Formal Meeting Minutes s7

I. Strategic Enrollment Management Committee II. Meeting Minutes December 12, 2014

III. Call to order Monty Francis called to order the regular meeting of the Strategic Enrollment Committee at 9:00 a.m. on December 12, 2014 at ECC Downtown Campus, Room B269.

IV. Roll call See attached roster, please review for accuracy.

V. Approval of minutes from last meeting Becky Garza and Monty Francis recapped key points from the last meeting. Monty reinstated the task charged to the SEMC committee.

VI. Open issues VII. SEMC flow chart

VIII. Vision, goals, and objectives flow

IX. 2 Goals for each SWOT category (due by email, on Wednesday, December 17th).

X. SEMC Vision

XI. SEMC web page (not viewable as of the date of this meeting).

XII. Document due date January 30th

XIII. New business a) Number of meetings left for SEMC

b) Objectives (Adrienne will help work on these at the next meeting, but committee members can also submit their objectives along w/ goals).

XIV. Adjournment Monty Francis adjourned the meeting at 10:45 a.m.

Minutes submitted by: Donna Baker

Minutes approved by: [Name] Last First Department Ext. Present Acosta Kathy College Programs 2432 X Baker Donna Student Recruitment & Assessment Center 2408 X Barrientos David Grants Management & Community Compliance… 2005 Coffman Gina Financial Aid 2660 X Crawford Chemene Student Services/Enrollment Management 2406 Donaldson-Steverson Adrienne Health & Legal 3209 Farrington Keisha Business Office 2032 Francis Monty Student Recruitment & Assessment Center 2245 X Fugitt Marja Continuing Education 5760 X Garza Rebecca Enrollment Services, Admissions 2618 X Hevel Jennie Rising Star Program 2727 Hill Donna Testing Center 2634 X Holloway Toni Outreach & Recruitment West X Hoy Phillip Veterans Benefits 2100 X Isbell Teresa Planning, Research & Institutional Effectiveness 2016 Lucas Pamela Financial Aid 2096 Martin Don Health & Legal 5099 Morris Greg Arts & Sciences 2391 X Pipkins Jermain Academic Advising 2496 X Pollard Jennie Continuing Education 2715 Pradarits Elisa Enrollment Services, Admissions 2481 X Reed Karin Business & Public Service/IT 2775 Rodriguez Edwin Adult Resource Center 2128 Saucedo Natalie Outreach & Recruitment 2390 Smith Kerri Student Services/Enrollment Management 2170 X Staley Priscilla Marketing 2038 Stills Karen Student Services, Grants, Resource & Community Dev. 2033 X Taylor Vanessa Arts & Sciences 2443 Theriot Lisa Comms./Math & Student Support Services 2246

II. Roll Call

III. Approval of minutes from last meeting Monty reinstated the task charged to the SEMC committee, which is to create a working document to fit into a college strategy, planning with other documents to define how we manage enrollment and keep enrollment strong. Today we will continue to narrow our compression of the vision statement for this committee, to extract from the vision statement and establish goals.

Monty reiterated that the task (at this point) is not about actions, it’s what we are doing about enrollment. The committee needs to establish goals and determine who will perform the various tasks. We also need to set perimeters on what details NOT to discuss. Last week we heard from the SWOT committees who brought compression of what they were extracting. Today we will continue to narrow our compression of the vision statement for this committee, to extract from the vision statement and establish goals.

I. Open Issues

Monty drew the following flow chart for the SEMC:

Monty went over the above chart and explained the key areas….that we must have good programs & instructors for more educational opportunities. Make them marketable, accessible, and doable, stating that Institutional Research will be data driven. Monty also outlined the following chart to depict the flow of the SEMC’s vision, goals, and objectives:

We then presented the slide show and had a recap of the SWOT analysis as follows: Suggested EMC Vision Statements

1. El Centro College seeks to develop a comprehensive college wide enrollment management approach that responds to academic, career and personal needs of our community through our programs and services.

2. El Centro College seeks to develop a comprehensive college wide enrollment management approach that transforms our community through student focused programs and services that respond to academic, career and personal needs.

3. El Centro College seeks to develop and communicate an innovative, comprehensive and transformational college wide enrollment management approach that responds to academic, career and personal needs of our community through student focused programs and services.

4. To have clear, concise messaging and services to recruit and retain students. Always striving for continuous improvement and dedication to overall student success within a diverse, progressive, technological, urban environment.

General consensus agreed upon Vision Statement #3. Committee members were then asked to submit their goals via email, by Wednesday, December 17th.

SEMC Vision Statement

II. New Business The next meeting was scheduled for January 7th, 2015, in room B269. Becky stated that Adrienne and Iris would be present at this meeting to help with the compression of goals into objectives. Some committee members asked if they could submit their objectives with their goals, which Becky said yes, to send in objectives with the goals for those that have them. Some committee member wanted to meet again this coming Friday, December 19, but Becky and Monty stated that it would not be necessary, and that most member may be absent due to the upcoming holidays. For now there are approximately 3 more SEMC meetings before the document is due.

Meeting was adjourned and committee members went to record their video snippets “What SEMC means to me.”