10:07 a.m. Rapoza Minutes Rapoza provided the 9/30/09 CCIA Board Meeting minutes for the board to review. Walden motioned to approve the board minutes, Sheen seconded. The board meeting minutes were approved. Tran Financial Report Tran reported that we collected a total of $2,980 in fees for the Fall 2009 Conference. Total expenses for the conference were $2,075 so we generated a net profit of $905. We had a total of 34 total attendees, excluding speakers and all fees were collected. Stewart asked if this was a typical profit for a Fall conference and Walden responded that it was. Per Tran, total catering costs were $1,350. Young Spring 2010 Conference The tentative location for the Spring 2010 conference is the Schedule Chancellor’s Office. Campora will look into booking a space. The tentative dates of the conference are either 4/29 – 4/30 or 5/6 – 5/7. Walden stated that she had booked three speakers for the 4/29 – 4/30 dates, but could inquire if they were available on 5/6 – 5/7. Campora inquired about the possibility of moving the conference to American River Community College as they have an excellent catering department and the LACCD provided good service at a reasonable price. Walden responded that American River did have an excellent catering department but that they were expensive. Possible hotels for the conference include the Marriott and Holiday Inn Express. Campora will research potential hotel rates and will handle reservations along with Blanchard. Regarding dates, Campora informed the board that Chancellor’s office staff would be on furlough on 5/7. Walden proposed that the Board book the conference for 4/29 – 4/30. The board agreed. The board also discussed moving the start time of the conference back 1 hour on Thursday morning and adding 1 hour to the conference on Friday afternoon. Walden will send out a survey to the CCIA list serve asking for their input. Young Spring 2010 Conference Topics for the Spring 2010 Conference will include 1) The Topics Diablo Valley Community College grades scandal – Judy Vroman, retired Internal Auditor. The Assistant District Attorney will also speak on what evidence was needed to prosecute the case. Judy will present at 8:30 a.m. and the DA will present at 10 a.m. 2) Attendance Accounting & Reporting – Elias Regalado, CCCCO and 3) Apportionment & Budget Update – Chris Yatooma / Ed Munroe, CCCCO. These presentations will take place on Thursday afternoon. 4) Interest Based Approach to Contract Negotiations – Tania Walden, Los Rios CCD will be offered Friday morning. 5) UPMIFA – VLS (tentative), Stewart to ask VLS if they can present on this topic. If so, this session would be the final Friday session. Young Fall 2010 Conference The Fall 2010 Conference will be held on October 7-8. Possible locations include either Coast Community College or Long Beach Community College. Potential topics include 1) My not so secret life as an interim administrator – Brett Bell, 2) Fixed Asset Inventory Panel, 3) Foundation Tax Returns – Tran to speak with VLS about presenting, 4) Fraud Reporting and Anonymity – Rapoza, 5) Financial Aid Fraud – Walden, 6) Yosemite Community College Fraud Case - Jane Chawinga, 7) IT Audit, 8) Interrogation Techniques, 9) Generations in the Workplace. Stewart Newsletter Stewart to work on draft of next newsletter and will have the draft ready by 3/1/10. The final version of the next newsletter will be completed by 3/15/10. Rapoza Website Rapoza reported that once the Spring newsletter is done, he will arrange to have the website updated. Young Elections Board members to speak with peers for possible presidential candidates (must be past board member). Walden to recruit for board positions through Survey Monkey. Young Adjournment Meeting adjourned at 11:29 a.m.