Randy Dryer, Chair, Parsons, Behle and Latimer

Social Media Subcommittee Minutes April 14, 2011 Scott M. Matheson Courthouse

Present Randy Dryer, chair, Parsons, Behle and Latimer Judge Michele Christiansen, Court of Appeals Judge Andrew Stone, 3rd District Court Judge Jeffrey Noland, 2nd District Juvenile Court Brock Beattie, Zions Bank, Legal Counsel Ron Bowmaster, AOC, IT Director Megan Crowley, University of Utah Center for Public Policy and Administration Rob Parkes, AOC, Director of Education and Human Resources Tim Shea, AOC, Senior Staff Attorney Jessica VanBuren, State Law Library, Director Nancy Volmer, AOC, Public Information Officer

Excused Duane Betourney, 3rd District Juvenile Court, Trial Court Executive 1. Welcome and Approval of Minutes Randy Dryer -Randy Dryer welcomed everyone and asked if there were changes to the minutes. The minutes were approved without changes.

2. Review Policy on the Use of Social Media -Mr. Dryer reviewed the changes to sections 1 through 7, which were recommended at the previous meeting. -Discussion took place regarding the scope of 2-C and whether or not it should include email and instant messaging (IM). It was noted that there is the ability to send email via Facebook and IM via Twitter. -It was decided that a fourth point will be added to the scope to read: This policy, depending on the circumstances, may apply to email and instant messaging. Any action must comply with the court’s existing email policy. -Judge Stone said if the communication is widespread it would fall under this scope. So the additional language will be added to 2-D: Recognize social media technology will change over time and this policy applies to other forms of messaging meant for widespread distribution. -The suggestion was made to move section 3 to 1, so applicability is first. This will make the policy consistent with existing court policies. -Regarding language in 8-D, participate is too broad of a term. After discussion, it was agreed that this item should be deleted. -Item 8-G regarding third-party postings was discussed. Tim Shea will draft language for this item to be two-part to include best practices and duty to comply. -Item 8-H will remain in the policy. -Mr. Shea asked if sections 8 & 9 could be merged. Rob Parkes preferred the sections to remain separate. Judge Noland indicated keeping the two separate would be clearer for employees. -Item 10-C and employment recommendation was discussed. Mr. Parkes will re-draft the section to be consistent with existing non-online policy. -Item 10-D and the possibility of employees creating profiles for others was discussed. Edited changes were suggested and will be made to the policy. -Item 10-F regarding security protocols. The group felt it was necessary to have the court security director, Carol Price, attend the meeting to address this item. Mr. Dryer will invite Ms. Price to the next meeting in order to do so.

3. Next Step -Mr. Dryer indicated that at the next meeting the subcommittee should plan to review these changes before moving on to the next charge, which is as follows: “Study the impact of social media on judges and determine if a revision to the Code of Judicial Conduct is necessary.”

4. May Meeting The next meeting is scheduled for May 12 at noon in the Judicial Council Room at the Matheson Courthouse.