Office of the Provost s1

Academic Affairs 2013-2014 Personnel Action Calendar http://nau.edu/Provost/Reviews-Tenure/

1. This document contains calendars for the following faculty reviews (presented in chronological order): 2nd Year Tenure Track Probationary/Annual Review...... 2 Sabbatical Requests...... 3 Post-Tenure Annual Review...... 4 Continuing Non-Tenure Track, Benefit Eligible/Annual Review...... 5 3rd-5th Year Tenure Track Probationary/Annual Review...... 6 Promotion & Tenure/Annual Review...... 7 1st Year Tenure Track Probationary/Annual Review...... 8 1st Year Non-Tenure Track, Benefit Eligible/Annual Review...... 9 President’s Distinguished Teaching Fellows (PDTF)...... 10 President’s Award...... 10 Regents’ Professor Nominations...... 11 Emeritus Nominations...... 12

2. Revision history: June 19, 2013 – published to Provost’s web site http://nau.edu/Provost/Reviews- Tenure/

3. All dates prior to submission to the Provost serve as a guideline and the dean may approve and communicate alternative due dates within the college for all dates except those required for submission to the Provost and President.

4. A list of resources is provided below and these are accessible from the following web page http://nau.edu/Provost/Reviews-Tenure/

 Access to the Faculty Activity and Achievement Reporting (FAAR) system www.nau.edu/faculty180  At-a-Glance Personnel Action Calendar

5. Annual reviews may be conducted by the Faculty Status Committee (FSC), the Annual Review Committee (ARC), the Promotion and Tenure Committee, or a combination committee depending upon individual department/unit procedure (ref. COFS sections 1.4.6.1.1 and 1.4.6.1.2).

6. When the faculty annual reviews are completed, the dean’s offices must complete a report no later than March 30 in the Faculty Achievement and Activity Reporting (FAAR) system to list faculty ID, name, rank, and scores.

7. All annual review/retention reviews, promotion/tenure and sabbaticals will be done through FAAR beginning fall 2013. Academic Affairs - 2013-2014 Personnel Action Calendar

2ND YEAR TENURE TRACK PROBATIONARY/ANNUAL REVIEW

This review should have two components, (separate letters or separate sections within one letter, with both actions indicated in FAAR): 1) Annual performance evaluation for the previous academic year 2) Evaluation of progress toward tenure (cumulative)

All responses for each level of review should be posted in FAAR by the end date listed in the calendar for each level of review. However, committees should alert the next level of review by email when they have finished their review. Be certain to enter merit scores and the retention/renewal decision in FAAR.

Due on or before the following dates: 1. September 3, 2013 Faculty submit file via FAAR for format and completion check in consultation with chair/director/dean 2. September 9 – 20, 2013 FSC reviews and completes recommendation in FAAR 3. September 20 – 26, 2013 Faculty member has seven (7) days to respond via FAAR to the FSC recommendation 4. September 20, 2013 – October 4, 2013 Chair reviews and completes recommendation in FAAR 5. October 4 – 10, 2013 Faculty member has seven (7) days to respond via FAAR to the Dean 6. October 11 – 25, 2013 Dean reviews and completes recommendation in FAAR 7. October 25, 2013 – October 31, 2013 Faculty member has seven (7) days to respond via FAAR to the Provost 8. October 31, 2013 – November 27, 2013 Provost reviews and enters decision via FAAR

9. November 27, 2013 – December 4, 2013 Faculty member has seven (7) days to respond to the Provost’s decision by writing to the President, copied to the Provost

10. December 12, 2013 President issues letters regarding non-renewals to faculty, copied to the Provost, Dean and Chair

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SABBATICAL REQUESTS (ref. “Sabbatical Application Process” http://nau.edu/Provost/Sabbatical-Information/ )

Due on or before the following dates: 1. Due on April 1 of any given year (if this Faculty submit pre-application request to date falls on a weekend, the application is Chair/Director/Dean for review. The chair due on Monday) confirms eligibility 2. September 3, 2013 Faculty member submits file via FAAR for format and completion check in consultation with chair/director/dean 3. September 9 – 27, 2013 Faculty Status Committee (FSC) reviews and completes recommendation in FAAR 4. September 27, 2013 – October 3, 2013 Faculty member has seven (7) days to respond to the FSC recommendation in FAAR 5. October 3, 2013 – October 11, 2013 Chair reviews and completes recommendation in FAAR 6. October 11 – 17, 2013 Faculty member has seven (7) days to respond to the Chair’s recommendation in FAAR 7. October 11, 2013 – November 1, 2013 Dean reviews and completes recommendation in FAAR 8. November 1 – 7, 2013 Faculty member has seven (7) days to respond to the Dean’s recommendation in FAAR 9. November 7, 2013 – December 2, 2013 Provost reviews and makes decision, recording result in FAAR

POST-TENURE ANNUAL REVIEW

Due on or before the following dates: 1. September 3, 2013 Faculty submit file via FAAR for format and completion check in consultation with chair/director/dean 2. September 9, 2013 – October 4, 2013 FSC reviews and completes recommendation in FAAR 3. October 4 – 10, 2013 Faculty member has seven (7) days to respond via FAAR to the FSC’s recommendation

4. October 4, 2013 – November 1, 2013 Chair reviews and completes recommendation in FAAR 5. November 1 –7, 2013 Faculty member has seven (7) days to respond via FAAR to the chair’s recommendation; send email to the Dean

CONTINUING NON-TENURE TRACK, BENEFIT ELIGIBLE/ANNUAL REVIEW This review should include two components, (separate letters or separate sections within one letter, with both actions indicated in FAAR):

1) Annual performance evaluation for the previous academic year 2) Eligibility for renewal

Additional action is required by April 15 to affirm renewal or non-renewal due to changes in performance, budget, or need. Typically this action would be a letter of recommendation from the Chair to the Dean, copied to the faculty member.

All responses for each level of review should be posted in FAAR by the end dates listed in the calendar for each level of review. However, committees should alert the next level of review by email when they have finished their review. Be certain to enter merit scores and the retention/renewal decision in FAAR. Due on or before the following dates: 1. September 3, 2013 Faculty submit file via FAAR for format and completion check in consultation with the chair/director/dean 2. September 9 – October 11, 2013 FSC reviews and completes recommendation in FAAR 3. October 11 – 17, 2013 Faculty member has seven (7) days to respond via FAAR to the FSC recommendation 4. October 17, 2013 – November 13, 2013 Chair reviews and completes recommendation in FAAR 5. November 13 – 19, 2013 Faculty member has seven (7) days to respond via FAAR to the Chair’s recommendation 6. November 19, 2013 – January 6, 2014 Dean reviews and submits decision via FAAR 7. January 6 – 13, 2014 Faculty member has seven (7) days to respond via FAAR to the Dean’s decision

3RD – 5TH YEAR TENURE TRACK PROBATIONARY/ANNUAL REVIEW

This review should include two components, (separate letters or separate sections within one letter, with both actions indicated in FAAR):

1) Annual performance evaluation for the previous academic year 2) Evaluation of progress toward tenure (cumulative)

All responses for each level of review should be posted in FAAR by the end dates listed in the calendar for each level of review. However, committees should alert the next level of review by email when they have finished their review. Be certain to enter merit scores and the retention/renewal decision in FAAR. Due on or before the following dates: 1. September 3, 2013 Faculty submit file via FAAR for format and completion check in consultation with chair/director/dean 2. September 9 – October 11, 2013 FSC reviews and completes recommendation in FAAR 3. October 11 – 17, 2013 Faculty member has seven (7) days to indicate they will respond and 12 days for final response via FAAR to the FSC recommendation 4. October 11, 2013 – November 4, 2013 Chair reviews and completes recommendation via FAAR 5. November 4 – 12, 2013 Faculty member has seven (7) days to respond via FAAR to the Chair’s recommendation 6. November 12, 2013 – January 6, 2014 Dean reviews and completes recommendation via FAAR 7. January 6 – 13, 2014 Faculty member has seven (7) days to respond via FAAR to the Dean’s recommendation 8. January 13, 2014 – February 3, 2014 Provost reviews and enters decision via FAAR

9. February 3 – 10, 2014 Faculty member has seven (7) days to respond to the Provost’s decision by writing to the President, copied to the Provost 10. February 24, 2014 President issues letters regarding non-renewals to faculty, copied to the Provost, Dean and Chair

PROMOTION & TENURE/ANNUAL REVIEW

1) Annual performance evaluation for the previous academic year 2) Recommendation regarding the request for tenure and/or promotion

P&T reviews may be completed in FAAR. All responses for each level of review should be posted in FAAR by the end dates listed in the calendar for each level of review. However, committees should alert the next level of review by email when they have finished their review. Be certain to enter merit scores and the retention/renewal decision in FAAR. Due on or before the following dates: 1. September 3, 2013 Faculty submit file to Chair/Director (Dean in non- departmentalized units), for format and completion check in consultation with Faculty member 2. September 9, 2013 – October 4, 2013 Faculty Status Committee (FSC) reviews and completes recommendation 3. October 4 – 10, 2013 Faculty member has seven (7) days to respond to the FSC’s recommendation by writing to the Department Chair, copied to the FSC 4. October 10, 2013 – November 1, 2013 Chair reviews and completes recommendation 5. November 1 – 7, 2013 Faculty member has seven (7) days to respond to the Department Chair’s recommendation by writing to the College P&T Chair, copied to the Department Chair 6. November 1, 2013 – November 27, 2013 College P&T reviews and completes recommendation 7. November 27, 2013 – December 3, 2013 Faculty member has seven (7) days to respond to the College P&T recommendation by writing to the Dean, copied to the P&T Chair 8. December 7, 2013 – January 13, 2014 Dean reviews and completes recommendation 9. January 13 – 19, 2014 Faculty member has seven (7) days to respond to the Dean’s recommendation by writing to the Provost, copied to the Dean 10. January 19, 2014 – February 14, 2014 Provost reviews and completes recommendation to the President 11. February 14 – 20, 2014 Faculty member has seven (7) days to respond to the Provost’s recommendation by writing to the President, copied to the Provost 12. February 20, 2014 File to President 13. February 28, 2014 *President’s decision to Faculty member, copied to Provost, Dean and Chair *A faculty member must await the president’s decision before initiating a formal appeal of a promotion and/or tenure decision. Within two weeks of receipt by the faculty member of the president’s decision, the faculty member may submit a written appeal to the president stating specific reasons for the appeal and providing any supplemental material relevant to the appeal. (Ref: Northern Arizona University Conditions of Faculty Service http://www2.nau.edu/~provo-p/doc/COFS_5_11_09.pdf)

1ST YEAR TENURE TRACK PROBATIONARY/ANNUAL REVIEW

1) Annual performance evaluation for the previous fall semester 2) Evaluation of progress toward tenure (cumulative)

All responses for each level of review should be posted in FAAR by the end dates listed in the calendar for each level of review. However, committees should alert the next level of review by email when they have finished their review. Be certain to enter merit scores and the retention/renewal decision in FAAR. Due on or before the following dates: 1. January 6, 2014 Faculty submit file via FAAR for format and completion check in consultation with chair/director/dean 2. January 13 – 22, 2014 FSC reviews and completes recommendation in FAAR 3. January 22 – 28, 2014 Faculty member has seven (7) days to respond via FAAR to the FSC recommendation 4. January 22 – 29, 2014 Chair reviews and completes recommendation in FAAR 5. January 29, 2014 – February 4, 2014 Faculty member has seven (7) days to respond via FAAR to the Chair’s recommendation 6. January 29, 2014 – February 13, 2014 Dean reviews and completes recommendation in FAAR 7. February 13 – 19, 2014 Faculty member has seven (7) days to respond via FAAR to the Dean’s recommendation 8. February 13, 2014 – March 4, 2014 Provost reviews and enters decision to Faculty member via FAAR 9. March 4 – 10, 2014 Faculty member has seven (7) days to respond to the Provost’s decision by writing to the President, copied to the Provost 11. March 12, 2014 President issues letters regarding non- renewals to faculty, copied to the Provost, Dean and Chair

1ST YEAR NON-TENURE TRACK, BENEFIT ELIGIBLE/ANNUAL REVIEW This review should include two components, (separate letters or separate sections within one letter, with both actions indicated in FAAR):

1) Annual performance evaluation for the fall semester 2) Eligibility for renewal

Additional action is required by April 15 to affirm renewal or non-renewal due to changes in performance, budget, or need. Typically this action would be a letter of recommendation from the chair to the dean, copied to the faculty member.

All responses for each level of review should be posted in FAAR by the end dates listed in the calendar for each level of review. However, committees should alert the next level of review by email when they have finished their review. Due on or before the following dates: 1. January 6, 2014 Faculty submit file via FAAR for format and completion check in consultation with chair/director/dean 2. January 13, 2014 – February 10, 2014 FSC reviews and completes recommendation in FAAR 3. February 10 – 16, 2014 Faculty member has seven (7) days to respond via FAAR to the FSC recommendation 4. February 10, 2014 – February 28, 2014 Chair reviews and completes recommendation in FAAR 5. February 28, 2014 – March 6, 2014 Faculty member has seven (7) days to respond via FAAR to the Chair’s recommendation 6. February 28, 2014 – March 28, 2014 Dean reviews and enters decision in FAAR 7. March 28, 2014 – April 3, 2014 Faculty member has seven (7) days to respond via FAAR to the Dean’s decision

PRESIDENT’S DISTINGUISHED TEACHING FELLOWS

See this web site for additional information as it becomes available: http://nau.edu/Provost/Faculty-Awards-Honors/

September 3, 2013 Call for Nominations

December 3, 2013 Nomination Packets Due (2 copies to Provost’s Office)

January 15, 2014 Invitations to finalists to submit portfolios

February 20, 2014 Finalists’ portfolios due (2 copies to Provost’s Office)

Early April 2014 Fellows notified

PRESIDENT’S AWARD

See this web site for additional information: http://nau.edu/Provost/Faculty-Awards- Honors/

March 3, 2014 Nominations due to the Dean

REGENTS’ PROFESSOR NOMINATIONS

Since 1987, NAU has appointed 38 faculty members to the rank of Regents’ Professor. Of those, we are honored to currently have 15 active Regents’ Professors at Northern Arizona University. The policy states that at any one time the number of Regents’ Professors may not exceed 3% of the total number of tenured and tenure track faculty. As the opportunity arises, the President will issue a call for nominations in April. For additional information on the Regents’ Professor nomination process, refer to the Provost’s web page: http://nau.edu/Provost/Faculty-Awards-Honors/

EMERITUS NOMINATIONS

Emeritus recommendations are processed once a faculty member has retired. Therefore, an e-Par for retirement must be submitted prior to or in association with an emeritus request. Requests are initiated within the department and forwarded to the Dean who forwards a recommendation to the Provost and the recommendation is forwarded to the President for final approval (ref. Conditions of Faculty Service). For emeritus recommendations submitted on or before March 1:

 Emeritus status is effective with the coming academic year.  Emeritus status is recognized at the Faculty Awards Reception and Full Faculty Senate meeting in April.

Emeritus recommendations submitted after March 1 with a terminating ePar and a copy of the retirement letter will become effective upon retirement but will not be formally announced until the spring of the following academic year.

NOTE: ePars for retiring faculty must be submitted by March 1 for the faculty member to be listed in the April faculty awards program.

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