Parish of Long Melford 1 Milestone House, Long Melford, Suffolk, C010 9HZ (t) 01787 378084 (e) [email protected]

Notice of Meeting of the Parish Council Dear Cllr / Sir / Madam I hereby give you notice that the next meeting of the Long Melford Parish Council will be held at The Library, Hall Street on Tuesday 16th September 2014 at 7.30 p.m.

Prior to this Council meeting there will be a meeting of the Planning Committee.

All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the Meeting as set out hereunder.

Any Councillors unable to attend and wishing for their reason to be approved are requested to inform me in writing by noon on the day of the meeting.

Dated this 9th September 2014 Gifford Lewis Clerk of the Parish Council

Business to be Transacted

01/09/14 To Suspend Standing Orders, Paragraph 1l To suspend paragraph 1l of the Standing Orders relating to photographing, recording, broadcasting or transmitting proceedings of the meeting.

02/09/14 Chairperson’s announcements

03/09/14 Apologies for absence To receive apologies for absence.

04/09/14 To Agree the Minutes of the Previous Meeting (separately attached) To agree the minutes of the Council Meeting held on 19 th August 2014 as a true record.

05/09/14 Declarations of interest or hospitality. For Members to declare any interest in items on the agenda.

1 06/09/14 Application for Dispensations For Members to consider any requests for dispensations from Members with pecuniary interests in the matters to be discussed. 07/09/14 To Receive the Minutes of the Planning Committee Meeting of 19th August 2014 (separately attached) To approve the minutes of the last Council meeting of 19th August 2014.

08/09/14 To Receive the Following Reports and Comments:-  District Council (attached)  County Council (attached)  Police (to follow)  BMX Working Group  Place Shaping / Neighbourhood Planning Working Group  Christmas lights

09/09/14 To Consider a Protocol for Public Participation at Council Meetings (attached) To review an approach towards the public’s participation, including photographing, recording, broadcasting or transmitting, during all Council meetings. 10/09/14 To Adjourn the Meeting for a Public Forum Related to Matters Relevant to the Agenda To propose that Standing Orders be suspended in order that members of the public may ask relevant questions of the Chair.

11/09/14 To Reconvene the Meeting Following the Public Forum To propose that Standing Orders be enforced at the conclusion of the public forum.

12/09/14 To Consider Sponsorship of the Village Heritage / Church Booklet To consider financially assisting, in lieu of the Dickensian Christmas Fair, the production of village booklet.

13/09/14 To Receive the List of Presented Cheques for August 2014 (attached), a bank reconciliation (to follow) and an update on the banking arrangements To note those payments made in August 2014, available cash at the bank and the on-going banking arrangements.

14/09/14 To Consider the Renewal of the Council’s Two Insurance Policies (attached) To review the cover and insurance quotations for the two policies.

15/09/14 To Consider the Councillor Vacancy To consider the process for filling the vacancy following the resignation of a Parish Councillor.

16/09/14 To Consider the Future Placement of the Clerk to the Parish Council 2 To review the Council’s approach in maintaining administrative and financial affairs beyond 31st December 2014.

17/09/14 Closure

The Public and Press are Welcome to Attend this Meeting

08/09/14 - District Council report

Community Infrastructure Levy (CIL): An Update

Babergh District Council is currently developing a robust evidence based CIL framework and has recently finished the first stage of this process, consulting on our Preliminary Draft Charging Schedule. This was the first of three stages, which are:  The Preliminary Draft Charging Schedule: a consultation on the initial proposals, drafted up based on Government guidelines and a viability study produced by Peter Brett Associates LLP. The Preliminary Draft Charging Schedule was put out to public consultation between May and July.  The Draft Charging Schedule: consultation on an amended document, informed by the evidence gathered in the first stage and supported by an Infrastructure List drawn up in partnership with Infrastructure Providers. We hope to put this out to public consultation between late October and December.  Public Examination: following this second consultation our final proposals for CIL will then be sent to an Independent Examiner, who will check our Charging Schedule against statutory guidance. Once this is complete, the plans for CIL in Babergh and Mid Suffolk will be made publically available for your examination, before going to meetings of full Council in their respective districts which will vote on their adoption. During our consultation on the Preliminary Draft Charging Schedule we contacted over 2,000 individual consultees, including 458 statutory, 354 private and hundreds of representatives of planning, development and property companies asking for submissions. Thank you for all of your responses.

What Happens Next Since consultation closed in July we have been analysing the responses we received in order to develop a Draft Charging Schedule in line with the new evidence brought forward. We have contacted Peter Brett Associates, the authors of the initial viability study, and are working with them to review the evidence provided and consider amendments to the document.

3 We are also working with all of our Infrastructure Providers – including both internal providers, such as our own Open Spaces team, and external providers such as Suffolk County Council and water and electricity providers – as we draw up the amended Draft Charging Schedule and begin to work on our detailed Infrastructure List. As you know the money raised by CIL can be used to fund a wide range of infrastructure that is needed as a result of development, from improved roads to flood defences to schools and hospitals. As such we are required to draw up a list of that details exactly what Infrastructure will be funded by money raised from CIL. This list is often referred to as a “123 list”, after the regulation governing the list in The Community Infrastructure Levy Regulations (2010) and will help ensure that there is no duplication of funding between infrastructure funded via CIL and infrastructure funded via Section 106 agreements. When completed we intend to take both the Infrastructure List and the Draft Charging Schedule to Babergh’s Strategy and Mid Suffolk’s Executive Committees in October for consideration before putting the Draft Charging Schedule out to public consultation in late October. We will then be in touch to let you know that we are once again seeking your views.

Join the Conversation In order to provide as much information as possible to you in advance of the next round of consultation, we will be holding meetings next week in Hadleigh and Needham Market. You will already have received information on these meetings, and there are still spaces. These meetings provide the opportunity to engage with project, answer any key questions and speak directly to the officers working on CIL. The meetings, which are to be held between 10.30am – 12pm and between 6.30pm – 8.30pm on both dates, will be on:  Wednesday 10th September at the Babergh District Council Offices in Hadleigh  Thursday 11th September at the Mid Suffolk District Offices in Needham Market Further information on CIL, can be found at: http://www.babergh.gov.uk/home/cil-consultation .

Individual Electoral Registration Letter: A Response to the Confusion You may recently have received a somewhat ambiguous letter on the new individual electoral registration (IER) programme, which has provoked an avalanche of calls and emails to our Electoral Services Team from the public. Councils had to use this letter, the form and content of which were prescribed in formal guidance from the Secretary of State, to send to every elector confirming whether or not they were matched under this phase of the introduction of IER. The letter had apparently been consumer tested by the Electoral Commission and Cabinet Office, but did still include a contradictory paragraph relating to the open register and had the effect of causing many contacts from concerned electors requesting that their details be removed. This episode shows that it is important that we consider the impact and content of our communications with the public before sending out letters and emails. In this case we had to use the government letter, however our Electoral Services Manager will be making representation to Cabinet Office and the Electoral Commission in respect of the impact that the communication has had a local level. The introduction of the new system of registration does mean that anyone can register to vote online, by just answering a few questions and providing their national insurance number and date of birth. So if you move, or change any of your details, go to www.gov.uk/register-to-vote. Thank you all for your patience and understanding as we have dealt with this issue over recent weeks.

New Joint Local Validation List now Adopted and Published As part of Babergh and Mid Suffolk District Councils integration and transformation to a single shared planning service we have been reviewing a number of our key planning documents. Our aim is to 4 harmonise, as far as we can, practice and procedures across both Districts. One of the key documents that we felt was a priority for harmonisation was the Local Validation List (LVL). You may recall we ran a consultation on the draft Joint Local Validation List from March to May this year. Following feedback received during the consultation and after meetings with various planning agents and stakeholders this document has now been adopted and published. It is available via: http://www.babergh.gov.uk/planning-and-building/planning/how-to-apply-for-permission/submitting-a- valid-application/national-and-local-validation-lists-and-fees/

The list may be subject to further revision “in real time” as work is undertaken to deliver the Joint Business Case for the evolution of the joint planning service for the Councils. The list may therefore be republished online from time to time to reflect these refinements as part of the service harmonisation and users are advised to check on the Councils website to ensure that they are using the up to date version of this list at the time of submission of their application. In addition to providing regular updates on the transformation of the planning service via the links below, we will also be publishing a monthly e-newsletter on recent updates and upcoming events concerning planning at Babergh and Mid Suffolk District Councils. We are also aiming to organise regular meetings with Parish Councils, stakeholders and planning agents to enable constructive discussions about best practice, and improving communications between us to enable a better service for all. The link is http://www.babergh.gov.uk/planning-and-building/planning/transformation/

Comments on the new Joint Local Validation List or any other comments on the transformation of the planning service can be made by email to the following: [email protected]

New Council Homes in Mid Suffolk and Babergh A grant of over one million pounds has been awarded to Havebury Housing Partnership to build 65 new affordable homes across Mid Suffolk and Babergh. Havebury is a new development partner that has been appointed by Mid Suffolk and Babergh Councils as part of a cost effective way to deliver the councils’ first phase of new council housing. The contract is to run for four years.

The government’s Homes and Communities Agency has granted a total of £8million to Havebury, a not-for-profit social housing organisation, as part of its Affordable Homes Programme for 2015 – 2018. The project will deliver around 65 new homes 38 planned in Mid Suffolk and 27 planned in Babergh. As well as this work, Havebury will be creating 427 new homes, around Bury St Edmunds and Haverhill by 2018. Scott Bailey, Head of Development at Havebury Housing, who submitted the application for the grant, said: “This is such fantastic news for both the local community and for Havebury. This is the first time we have been awarded such a significant grant on our own. Previously Havebury Housing was granted funding as part of a development consortium, made up of East Anglian housing associations. Havebury was part of the consortium that successfully bid for £14m from the Homes and Communities Agency to help build 770 new affordable homes across the region for the period 2011- 2015." Councillor Marilyn Curran, Mid Suffolk District Council’s Portfolio Holder for Housing, said: “There is continuing high demand in both districts for affordable housing. Local people are still unable to live in the villages and areas where they grew up as house prices continue to rise. "The appointment of Havebury Housing Partnership as our new development partner means we can work with them for the benefit of our local communities. We are delighted to have Havebury as our new partner in this exciting housing programme. Cllr Tony Bavington, Babergh District Council's Lead Member for Housing, said: "News of this successful funding is very much welcomed and is just the beginning of an expanded programme of housing that both councils want, and are committed to. "These 27 new homes will help to provide 5 places that people want, and can afford to live in, across Babergh. Now it's time for the hard work to really begin!" Chief Executive of Havebury Karen Mayhew said: “I’m so proud of our hardworking team for all the work they did in putting together this complex bid. We are looking forward to working with Mid Suffolk and Babergh to deliver much needed affordable homes in the area and helping transform the lives of people who have difficulty finding a home of their own. There is great demand for affordable housing in this area and the statistics from the council support this. As of August 2014 the number of registered applicants for affordable housing in Mid Suffolk is 920 and in Babergh 1,100."

DCLG Guidelines: Filming of Councils Meetings As you may be aware, the Department for Communities and Local Government (DCLG) recently issued new guidelines for Councils dealing with members of the public wishing to film Council Meetings. The guidelines stress that the Council must accommodate such requests as far as possible and, for that reason, we have now developed a Draft Protocol on the Filming of Council Meetings.

Chilton Woods Development As you are aware, Suffolk County Council and Babergh District Council are working together to deliver a sustainable and viable development at Chilton Woods as an urban extension to Sudbury. In preparation for the planning application that will be submitted together with a masterplan at the end of the year, from today (Monday 8 September) for six weeks, archaeologists and soil engineers will be undertaking preliminary testing and survey works on the site. Landowners and tenants have been informed and have agreed to these works taking place. As part of the planning application, later this year a six week public consultation will take place. Further details about this will be shared shortly. We will keep you updated as the programme of work progresses.

For enquiries please contact James Cutting, Planning Strategy Manager, Suffolk County Council [email protected] or Sandra Scott Economic Development Officer, Babergh District Council [email protected] .

Positive First Ever GCSE results recorded at Clare School

Stour Valley Community School in Clare has seen its first ever set of students complete their GCSEs - and the school’s head is ‘delighted’ with many of the results. Year 11 at Stour Valley, which opened in 2011, is made up just 37 students and they the first to have come through the Suffolk County Council Schools’ Organisational Review. Students worked exceptionally hard throughout their courses and, with the benefit of a ‘no study leave’ policy, were able to receive support from their teachers right up to the day of their final exam, achieving 58% A* to C grades. All students have met, and many exceeded, the national expectation for this year group. 6 The school’s head teacher Christine Inchley said she was particularly delighted with results in Maths and Science, where 25 per cent of all grades awarded were A* and A grades - 87 per cent of students also achieved A* to C grades in English Literature. Mrs Inchley added: “We are confident that all of the students who joined Stour Valley in year nine in 2011 have developed into well qualified, mature and confident young people who are well equipped to take on the next stage in their lives. We are proud of them all.” Outstanding results were achieved by a number of students, including Sebastian Hawkins who now has 11 GCSEs, 8 of them at A*/A grade, and Gaia Johnstone who is the proud owner of 10 GCSEs, 8 of them at A*/A grade. Keith Haisman, chair of governors, said “Stour Valley Community School has always been about providing high quality education in the rural community. The Governing Body is delighted with the success of all students as they take their next steps on their career path.

Gypsy and Traveller sites consultation stopped

Leaders respond to alternative proposals and public feedback. A public consultation seeking people’s views on where to create three official Gypsy and Traveller stopping sites in Suffolk has been stopped. The consultation, launched last week, identified seven potential sites - with the aim of selecting three in the areas where unauthorised encampments usually occur. However, following a number of landowners coming forward with other potential sites and early feedback from councillors and residents, Suffolk’s council and policing leaders have decided to halt the current process to enable it to be reconsidered. It means the seven sites previously identified have therefore been dropped and a fresh list of sites will be worked on prior to public consultation. Speaking on behalf of the elected leaders of Suffolk’s eight councils and Police and Crime Commissioner Tim Passmore, Councillor Mark Bee, Suffolk County Council’s leader, said: “The case for creating short stay stopping sites has been well established and we’ve found a great deal of general support for what we, as public sector bodies in Suffolk, are trying to do to help solve the issue of unauthorised encampments in Suffolk. But what’s more important is making sure we have the right sites to consult the public on. A number of alternative proposals have been put forward and, in the interest of making the best decisions for Suffolk, they need to be looked at. That is why we’ve taken the early decision to stop the current consultation today and develop a fresh approach. This is absolutely the right thing to do to ensure we make the right decisions for Suffolk. We’re committed to working with all partners and communities to take this issue forward.” All councillor briefings, public drop in sessions and public meetings organised by Suffolk County Council to support this process will be cancelled. No timescales have been set for when a new consultation will be launched.

Rural Development Programme for England (RDPE) Leader Local Development Strategy: Heritage Coast and Wool Towns

The submissions of a Local Development Strategy for LEADER funding that include the two AONBs will be submitted on 5 Sept. If approved, funding will be delivered through a Local Action Group where EU contributions need to be matched from the private sector. The AONBs have been involved in developing opportunities for investment to support farm diversification; rural tourism; productivity; rural services and cultural and heritage activity. Useful information at gov.uk website.

Councils join forces to oppose £200m Eye Power Station

Parish councils have formed a working group to oppose plans for a new £200m power station for Eye airfield. The Parishes Working Group has been formed by the parishes of Palgrave, Thrandeston, Yaxley, Thornham Magna and Parva and Eye Town Council to represent the views of villagers in time for the public consultation’s final submission date on 4th September. 7 David Burn, chairman of Thrandeston Parish Council and a member of the working group, said: “The group exists because we are very concerned that this represents over industrialisation of a rural area and while we recognise that we live next to a disused airfield, large chunks of which can be classified as a brownfield site, development has been piecemeal up until now. We regard this as too large for that site to sustain and it reduces its capability of attracting more employment.” A decision on Progress Power’s plans for the 299MW gas-fired station is due to be made by the government, but the villagers are concerned about the impact on the countryside from a development they feel would be more suited to more industrialised parts of the country, such as the Thames Estuary. Suffolk County Council’s cabinet has backed the power station plan “in principle,” but with concerns about the impact on the countryside. The construction of an electricity sub-station 1.5kms away has also attracted criticism from opponents because of the effect on the rural area. Other concerns included light pollution, a loss of heritage and archaeological sites, the impact on house prices and a reduction in the amount of land available for housing developments. Peter Brooke, a co-opted member of the working group, from Thorndon, said the power station would be visible for miles around. He added: “I think it is just a totally inappropriate area. There are other industrial areas that would be used to a development of this nature.” The gas power station is expected to operate for no more than 1,500 hours a year and will feature five stacks, each of up to 30m in height, providing power for 400,000 homes.

Council to decide on £3 million investment in Eastern Relief Road Project

Leading councillors are to decide a £3 million investment in the much heralded Eastern Relief Road in Bury St Edmunds. St Edmundsbury Borough Council’s cabinet is being asked to approve one of the last pieces of funding for the £15 million project on Tuesday September 2. In return, the authority will receive either land, a share in the development profits or both. The road, connecting Skyliner Way in Moreton Hall to junction 45 of the A14, will allow for the expansion of Suffolk Business Park onto 68 hectares of land which the council says will create upto 15,000 jobs. It also paves the way for 500 new homes and a secondary school on Moreton Hall. The project has received £10m from the New Anglia Local Enterprise Partnership and Suffolk County Council plans to contribute £2 million. Cllr John Griffiths, leader of St Edmundsbury Borough Council, said: “Rather than merely loaning the money, we are considering investing in the success and the future of this project, achieving a healthy return in the process.” A final decision on the funding will be made by the full council on Tuesday 23rd September.

Missed the Green Deal? Suffolk Energy Action is open for business

The Home Improvement Fund may be closed to new applications but if you are a Suffolk resident you can still get up to £6000 of funding for home improvements. The Government's Green Deal Home Improvement Fund, which offered grants to make homes more energy-efficient, closed last month after the £120m allocated for it ran out in six week due to a surge of applications. Suffolk residents can still get funding for home improvements, thanks to a successful bid to central Government of £5.7 million for the Suffolk Energy Action scheme. This scheme will provide funding and advice for the installation of energy efficiency improvements to help all Suffolk homeowners and private renting tenants save money. The primary focus will be on homes that could benefit from solid wall insulation as 45% of heat in a home will be escaping through the walls if they are not insulated. 8 Over the next few months, local councils, community groups and partners such as Rural Coffee Caravan are holding roadshows to help raise awareness about the scheme. Officers will be on hand to answer any questions people may have about making their homes more energy efficient.

Current roadshows dates in Suffolk with Rural Coffee Caravan:  1,8,15 September Lowestoft Asda AM/Library PM  26 September Haverhill Market 08.30-15.00  30 September Newmarket Market 08.30-14.30  8 October Debenham, outside Neaves Butchers 0900-16.30  16 October Sudbury Market 8.30- 1600  24 October Haverhill Market 09.00-16.00

The Suffolk Energy Action team will spend a week in different areas on a rolling programme which started on 14th July and runs until 17th November. Councillor Beccy Hopfensperger, cabinet member for localities and environment said: “Suffolk Energy Action is part of our ambition to create the Greenest County and support the growth of a green economy in Suffolk. Insulating your home could save you hundreds of pounds each year in reduced energy bills, and as summer is nearly over, now is the time to start planning ahead!” By joining the scheme, Suffolk residents can get a heavily discounted assessment at £29 which will identify potential improvements. They will then receive options and advice for funding, which could be up to £6000 towards the cost of the installation.

Cashless Payments now available with the Endeavour Card

Young people aged 16–19 can now use cashless payments with their Endeavour Card when they pay for a single or return fare on Ipswich Buses. To get started cardholders are asked to register their card first on the Endeavour Card website. Please have your 18 digit card number and postcode available. After you have registered you can start to top-up your card in a similar way to the Oyster Card used in London.

The Endeavour Card, launched in 2013, is for any person aged 16-19. It is valid for any single or return adult journey, 7 days a week, on participating bus operators. Cardholders receive a minimum discount of 25% off full price adult bus fares only. You can also register for trips in blocks of 10; however the 25% discount will not be applicable or travel on the Park and Ride service in Ipswich.

Young people can apply up to 1 month before your 16th birthday and no less than 1 month before your 20th birthday. There is no fee. The participating bus operators are: Anglian Bus Border Bus Carters Chambers Coach Services Limited First Bus Galloway Ipswich Buses Stephensons Suffolk Norse.

It is anticipated that other participating operators will provide cashless payments facilities in the future.

09/09/14 - Protocol for public participation

GUIDANCE NOTES ON PUBLIC PARTICIPATION AT COUNCIL MEETINGS

Long Melford Parish Council welcomes all members of the community including the press and media to its meetings, which include:-  Parish Council

9  Planning Committee  Finance Committee  Personnel Committee  Burial and Open Spaces Public Notices, advising a meeting is taking place, are advertised at least three full days before the meeting. The full agenda is available online on the Parish Council’s website, in the window of the Parish Council Office and by contacting the Clerk (see below for contact details).

During the meeting there is an opportunity for members of the public to raise items relating to matters on the agenda during a Public Forum. The following procedures will apply:-  The time allocated to the public participation session of the meeting shall not exceed fifteen minutes. The Chairman can, at his/her discretion, extend the time, but it must never exceed thirty minutes.  Any person speaking will address his/her comments to the Chairman.  The Chairman will, as appropriate, direct a response from a Councillor and/or the Clerk.  Only one person may speak at any time. If more than one person wishes to speak the Chairman will direct the order of speaking.  Each individual questioner shall only be allowed to speak once and shall be restricted to three minutes.  The question must be relevant to the business itemised on the meeting’s agenda. It shall not require a specific response or debate, as the item will be debated at the meeting.  Although questions need not be submitted in advance in writing, it should be noted that questions presented in that form are more likely to receive a detailed response and may, if the Clerk deems it appropriate, be included on the agenda for the consideration of the Parish Council.  Questions to the Planning Committee shall be relevant to a specific item(s) on the Agenda.  Questions regarding matters not on the agenda will be noted and be answered at a later stage or, if a decision by the Parish Council is required, added to the agenda of a subsequent meeting.

Answers to questions may take the form of:-  A direct oral response;  When the desired information is contained in a publication, by reference to the said publication; and/or  When considered appropriate, then a written reply may be made. Questions that relate to individual affairs of either the questioner or any other named person are not permitted. Only questions relating to matters of policy or practice (i.e. matters of general rather than individual concern) will be allowed.

Any question, which in the opinion of the Chairman is scurrilous, improper, capricious, irrelevant or otherwise objectionable shall be disallowed.

Like other local government bodies the Parish Council is required to allow any member of the public to take photographs, film and audio-record the proceedings, and report on all its public meetings. While no prior permission is required to carry out this activity, it is advisable that

10 any person wishing to film, audio-record or report on a public meeting let the Clerk know so that reasonable arrangements can be made.

If you are unclear on any aspect of public participation or require further information then please contact the Clerk.

The Clerk of Long Melford Parish Council Address: 1 Milestone House, Hall Street, Long Melford, CO10 9HZ Telephone: 01787 378084 Email: [email protected]

The Chairman of Long Melford Parish Council (Cllr Peter Turner) Address: 10 Spring Gardens, Cock and Bell Lane, Long Melford, CO10 9JW Telephone: 01787 468536 Email: [email protected]

You may also refer to the Parish Council’s Standing Orders at the Parish Council Office and online at http://www.longmelford.co.uk/

11 13/09/14 List of Presented Cheques for August 2014

Date Cheque No. Payable to For Amount £ 28.08.14 Tel Banking Alan Sawyer Mileage, phone & petrol(£140.85) & Salary for August 28.08.14 500001 Information Commissioner Data Protection - Renewal 35.00 of registration fee 28.08.14 500002 Baldwin Alarms 24Hr call care & system 142.09 service contract for Heritage Centre 28.08.14 500003 BDO LLP External audit - Invoice 480.00 1292384 28.08.14 500004 The Landscape Group Maintenance of Cordell Rd 670.49 Toilets for June 28.08.14 500005 British Gas 1 Milestone 54.84 House( Electricity from 01/05 to 25/07 -£46.05) & (Gas from 24/05 to 24/07 - £8.79) 28.08.14 500006 Anglian Water Water(Milestone House – 320.74 £88.17(02/05 to 22/07) Burial Grd The Green - £40.63(02/05 to 22/07), Burial Grd LM - £14.88(29/04 to 22/07), Rodbridge - £177.06(01/05 to 25/07) 28.08.14 500007 Yvonne Hall Salary for August 28.08.14 500008 Gifford Lewis Salary for August 28.08.14 500009 Horsley Holder Properties Milestone House – 112.85 Insurance for the year 28.08.14 500010 R & R Lawnmower repairs Repairs to mower 44.16 28.08.14 500011 First Long Melford Scout and Guide Group Grant for re-build of store 200.00 Management Committee building 28.08.14 500012 Long Melford Community Association Melford Magazine – 500.00 printing 6 issues(1700 copies) 12 28.08.14 500013 Long Melford Community Association Produce show – 2 day 150.00 event 28.08.14 500014 Suffolk Accident Rescue Service Grant towards ongoing 250.00 service TOTAL 5669.84

Date Cheque No. Payable to For Amount £ 28.08.14 500015 Festive Lights Ltd X’mas lights to be paid for 872.07 by Street Fair 28.08.14 500016 Chilton Office Supplies A4 white printing paper & 43.86 A3 Lamination 250mic 28.08.14 500017 Babergh District Council Fortnightly Refuse 242.00 Collection – The Green - Inv 1000008302 28.08.14 500018 British Gas Rodbridge Toilet – 72.24 Electricity 01/05 to 01/08 - TOTAL 1230.17

13 14/09/14 – Insurance renewals

Considerations The Parish Council currently has two policies both running until 31st September 2014:-  Parish Council liabilities – Arranged through Community Action Suffolk with Zurich based on a 5 year agreement at a premium last year of £1699.31.  Long Melford Park – Arranged through Came and Company with Aviva based on a 3 year agreement at a premium last year of £1755.51. This was £419 less than the previous cover arranged through Community Action Suffolk and Tennyson. In seeking to secure more appropriate cover for the Council Community Action Suffolk agreed to terminate for the fifth year the respective cover. This has allowed a quotation for improved cover to be sought from Came and Company.

The Parish Council’s premium with Hiscox, based on a 3 year binding agreement, will be £1401.51 – a saving of £279.8 on the current policy with Zurich.

The renewal for the second year of the three year Long Melford Park policy will be £1808.18 (£52.67 more than the current policy).

Recommendations It is recommended that the Parish Council renew the two policies on the basis of the two quotations from Came and Company.

END OF REPORTS

14