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Job Description and Person Specification (HR5)

Post Number:

Job Description

School/Department: Student and Academic Administration; Management Information Team

Post Title: Student Data Analyst : Qlikview Application Specialist

Please enter Level under ERE TAE MSA CAO R.Nurse Clinical appropriate Career 4 Pathway Academic Posts Non-Academic Posts ERE Category Academic Research Teaching Education Enterprise (mixed) only only Development

SAA Assistant Director (MSA 6) and Strategy Posts Responsible to (and Level): and Planning Manager

Posts Responsible for (and Level): None

Job Purpose

1. To provide a diverse range of accurate and timely Qlikview applications from student data and other data sources for use by University managers in decision making processes

2. To be involved in the design and employment of processes to provide data and analyses to report through QLIKVIEW for production of applications throughout the student lifecycle. This will include student cohort analysis To provide maintenance

3. To be involved in eh design and employment.

4. To provide specialist advice and guidance to staff working in the SAA work-stream and Strategy and Planning Team on the creation, monitoring and validation of student data and other data sets.

5. To work closely with specialist staff in iSolutions on the design and configuration of the Banner system (and other corporate systems) and the Reporting Team to ensure that they support the University’s business requirements in student data management.

1 Key accountabilities / Primary responsibilities % Time

1. To design appropriate Qlikview applications to deliver accurate and timely data drawn } from the University’s student records system and other data sources in appropriate } formats to support the monitoring of students throughout the student lifecycle including } recruitment, progression ; and applications from other data sets and sources within the 70 University } To be involved with the development of management information that supports the } University’s strategic aims in widening participation and encouraging social diversity } amongst its student population; } 2. To provide expert support and guidance to colleagues with responsibility for the } maintenance of student data to ensure that data quality is maximised; } } } 3. To liaise with external staff to ensure the University submits fit for purpose and timely } statutory returns; } } 4. To establish and maintain effective working relationships with staff in Faculties and related 30 areas of Professional Services so that the data is } i) provided by Faculties in accordance with agreed conventions; } ii) interpreted and understood by users in appropriate ways; } } 5. To work closely with staff in the Student and Academic Administration and Strategy and } Planning and in Faculties, to provide advice on use of the application. } 6. To manage time effectively and coordinate own work. Monitor and report regularly to the } Manager on current productivity and standards; } } 7. To attend relevant internal and external meetings to represent the work of the } Management Information Team and to maintain up to date awareness of best practice in } and the provision of management information; } } 8. To engage pro-actively on appropriate projects as required by senior staff.

Internal & External Relationships:

Collaboration with sections within Student and Academic Administration, Strategy and Planning and related Professional Services

Collaboration with staff in Faculties

Communication with outside agencies.

Special Requirements

Flexibility to take leave outside of peak times of activity for the delivery of statutory returns.

2 Person Specification

Criteria Essential Desirable How to be assessed

Qualifications, Knowledge and Experience Skill level equivalent to achievement of HND, First Application/ interview Degree, NVQ4 or professional qualification Y

Post graduate qualification in a cognate area related Y Application/ interview to data manipulation/statistics

Significant knowledge , experience and proven Y Application/ interview ability of designing Qlikview applications

Significant work experience in an HEI or equivalent Y Application/ interview professional setting, in posts that demonstrate the progressive acquisition of appropriate professional or specialist knowledge and progressively more demanding roles.

Expertise in the designing attractive and easy to use Y Application/ interview insightful GUI tools

Demonstrable knowledge of data quality Y Application/ interview checking, cleansing and transformation

Knowledge in end-to-end implementation of Y Application/ interview Business Intelligence (BI) projects

Knowledge of scripting languages Y Application/ interview

Planning and Organising

Proven ability to assess and communicate priorities, Y Application/ interview manage and organise activities, events and resources within and across teams in a continuously changing environment. Demonstrate an awareness of working to appropriate timescales and deadlines.

Problem Solving and Initiative

Proven ability to analyse issues and break them Y Application and down into component parts. Make systematic and Interview rational judgements based on relevant information.

Proven ability to apply the skills of business analysis and problem solving in assessing complex situations; Y recommend solutions and advise on their implementation taking into account wider implications and impact on various stakeholders.

Management and Teamwork Skills

Ability to motivate others to engage them in Y Application/ interview departmental and organisational objectives. Capacity to identify training and development needs and to make appropriate recommendations.

Be a good team player and interact effectively and Y sensitively with colleagues, whilst also being able to work well under own initiative. Demonstrate the ability to build and sustain productive workplace relationships, and the capacity to network effectively across faculties and related services.

Communication and Influencing Skills

Effective partnership working and interpersonal skills Application/ interview are essential including:

Proven ability to write reports in a clear way that addresses key issues in a succinct manner. Y

Ability to conduct information giving and feedback Y meetings with stakeholder groups.

Capacity to speak fluently with individuals/groups Y and adopt a persuasive and constructive style at all times, using empathy to understand the stakeholders’ differing perspectives.

Ability to develop and leverage a network of Y relationships with the organisation

Abilty to adopt a consultative approach to engaging Y business leaders and users

Service Delivery

Demonstrate a commitment to the continuous Y Interview/ references enhancement of quality standards of the Team’s outputs and development of a service ethic that adds value to the University’s business operations.

Flexibility to change from one task to another; resilience to work with different groups of staff and Y maintain effective work behaviours in the face of set-backs or pressure.

Information Technology and Analyst Skills

Be familiar with automation of office components . Y Application/ Enthusiastic about learning about large and complex interview/practical test. data sets. Y Be an expert user in Microsoft Office suite Y Enthusiastic about developments in IT

Special Requirements Maintain the integrity and confidentiality of all university data and information at all times. Y Interview

Capacity to work such hours as is required to complete major tasks. Y

5 Job Hazard Analysis Form - Appendix to Job and Person Specification

Please tick one of the following statements:

This post is an office-based job with routine office hazards e.g. use of VDU (if ticked, no further  information needs to be supplied)

This post has some hazards other than routine office e.g. more than use of VDU

Please tick all those that apply, and put N/A if not applicable

Environmental Exposures O* F C

Outside work

Extremes of temperature (eg fridge/ furnace)

Potential for exposure to body fluids ##

Noise (greater than 80 dba - 8 hrs twa) ##

Exposure to hazardous substances (eg solvents, liquids, dust, fumes, biohazards). Specify …………………………………………………………. ##

Frequent hand washing

Ionising radiation.

Equipment/Tools/Machines used

Food Handling ##

Driving university vehicles(e.g. car/van/LGV/PCV) ##

Use of latex gloves (note: prohibited unless specific clinical necessity) ##

Vibrating tools ( e.g. strimmers, hammer drill, lawnmowers) ##

Physical Abilities

Load manual handling.

Repetitive Crouching/Kneeling/Stooping

6 Repetitive Pulling/Pushing

Repetitive Lifting

Standing for prolonged periods

Repetitive Climbing i.e. steps, stools, ladders

Fine motor grips (e.g. pipetting)

Gross motor grips

Repetitive reaching below shoulder height

Repetitive reaching at shoulder height

Repetitive reaching above shoulder height

Psychosocial Issues

Face to face contact with public

Lone working

Shift work/night work/on call duties ##

O – Occasionally (up to 1/3 of time); F – Frequently (up to 2/3 of time); C – Constantly (more than 2/3 of time) ## denotes to HR the need for a full PEHQ to be sent to all applicants for this position.

FOR SCHOOL/SERVICE USE ONLY

Which post does this job report to

Is this post a Line Manager? Yes No 

If yes, which posts directly report into it? ResourceLink Post Number

Post 1

Post 2

Post 3

7 Post 4

Post 5

Post 6

Post 7

Post 8

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