Team Registration Process & Policies

TEAM REGISTRATION PROCESS & POLICIES PLEASE READ THE ENTIRE PACKET BEFORE SUBMITTING A FORM. YOU (AS CAPTAIN) ARE RESPONSIBLE FOR KNOWING ALL THE INFORMATION WITHIN THIS PACKET & FEES INCURRED BY YOUR TEAM!

 BSSC accepts MasterCard or VISA only. American Express or Discover cannot be used. If you are paying by check, your team space is not guaranteed until we have check in hand. All registration forms MUST include a credit card number, even if paying by check.

TO RESERVE A TEAM SPACE… RETURNING TEAMS (CURRENTLY PLAYING IN LEAGUE YOU ARE REGISTERING FOR).  Submit to the Program Manager a completed Registration Form (last page of this packet) and a minimum non-refundable $200 deposit to reserve your team space ($200 deposit is deducted from the Team Fee).  Failure to meet this deadline may result in loss of team space to a team on the waitlist.  If the league has reached its initial capacity, your team will be placed on a waitlist until a spot becomes available.

NEW TEAMS (NOT CURRENTLY PLAYING IN LEAGUE YOU ARE REGISTERING FOR).  If registering for a league that is currently running and is NOT sold out – a completed Registration Form and a $200 Deposit reserves your team space. If the league reaches its initial capacity before you register, your team will be placed on the waitlist until a spot becomes available.  If registering for a league that is currently running and IS sold out - Submit a completed Registration Form and a $200 Deposit to be placed on a waitlist* until renewal deadline for current teams has passed (one month prior to next start sate). If a team(s) does not return, then a space is available for a waitlist team. Waitlist teams would then be notified that their team has been accepted and the $200 Deposit is cashed. The earlier you register for the league, the better your chance of getting an open team spot. o *New teams may not have to go on to a waitlist if the current league is not filled to maximum capacity.

 EARLY REGISTRATION DISCOUNT. Sign up your team at least one month prior to the start date and SAVE $50 off the Team Fee. Form submitted after the deadline will not receive the $50 discount.

 TEAM FEE BALANCE. Within 1 week prior to the league start date your Team Fee balance (not including $25/non-member fees) will be charged. If paying by check, payment must be received 1-week prior to start or credit card provided on form will be charged. Teams that have not paid their Team Fee will not be included on the schedule.

 Individual payments for a team will not be accepted, unless collected by the captain and all sent together as 1 check. Individuals calling to pay their portion of the team fee will not be taken. Entire team fee (including non-member fees) is the responsibility of the captain. Payments from captains will be accepted in the form of cash, check(s), and/or singular credit card. We do realize how difficult it can be to collect from teammates in advance. If you collect individual checks from them in advance, but do not have them all at time of deadline, send in what you have and put the remainder on credit card or separate check. To ease your burden, we do recommend collecting from your teammates prior to the league. This way, you have a commitment from them, and you do not have to front all of the money. You should have knowledge of who your non-members from the online roster link are prior to the start of the league. Make sure to collect the $25 non-member fee from these players when collecting their team portion & ref fees.

 WHAT IF TEAM FEES ARE NOT PAID ON TIME? Failure to pay fees prior to league may result in the team being dropped to waitlist status and replaced by first team on waitlist. If no teams are on the waitlist, teams will not receive first game times or play any games without submitting a roster and paying balance. Dropped team is placed 1st on waitlist until paid in full (if they still want in), else refund is subject to cancellation policy at the time of non-adherence to payment deadline.

ADDITIONAL FEES NOT INCLUDED IN TEAM FEE o REFEREE FEES: . $15 ref fees/game (FOR HALF FIELD GAMES: 6v6, 7v7, 8v8 - to be paid in cash each game to referee, including playoffs. o $25/NONMEMBER FEES - charged after the 3rd week of the season (not necessarily after your 3rd game). More information below in “Rosters & Membership.”

SPLITZEE – EASY & FREE WAY TO COLLECT $ FROM YOUR TEAMMATES ! BSSC has partnered with Splitzee to make it faster & easier for you to collect money from your players. They have a customized landing page for BSSC, and it allows you to receive credit card payments (MC/VISA/DISC/AMEX) for your player’s portion of the team fees which you can easily deposit from Splitzee into your bank account. We truly believe this should reduce the stress of collections and make your job as captain a whole lot easier. Just for trying it out Splitzee will deposit $10 for free into your account – Click here to get started today. If you have any questions, please contact [email protected] HOW MUCH DO MY TEAMMATES OWE ME? (VARIES PER TEAM/LEAGUE) Example of a payment breakdown: (*breakdown and price varies per team/league – please click links on registration form for your league price & plug into formula) This is just an EXAMPLE AND MEANT AS A GUIDELINE. IT IS YOUR RESONSIBILITY TO FIND OUT WHAT YOUR LEAGUE FEES ARE AND CALCULATE YOUR TOTALS. How you divide up charges amongst your teammates is up to you. You, as captain, are responsible for collecting all mandatory fees.

$ ______Team Fee* - *Team Fee INCLUDES: team ball and __shirts. See sidebar for shirts (Check your leagues’ included/league. current offering page for price) - Team Fee DOES NOT INCLUDE: nonmember fees or ref fees. # OF SHIRTS INCLUDED IN - $200 Deposit - Deposit is deducted from Team Fee & charged when registration form TEAM FEE: submitted to BSSC Program Manager, pending league availability. - Remaining team fee balance to be charged on the first day of the league, or 6v6 & 7v7 leagues = 12 shirts the Friday before the first game for weekend leagues. 8v8 leagues = 14 shirts - If you got the $50 early discount subtract $50 from your total team fee. $ ______remaining - Any discounts will be applied at this time. Additional shirts are $5/shirt team fee balance** - **If you yourself are a nonmember of BSSC, the system will include your $25 nonmember fee in the remaining balance of the team fee charge. You will only be charged once for your nonmember fee. Your teammates $25/nonmember fees will be charged after the 3rd week of the season Additional fees NOT included in Team Fee: - $15 ref fees/game - to be paid in cash each game (# games x $15 ref = $____) - $25/NONMEMBER FEES - charged after the 3rd week of the season (not necessarily after your 3rd game). More information below in “Rosters & Membership.” The example below is JUST AN EXAMPLE to show you how this breakdown works. You have to plug in the correct tm fee, # games, # of players, and applicable discounts based on your specific team/league to figure out how much your teammates owe you.

The example below uses the following information: team fee = $1000, 6 regular season games, $15 ref fee/game, 10 players on roster, and you do not qualify for $50 early registration discount: *$1000 Team Fee + 90 Ref Fees (6 games x $15 ref fee = 90) $1090 / 10 players = $109 per BSSC member and $134 per nonmember ( add an extra $25 any nonmember on your roster) All payments for teams come from the captain ONLY. It is your responsibility to collect the correct amount from your players. This was provided solely as a helpful guideline for you and your teammates.

ONCE YOUR REGISTRATION HAS BEEN PROCESSED & $200 DEPOSIT CHARGED… The team captain will receive 2 separate emails:

1. PAYMENT RECEIPT W/ TEAM CONFIRMATION (AS ATTACHMENT). You will receive an e-mail receipt for any and all payments made. If your team is waitlisted – you will note that the “Total Paid” says zero because you have not been charged. The Team Confirmation attachment that has details and timetables for the league. Captain is responsible of knowing all this information.

2. TEAM ROSTER LINK. Check your spam and inbox for the email from [email protected] You have full control of your roster up to the roster lock date (after 3rd week of the season). You will be sent a unique link and password to log into your team’s roster. PLEASE DO NOT DELETE THE “Team Roster Login Information” EMAIL AS YOU WILL NEED THE PASSWORD PROVIDED WITHIN IT TO MAKE ANY ROSTER CHANGES. a. BSSC has updated our database and our new online roster system is MUCH easier to use to update your roster. When adding a new player, you have to enter their email address first. If they are in the BSSC system (meaning they have participated in a BSSC activity before. It doesn’t necessarily mean they are a BSSC member) then the rest of their info will auto fill. If it does not auto fill, you will be prompted to enter the rest of their info. a.i. Email address (you will be prompted to enter an email, if the player is already in the system it will autofill the rest. If not you will be prompted to add the information below.) a.ii. First and last name a.iii. Birth date a.iv. Phone number a.v. Gender b. Spelling and accuracy are important; otherwise the system will view them as a non-member and you will be charged a $25 nonmember fee for that person. c. Our advice is to send a request out to your teammates for this info sooner rather than waiting until the last minute. IT IS YOUR RESPONSIBILITY TO REVIEW ROSTER FOR ERRORS. ROSTERS & MEMBERSHIP INFORMATION Rosters are to be submitted using the online link mentioned above. Failing to complete roster can result in being charged the maximum number of non-member fees and/or team being removed from the league. o Roster changes are allowed up to the 3rd week of the session. After the 3rd week, rosters are locked and only rostered players can play the remaining of the season. (this may not necessarily be after your team’s third game) o $25/non-member fees will be processed at the conclusion of the 3rd week of the league (this is not necessarily your team’s 3rd game – i.e. if your team has a bye the 1st week). At this time, any outstanding balances will be charged to the credit card provided. MEMBERSHIP STATUS. To avoid the $25 non-member fee, a player must be a BSSC Member ($65/full year) for the duration of the session. A person’s membership status can be found on the roster. For BSSC members, the email address you provide on your team roster MUST match the email address the person has on file with BSSC. Once the $25 non-member fee is charged, it will not be refunded to the captain. The player must pay the $25 to the captain directly and they can no longer apply the $25 toward a membership. MEMBERSHIPS THAT EXPIRE DURING THE SESSION. If they do not renew before the roster deadline (by renewing for $50, it will extend their membership for one full year from the present expiration date), the captain will be charged the $25 non-member fee. BSSC Memberships must be valid throughout the session at the time the fees are charged.

REFUND POLICY  Greater than 21 days prior to start of league - a refund of amount paid will be given, less $50 service charge.  Within 21 days of start of league - NO REFUND will be given unless league is full and a suitable replacement can be made. If replaced, a refund will be given, less a minimum $50 service charge.  Within 7 days of start of league - NO REFUND.  For more information regarding refunds & cancellations, click HERE. REFEREE INFORMATION a) Teams are responsible to pay the official prior to each game, for all games, including playoffs. This is not included in the team fee. b) There will be one certified referee for 6v6, 7v7, 8v8 leagues. c) Ref fee/team/game = $15 SPORTSMANSHIP POLICY A primary goal of the Boston Ski & Sports Club is to provide its participants with a fun and pleasurable sporting experience. This experience begins with the arrival at the field/gym/court and continues through the game and subsequent post game activities. We recognize that the nature of sports in and of itself is competitive. Therefore, we have established rules, which dictate how a game is to be played. These rules include both on field and off field behavior. There is more to sports than winning and losing. Participation in sports is an experience. The benefits of fair play, exercise, teamwork, and camaraderie that exist in our sports leagues far outweigh any win or loss that may appear on a Schedule & Standings page. There is neither a time, nor a place in any BSSC sports league for any individual(s) to behave in an unsportsmanlike manner. No matter what the outcome of a play or a game, good sportsmanship MUST be observed at all times.

All persons, participating in a Boston Ski & Sports Club (BSSC) sanctioned sports activity, should be aware of and must adhere to the following policy.

In its simplest terms, a good sportsman is defined as someone who not only enjoys playing the game, but enhances the enjoyment of those around them, be it teammates, competitors, officials, or spectators. Any action that detracts from this enjoyment is deemed unsportsmanlike. Therefore, any participant who attempts to or intends to lessen the enjoyment of others will be considered in violation of this policy.

Examples of unsportsmanlike activities include, but are not limited to…  verbal or physical abuse of fellow participants  intimidation / aggressive play  hostile language or action directed toward a BSSC game official, a BSSC employee, a BSSC representative or any other game participant

Violators of this policy can expect to be immediately ejected from the game and be required to leave the playing area in a timely fashion. Subsequent penalties may include, but are not limited to:  Suspension  Expulsion from the league  A ban from further BSSC activities

The degree to which a person is reprimanded is at the sole discretion of BSSC. It is our sincere hope that this policy will be an effective deterrent to poor behavior and help to ensure the continuing existence of fun and safe leagues.

Complete Sportsmanship Policy is online (last bullet point on page)

FORFEIT POLICY FULL POLICY LISTED ONLINE (click here) If you are looking to call in a forfeit during business hours (Mon-Fri 9am-5pm), you should call 617-789-4070. If you can’t reach me at my extension (x242), please press *0. Do not leave a voicemail message. If you are looking to call in a forfeit outside of business hours (after 5pm or anytime over the weekend), you must call 617-462-8844.

Having to forfeit is not fun for anyone. Everyone wants to play. No one wants to miss out on a game due to a forfeit. All leagues have a policy allowing you to pick up players from within the league as long as you have a minimum number of players. See “Picking up players Policy” for your specific league for more information about this. Even if you cannot do this, showing up with half a team and mixing up teams with your opponent and playing a scrimmage is much better than not getting to play at all. If you do have to forfeit, however, please note the following policy. Any forfeit fees will be charged to the credit card on file for the team the next business day. NO EXCEPTIONS!!! The funds collected will be provided to 1) the team that received the forfeit as compensation for their missed games and any further inconveniences and 2) the game official(s) assigned to that game.  Forfeit penalties – to avoid additional penalties, you must also contact BSSC at least 24 hours before your scheduled games for all weeknight leagues and by 2pm on Friday for all weekend leagues. Calling BSSC and leaving a message is NOT acceptable notice, you must speak to someone. If you leave a message or send e-mail it is not considered notification unless you receive a reply.

 Forfeit Fee Penalty (within 24 hours of game time for weeknight leagues or after 2pm on Friday for weekend leagues) – your team will be assessed a $100 Forfeit Fee and will be responsible for $30 (for 5v5, 6v6, 7v7, 8v8) or $90 (for 11v11) to cover Ref Fee(s) for the game.  If the notice comes so late that we are not able to contact your opponents and they show up at the field, a $50 Late Notice Fee will be assessed, which will be added to your opponents compensation for the additional hassle of making their way to the field.  If your team is at the field and does not have the required number of players to play a game (including one female for coed), your team is responsible for paying the ref fees for both teams.

 No Show Penalty - If your team is a complete No Show, failing to contact BSSC and failing to have any players present at the game, your team will be subject to the above penalties (Forfeit Fee + Ref Fee(s) + Late Notice) will likely become ineligible for league playoffs. Multiple no-shows will result in removal from the remainder of the league schedule.

 Additional penalties – 1 forfeit automatically seeds you lower in any tiebreaker situation for play-off seeding, 2 or more forfeits and your team is no longer eligible for playoffs and you may be removed from the league. All forfeit fees must be paid in full prior to your team’s next scheduled game. Your team will not be allowed to play until the fee has been paid.

Total Fees Type of Forfeit Penalty/ Fee to be paid (5v5, 6v6, 7v7, 8v8) Greater than 24 hours before game time or before 2pm on No fee $0 Fridays for Weekend leagues… Less than 24 hours before game time or after 2pm on Fridays for Weekend leagues where opponents can be $100 forfeit fee + both teams’ ref fee(s) $130 reached before arriving at the field… Less than 24 hours before game time or after 2pm on $100 forfeit fee + $50 late notice fee + Fridays for Weekend leagues where opponents CANNOT be $180 both teams’ ref fee(s) reached before arriving at the field… At the field with not enough players, both teams ref fee(s) $30 but still able to scrimmage… $100 + both teams ref fee(s) + $50 late notice No Show without any notice $180 fee & likely not be eligible for playoffs 5v5, 6v6, 7v7, 8v8 ref fees = $30 total

“NO PLAY DATES” Below is a list of 2017 dates on which no BSSC Sports leagues will be scheduled for games. All other calendar dates are subject to having games scheduled. Please keep this list in mind and use the Scheduling Requests section of the registration form to indicate any other scheduling requests for the upcoming session. Please remember Scheduling Requests are NOT guaranteed. SUBJECT TO CHANGE. January 2017- February 2017- April 2017- May 2017- Sunday Jan 1st- New Years Day Sunday Feb 5th- Superbowl Sunday Sunday April 16th - Easter Friday May 26th Saturday May 27th Sunday May 28th Monday May 29th – Memorial Day July 2017- September 2017- November 2017- December 2017- Monday July 3rd Friday Sept 1st Wednesday Nov 22nd Saturday Dec 23rd th nd rd th Tuesday July 4 - Independence Day Saturday Sept 2 Thursday Nov 23 - Thanksgiving Sunday Dec 24 Sunday Sept 3rd Friday Nov 24th Monday Dec 25th – Christmas Monday Sept 4th - Labor Day Saturday Nov 25th Tuesday Dec 26th Sunday Dec 31st - New Years Eve Thank you for your interest in BSSC Soccer. Should you have any further questions, please contact the Soccer Program Manager, Alexa at [email protected], Tel: 617.789.4070 x242

Leagues will be separated into divisions when possible. For more info including league rules, please visit our website at www.bssc.com or click on links below. Early Registration Discount: Sign up 1 month prior to the start date and save $50 off your team fee. CHECK OFF WHAT LEAGUE YOU ARE REGISTERING FOR IN THE GRID BELOW. CLICK ON LEAGUE NAME FOR TEAM FEE/LEAGUE INFORMATION. *PRICE DOES NOT INCLUDE $25/NONMEMBER FEES (CHARGED AFTER 3RD WEEK) OR $15 REF FEES (TO BE PAID CASH AT EACH GAME). READ PACKET FOR ADDITIONAL INFORMATION REGARDING FEES. League (click the link for Size info) # Games Select Size League (click the link for info) # Games Select Tuesday Medford Women’s Half 7v7 6 Half Tuesday South Boston Coed 6v6 (no goalies) 6 Half Monday Fenway Coed 7v7 6 Half Thursday South Boston Coed 6v6 (no goalies) 6 Half Tuesday Fenway Coed 7v7 6 Half Sunday Quincy Coed 8v8 6 Half Tuesday Fenway Men’s 7v7 6 Half Tuesday Quincy Coed 8v8 8 Wednesday Fenway Coed Half 7v7 6 Half Wednesday Quincy Coed 8v8 6 Half Thursday Fenway Coed 7v7 6 Half Thursday Quincy Coed 8v8 8 Half Thursday Fenway Men’s 7v7 6 Half Wed 6v6 Brighton/Newton Coed 6v6 (no goalies) TBA Half Friday Fenway Coed 7v7 6 Half Tuesday Watertown Coed 7v7 6 The above leagues are run by [email protected]. Please email your completed form directly to her. For all 11v11, Bedford, coed & men’s Medford 7v7 outdoor soccer leagues please the click link  then find the current offering for that league, download the registration form & email completed form to [email protected] REGISTRATIONS WILL NOT BE ACCEPTED WITHOUT PAYMENT AND COMPLETED FORM. NO EXCEPTIONS! Email this form to [email protected] Captains Name: Previous Captain: Today’s Date:

*BY FILLING OUT THIS FORM I ACKNOWLEDGE THAT I HAVE READ AND Team Name: AGREE TO THE TERMS STATED.

Phone: (best number ) Address: Email: Date of Birth: City: State: Zip: REGISTRATION FORMS SUBMITTED WITHIN 12 DAYS OF THE START OF THE SEASON ARE NOT GUARANTEED REQUESTED SIZES OR COLOR. All teams MUST order driftit tech shirts. WE RESERVE THE RIGHT TO CHOOSE A COLOR FOR ANY TEAM AS WE SEE FIT. Black Charcoal Forest Green Gold Maroon Navy Neon Blue Neon Green Neon Orange Neon Pink Neon Yellow Red Brown Royal Silver White Burnt Orange Kelly Green Light Blue Pink Purple Vegas Gold Orange Heather Grey Light Pink PLEASE PROVIDE TOP 3 SHIRT COLORS & SIZE QUANTITIES BELOW. IF LEFT BLANK, THEN YOU WILL BE GIVEN THE “GENERIC ORDER” LISTED BELOW.

NO GUARANTEES QUANTITIES CAN BE MET. 6v6 & 7v7 COED: 12 shirts 7v7 MEN’S: 12 shirts 7v7 WOMEN’S: 12 shirts 8v8 COED: 14 shirts

2s/ 4m/ 4L/ 2xL 0s/ 3m/ 7L/ 2xL 4s/ 5m/ 3L/ 0xL 4s/ 4m/ 4L/ 2xL

st nd rd 1 Color Choice: 2 Color Choice: 3 Color Choice: S: M: L: XXL:

Last Division Played (level of play): Write “X” in the last division you played in or the division that most accurately A (advanced): A/B: B (intermediate) B/C: C (lowest/recreational): NEW/ Unknown: represents your current team.  Requested Division (level of play): A: B: C: Write “X” in your requested division  Why are you requesting this division: regarding division of play, BSSC Why are you requesting this division (REQUIRED): reserves the right to place teams in the level they feel is most appropriate for the betterment of the entire league. REQUIRED  Scheduling Requests: BYE requests (days off) or anything we need to know Scheduling request: BYE week request (date): about must be listed prior to first game schedule. All additional requests made after then will not be accepted. Our goal is to balance the schedule so that all teams will play at every hour. Requests such as “no late games or no early games” will not be met. Also, let us know if you are in a different league that overlaps with the league you are registering for. We do our best to meet request but there is no guarantee  Mandatory VISA/MC # (NO Amex/ Disc) *no space saved without # in this space*: Exp Date: CVV# (3 digit code on Billing Zip: (can call with credit card information) back):

If above card holder is different from captain, include: First & Last Name: If sponsored by company please provide company name: Billing address: Billing City, State & Zip: Email: Phone: Additional Comments: DO NOT WRITE IN THIS BOX: Deposit: Team Fee: NM Fee: