Mare Island Technology Academy Board of Directors Meeting June 10, 2014 Minutes
CALL TO ORDER The meeting of the Mare Island Technology Academy Board of Directors was held on Tuesday, June 10, 2014. The meeting was called to order by Board President Bonnie Katz at 4:04 p.m.
ROLL CALL AND ESTABLISHMENT OF QUORUM Members present: Gerica Butler, Jaime Guzman, Bonnie Katz, Debbie Lamb, James Shorter, Lynne Vaughan, Gary Williams, Andrea Wynn-Walker Members absent: Marietta Tretasco Others present: Anne Clark, Alex Insaurralde, Matt Smith
ADJOURN TO CLOSED SESSION The Mare Island Technology Academy Board of Directors recessed this meeting at 4:05 p.m. to convene in Closed Session for PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE, PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: Director, STUDENT DISCIPLINE, CONFERENCE WITH REAL PROPERTY NEGOTIATORS, CONFERENCE WITH LABOR NEGOTIATOR- Employee Organization: MITATAE.
RECONVENE TO OPEN SESSION: Announcements from Closed Session The Mare Island Technology Academy Board of Directors reconvened in Open Session at 5:35 p.m.
There were no announcements from Closed Session.
PLEDGE OF ALLEGIANCE Rondell Lee Thomas led the Board of Directors in the Pledge of Allegiance.
APPROVAL OF AGENDA Lynne Vaughan requested the following amendments: Action Items 9a be moved to 9c, 9c to 9b and 9i to read, “Approval of 2014-15 LCAP”.
On motion of Debbie Lamb, seconded by Lynne Vaughan, the Board of Directors approved the agenda as amended. The Board voted unanimously in favor.
1 APPROVAL OF MINUTES No corrections to the Board Meeting minutes.
On motion of Debbie Lamb, seconded by Gary Williams, the Board of Directors approved the Board Meeting minutes dated March 11, April 8, May 13, 2014 and the Special Board Meeting minutes dated April 18 and May 13, 2014. The Board voted unanimously in favor.
PUBLIC COMMENT There were no public comments.
ACTION ITEMS a) Approval of new Board Members – Lynne Vaughan recommended approval of James Shorter and Andrea Wynn-Walker.
On motion of Debbie Lamb, seconded by Gary Williams, the Board of Directors approved the action item. The Board voted unanimously in favor. Mr. Shorter took a seat with the Board. b) Student Appeals – Mr. Smith reviewed policy regarding exception participation in the graduation ceremony: only extreme circumstances or minor exceptions can be appealed to the Director and then approved by the Board of Directors. Interested students, parents and public addressed the Board regarding exception approval. The Board discussed each student’s situation and how last year’s policy revision regarding who walks the graduation stage did not fix the problem.
On motion of Lynne Vaughan, seconded by Debbie Lamb, the Board of Directors approved reverting to the prior two-exception rule regarding who can walk the stage for graduation.
The Board of Directors voted unanimously that the following students were eligible to walk the stage at graduation: Andres Andrade, Jennifer Lopez, Rondell Lee Thomas, Mary Guzman and Abigail Perez.
To accommodate the student/parent attendance, Ms. Katz directed the Board to address Item 12a, Director’s Report.
12 a) Director’s Report: Matt Smith The PTN established five honorariums of $100 each. These were presented by PTN President, Tanya Hall. Nellie Esquivel, representing the English Language Advisor Committee, presented honorariums to graduating students in the English Language Learner Program with GPA up to 3.0, 3-3.5 and 3.5 and over. An honorarium for a 4.0 GPA was awarded to Leah Michelle. Mr. Smith recognized
2 Alejandro Diaz for receiving the Vallejo US Alliance Exception scholarship. Mr. Smith also recognized students who had received a Student Certification in Bi- Literacy, Mandarin or Spanish. Additionally, Mr. Smith recognized students for earning the Golden State Seal of Merit on their diplomas.
The Board of Directors continued to Consent Items and then returned to the Agenda Action Items.
ACTION ITEMS c) Approval of Grad Night Party – On motion of Jaime Guzman, seconded by Gary Williams, the Board of Directors approved the action item. The Board voted unanimously in favor. d) Approval of 2013-2014 contract – On motion of Lynne Vaughan, seconded by Gary Williams, the Board of Directors approved the action item. The Board voted unanimously in favor with Mr. Shorter and Ms. Wynn-Walker abstaining. e) Approval of Summer School Personnel Hires - Amanda Toy stated there would be ten fulltime and three part time teachers, four of which would be hired outside of existing staff.
On motion of Gary Williams, seconded by Jaime Guzman, the Board of Directors approved the action item. The Board voted unanimously in favor. f) Approval of Summer School Budget – On motion of Debbie Lamb, seconded by Gary Williams, the Board of Directors approved the action item. The Board voted unanimously in favor. g) Approval of 2014-15 Academic and Staff Calendars – On motion of Lynne Vaughan, seconded by Debbie Lamb, the Board of Directors approved the action item. The Board voted unanimously in favor. h) Approval of new Job Position: Dean – Mr. Smith summarized that the position would be certificated, entry-level administrative positions and one is needed for each of the schools. Ms. Katz stated the Personnel Committee recommends a salary range from 73k up to 93k. Ms. Katz stated that the Fiscal Committee recommends approval of the salary range changes for the administrative positions as well as the new dean positions.
On motion of Gary Williams, seconded by Debbie Lamb, the Board of Directors approved the action item. The Board voted unanimously in favor. i) Approval of 2014-15 LCAP – Ms. Clark stated that the draft had been presented at the last meeting, was posted to the website and no comments were received. Ms. Vaughan stated that Section 1 could now be completed.
3 On motion of Gary Williams, seconded by Debbie Lamb, the Board of Directors approved the action item. The Board voted unanimously in favor. j) Approval of 2014-15 Proposed Multi-Year Budget – The Fiscal Committee met and recommended approval.
On motion of Gary Williams, seconded by Jaime Guzman, the Board of Directors approved the action item. The Board voted unanimously in favor.
DISCUSSION ITEM None.
CONSENT ITEMS a) April 2014 Check Register b) April 2014 Checks over $5,000 c) May 2014 Check Register d) May 2014 Checks over $5,000 e) Budget to Actuals March 2014 f) Budget to Actuals April 2014
The Fiscal Committee met and recommended approval of Consent Items a, b, c, d, e and f.
On motion of Gary Williams, seconded by James Shorter, the Board of Directors approved the Consent Items a, b, c, d, e and f. The Board voted unanimously in favor.
REPORTS a) Director – Matt Smith See above. b) Enrollment Attendance Report – Matt Smith No report. c) Discipline Report – Matt Smith No report. d) Chief Academic Officer – Alex Insaurralde No report. e) Director of Operations – Anne Clark No report. f) PTN – Tanya Hall See above. g) MITATAE – Ryan Cole
4 No report. h) Student Representative – Gerica Butler Ms. Butler stated the D.C. Trip was great. i) VCUSD Representative – Marietta Tretasco No report.
COMMITTEE REPORTS a) Curriculum: Lynne Vaughan No report. b) Executive: Lynne Vaughan No report. c) Facilites: Lynne Vaughan No report. d) Fiscal: Bonnie Katz Fiscal Committee recommendations previously given. e) Volunteer Oversight/Outreach/Recruitment/Public Relations (VOORP): Gary Williams
The VOORP Committee is still concerned with ABA1575 and about “scrubs” assigned clothing. The Committee wants ideas on how to increase school visibility in the community. Mr Smith suggested asking during the bond measure campaign if the community had heard of MIT. Mr. Williams shared a report from Miriam Ascencio that volunteer participation went up to 81%. Ms. Lamb said Twitter and Instagram are running. Ms. Vaughan suggested using a Twitter feed to upgrade the school webpage. f) Ad Hoc Board Recruitment: Lynne Vaughan New Board Members recruited. g) Personnel Overview Committee Report: Bonnie Katz The committee worked on Job Descriptions and an Organization Chart.
COMMUNICATIONS Mr. Smith presented the $100 Honorarium from the ELAC Committee to Leah Michelle.
ANNOUCEMENTS Mr. Smith interviewed and recommended Reniel del Rosario for Student Body Representative and Brelen Kenny as VCUSD Student Body Representative along with Romalda Urrutia.
5 Mr. Smith thanked Gerica Butler for a great job done as Student Body Representative.
FUTURE AGENDA ITEMS
Approve new Board of Directors’ Student Body and VCUSD Student Representatives Graduation Ceremony Exceptions policy Approval of Special Board Meeting minutes dated 4-30-2014
ADJOURN TO CLOSED SESSION The Mare Island Technology Academy Board of Directors recessed this meeting at 7:43 p.m. to convene in Closed Session for PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE, PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: Director, STUDENT DISCIPLINE, CONFERENCE WITH REAL PROPERTY NEGOTIATORS, CONFERENCE WITH LABOR NEGOTIATOR- Employee Organization: MITATAE.
RECONVENE TO OPEN SESSION The Mare Island Technology Academy Board of Directors reconvened in Open Session at 8:22p.m.
REPORT FROM CLOSED SESSION
No announcements from closed session.
ADJOURNMENT The regular meeting of the Mare Island Technology Academy Board of Directors was adjourned at 8:23 p.m.
Respectfully submitted, Diane Rogers, Recording Secretary
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