Puget Sound Outdoors

Student Position Information Packet & Application NOW HIRING FOR 2016-17Academic Year

Available positions for 2016-2017:

 Expeditionary/Bike Shop Finance Manager

 Outdoor Programs Program Coordinator – 1 position to work with Chris Eichar

Hiring schedule & PSO objectives...... page 1 Outdoor Resume and Experience Log...... page 2 Job Descriptions...... pages 3-5 ...... Outdoor Program Coordinator...... page 3 ...... Expeditionary/Bike Shop Finance Manager...... page 5 ...... Application for Outdoor Programs Coordinator...... page 6-9

WHAT IS PSO?

Puget Sound Outdoors (PSO) is the University of Puget Sound’s outdoor program. It is one of the most highly involved organizations on campus, with over 250 students going on trips every year —and countless more utilizing gear rentals at the Expeditionary, the Climbing Wall, and the Bike and Skate Shop right here on campus. PSO is committed to empowering students through outdoor experience, and is unique in its “student- centered” approach: all trips are student-led, the Climbing Wall is student-run, the Bike & Skate Shop is student-led, and every semester students have the opportunity to gain outdoor leadership skills in our Outdoor Leadership Experience (OLE) course.

OBJECTIVES of PSO: . To make the necessary gear for outdoor . To use outdoor experiences as a medium recreation available at a reasonable price through for teaching important skills and abilities gear rentals at the Expeditionary. applicable to all aspects of students' lives, both at the University and beyond. . To foster a growing appreciation for the unique environment of the Pacific Northwest on campus . To support growth in integrity, leadership, social and in the broader community. awareness and an appreciation of diverse ways of knowing and being. . To create a positive environment here on campus for those interested in developing their . To give students the opportunity to develop appreciation for the outdoors and outdoor-related teaching, leadership, decision-making and skills. outdoor skills, as well as enhance their understanding of the relationship between people . To have a plethora of FUN. and nature.

EXAMPLE Outdoor Experience Resume and Log You may copy this template, or utilize another format that includes the same information.

Princess Leia 3413 Meteoroid St. 983-321-4142 Planet Alderon, Galaxy Far, Far Away [email protected]

Work Experience Your work experience here

Leadership Experience Includes formal, and informal experience training June 15 – August 15, 2007 Summer Camp Counselor, Camp Sanborn, Florissant, CO Responsible for the development and activities for a cabin of 12 young ten year old princess warriors. Each day I led activities for my cabin and other cabins. I also co-led an overnight camping trip.

January – July 2008 Vice President of Sustainability Club at Grant High School, Boise ID I helped to form this club and created the first energy audit of our high school. Then we targeted the two largest areas of consumption and created marketing campaigns to impact these areas.

Trips Hiking, camping, backpacking, canoeing, xc skiing, surfing, climbing, etc. Date Trip, Location, Time of year, Conditions, Organizer/leader July 5th-8th 2003 Canoe trip on Lake Superior, MI Organized by Paddling Michigan Guiding Company. Conditions were calm, sunny, and warm. With dad and twin brother, Luke.

October 11th 2004 Day hike in White Mountains (Mt. Washington), NH Organized by friends. Conditions were windy, rainy, and cold. We had to set up a makeshift shelter to stay warm at lunch. With three rebel friends.

January 18th-25th 2007 Hut trip on Mt. Rainier (MTTA), WA Organized by Puget Sound Outdoors. Conditions ranged from sunny to snowy and cold. Accompanied by two leaders, and eight participants. Sasquatch sighted.

Formal Training June 17th-August 16th 2009 Camp Orkila (YMCA) Counselor- Orcas Island, WA Led 10-18 year olds sea kayaking in the San Juan Islands. Conditions varied from sunny and warm to windy, cold and rainy. Administered epinephrine to one student. Camp directors: Chew Bacca & Hans Olo. Current Certifications CPR, First Aid, Water Safety, Food Handler’s Permits, etc.

September 8th 2010 Babysitting CPR Course in Chicago, IL Organized by American Heart Association. Child and Adult CPR included in certification. Expires September 2012.

February 2011 Food Handlers Permit from Pierce County, WA Certified by Washington State Department of Health. Expires February 2013. References Contact Info Relationship Leadership Experience Ben Kanobi Coach 798 Dust St. 918-102-9210 Tatooine, GFFA [email protected]

Outdoor Experience Wickett the Ewok Camp Orkila Counselor (Or related experience—i.e. bike/climbing) 00020 Tree Branch Ave. N/A Page 2 Endor, GFFA [email protected]

JOB DESCRIPTION

Outdoor Program Coordinators Overview Program coordinators are responsible for working with student leaders to organize weekend overnight and day trips, outdoor leadership and skills trainings, and working together with other clubs and branches of the outdoor community on campus (i.e. climbing wall, bike shop, kayak club) to generate both a wide variety of opportunities for students to get outside and foster a welcoming outdoor-oriented community. The mission is to conduct adventure-based experiential education courses designed to support students’ growth in integrity, leadership, social awareness, and an appreciation of diverse ways of knowing and being. Student leaders have an opportunity to develop leadership, decision-making, and outdoor skills, as well as enhance their understanding of the relationship of people with each other and with nature. The position as a program coordinator requires adept communication skills, organization, logistical planning, flexibility, patience, ability to conceptualize big picture plans, and a dedication to improving the program. The Outdoor Program Coordinators are in charge of many administrative and programmatic functions of the Outdoor Program. They report to and work closely with the Assistant Director of Student Activities for Outdoor Programs. Please see the official CES Job Description on Page 12.

The successful candidate will have the  Creativity strongest combination of the following:  Problem-solving skills  Communication skills Time Requirements  Broad knowledge of outdoor skills  9 month position, September- May  Strong leadership skills  9 paid hours per week, hours will vary  Decision making and judgment throughout each semester as there is typically  Dedication and involvement with PSO more work to be done at the start of a term. Coordinators will work both independently  Ability to take initiative and together, so flexibility with time is  Sense of humor important, but you will be able to set your  Organization skills own hours.  Time management  Weekly to Bi-monthly meetings with PSO  Ability to work with others Coordinators.  Weekly meetings with co-coordinators The following responsibilities will be divided up between the two coordinators: Program Management  Collaborate with other PSO Coordinators to plan programs and to coordinate trips, trainings and events  Work with leaders to conceptualize, plan, and actualize trips every weekend  Assess risks involved on trips with leaders, and gauge if ability and leadership level are appropriate  Maintain a rolling schedule of planning, sending out, and debriefing trips with leaders  Publicize and advertise outdoor events, trips, trainings to the student population  Plan and attend meetings with leaders to foster community and plan a wide variety of trips  Plan and attend weekly meetings with Program Coordinators and Assistant Director of Student Activities for Outdoor Programs (Justin Canny)

Records Maintenance  Keep records and evaluations of all trips and activities sponsored by the programs, including travel and other risk management documents  Maintain a database of trip leader qualifications and experiences for risk management purposes  Assist in compiling an annual report on Outdoor Programs Program activities for inclusion in the Student Development annual report

Training & Programming  Stay current as a leader by leading 2-3 trips or trainings per year  Organize at least one series of training workshop per semester for trip leaders  Stay up to date on local trip options to be a resource for leaders.  Assist in training and workshop planning

Page 5 For the position below email a resume and cover letter to Cyndy Gulyas at [email protected]

JOB TITLE: Expeditionary/Bike Shop Finance DATE REVISED: Manager 5/13/15 OFFICE/DEPARTMENT: Student Activities SUPERVISOR: Admin Specialist for RLSA DEPARTMENT HEAD: Asst Dean of Students, Director of Student Activities and New Student Orientation DIVISION: Student Activities

Position Description The Expeditionary/Bike Shop Finance Manager is a key leadership position that requires a high degree of responsibility in the area of small business accounting management. Strong emphasis is bookkeeping skills and accuracy, as well as excellent communication and university public relations.

The Expeditionary/Bike Shop Finance Manager reports to the Administrative Specialist for Residence Life and Student Activities and to the Assistant Dean of Students, Director of Student Activities & New Student Orientation.

Essential Job Functions and Responsibilities: (List the primary tasks, duties and responsibilities, not all duties. If the responsibility represents less than 5% of the job, do not list.)

 Monitor all sales and rental revenue from Expeditionary and Bike/Skate Shop, PSO course offerings and trip fees, ski tickets and special events.  Manage daily cash needs for the Expeditionary  Reconcile revenue for daily deposits  Provide monthly income reports for all Expeditionary revenue accounts  Work with Administrative Specialist and/or Event Manager to provide end of event reports for all ticketed events  Monitor opening and closing of the Expeditionary as it relates to daily revenue intake  Assist in development of the staff handbook  Train staff in the area of cash handling protocol (including but not limited to nightly deposits and safe management)  Work effectively with Operations manager and participate in and attend weekly management team meetings  Develop clear expectations and roles within area of responsibility  Other duties as needed.

Supervisory Responsibilities (What positions does this position supervise, if any? What is the extent of the supervisory/management responsibilities?) None

Budget Responsibilities

(What budget responsibilities does this position have, if any?) Responsible for handling of cash and deposits for daily management of the Expeditionary and Bike/Skate Shop.

Minimum Requirements (candidates must possess these requirements in order to be hired into this position)

Candidates must be able to explain and/or demonstrate that they possess the knowledge, skills, and abilities to safely perform the essential functions of the job, with or without reasonable accommodation. (List the minimum requirements necessary for an individual to be successful in this position. Include education, work experience, knowledge, skills and abilities. If there are physical duties, include what they are as specifically as possible based on validated information—i.e.: lift up to 50 pounds.)

This job can fluctuate and the ability to handle changing situations is a necessity. The Expeditionary Finance manager is expected to make decisions without consulting a supervisor when working with customers and other student staff.  Customer Service  Point of sale systems  Online revenue recording  Database management  Peer management  Organization  Prioritization  Communication  Conflict Resolution  Add more bullets as necessary

Open to junior or senior status students with a strong accounting background obtained through work experience or successful completion of college level accounting courses I and II. Finance major preferred.

This Position: Check the box(es) below if the following condition(s) apply: Requires a degree, specific licensure/certification, or other credentials Specify degree/credential required: Requires the use/operation of a personal, rented, or university vehicle to conduct university business on a regular basis

Outdoor Program Coordinator Positions Application for 2016-2017 Complete & return the following pages:

 General information

 Resume – Work, Leadership and Outdoor experience (see example attached)

 Reflection questions (only for the position you are applying for)

 “Work, Class & Commitments” schedule (this will help us with interview scheduling)

 Applicant Agreement Signatures

 Interviews begin on April 15, 2015. Sign up for an interview when you turn in your application.

 Applications due before 5:00 pm, at the latest April 14 at Student Development Office (3209 N. 15th).

I. General Information

Name:______Year in School (Circle): FR SO JR SR

Cumulative GPA:______Expected Graduation:______UPS ID. #: ______Local Address: ______Street (Or Hall and Room) City State

Home Address: ______Street City State

Phone: ( ) Email : ______

Will you have work-study funding for the 2015-2016 academic year? No Yes

I am applying for: ___ Expeditionary/Bike Shop Finance Manager – Send a resume, cover letter to Cyndy Gulyas at [email protected]. ___ Outdoor Program Coordinator – 1 position

II. Resume of Work, Leadership & Outdoor Experiences (see example on next page) We recommend doing this before the reflective questions.

What’s this, you may ask? This is a compilation of all your leadership and outdoors experiences. This includes anything and everything from family day hikes and camping trips to professional guiding experience or outdoor courses through NOLS/IWLS/Outward Bound, etc.—as well as previous leadership positions here at Puget Sound, from high school, or from outside employment/volunteer work that is not necessarily connected to the outdoors.

Why is it important, you may ask? First, it’s a good tool to reflect on your own experiences and what you learned from being in the outdoors, as well as a way to pinpoint places where you may need more experience. Second, PSO student coordinators should have a solid understanding of the fundamental skills and risks associated with outdoors, as they will be responsible for organizing trips, events, and trainings for their respective coordinator position.

A word on tailoring your experience log to the position(s) for which you are applying… Please include experience related to the position(s) for which you are applying. For example, include all previous bike shop volunteer or mechanic experience if you are applying to Bike Shop Coordinator.

III. Reflection Questions (Please number your responses & attach to application)

The following are required for ALL POSITIONS:

1.) Why are you interested in working for PSO and specifically this position?

2.) What strengths do you possess that are specific to the position for which you are applying?

3.) Relate an experience that has either influenced you to apply for this job, or that you feel has prepared you in some manner for the challenges of working with others and with PSO.

(A) The following are only required for either/both of the PSO PROGRAM Student Coordinator position (If you are applying for both positions, please be specific for each position.)

1.) Not necessarily referencing the job description, please explain your personal understanding of this position (the role of the job, not the specific tasks).

2.) In both of these coordinator positions, you will be responsible for motivating others to take on projects. Tell us how you motivate others—specifically your peers—as well as how you motivate yourself.

(B) The following are only required for BIKE SHOP Assistant Mechanic Position:

1.) In the Leadership and Outdoor Experience Resume please list and describe your bike maintenance experience. Secondly discuss any related work experience, bike training or customer service experience.

2.) What is your dream for the future of the bike shop and for cycling at Puget Sound?

3.) What are your strengths as a bike mechanic and what skills are would you want more training on? 4.) IV. Applicant Agreements:

1. STATEMENT OF ACCURACY: By my signature below, I attest that all the information I have provided for this application is true and accurate.

Applicant’s Signature: Date: ______

2. PERMISSION TO OBTAIN INFORMATION ABOUT MY ACADEMIC RECORDS: By signing below I am giving my permission for the Student Development Staff to review my academic records. I understand that I must have a cumulative grade point average of at least a 2.0 to apply for PSO Student Coordinator position.

Applicant’s Signature: Date:

3. PERMISSION TO OBTAIN INFORMATION ABOUT INTEGRITY CODE VIOLATIONS: I understand that major or frequent violations of the University Integrity Code must be considered in the review of my application. By my signature below, I give permission for staff that reviews the University Integrity Code to release information to the Student Development Staff about any past Integrity Code violations and any future violations. I understand that such information will be handled in a confidential manner. (If relevant and you so choose, you may explain the circumstances of any violations in the space below, or on another sheet.)

Applicant’s Signature: Date: ______I. Spring 2016 - WORK, CLASS, & ALL COMMITMENTS SCHEDULE

Name:______

Please include any and all known engagements. If you have a one-time conflict on a specific date, please make a note of that date in the appropriate time block.

TIME MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY

8:00 – 9:00am

9:00 – 10:00am

10:00 – 11:00am

11:00 – 12:00pm

12:00 – 1:00pm

1:00 – 2:00pm

2:00 – 3:00pm

3:00 – 4:00pm

4:00 – 5:00pm

5:00 – 6:00pm

6:00 - 7:00pm

7:00 - 8:00pm