Kadoka City Council s1

KADOKA CITY COUNCIL REGULAR MEETING April 11, 2011 7:00 P. M.

Mayor Weller called the regular meeting of the Kadoka City Council to order at 7:00 p.m. with the following members present: Micki Word, Colby Shuck, Dick Stolley, Keith Prang, and Brad Jorgensen. Members absent: Andrea MacFeat; Finance Officer, Patty Ulmen was also absent. Others present: Ronda Dennis; Jackie Stilwell; JoBeth Uhlir; Patrick Solon; Nathan Riggins; Alvin Pahlke; Ryan Willert; Marlene Knutson; and Rusty Olney.

Stolley made Motion 11-04-11:29 to approve the minutes of the regular meeting of March 14, 2011 and the two special meetings of March 21, 2011. The motion was seconded by Word, with all members voting yes and the motion carried 5-0.

The bills were presented for approval. After review by all council members, Jorgensen made Motion 11-04-11:30 to approve the bills as submitted. The motion was seconded by Prang. A roll call vote was taken, with all members voting yes and the motion carried 5-0. (insert bills here)

The financial statement, along with a report listing the breakdown of revenue, expenses, and bank balances for the month of March was distributed. After a review of the information, Shuck made Motion 11-04-11:31 to approve the financial report. The motion was seconded by Word. A roll call vote was taken, with all members voting yes and the motion carried 5-0.

(insert financial statement here)

NEW BUSINESS:

A. Set Date to Canvas Election: The mayor and council set April 18, 2011 at 5:30 pm as the date and time to canvas the election results.

Mayor Weller amended the order of the agenda at this time, as follows:

B. Comprehensive Zoning Plan: Harry Weller, Colby Shuck, JoBeth Uhlir and Marlene Knutson met on April 6, 2011 to discuss the certified ready site program. Weller stated that it was time for the city to make a decision. Marlene Knutson with the CSDED was present on behalf of the JKEDC to discuss participation in the certified ready site program. JKEDC has been awarded $10,000.00 to make the city owned land site ready, however, there are several criteria to meet in order to qualify for the grant. There needs to be a comprehensive plan and zoning ordinances in the city to continue with the grant. The cost of this plan and development of zoning ordinances would be $4,000.00 and the JKEDC would be able to pay this cost from the grant. Knutson stated that this was a longer term commitment for the community and there would have to be public hearings and input from the citizens and it could possibly be done by the end of 2011. Rusty Olney stated that boring and some of the environmental studies have already been done at the site. Solon questioned a new location for the city gravel piles and staging for big equipment when doing city projects and also questioned the costs for moving and reestablishing the city stockpiles. Shuck stated that it would be discussed in the future and right now they needed to concentrate on the zoning and comprehensive plan. Jorgensen questioned zoning now and the possibility of a need to change in the future. Knutson stated that rezoning can be done or variances could be issued but the city would incorporate what they already have into the comprehensive plan and zoning. Discussion was held on zoning and the comprehensive plan and the possibility of the town voting down zoning; but, in order for JKEDC to proceed with the grant this must be done. Shuck made Motion 11-04-11:32 to have Marlene Knutson, CSDED, develop the comprehensive plan and zoning ordinances. The motion was seconded by Stolley. A roll call vote was taken: Prang-yes; Stolley-yes; Shuck-yes’ Word-yes; Jorgensen-no. The motion carried 4-1.

C. Planning and Zoning Commission: Marlene Knutson with the CSDED will be developing an ordinance establishing a planning and zoning commission. After discussion, it was the consensus of the council that the commission be comprised of five people at large appointed by the mayor with council approval and one non-voting council representative.

D. Economic Development Corporation/Industrial Park: JoBeth Uhlir, representing the JKEDC, addressed the council about the need to showcase the property they are developing for the industrial park. She stated that the gravel and city surplus needs to be moved before they can accomplish this. Mayor Weller stated that he had talked to SDDOT about a possible alternative location for city gravel etc. but that location will not work. Uhlir also questioned city attorney Pahlke about the time frame for transferring of the land to a business and Pahlke said it would take two months. Council members Stolley and MacFeat, and JKEDC members Rusty Olney and Rich Bendt met previously and set stipulations for acquiring land in the industrial park and they are as follows: the land will be obtained at no cost to the business but they must build within one year and add $100,000.00 worth of improvements to the business within the first three years.

COUNCIL REPORTS:

A. Water/Sewer: no report

B. Streets: Solon would like to mill and overlay two blocks of 7th Street at an approximate cost of $47,000.00 utilizing money from the street sales tax fund (capital improvements). Solon is to research funding options with Finance Officer Ulmen and report back to the council at the special meeting to be held April 18, 2011. It was noted that there are several roads in town that need work and this will be done as time and money allow.

C. Solid Waste: no report

2 D. Liquor: Dick Stolley reported that two speakers at the bar need to be replaced at an approximate cost of $350.00. Stolley made Motion 11-04-11:33 to purchase two speakers for the bar. The motion was seconded by Jorgensen. A roll call vote was taken, with all members voting yes and the motion carried 5-0.

E. Auditorium/Park: Rain gutters at the Auditorium need to be replaced at an estimated cost of three to four thousand dollars. Shuck made Motion 11-04-11:34 to approve the purchase and installation of rain gutters for the auditorium. The motion was seconded by Stolley. A roll call vote was taken, with all members voting yes and the motion carried 5-0. The Alumni Association requested permission to place a picture display in the south west entrance of the auditorium and it was the consensus of the council to approve this request.

F. Public Safety: No report was given. Annual cleanup week was discussed and it will be held May 3, 2011 thru May 14, 2011 during regular transfer station hours. Free dumping is at the landfill, for city residents, but does not include free disposal of tires or free disposal of trash in the trailer.

G. Mayor’s Report: Alvin Pahlke, city attorney, addressed the mayor and council pertaining to hazardous buildings and nuisance property. Pahlke stated that there were several options the city could pursue. The city could file a public nuisance civil lawsuit, a summons could be served on the property owner and they could be taken to court; the city could establish an ordinance and then proceed; or the city could work with the property owner to try to remedy the issue. Photographs of the property should be taken by the Chief of Police with either the mayor or a council member present and the city should be prepared to go to court, if necessary. Mayor Weller stated that he had checked into possible options for lighting at the auditorium. He has had contact with several people and will keep the council posted. Mayor Weller is still pursuing a grant for improvements at the ball fields with assistance from Rich Bendt. Mayor Weller has also been in contact with Tim Huffman from SDDOT about the possibility of obtaining material from SDDOT for use at the lagoons for rip rap. The city will have to check with DENR before proceeding.

Executive Session/Summer Personnel: Shuck made Motion 11-04-11:35 to go into executive session for summer personnel. The motion was seconded by Word, with all members voting yes and the council, Jackie Stilwell and Alvin Pahlke went into executive session at 8:13 p.m.

The council was declared out of executive session at 8:40 p.m.

Word made Motion 11-04-11:36 to hire Tessa Stout and Brady Sudbeck as summer workers at a salary of $7.25/hour each. The motion was seconded by Stolley. A roll call vote was taken with all members present voting yes and the motion carried 5-0.

3 Prang made Motion 11-04-11:37 to hire James Buskirk as a seasonal street employee, as needed, at a salary of $7.25/hour. A roll call vote was taken with all members present voting yes and the motion carried 5-0.

Shuck made Motion 11-04-11:38 to hire the following individuals for positions at the swimming pool: Kristin Schmidt, Tess Byrd, Kayla Herren and Lesa Perault with positions and wages to be determined. A roll call vote was taken with all members present voting yes and the motion carried 5-0.

Shuck made Motion 11-14-11:39 to re-advertise for pool employees. The motion was seconded by Stolley, with all members present voting yes and the motion carried 5-0.

Shuck made Motion 11-14-11:40 to hire James Buskirk for the position of field maintenance worker with salary to be determined. The motion was seconded by Prang, with all members present voting yes and the motion carried 5-0.

Shuck made Motion 11-14-11:41 to hire Jody Sudbeck as boy’s baseball coach and Lynne Jorgensen as girls’ softball coach at a salary of $1,650.00 each, plus mileage to out of town games at state rate. The motion was seconded by Word. A roll call vote was taken: Prang-yes; Stolley-yes; Shuck-yes; Word-yes; Jorgensen-abstain. The motion carried 4-0-1.

Shuck made Motion 11-04-11:42 to adjourn. The motion was seconded by Prang, with all members voting yes and the meeting was adjourned at 8:52 p.m.

______Assistant Finance Officer Mayor

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