Information Manual

RIGHT TO INFORMATION ACT, 2005

INFORMATION MANUAL

UNDER SECTION 4 (1) (b)

DIRECTORATE GENERAL OF SHIPPING ‘JAHAZ BHAVAN’ WALCHAND HIRACHAND MARG MUMBAI – 400 001.

Telephone - 22613651-54 / Fax - 22613655 Email: [email protected] Website: www.dgshipping.com

I N D E X

Contents Page Nos. Right to Information Act, 2005 – At a Glance 3 – 12 Section 4 (1) (b) - (i) Particulars of organization, functions and duties 13 – 18 (ii) Powers and duties of officers and employees 19 – 39 Procedure followed in decision making process, including (iii) 40 – 45 channels of supervision and accountability (iv) Norms for discharge of functions 46 – 47 (v) Rules, regulations, instructions, manuals and records, held by or under control or used for discharging of functions 48 – 54 (vi) Categories of documents 55 – 56 Arrangements for consultations with or representations by the (vii) members of the public in relation to formulation and 57 – 58 implementation of policies Statements of Boards, Councils, Committees and other bodies consisting of two or more persons for implementation or 59 – 60 (viii) advice, whether meetings of such bodies are opened to public or minutes are accessible for public (ix) Directories of Officers and Employees of D.G. Shipping 61 – 66 Monthly remuneration received by each officers and employees (x) 67 – 72 including other kinds of compensation Budget allocated to each agency, indicating the particulars of (xi) 73 – 74 all plans and reports on disbursements made. Manner of execution of subsidy programmes, amounts (xii) 75 – 76 allocated, details of beneficiaries Particulars of recipients of concessions, permits or (xiii) authorization granted. 77 – 78 Details of information available to or held, reduced in an (xiv) 79 – 80 electronic form Facilities available to citizens for obtaining information, (xv) working hours of libraries, reading rooms, if maintained for 81 – 82 public use Names, designation and other particulars of Public Information (xvi) 83 – 85 Officers (xvii) Such other information as may be prescribed 86 – 87

RIGHT TO INFORMATION ACT, 2005 – AT A GLANCE

RIGHT TO INFORMATION ACT, 2005 - AT A GLANCE

1. When does it come into force?

It comes into force on the 12th October, 2005 (120th day of its enactment on 15th June, 2005). Some provisions have come into force with immediate effect, viz. obligations of public authorities, designation of Public Information Officers and Assistant Public Information Officers, Constitution of Central Information Commission, Constitution of State Information Commission, non-applicability of the Act to Intelligence and Security Organizations and power to make rules to carry out the provisions of the Act.

2. Who is covered?

The Act extends to the whole of India except the state of Jammu and Kashmir.

3. What does information mean?

Information means any material in any form including records, documents, memos, e-mails, opinions, advices, press releases, circulars, orders, logbooks, contracts, reports, papers, samples, models, data material held in any electronic form and information relating to any private body which can be accessed by a public authority under any other law for the time being in force but does not include "file notings".

4. What does Right to Information mean?

It includes the right to –

1. inspect works, documents, records. 2. take notes, extracts or certified copies of documents or records. 3. take certified samples of material. 4. obtain information in the form of printouts, diskettes, floppies, tapes, video cassettes or in any other electronics mode or through printouts.

5. What are the obligations of public authority?

It shall publish the details of the organization, its activities, norms set for discharge of functions, documents held, directory of employees and their remuneration, budget allocation, Public Information Officer etc… within one hundred and twenty days of the enactment.

6. What is not open to disclosure?

The following are exempted from disclosure.

i. Information, disclosure of which would prejudicially affect the sovereignty and integrity of India, the security, strategic, scientific or economic interests of the State, relation with foreign State or lead to incitement of an offence ii. Information which has been expressly forbidden to be published by any court of law or tribunal or the disclosure of which may constitute contempt of court; iii. Information, the disclosure of which would cause a breach of privilege of Parliament or the State Legislature; iv. Information including commercial confidence, trade secrets or intellectual property, the disclosure of which would harm the competitive position of a third party, unless the competent authority is satisfied that larger public interest warrants the disclosure of such information; v. Information available to a person in his fiduciary relationship, unless the competent authority is satisfied that the larger public interest warrants the disclosure of such information; vi. Information received in confidence from foreign Government; vii. Information, the disclosure of which would endanger the life or physical safety of any person or identify the source of information or assistance given in confidence for law enforcement or security purposes; viii. Information which would impede the process of investigation or apprehension or prosecution of offenders; ix. Cabinet papers including records of deliberations of the Council of Ministers, Secretaries and other officers; x. Information which relates to personal information the disclosure of which has no relationship to any public activity or interest, or which would cause unwarranted invasion of the privacy of the individual; xi. Notwithstanding any of the exemptions listed above, a public authority may allow access to information, if public interest in disclosure outweighs the harm to the protected interests

7. Is partial disclosure allowed?

Only that part of the record, which does not contain any information which is exempted from disclosure and which can reasonably be severed from any part that contains exempt information, may be provided.

8. What does a "public authority" mean? It means any authority or body or institution of self-government established or constituted: [S.2(h)]

 by or under the Constitution;  by any other law made by Parliament;  by any other law made by State Legislature;  by notification issued or order made by the appropriate Government and includes any-

a. body owned, controlled or substantially financed

b. non-Government organization substantially financed directly or indirectly by the appropriate Government.

The DGS (including subordinate MMDs) falls under the category of Public authority.

9. Who is excluded?

Central Intelligence and Security agencies specified in the Second Schedule like IB, R&AW, Directorate of Revenue Intelligence, Central Economic Intelligence Bureau, Directorate of Enforcement, Narcotics Control Bureau, Aviation Research Centre, Special Frontier Force, BSF, CRPF, ITBP, CISF, NSG, Assam Rifles, Special Service Bureau, Special Branch (CID), Andaman and Nicobar, The Crime Branch-CID-CB, Dadra and Nagar Haveli and Special Branch, Lakshadweep Police. Agencies specified by the State Governments through a Notification will also be excluded. The exclusion, however, is not absolute and these organizations have an obligation to provide information pertaining to allegations of corruption and human rights violations. Further, information relating to allegations of human rights valuations could be given but only with the approval of the Central or State Information Commission, as the case may be. [S.24)]

10. Who are "Third Parties?"

A third party means a person other than the citizen making a request for information and included a public authority. Third parties have a right to be heard in respect of applications and appeals dealing with information submitted by them to the Government in confidence.

11. Who are Public Information Officers (PIOs)?

PIOs are officers designated by the public authorities in all administrative units or offices under it to provide information to the citizens requesting for information under the Act. Any officer, whose assistance has been sought by the PIO for the proper discharge of his or her duties, shall render all assistance and for the purpose of contraventions of the provisions of this Act, such other officer shall be treated as a PIO.

12. What are the duties of a PIO?

 PIO shall deal with requests from persons seeking information and where the request cannot be made in writing, to render reasonable assistance to the person to reduce the same in writing.

 If the information requested for is held by or its subject matter is closely connected with the function of another public authority, the PIO shall transfer, within 5 days, the request to that other public authority and inform the applicant immediately.

 PIO may seek the assistance of any other officer for the proper discharge of his/her duties.  PIO, on receipt of a request, shall as expeditiously as possible, and in any case within 30 days of the receipt of the request, either provide the information on payment of such fee as may be prescribed or reject the request for any of the reasons specified in S.8 or S.9.

 Where the information requested for concerns the life or liberty of a person, the same shall be provided within forty-eight hours of the receipt of the request.  If the PIO fails to give decision on the request within the period specified, he shall be deemed to have refused the request.

 Where a request has been rejected, the PIO shall communicate to the requester - (i) the reasons for such rejection, (ii) the period within which an appeal against such rejection may be preferred, and (iii) the particulars of the Appellate Authority.  PIO shall provide information in the form in which it is sought unless it would disproportionately divert the resources of the Public Authority or would be detrimental to the safety or preservation of the record in question.  If allowing partial access, the PIO shall give a notice to the applicant, informing:

a that only part of the record requested, after severance of the record containing information which is exempt from disclosure, is being provided;

b. the reasons for the decision, including any findings on any material question of fact, referring to the material on which those findings were based;

c. the name and designation of the person giving the decision;

d. the details of the fees calculated by him or her and the amount of fee which the applicant is required to deposit; and

e. his or her rights with respect to review of the decision regarding non- disclosure of part of the information, the amount of fee charged or the form of access provided.

 If information sought has been supplied by third party or is treated as confidential by that third party, the PIO shall give a written notice to the third party within 5 days from the receipt of the request and take its representation into consideration.  Third party must be given a chance to make a representation before the PIO within 10 days from the date of receipt of such notice.

13. What is the Application Procedure for requesting information?

1. Apply in writing or through electronic means in English or Hindi or in the official language of the area, to the PIO, specifying the particulars of the information sought for. 2. Reason for seeking information are not required to be given; 3. Pay fees as may be prescribed (if not belonging to the below poverty line category).

14. What is the time limit to get the information?

1. 30 days from the date of application. 2. 48 hours for information concerning the life and liberty of a person. 3. 5 days shall be added to the above response time, in case the application for information is given to Assistant Public Information Officer. 4. If the interests of a third party are involved then time limit will be 40 days (maximum period + time given to the party to make representation). 5. Failure to provide information within the specified period is a deemed refusal.

15. What is the fee?

1. Application fees to be prescribed which must be reasonable. 2. If further fees are required, then the same must be intimated in writing with calculation details of how the figure was arrived at; 3. Applicant can seek review of the decision on fees charged by the PIO by applying to the appropriate Appellate Authority; 4. No fees will be charged from people living below the poverty line 5. Applicant must be provided information free of cost if the PIO fails to comply with the prescribed time limit.

16. What could be the ground for rejection?

1. If it is covered by exemption from disclosure.

2. If it infringes copyright of any person other than the state.

17. Who are the Appellate Authorities?

1 First Appeal: First appeal to the officer senior in rank to the PIO in the concerned Public Authority within 30 days from the expiry of the prescribed time limit or from the receipt of the decision (delay may be condoned by the Appellate Authority if sufficient cause is shown.)

2. Second Appeal: Second Appeal to the Central Information Commission or the State Information Commission as the case may be, within 90 days of the date on which the decision was given or should have been made by the First Appellate Authority. (delay may be condoned by the Commission if sufficient cause is shown).

3. Third Party appeal against PIO's decision must be filed within 30 days before first Appellate Authority; and, within 90 days of the decision on the first appeal, before the appropriate Information Commission which is the second appellate authority.

4. Burden of proving that denial of Information was justified lies with the PIO.

5. First Appeal shall be disposal of within 30 days from the date of its receipt. Period extendable by 15 days if necessary.

18. How is Central Information Commission constituted?

1. Central Information Commission to be constituted by the Central Government through a Gazette Notification. 2. Commission includes 1 Chief Information Commissioner (CIC) and not more than 10 Information Commissioners (IC) who will be appointed by the President of India. 3. Oath of Office will be administered by the President of India according to the form set out in the First Schedule. 4. Commission shall have its Headquarters in Delhi. Other offices may be established in other parts of the country with the approval of the Central Government. 5. Commission will exercise its powers without being subjected to directions by any other authority.

19. What is the eligibility criteria and what is the process of appointment of CIC/IC?

1. Candidates for CIC/IC must be persons of eminence in public life with wide knowledge and experience in law, science and technology, social service, management, journalism, mass media or administration and governance. 2. CIC/IC shall not be a Member of Parliament or Member of the Legislature of any State or Union Territory. He shall not hold any other office of profit or connected with any political party or carrying on any business or pursuing any profession. (S.12) 3. Appointment Committee includes Prime Minister (Chair), Leader of the Opposition in the Lok Sabha and one Union Cabinet Minister to be nominated by the Prime Minister.

20. What is the term of office and other service conditions of CIC?

1. CIC shall be appointed for a term of 5 years from date on which he enters upon his office or till he attains the age of 65 years, whichever is earlier. 2. CIC is not eligible for reappointment. 3. Salary will be the same as that of the Chief Election Commissioner. This will not be varied to the disadvantage of the CIC during service.

21. What is the term of office and other service conditions of IC?

1. IC shall hold office for a term of five years from the date on which he enters upon his office or till he attains the age of sixty-five years, whichever is earlier and shall not be eligible for reappointment as IC. 2. Salary will be the same as that of the Election Commissioner. This will not be varied to the disadvantage of the IC during service. 3. IC is eligible for appointment as CIC but will not hold office for more than a total of five years including his/her term as IC.

22. How is the State Information Commission constituted?

1. The State Information Commission will be constituted by the State Government through a Gazette notification. It will have one State Chief Information Commissioner (SCIC) and not more than 10 State Information Commissioners (SIC) to be appointed by the Governor. 2. Oath of office will be administered by the Governor according to the form set out in the First Schedule. 3. The headquarters of the State Information Commission shall be at such place as the State Government may specify. Other offices may be established in other parts of the State with the approval of the State Government. 4. The Commission will exercise its powers without being subjected to any other authority.

23. What is the eligibility criterion and what is the process of appointment of State Chief Information Commissioner/State Information Commissioners?

The Appointments Committee will be headed by the Chief Minister. Other members include the Leader of the Opposition in the Legislative Assembly and one Cabinet Minister nominated by the Chief Minister. The qualifications for appointment as SCIC/SIC shall be the same as that for Central Commissioners. The salary of the State Chief Information Commissioner will be the same as that of an Election Commissioner. The salary of the State Information Commissioner will be the same as that of the Chief Secretary of the State Government.

24. What are the powers and functions of Information Commissions?

1. The Central Information Commission/State Information Commission has a duty to receive complaints from any person - a) who has not been able to submit an information request because a PIO has not been appointed ; b) who has been refused information that was requested; c) who has received no response to his/her information request within the specified time limits ; d) who thinks the fees charged are unreasonable ; e) who thinks information given is incomplete or false or misleading ;and f) any other matter relating to obtaining information under this law. 2. Power to order inquiry if there are reasonable grounds. 3. CIC/SCIC will have powers of Civil Court such as - a) summoning and enforcing attendance of persons, compelling them to give oral or written evidence on oath and to produce documents or things; b) requiring the discovery and inspection of documents; c) receiving evidence on affidavit ; d) requisitioning public records or copies from any court or office e) issuing summons for examination of witnesses or documents f) any other matter which may be prescribed. 4. All records covered by this law (including those covered by exemptions) must be given to CIC/SCIC during inquiry for examination. 5. Power to secure compliance of its decisions from the Public Authority includes-

a) providing access to information in a particular form; b) directing the public authority to appoint a PIO/APIO where none exists; c) publishing information or categories of information; d) making necessary changes to the practices relating to management, maintenance and destruction of records e) enhancing training provision for officials on RTI; f) seeking an annual report from the public authority on compliance with this law; g) require it to compensate for any loss or other detriment suffered by the applicant ; h) impose penalties under this law; or i) Reject the application.

25. What are the penalty provisions?

Every PIO will be liable for fine of Rs. 250/- per day, up to a maximum of Rs. 25,000/- for-

i. not accepting an application; ii. delaying information release without reasonable cause. iii. malafidely denying information; iv. knowingly giving incomplete, incorrect, misleading information; v. destroying information that has been requested and vi. obstructing furnishing of information in any manner.

The Information Commission (IC) at the Centre and the State levels will have the power to impose this penalty. The Information Commission can also recommend disciplinary action for violation of the law against an erring PIO (S.20).

26. What is the jurisdiction of courts?

Lower Courts are barred from entertaining suits or applications against any order made under this Act. However, the writ jurisdiction of the Supreme Court and High Courts under Articles 32 and 225 of the Constitution remains unaffected.

27. What is the role of Central/State Governments?

1. Develop educational programmes for the public especially disadvantaged communities on RTI. 2. Encourage Public Authorities to participate in the development and organization of such programmes. 3. Promote timely dissemination of accurate information to the public. 4. Train officers and develop training materials. 5. Compile and disseminate a User Guide for the public in the respective official language. 6. Publish names, designation postal addresses and contact details of PIOs and other information such as notices regarding fees to be paid, remedies available in law if request is rejected etc.

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Section 4 (1) (b) (i)

PARTICULARS OF ORGANIZATION, FUNCTIONS AND DUTIES

Section 4 (1) (b) (i) - PARTICULARS OF ORGANIZATION, FUNCTIONS AND DUTIES

The Directorate General of Shipping, a subordinate office of the Ministry of Shipping, Government of India, was established in 1949. The Director-General of Shipping derives statutory powers concerning the Indian maritime administration under Section 7 of the Merchant Shipping Act, 1958 and administrative, financial and statutory powers as Head of Department from Fundamental Rules and Supplementary Rules, General Financial Rules, Delegation of Financial Powers, etc. to execute the multifaceted activities through the following Administrative and Technical Branches:-

ORGANIZATIONAL FRAMEWORK

ADMINISTRATIVE BRANCHES

1. Administration Branch

Deals with the upkeep, maintenance and repairs of the building, office equipments, staff cars, communication systems and fixtures, purchase, supply and accounting of stores, stationery, settlement of construction bills, supply of uniform to staff, disposal of unserviceable stores, maintenance of records, etc.

2. Finance and Accounts Branch

Deals with preparation of budget proposals under plan and non-plan, settlement of claims, drawing and disbursement of salaries and other payments, monitoring of financial administration of allied offices, collection and compilation of revenue and expenditure returns for furnishing to the Ministry, etc.

3. Personnel Branch

Deals with all personnel matters of Group ‘A’ & ‘B’ officers of DG Shipping and allied offices and Group ‘C’ & ‘D’ establishments of DG Shipping, framing of Recruitment Rules, recruitment, promotion, confirmation, retirement of officers and staff, maintenance of service books and confidential reports of staff, etc.

4. Training Branch

Deals with formulation, implementation of merchant navy training policy approval and monitoring of maritime training institutes etc.

5. Coastal Shipping Branch

Deals with matters related to development of coastal shipping, sailing vessel industry, maintenance of central registry for sailing vessels and fishing vessels, repatriation of distressed sailing vessel crew, monitoring of general administration of Regional Offices (Sails), coordination of National Maritime Development Programme, etc.

6. Shipping Development Branch

Deals with works related to grant of license to liner trade vessels and coastal ships, charter permission under Section 406 and 407 of the Merchant Shipping Act, 1958, technical clearance for acquisition of second hand vessels above 25 years old, price reasonableness of vessels under construction for subsidy scheme, coordination of National Shipping Board meetings, formulation of shipping policy, etc.

7. Merchant Shipping Law Branch

Deals with preparation of bilateral agreements on shipping and economic policy, preparation of materials for International Maritime Organization/International Labour Organization Conventions & Protocols, national legislation concerning Port State Control, amendments to Merchant Shipping Act, etc.

8. Crew Branch

Deals with settlement of disputes between shipowners and seamen and compensation in respect of seamen affected by accidents/casualties, monitoring on issuance of Continuous Discharge Certificate-cum-Seafarers’ Identity Document and settlement of disputes thereof, monitoring on implementation of Merchant Shipping (Recruitment and Placement of Seafarers’) Rules, 2005, supervision of the administrative functions of the Seamen’s Employment Offices, Shipping Offices, Seafarers’ Welfare Fund Society, etc.

9. Multimodal Transport Operators Branch

Deals with the registration of Multimodal Transport Operators under the Multimodal Transportation of Goods Act, checking of fraudulent operation of MTOs, formulation of policies for smoothening the international trade in promotion of exports, etc.

10. Coordination Branch

Deals with coordination between the Ministry, Directorate and allied offices through collection, compilation and furnishing of periodical reports to the Ministry such as Annual Report, Administrative Year Book, coordination of meetings with shipping industry, Principal Officers of Mercantile Marine Departments, Standing Core Committee, publication of DGS Bulletin, etc.

11. Vigilance Branch

Deals with vigilance administration of DG Shipping and allied offices to curb corruption at all levels and also to ensure transparent service to the public, maintenance of confidential reports & annual property returns of officers of DG Shipping and allied offices, etc.

12. Official Language Implementation Branch

With the enforcement of the Constitution on 26th January 1950, Hindi became the Official Language of the Union of India. according to Article 343 of the Constitution. The Government of India has been making continuous efforts for the progressive use of Hindi. Implementation of Presidential orders and other various orders of the Government, the Official Language Act, Resolution, Official Language Rules, etc. are being executed by this Branch

TECHNICAL BRANCHES

1. Nautical Branch ) The detailed organizational structure, 2. Engineering Branch } functions and duties of these 3. Naval Architecture Branch } Branches have been illustrated } under Section 4 (1) (b) (i)

FUNCTIONS AND DUTIES OF DIRECTORATE GENERAL OF SHIPPING

The Directorate General of Shipping as Headquarters of the Indian Maritime Administration exercises the statutory functions underlined in the Merchant Shipping Act, 1958 and as Head of Department from Fundamental Rules & Supplementary Rules, Delegation of Financial Powers Rules, General Financial Rules, Central Civil Service (Classification, Control and Appeal) Rules, 1965, Central Civil Service (Conduct) Rules, 1964, to carry out the functions of the organization to fulfill the following objectives:-

OBJECTIVES

 The Directorate General of Shipping administers the provisions of Merchant Shipping Act, 1958 on all matters relating to shipping, policy and legislation.  Implementation of various international conventions relating to safety, prevention of pollution and other mandatory regulations of the International Maritime Organization.  Promotion of maritime education and training, examination and certification.  Development of Indian shipping and augmentation of shipping tonnage.  Development of coastal shipping and allied subjects.  Development of sailing vessel industry.  Supervision of the allied offices for their effective functioning, etc.

The following officers support the Director-General of Shipping in the execution of the general administrative, financial and statutory obligations vested in the Director-General of Shipping as Head of Department:-

ADMINISTRATIVE SET UP

(i) Joint Director General of Shipping : 1 (ii) Deputy Director General of Shipping : 6 (iii) Assistant Director General of Shipping : 9 (iv) Joint Director (Official Language) : 1 (v) Executive Officer : 3 (vi) Assistant Director (Official Language) : 2 (vii) Senior Personal Assistant : 4

TECHNICAL SET UP

On the Technical Side, the Nautical Adviser to the Government of India and his supporting officers support the Director-General of Shipping in the administration of the statutory functions specified under the Merchant Shipping Act, 1958 related to nautical matters:-

NAUTICAL

(i) Nautical Adviser to the Government of India : 1 (ii) Principal Officer : 2 (iii) Deputy Nautical Adviser to the Government of India : 5 (iv) Nautical Surveyor : 21 (v) Indian Maritime Casualty Investigation Cell : 3 (vi) Sr. Radio Surveyor : 2 (vii) Radio Inspector : 6

Nautical Adviser is concurrently the Chief Examiners of Masters/Mates

ENGINEERING

The Chief Surveyor with the Government of India and his supporting officers support the Director-General of Shipping in the administration of the statutory functions specified under the Merchant Shipping Act, 1958 related to engineering matters:-

(i) Chief Surveyor with the Government of India : 1 (ii) Principal Officer : 3 (iii) Deputy Chief Surveyor : 8 (iv) Engineer & Ship Surveyor : 29 (v) Engineer & Ship Surveyor (Indian Maritime Casualty : 2 Investigation Cell)

The Chief Surveyor is concurrently the Chief Examiner of Engineers.

NAVAL ARCHITECTURE

The Chief Ship Surveyor with the Government of India and his supporting officers support the Director-General of Shipping in the administration of the statutory functions specified under the Merchant Shipping Act, 1958 related to naval architecture matters:-

(i) Chief Ship Surveyor with the Government of India : 1 (ii) Deputy Chief Ship Surveyor : 1 (iii) Ship Surveyor : 7 (iv) Junior Ship Surveyor : 1

Section 4 (1) (b) (ii)

POWERS AND DUTIES OF OFFICERS AND EMPLOYEES

Section 4 (1) (b) (ii)- POWERS AND DUTIES OF OFFICERS AND EMPLOYEES ADMINISTRATIVE WING – FUNCTIONS AND DUTIES The Director-General of Shipping and other non-technical and administrative officers derive statutory, financial and administrative powers from the Fundamental Rules and Supplementary Rules, General Financial Rules, Delegation of Financial Power Rules, Merchant Shipping Act, 1958 and the Rules framed thereunder, etc. and also discharge functions in accordance with the administrative instructions and guidelines issued by the Government of India from time to time. The powers and duties of each category of officers are as shown below:- DIRECTOR GENERAL OF SHIPPING  As Head of the Maritime Administration, he executes the administrative, financial and statutory functions of the Directorate General of Shipping and controls the activities of its allied offices.  Administration of the Merchant Shipping Act, 1958 on all matters relating to shipping.  Formulation of shipping policy and legislation for development of shipping and augmentation of shipping tonnage.  Formulation of policy on promotion of maritime education and training.  Supervision and control of the examination and certification of the merchant navy officers in various grades.  Regulation of employment of seamen and their welfare.  Formulation of policy on development of coastal shipping and sailing vessel industry.  Supervision and control of implementation of various International Conventions relating to safety of ships, prevention of pollution and other mandatory regulations of the International Maritime Organization.  Representing India in international forums relating to shipping, maritime training and allied matters.  Supervision and control of quality assurance in all areas of shipping, merchant navy training, etc.

JOINT DIRECTOR GENERAL OF SHIPPING  Administration of the Merchant Shipping Act, 1958 and the Rules framed there under to the extent powers of Central Govt. and Directorate General of Shipping are delegated to Joint Director General.  Measures to ensure safety of life and ships at sea, coordination with various agencies.  Evolution of policies for development of Indian Shipping.  Servicing International Conventions relating to Merchant Shipping.  Provision of facilities for training of officers and ratings of the Merchant navy.  Regulation of Employment of Seamen and Welfare of Seamen.

 Regulation of Ocean freight rates in overseas trade/coastal trades.  Administration of Director General (Shipping) Headquarters and Allied offices.

DEPUTY DIRECTOR GENERAL OF SHIPPING  Administration of the Merchant Shipping Act, 1958 and Rules framed there under to the extent of powers of Central Government and the Directorate General of Shipping delegated.  Measures to ensue safety of life and ships at sea.  Coordination with the shipowners, maritime unions and other stakeholders of similar interests.  Evaluation of policies for development of Indian shipping including coastal shipping and sailing vessel industry.  Participation in International Conventions relating to merchant shipping and implementation of its regulations.  Execution of policies on training of officers and ratings of the merchant navy.  Regulation of employment of seamen and their welfare.  Administration of Directorate General of Shipping and supervision of the general administrative matters of its allied offices.  Implementation of the policies of the Government on shipping related matters.  Supervision and control of the financial administration of the Directorate General of Shipping and its allied offices and any other duties assigned by the Director General of Shipping from time to time. ASSISTANT DIRECTOR GENERAL OF SHIPPING / EXECUTIVE OFFICER  Functions as Head of various Branches of the Directorate as per allocation of duties.  Executes the orders of the superior officers in accordance with the Rules, regulations, guidelines and norms stipulated by the Government of India.  Supervision and control of the respective Branches and the staff working under them.  Assists the Joint Director General of Shipping / Deputy Director General of Shipping in formulation of the policy matters relating to shipping, maritime education and training, etc.  Functions as Head of Office/Drawing and Disbursing Officer as and when assigned.  Initiates action on implementation of various policies relating to development of shipping, promotion of training, etc.  Initiates action on disposal of various representations received from the members of public.  Initiates action for framing of recruitment rules, recruitment of officers and staff and processing of their personal matters.  Initiates action on settlement of pension cases in accordance with the Rules in force.  Carry out any other work as and when assigned by the superior officers.

JOINT DIRECTOR / ASSISTANT DIRECTOR (OFFICIAL LANGUAGE)  Translation of materials from Hindi to English and vice versa and vetting of translated materials.  Acquainting the officers/staff of the Directorate with provision of the Official Language Act, Rules and orders, etc. relating to the use of OL.  Hindi training to the officers and staff.  Preparation of Hindi training roster for the officers/staff and its updating.  Implementation of the decision taken in the official language meeting.  Preparation of reports for the Hindi Salahkar Samiti meeting and action on the decision taken in the Samiti.  Preparation of annual assessment reports.  Compilation, consolidation and preparation of quarterly progress reports regarding progressive use of official language.  Inspection of the allied/subordinate offices regarding use of Hindi.  Inspection regarding use of Hindi by the Committee of Parliament of official language of the Directorate and its allied/subordinate offices.  Participation in the Inspection programme of the Committee of Parliament of official language.  Follow up action on the resolution of the report of the Committee of Parliament on official language.  Conducting inspection of the sections and allied/ subordinate offices of the Directorate to ensure proper implementation of the policy.  Preparation of report on Chal Shield to be sent to the Department of Shipping.  Introduction of the Chalshield scheme for DG Shipping and allied/subordinate offices.  Inspection of the DG by Regional Implementation office, Department of Official Language, Ministry of Home Affairs and Department of Shipping from time to time.  Publication of Nauvahan Bharati Magazine.  Organization of Hindi workshop/special workshop/ official language seminar.  Organization of Hindi Pakhawara/Hindi competitions.  Work relating to Town Official Language Implementation Committee and participation in the said meeting.  Introducing incentive schemes for promoting official language.  Various correspondences with the voluntary organization for progressive use of Hindi.  Administrative work of the Hindi Section.  Notification of allied/subordinate offices of the Directorate under the OL Rules 10(4).  Work relating to specification of work by the officers/staff proficient in Hindi under the OL Rules 8(4).  Any other work relating to implementation of official language policy.

SENIOR PRIVATE SECRETARY  Taking down dictation of letters/notes/reports, minutes of meeting, etc. and its transcription.  Receiving mails such as letters/faxes/e-mails, etc., its diarising and distribution to the concerned Officers/Branches.  Maintaining inward and outward movement of files/notes, etc. received from officers/sections.  Fixing up of appointment of Officer and altering/canceling, if any.  Maintenance of Officer’s engagement diary.  Making travel arrangements for Officer’s tour, domestic as well as foreign.  Attending and screening of telephone calls.  Maintaining of files connected with the meetings, agenda items, board meetings, etc.  Monitoring/chasing replies to VIP references and Parliament Questions.  Drafting and noting.

NAUTICAL WING - FUNCTIONS AND DUTIES The following functions and duties are being performed by the Nautical wing: -  Examination (Nautical) - Conduct and issuance of certificates for all grades including foreign going, near coastal vessel, fishing and dredging grades.  Casualty Investigation - Merchant vessels, fishing vessels, sailing vessels registered under Merchant Shipping Act and other seagoing vessels in Indian ports and plying near Indian coast.  ISPS Code – Approval of port facility, security assessment, port and ship security plans, verification of port and ship security plan implementation and issuance of statement of compliance for ports and ships security certificates to ships.  Piracy - Data compilation, legislation and policy decision for Indian ports, Indian coast and ships. Deliberations with other national and international agencies dealing with piracy.  Life Saving Appliances – Plan approval for ships, proto type approval and type approval for use on board Indian ships.  Training - Navigation, cargo, operation of ship and care of persons, communication ISPS for seafarers and port personnel - preparation of guidelines and technical advice.  Plan approvals - Life Saving Appliances, Light & Sound Signals, Shipboard Oil Pollution Emergency Plan (SOPEP), Shipboard Marine Pollution Emergency Plan (SMPEP), Procedure and Arrangement Manual (P&A Manual), Global Maritime Distress & Safety System (GMDSS), Automatic Identification System (AIS) and Wheelhouse arrangement.  Registration – Allocation of name, call sign, signal letters & MMSI number, maintenance of central registry and mortgages.  Navigational Safety in Ports - Co-ordination with Chief Hydrographer and DGLL to ensure navigational safety in private ports. Issuance of guidelines and Navigational Safety in Ports Committee (NSPC) clearance to private ports.

 VTMS (Vessel Traffic Management Systems) - Co-ordinate with DGLL and Chief Hydrographer for planning, manning, maintenance and training related to various VTMS schemes on Indian coast.  Lighthouses and Lightships (DGLL) – Interact with DGLL and advise on installation, maintenance, modification and modernization of Light House, Light Ships and Light buoys.  Safe Manning – Issue safe manning guidelines for nautical and communication discipline.  Dispensation (Manning) - Safe manning, age, family and supernumerary's dispensation.  Dispensation (Equipment) – Life saving, Lights and Sound signals, radio equipment, navigational equipments and cargo equipment dispensation.  Inland waters - Declaration of inland water limits, granting of voyage permissions, formulation of policy and guidelines for plying I.V. vessels beyond I.V. limits.  Pollution – Representation in Civil Liability Convention (CLC), Fund Convention, Cess collection, Co-ordination with Coast Guard and chemical pollution, formulation of policy and guidelines for related areas of SOPEP, SMPEP, P&A & oil pollution compensation.  Search & Rescue – Formulation of policy, guidelines and co-ordination with Coast Guard, ships and shipping companies.  Quality – Implementation of quality requirements as prescribed under Standards of Training Certification and Watch keeping (STCW) Convention. Periodical internal and external audits and maintenance of ISO 9001 certificate.  Parliamentary questions – Advise Director General of Shipping on questions dealing with functions of nautical wing.  International Maritime Organization (IMO) – Preparation of brief, attending meetings, implementing Conventions, Codes, Circulars and Guidelines relevant to nautical wing.  Maritime State Development Council (MSDC) – Preparation of brief, attending meetings and implementation of directives relevant to nautical wing.  Naval documents – Formulation of policy, guidelines and interaction with Navy for carriage of naval documents on Indian Merchant Vessels.  Crisis / Disaster Management – Preparation of crisis/disaster management plans, policy, guidelines and coordination with different agencies for various types of maritime disasters such as cyclone, tsunami, earthquake, fire, pollution, hijacking and other security related incidents. • Long Range Identification and Tracking (LRIT) – LRIT’s main purpose is for National & International : Search & Rescue, Security and Environmental protection. LRIT tracks vessels globally and is also useful for tracking and monitoring ships in coastal areas.

NAUTICAL ADVISER TO THE GOVERNMENT OF INDIA - POWERS AND DUTIES The Nautical Adviser to the Government of India exercises statutory powers under Merchant Shipping Act 1958, Rules made there under and other directives of Ministry of Shipping and Director General of Shipping to execute the following functions:-  Examination (Nautical) - As Chief Examiner of Master & Mates supervise overall conduct of examination grades and issue Certificate of Competency for all grades of Master & Mates including Foreign Going, Near Coastal Voyages, Fishing and Dredging Grades.  Casualty Investigation - As In-charge casualty investigation, have the casualty investigations conducted in all marine casualties on Indian merchant ships, fishing vessels, sailing vessels registered under Merchant Shipping Act and other seagoing vessels in Indian ports and on Indian coast involved in marine casualty.  ISPS Code – As In-charge implementation of ISPS Code, monitor the approval of port facility security assessments, port facility and ship security plans, verification of port facility and ship security plan implementation and issue statement of compliance for ports and ship security certificates.  Piracy – As In-charge of piracy cell compiles data received from the ports and other sources on piracy and advises the Central Government in policy and legislation matters.  Plan approvals – As In-charge of nautical wing have all relevant plans for use on board approved such as Life Saving Appliances, Lights and Sound Signals, Shipboard Oil Pollution Emergency Plan (SOPEP), Shipboard Marine Pollution Emergency Plan (SMPEP), Procedure and Arrangement Manual (P&A Manual), Global Maritime Distress & Safety System (GMDSS) Retrofit Plans, Automatic Identification System (AIS), Wheelhouse Arrangement, Cargo Securing Manual and Bilge Alarm for the hold as per the provision of various International Conventions and Merchant Shipping Act.  Rules framing and implementation under the M.S. Act – As In-charge of nautical wing frame, amend, review and implement rules, issue notifications, circulars, clarifications on all matters dealt by nautical wing such as Registration of Indian Ships, Carriage of Cargo including International Maritime Dangerous Goods (IMDG), Containers, Solid Bulk Cargo, Timber, Grain, Cargoes of IBC and IGC Codes, etc., Safety of Navigation including Collision Regulations, Life Saving Appliances and arrangements, Global Maritime Distress and Safety Systems, Search & Rescue, Wreck & Salvage, ISPS Code, Examination & Certification of Deck Officers and Ratings, Pollution (SOPEP, SMEPP, P&A, Compensation) salvage, towage, insurance, P&I Clubs, stowaways, arrest of ships and other maritime conventions relevant to nautical wing.  Registration of ships – As In-charge, maintain and update Central Registry of Indian Ships. Advise Central Government on all matters related to promoting augmentation of Indian fleet.

 Training – As In-charge advise Director General of Shipping on formulation of guidelines for courses pertaining to Navigation, Cargo, Operation of ships, care of persons and communication function under the STCW Convention, ISPS Code, casualty investigations and other courses relevant to nautical wing.  Navigational Safety in ports – As Chairman of Navigational Safety in Port Committee (NSPC) advise the Central Government on safe entry, berthing, operations and exit from ports. Coordinate with Chief Hydrographer and Director General of Lighthouses & Lightships (DGLL) for enhancement of safety of private ports.  VTMS (Vessel Traffic Management Systems) - Co-ordinate with DGLL and Chief Hydrographer for planning, manning, maintenance and training related to various VTMS schemes on Indian coast.  Lighthouses and Lightships (DGLL) – As a Member of Central Advisory Committee appointed under the Lighthouse Amendment Act, 1985 on behalf of D.G. Shipping advise the Central Government on installation, maintenance, modification and modernization of Light House, Light Ships and Light buoys on the coast of India  Safe Manning – Advise DG Shipping on minimum safe manning of crew on Indian ships for nautical discipline.  Dispensation – Prescribe guidelines and issue dispensation for Safe Manning, age of crew, family members of crew and for sailing of other supernumeraries on board Indian ships.  Towage & Voyage Permissions – Formulate policies and guidelines on towing of ships and Single / Seasonal Voyage Permissions to Indian ships.  Inland waters – Advise the Central Government on matters relating to declaration of limits for Inland waters and formulate policies and guidelines for Voyage Permissions to vessels plying beyond I.V. Limits.  International Maritime Organization (IMO) – Prepare brief for D.G. Shipping and Secretary (Shipping), attend meetings on behalf of DG Shipping as delegate, participate in other meetings and brief other officers as directed by D.G. Shipping on matters pertaining to Nautical Wing.  Pollution – Attend meetings on International Fund for Oil Pollution Compensation on behalf of D.G. Shipping, Coordinate with Coast Guard and other agencies on matters relating to cess collection, Oil and chemical pollution and compensation under Civil Liability and Fund Conventions. Monitor approval of SOPEP, SMPEP and P&A manuals.  Search & Rescue – Coordinate with Search and Rescue (SAR) Board and in particular Indian Coast Guard, ships, shipping companies, next of kin of the seafarers and ports.  Crisis/Disaster Management – As a nodal officer in-charge of crisis/disaster management for ships in the Directorate General of Shipping, prepare policy guidelines and coordinate with different agencies for various types of maritime disasters such as cyclone, tsunami, earthquake, fire, pollution, hijacking and other security related incidents.  Miscellaneous – Advise Ministry of Shipping, Director General of Shipping, various wings of the Directorate, State Governments, Shipping Industry, Navy,

Coast Guard, Chief Hydrographer, DGLL, ports, shipping company, training institutes, subordinate offices and other stakeholders on all matters dealt by nautical wing.

DEPUTY NAUTICAL ADVISER TO THE GOVT. OF INDIA- POWERS AND DUTIES

 Conducting casualty investigations and coordinate with investigating agencies and Central Government.  Approval of ISPS related plans for ships and port facilities.  Coordination with the Principal Officers/ Surveyor-in-Charges, Mercantile Marine Departments and Indian Register of Shipping on the verification of security systems for ships and port facilities.  Issuance of security certificates and CSR to ships as well as certificates to the port facilities meeting the ISPS Code requirements.  Granting approval/exemption to Radio Equipments.  Approval to shore based maintenance agreement.  Looking into the matters pertaining to oil / chemical pollution.  Participation in Coast Guard meetings relating to SAR.  Functioning as management representative of Quality System for STCW examinations for seafarers.  Supervision of general administration of Nautical Wing.  Redressal of staff grievance matters of Nautical Wing.  Matters pertaining to Parliament Questions.  Conducting written and oral examinations for Master & Mates.  Preparation of and issuance of Certificates under STCW Conventions.  Reviewing of META Manual and advice amendments in line with STCW Code.  Issuance of MS Notices or Circulars relating to examination and manning.  Dealing with the cases pertaining to certification of Master & Mates and Certificate of Service.  Granting approval / exemption to navigational equipments.  Granting approval /exemptions to LSA, L&SS Plans for ships.  Granting approval to LSA Serving Stations.  Reviewing guidelines pertaining to training of Deck Department personnel.  Coordination with Training Branch, Shipping Industry and Training Institutes to monitor the effectiveness of training activities.  Reviewing cases of approval of training conducted by other countries.  Approval of name, call sign and Official No. to Indian ships.  Issuance of MMSI No. to EPIRB.  Issuance of DSC No. to ships.  Interaction with shipping companies and registrars of ships on registration related matters.  Issuance of MS Notices or circulars to the industry on registration matters.  Processing application for NSPC Certification or clearance.

 Allocation of Surveyors for inspection of minor ports.  Matters relating to DGLL.  Framing of rules relating to carriage of cargoes.  Issuance of guidelines on safe manning, grant of dispensation to crew and family.  Issuance of guidelines pertaining to towage and voyage permission for Inland Water Vessels.

NAUTICAL SURVEYOR - POWERS AND DUTIES

 Conduct of written and oral examinations in all Examination Centres.  Preparation of results and declare results after the approval of Nautical Adviser.  Evaluate of examination papers of Master & Mates.  Attending court related matters pertaining to examination.  Dealing with the cases relating to certification of Master & Mates and Naval Officers.  Issuance of MS Notices and Circulars pertaining to examination.  Examination of LSA Plans and approve them as per the relevant rules and matters pertaining to Chapter III of SOLAS and M.S. (LSA) Rules.  Matters pertaining to COLREG 72 and M.S. Prevention of Collision Regulation Rules including approval of L&SS Plans.  Matters pertaining to registration of Ships Convention and Rules including approval of name, call sign and official No. , MMSI No., etc. and to look into matters pertaining to registration / mortgages of ships.  Matters pertaining to Chapter IV of SOLAS including M.S. (Distress, Safety & Radio Communication) Rules.  Matters pertaining to Chapter VI, Chapter VII and Chapter XII of SOLAS and the Carriage of Cargo Rules, IMDG Code, etc. including grant approval to Cargo Securing Manual, Bilge Alarms for cargo holds, etc. and to frame rules in this regard.  Matters pertaining to Chapter V of SOLAS and Safety of Navigation Rules navigational warning, etc. including approval of Towage, Voyage permissions.  Matters pertaining to Dredging.  Matters pertaining to Navigational Safety in Ports and relevant areas of Indian Ports Act including grant of NSPC clearance to ports after satisfactory verification as well as coordinate with Government agencies, State Government, Maritime Boards on NSPC matters.  Matters pertaining to Inland Vessels Act and operation of Inland Vessels.  Matters relating to DGLL on navigational aids.  Issuance of guidelines on safe manning, age dispensation and Family dispensation.  Approval/exemption of navigational equipment.

 Matters pertaining to STCW, fishing vessel and alternative certification.  Matters relating to IGNOU, STCW(F).  Conduct of casualty investigation of ships.  Analysing Preliminary Inquiry Reports and prescribed preventive and corrective measures.  Issuance of casualty circular and send reports to Flag State, if necessary and reports to IMO.  Interaction with SAR Agencies and shipping companies during the occurrences of casualties.  Formulation of training courses for investigating Officers.  Examination and review of ships and port facilities Security Plan for approval.  Verification of Audit Reports of Codes and ships for issuance of certificates.  Interaction with security agencies, shipping companies and ports on security related matters.  Preparation of data base on piracy / arm robbery incidents and analyse them for preventive and corrective measures.  Review and approval of SOPEP / SMPEP Plans for ships.  Approval of procedure and arrangement Manual.  Approval of GMDSS Retrofit Plans and AIS Plans for ships.  Approval of Medical Examiners under Medical Examination Rules.  Dealing with court cases relating to Medical Examination of seafarers.  Collection of data of permanent unfit seafarers and analyze for cause and effects on ship operations.  Review of Medical Examination Rules and data on Appellate Authorities.  Approval /exemption of Radio Equipment.  Allotment of MMSI No. to EPIRB.  Approval of shore base maintenance contract.  Dealing with the cases relating to shore wireless station and WIG Messages.  Dealing with the matters relating to oil / chemical pollution such as rules for Civil Liability, IOPC, Oil Cess and investigation into pollution incidents.  Attending meetings relating to NOS DCP / SAR and Security Council and disaster management as directed.  Assisting management representative under Quality System on implementation of Quality provision for Examination, Assessment and Examination.  Maintaining IMO Documents and establish Technical Library for Nautical Wing.  Framing Rules for Sailing Vessels operations and deal with matter relating to Sailing Vessel industry.

 Handling issues relating to Naval Documents and Hindi implementation.

SR. RADIO SURVEYOR - POWERS AND DUTIES

 Radio Communication matters, with International Maritime Organisation, Ministry of Shipping, Ministry of Communication, India Registrar of Shipping, various shipping companies.  Promulgation of various MS Notices and NT Branch Circulars for Radio, Navigation equipments and LRIT.  Amendments to M S Distress & Safety Radio Communications Rules 1995.  Global Maritime Distress & Safety System (GMDSS):

i. GMDSS radio equipments scrutiny, queries from MMD and various companies. ii. Conducting GMDSS General Operators Certificate (GOC) examinations with Ministry of Communication (MOC). iii. Liaision with MOSRT&H, MOC & DGLL for NAVTEX stations on the coast of India.  Long Range Identification & Tracking (LRIT):

i. Implementation of LRIT as per IMO international requirements. ii. Establishment & functioning of LRIT National Data Centre (NDC) at D.G. Shipping. iii. Attend various Ad-hoc group meetings at IMO for LRIT.  Scrutiny and endorsing the GMDSS Shore Base Maintenance Contract (SBMC).  Assist in maintenance & functioning of DGS Communication Center.  Issuance/approval of Name, Official Number, Call sign and MMSI to MS Class vessels.  Development of E-governance module for issuance/approval of Name, Official Number, Call sign and MMSI to MS Class vessels.  Member of various Technical Advisory Committees as representative of DG Shipping for Communication & Navigating matters.

RADIO INSPECTOR - POWERS AND DUTIES

Inspection of Radio Installation and other requirements under IMS Radio Rules, 1956, Section 10 of the M.S. Act, 1958 and Rules made there under which interalia include inspection and survey of entire wireless equipment on board the Merchant Ships irrespective of the Nationality of the ships with a view to ensuring. i. That the equipment carried is in compliance with national law and International convention in this behalf. ii. That the equipment is properly manned, maintained where it is necessary to make recommendation in respect of deficiencies, maintenance, rule requirements, and

31 iii. That the standard of maintenance is as to give sufficient service atleast for a period of next 12 months.

ENGINEERING WING – POWERS AND DUTIES

The following functions and duties are being performed by the Engineering wing:-  Examination (Engineering) - Conduct and issuance of certificates of Competency for Engineers for all grades including foreign going, near coastal vessel, fishing and dredging vessels.  Casualty Investigation - Merchant vessels, fishing vessels, sailing vessels registered under Merchant Shipping Act and other vessels on Indian coast.  ISM Code – ISM Audits of shipping companies and ships and issuance of certificates to ships and office.  Fire Fighting Appliances – Inspection and approval for use on Indian ships.  Training - Engineering, preparation of guidelines and technical advice and approval as per STCW Convention and DG Shipping guidelines.  Plan approvals – Fire Fighting Appliances and Control Plans, Oil Discharge Monitoring Control, International Oil Pollution Prevention equipment under MARPOL, Fuel Oil Control Plans, P & A Manuals, etc.  Registration – Shiprepairing Unit, Bunker Suppliers  Workshop Approval – Workshops involved in manufacturing and servicing of fire fighting appliances and equipment, Life Saving Appliances  Safe Manning – Engine discipline for ships  Dispensation - Safe manning, age, family and other supernumeraries.  Pollution – Technical Investigation into Oil Pollution incidents, enforcement of MARPOL 73/78.  Scrutiny – Technical scrutiny of proposal for ships acquisition, Price reasonableness for ships built by Indian Yards claiming subsidy from Government  Flag State Implementation - application and enforcement of SOLAS Regulations for Cargo and Passenger Ships  Quality – Implementation of Standards of Training Certification and Watch keeping (STCW).  Parliamentary questions – Dealing with the questions relevant to engineering wing.  International Maritime Organization (IMO) – Preparation of brief, Attending meetings, implementing Conventions, Codes, Circulars and Guidelines relevant to Engineering wing  Ballast Water – Control, management and enforcement of Ballast Water discharge from ships as per the Convention

CHIEF SURVEYOR WITH THE GOVERNMENT OF INDIA - POWERS AND DUTIES

The officers of the Engineering Wing perform the following powers and duties:-

The Chief Surveyor with the Government of India exercises statutory powers under Merchant Shipping Act, 1958 and Rules made there under to execute the following functions:-

 Approval of plans of hull, machinery, equipments of fire fighting and oil pollution for vessels built in India and abroad.  Approval of operating manuals and documents for loading and operation of Indian vessels.  Monitoring of various statutory certificates issued by Classification Societies such as Cargo Ship Safety Construction, International Oil Pollution Prevention Certificate and Certificate of Fitness on behalf of Indian Maritime Administration.  Formulation of Rules and regulations under Merchant Shipping Act, 1958 pertaining to survey, safety, pollution prevention and examination.  Technical scrutiny of proposals for acquisition of ships by Indian shipowners.  Investigation into pollution incidents.  Scrutiny of casualty reports and initiation of follow up and corrective action.  Examination and certification of Marine Engineers.  Matters relating to training and standards of merchant navy personnel on engineering side.  Approval and monitoring of various workshops and institutions imparting training to Marine Engineers.  Control of statutory surveys of Indian vessels abroad.  Matters relating to shipbuilding, shiprepairing and ancillary industry and for development of indigenous production of machinery and equipments.  Enforcement of various international instructions relating to safety and pollution prevention.  Coordination in matters relating to approval of Classification Societies.  Implementation of International Conventions on ISM/STCW Codes.  Development of examination system for Marine Engineers and their approval.  Technical examination of particulars of ships from engineering angle proposed to be acquired by Indian owners.  Registration of bunker suppliers.  Guidance and advice to Mercantile Marine Departments on technical matters.  Formulation of Rules and regulations under Merchant Shipping Act, 1958 pertaining to survey, safety, pollution prevention and examination.  Dispensation regarding requirements of Engineers and other statutory requirements.  Advisory functions to the Directorate General of Shipping and the Ministry of Shipping on policy formulation relating to Indian shipping, merchant navy training and allied matters.  Attending IMO meetings.  Coordinating port reception facilities, ship recycling guidelines.

DEPUTY CHIEF SURVEYOR WITH THE GOVT. OF INDIA - POWERS AND DUTIES

 Flag State Implementation under SOLAS 1974.  Monitoring of Survey and Certification of Cargo and Passenger Ships.  Approval of plans relating to Safety of Ships.  Carrying out audits and certification of ships and Shipping companies under International Safety Management (ISM) Code.  Issue of Document of Compliance.  Issue of Safety Management Certificate.  Detection of violations and enforcement of the Convention – investigations under MARPOL 73/78.  Investigation into shipping casualties.  Approval of procedures and arrangements on discharge of noxious liquid substances.  Monitoring of reception facilities.  Approval to oil discharge monitoring and control system and oil filtering equipment  Implementation of Annex II, III, IV, V & VI of MARPOL 73/78.  Training, Assessment and Examination of Marine Engineers under STCW 95.  Issue of Certificates of Competency to Marine Engineers.  Preparation of Circulars, M.S. Notice, etc. pertaining to examination & certification.  Implementation of Quality Standards.  Scrutiny and approval of Ship Repairing Units.  Approval of Fire Fighting Appliances and Workshops.  Representing DG Shipping at various meetings.  Representing DG Shipping on Technical Committee of Indian Register of Shipping and other Classification Societies.  Attending International Maritime Organization (IMO) Sub Committee meetings with respect to MEPC.  Representing DG Shipping in advisory capacity in Government bodies and Institutions.  Scrutiny of applications for conducting STCW Modular Courses and Preparatory Courses.  Setting of question papers for all grades of Marine Engineer Officer Examinations.  Scrutiny of IMO documents received in the Engineering branch.  Preparation of comments on International Maritime Organization (IMO)/MoS matters.

ENGINEER AND SHIP SURVEYOR - POWERS AND DUTIES

 Carrying out ISM audits as and when nominated.

 Scrutiny and analysis of the ISM audit report of ships/shipping companies.  Preparation of DOC/SMC certificate.  Implementation of International Safety Management (ISM) Code.  Assessment and conduct of oral examination for Marine Engineers.  Setting of question papers for all grades of Marine Engineer Officer Examination.  Grant of dispensation for Safe Manning of Ships.  Any other work as and when entrusted by Deputy Chief Surveyor with the Government of India.  Scrutiny of proposals for Trainee Marine Engineers Courses.  Scrutiny of proposal for approval of faculty for training institutes.  Monitoring of Port Reception facilities.  Scrutiny for contravention of MARPOL regulation by Indian vessel abroad.  Technical investigation into Ships Casualties and Oil Pollution incidents.  Supervision of construction and repairs of vessels carried out by MMD Surveyors and recovery and apportionment of fees.  Preparation of reports with respect to MARPOL 73/78 for IMO.  Any other work as and when entrusted by Deputy Chief Surveyor with the Government of India.  Scrutiny of EXN 37 BC received from Mercantile Marine Departments.  Preparation of hard cover Certificates of Competency for Marine Engineer Officers.  Assessment of sea service particulars of Naval Officers and issuance of Certificate of Service and attending related Court case matters.  Assisting Deputy Chief Surveyor with the Government of India in implementation of STCW 1995 Rules and quality system procedures.  Scrutiny of machinery, equipment and plans of ships and that of lifeboat davits and winches.  Preparation for Flag State Model Audit.  Attending meetings on behalf of D.G. Shipping as and when required.  Matter connected with Indian Standard Institutions (Bureau of Indian Standards).  Scrutiny for casualty/analysis (mainly fire & explosion).  Implementation of Ballast Water Management programme.  Scrutiny of Fire Control Plans of Ships.  Scrutiny of applications for registration of Ship Repairing firms as Ship Repairing Units.  Scrutiny of fire fighting appliances/workshop.  Scrutiny of Oil Discharge Monitor and P&A Manuals.

NAVAL ARCHITECTURE WING – POWERS AND DUTIES

The officers of the Naval Architecture Wing perform the following powers and duties:-

 Port State Control and Flag State Control – Monitoring of inspections and activities, upkeep of database, investigation of PSC/FSI detention cases, report to IMO/IOMOU.  Plan approval – Structural Fire Protection, Crew Accommodation, Design and structural plans.  Approvals - Trim and Stability, Damage Stability, Grain Stability, Sub-division Calculations, Tonnage Computations.  Manual Approval – Loading operations and cargo securing manuals.  Loadline assignment – Assignment of Govt. of India Load Line.  Certificates – Issuance of Load line Certificates.  Technical Clearance – Scrutiny of proposals for ships acquisition.  Parliamentary questions – Dealing with the questions relevant to Naval Arch Wing.  International Maritime Organization (IMO) – Preparation of brief, Attending meetings, implementing Conventions, Codes, Circulars and Guidelines relevant to Naval Arch Wing.  Monitoring – Review of Condition Assessment Scheme Survey reports, issue of Statement of Compliance.  Survey - Survey matters pertaining to Hull and Load Line.  RO’s work - Monitoring of survey work delegated to ROs.  Design approval - Approval of designs for Life Boats, Rescue Boats and Life Rafts.  Material approval – Approval of Structural Fire Protection materials such as Fire Class Doors, Bulkhead and Ceiling Panels, Flooring, Insulation, Curtains, etc.

CHIEF SHIP SURVEYOR WITH THE GOVT. OF INDIA - POWERS AND DUTIES

The Deputy Chief Ship Surveyor with the Government of India derives powers from the Merchant Shipping Act, 1958 and Rules made thereunder and executes the following functions in accordance with the provision of MARPOL, SOLAS Conventions:-

 (a) Approval of General Trim and Stability, Grain Stability and Damage Stability Booklets. (b) Approval of Cargo Securing Manuals/Bulk Cargo loading/unloading sequence manuals.  Approval of sub-division calculations of passenger ships.  Approval of ship’s design and structural plans.  Approval of Crew Accommodation lay out plans, Ventilation plans, Piping, lighting and Insulation plans.  Approval of insulation, flooring and other furnishing materials as per IMO Requirements.

 Technical clearances from Hull, Load line and accommodation point of view for ships acquisitions/advice on price reasonableness etc.  Examination of Marine Casualty reports related to capsizing, sinking due to defective hulls etc. and subsequent follow up actions.  Issuance of Executive Orders and Framing and updating of rules under various IMO Conventions/M.S. Act provisions relating to structural strength, sub- division, general stability, grain stability, damage stability, Load Line, structural fire protection, passenger spaces and passenger amenities, special purpose ships, crew accommodation, tonnage, special requirements for gas and chemical carriers, survey requirements etc.  Tonnage computations approval.  Examination of Load Line Surveys/assignment reports from Classification Societies/Mercantile Marine Departments.  Assignment of Government of India Load Line and issue of International/India Load Line Certificates.  Miscellaneous cases pertaining to temporary operating permissions beyond I.V. Limits.  Miscellaneous matters pertaining to various queries received from Industry/Ministry on Ship’s Design/Hull Surveys matters etc.  Processing of various exemptions required from the rules requirements.  Study of various IMO documents relating to design, construction, fire protection; stability, sub-division and equipment approval matters etc. of ships for further necessary follow up action.  Exemption of Port State Control/Flag State Inspection reports and necessary follow up action with owners/IMO/Classification Societies.  Examination of Class reports/Safety Construction Survey reports concerning hull and Load Line matters and necessary follow up action.  Miscellaneous matters concerning extension of surveys/certificates etc.  Conducting quarterly Port State Control Meetings with I.N.S.A./Classification Societies.  Handling of all Maritime Safety Committee related matters/including submission of documents to IMO, besides deciding on India’s initiative on various matters proposed to be discussed at MSC. And thereafter all the necessary follow-up actions.  All the matters relating to IOMOU Secretariat on Port State Control matters.  Implementation of Condition Assessment Scheme for single hull tankers.  Implementation of Enhanced Survey Programme for Bulk carriers and tankers.  Implementation of ISM matters relating to hull and load line issues.  Sailing vessels surveys and certification matters.  Fishing Boats hull survey and certification matters.  Decision with regards to rules applicable to special types of vessels or vessels with novel design.

DEPUTY CHIEF SHIP SURVEYOR WITH THE GOVT. OF INDIA - POWERS AND DUTIES

 Scrutiny and approval of crew accommodation plans, structural, passenger spaces, lifeboats, inflatable liferafts, rescue boats, structural fire protection etc.  Scrutiny and approval of general trim and stability, grain stability and damage stability booklets.  Scrutiny and approval of cargo securing manuals/bulk cargo loading/unloading sequence manuals.  Scrutiny and approval of sub-division calculations of passenger ships.  Approval of insulation, flooring and other furnishing materials as per IMO Requirements.  Technical clearances from hull point of view for ships acquisitions/advice on price reasonableness etc.  Examination of marine casualty reports related to capsizing, sinking due to defective hulls etc.  Issuance of Executive Orders and framing and updating of rules under various IMO Conventions/Merchant Shipping Act.  Approval of tonnage computations.  Examination of load line Surveys/assignment reports from Classification Societies/Mercantile Marine Departments.  Assignment of Government of India load line and issue of International/India Load Line Certificates.  Miscellaneous cases pertaining to temporary operating permissions beyond I. V. Limits.  Miscellaneous matters pertaining to various queries received from Industry/ Ministry on ship’s design/hull surveys matters etc.  Processing of various exemptions required from the rules requirements.  Examination of Port State Control/Flag State Inspection reports and necessary follow up action with owners/IMO/Classification Societies.  Examination of class reports/safety construction survey reports concerning hull and load line matters and necessary follow up action.  Miscellaneous matters concerning extension of surveys/certificates etc.  Conducting quarterly Port State Control meetings with shipping industry/ Classification Societies.  Handling of all Maritime Safety Committee related matters.  All the matters relating to IOMOU Secretariat on Port State Control matters.  Implementation of Condition Assessment Scheme for single hull tankers. SHIP SURVEYOR - POWERS AND DUTIES

 Scrutiny of Trim & Stability booklets of Cargo ships, Passenger ships, dumb barges and Fishing vessels for approval.  Scrutiny of Damage Stability booklets of passenger ships and cargo ships for approval.  Scrutiny of construction plans, subdivision and damage stability calculations of passenger ships built in India and abroad.  Scrutiny of Grain Stability booklets for approval.  Scrutiny of Tonnage computation & Tonnage plans for approval.  Scrutiny of Suez Canal Tonnage computations and Panama Canal Tonnage computations for approval.  Scrutiny of Crew Accommodation Plans of ships built abroad and in India.  Scrutiny of Loading Operations and Cargo Securing Manual.  Scrutiny of Structural Fire Protection Plans, Ventilation Plans and Piping Plans of ships built abroad and in India.  Scrutiny of Load Line documents, freeboard computations, strength and stability calculations for the purpose of assignment of Government of India Load Line.  Scrutiny of Life Boat, Rescue Boat and Life Raft designs/plans for the purpose of prototype approval.  ISM Audit of Indian Ships and Shipping Companies.  Examination of files pertaining to SAFCON, Load Line and CAS Surveys.  Monitoring and review of CAS surveys and final report.  Inspection, tests and trials of Life Boat / Rescue Boat prototypes.  Examination of cases for approval of Insulation, Paneling and Flooring materials, Fire Class Doors.  Monitoring PSC / FSI activities performed by MMDs and analyzing the Port State Control and Flag State Implementation Inspection reports forwarded by MMDs.  Monitoring and analyzing the PSC inspection reports in respect of Indian ships inspected abroad.  Up keep of PSC /FSI Inspection database in the computer.  Investigation of cases of Indian ships detained under PSC/FSI and initiate follow up actions with shipping companies & PSC authorities.  FSI inspection of ships detained under Port State Control.

JUNIOR SHIP SURVEYOR - POWERS AND DUTIES  Survey and inspection of sailing vessel.  Inspection of Hull including details relating to Form, Design, Stability Strength and sub-division etc.  Measurement of Passenger accommodation.  Survey of Load Lines.  Partial Survey of LSA during constructions and other duties arising under M.S. Act, 1958 and Rules framed thereunder.

DUTIES OF OFFICE SUPERINTENDENT

 Oversees the overall supervision and control of the activities of the respective Branch.  Supervision and control of the staff working under him/her.  Examination of cases put up by the Assistants with reference to the rules and regulations in force and recommend further action.  Maintenance of discipline amongst the staff members of the respective Branch.  Assist the Branch Officer in discharge of his functions with regard to the respective Branch.  Carry out any other duties as and when assigned by the superior officers.

DUTIES OF CARETAKER

 Undertakes the supervision of the upkeep and maintenance of the office building and fixtures.  Supervision of the watch and ward of the office.  Oversees the cleanliness of the office premises and safety of the building.  Coordination with the CPWD and Municipality authorities for maintenance of the office building and its amenities.  Assist the Administration on all matters connected with the safety and security of the office premises.

DUTIES OF ASSISTANTS AND OTHER SUPPORTING STAFF

 Responsible for receipt, distribution and accountability of all the references received in the Branch from the central diary.  Maintenance of section diary and processing of the receipts on respective files.  Examination of receipts with reference to Rules and regulations and putting up in the files with necessary notings.  Preparation of draft replies, comments, circulars, affidavits, orders, etc.  Processing of the recruitment cases, pension and other service matters of officers and staff.  Assisting the Office Superintendent and Branch Officer in disposal of references received from members of public, officers and staff members.  Maintenance of service records and Annual Confidential Reports of officers and staff members.  Preparation of budget proposals and returns on revenue and expenditure.  Preparation of periodical reports on various matters.  Carry out any other duties as and when assigned by the Office Superintendent and superior officers.

DUTIES OF STENOGRAPHER

 Taking down dictation of letters/notes/reports, minutes of meeting, etc. and its transcription.  Maintaining inward and outward movement of files/notes, etc. received from officers/sections.  Fixing up of appointment of Officer and altering/cancelling, if any.  Maintenance of Officer’s engagement diary.  Making travel arrangements for Officer’s tour, domestic as well as foreign.  Attending and screening of telephone calls.  Maintaining of files connected with the meetings, agenda items, board meeting, etc.  Drafting and noting.

Section 4 (1) (b) (iii)

PROCEDURE FOLLOWED IN DECISION MAKING PROCESS INCLUDING CHANNELS OF SUPERVISION AND ACCOUNTABILITY.

Section 4 (1) (b) (iii) - PROCEDURE FOLLOWED IN DECISION MAKING PROCESS INCLUDING CHANNELS OF SUPERVISION AND ACCOUNTABILITY.

The channel of decision making process initiates at the Dealing Assistant/Office Superintendent level and moves upward through the officers in the hierarchical structure as depicted in the following flow chart:-

DECISION MAKING PROCESS-- ADMINISTRATIVE WINGS

ORGANOGARM

Director General of Shipping

JT.DG

DDGs

EOs JD (OL) ADGs

AD (OL)

Administrative Branches

Mode of processing and disposal of work:

 Receipts from Central Diary are sent directly to the Branch Heads (Jt. DDG/ DDG).  Branch Heads send the receipts to Branch Officers (ADGs, EOs, JD(OL) and AD(OL) with remarks, if any.  Branch Officers send the receipts to the concerned Branches with remarks, if any.  Lower Division Clerk in the Branch diarises the receipts and distributes to the concerned Dealing Assistants.  Dealing Assistants examine, process and put up the receipts in relevant files to the Office Superintendent.  Office Superintendent after scrutiny and examination put up the cases to the Branch Officer with recommendations.  Branch Officer put up the cases to Branch Heads with recommendations.  Branch Heads may either dispose of the cases directly or refer to DGS for orders/approval wherever necessary.  The files then travel down to the Branch where the decision is communicated to the concerned.

Jt. DG - Joint Director General of Shipping DDG - Deputy Director General of Shipping ADG - Assistant Director General of Shipping JD (OL) - Joint Director (Official Language) AD (OL) - Assistant Director (Official Language) EO - Executive Officer

The officers initiate policy decisions keeping in view the policy of the Government, the supporting Rules and regulations, norms, guidelines, etc. to implement the developmental programmes of the Government in a manner beneficial to the public.

The officers at various levels are responsible and accountable for their contribution in the decision making process.

DECISION MAKING PROCESS - NAUTICAL WING

ORGANOGARM

Director General of Shipping

Nautical Adviser to the Govt. of India

Dy. NAs NSs

Nautical Branch

Mode of processing and disposal of work:  Receipts from Central Diary are sent directly to the Branch Head (Nautical Adviser).  Branch Head sends the receipts to Branch Officers (Dy. NAs) with remarks, if any.  Branch Officers send the receipts to the Branch with remarks, if any.  Lower Division Clerk in the Branch diarises the receipts and distributes to the concerned Dealing Assistants.  Dealing Assistants examine, process and put up the receipts in relevant files to the Office Superintendent.  Office Superintendent after scrutiny and examination put up the cases to the Branch Officers with recommendations.  Branch Officers put up the cases to Branch Head with recommendations.

 Branch Head may either dispose of the cases directly or refer to DGS for orders/ approval wherever necessary.  The files then travel down to the Branch where the decision is communicated to the concerned. Dy. NA - Deputy Nautical Adviser to the Govt. of India NS - Nautical Surveyor The officers initiate policy decisions keeping in view the policy of the Government, the supporting Rules and regulations, norms, guidelines, etc. to implement the developmental programmes of the Government in a manner beneficial to the public.

The officers at various levels are responsible and accountable for their contribution in the decision making process. DECISION MAKING PROCESS - ENGINEERING WING

ORGANOGARM

Director General of Shipping

Chief Surveyor with the Govt. of India

Dy. CSs E&SSs

Engineering Branch

Mode of processing and disposal of work:

 Receipts from Central Diary are sent directly to the Branch Head (Chief Surveyor).  Branch Head sends the receipts to Branch Officers (Dy. CSs) with remarks, if any.  Branch Officers send the receipts to the Branch with remarks, if any.  Lower Division Clerk in the Branch diarises the receipts and distributes to the concerned Dealing Assistants.  Dealing Assistants examine, process and put up the receipts in relevant files to the Office Superintendent.  Office Superintendent after scrutiny and examination put up the cases to the Branch Officers with recommendations.  Branch Officers put up the cases to Branch Head with recommendations.

Dy. CS - Deputy Chief Surveyor with the Govt. of India E&SS - Engineer and Ship Surveyor

The officers at various levels are responsible and accountable for their contribution in the decision making process.

DECISION MAKING PROCESS - NAVAL ARCHITECTURE WING ORGANOGARM

Director General of Shipping

Chief Ship Surveyor with the Govt. of India

Deputy Chief Ship Surveyor

Jr. Ship Surveyor

Naval Arch Branch

Mode of processing and disposal of work:  Receipts from Central Diary are sent directly to the Branch Head (Chief Ship Surveyor).  Branch Head sends the receipts to Branch Officer (Dy. CSS) with remarks, if any.  Branch Officer send the receipts to the Branch with remarks, if any.  Lower Division Clerk in the Branch diarises the receipts and distributes to the concerned Dealing Assistant.  Dealing Assistant examine, process and put up the receipts in relevant files to the Branch Officer.

 Branch Officer put up the cases to Branch Head with recommendations.  Branch Head may either dispose of the cases directly or refer to DGS for orders/ approval wherever necessary.  The files then travel down to the Branch where the decision is communicated to the concerned.

Dy. CSS - Deputy Chief Ship Surveyor Jr. SS - Junior Ship Surveyor

The officers at various levels are responsible and accountable for their contribution in the decision making process.

Section 4 (1) (b) (iv)

NORMS SET FOR DISCHARGE OF FUNCTIONS

Section 4 (1) (b) (iv) - NORMS SET FOR DISCHARGE OF FUNCTIONS

The Directorate General of Shipping has definite objectives and set statutory functions to perform under the rules and regulations prescribed by the Government of India and the regulations of the International Maritime Organization and International Labour Organization, etc. to fulfill its objectives.

As other central Government Departments, the DG Shipping also discharges its designated functions strictly in accordance with the provisions contained in the Supplementary Rules and Fundamental Rules, General Financial Rules, Delegation of Financial Powers Rules, Central Civil Service (Classification, Control and Appeal) Rules, Central Civil Service (Conduct) Rules and the instructions, orders and guidelines stipulated by the Government of India from time to time.

In the case of technical and statutory matters, the Merchant Shipping Act, 1958, META Manual and the guidelines and regulations of the International Maritime Organization (IMO) under various International Conventions like STCW 1995, MARPOL, SOLAS and the such issued by the International Labour Organization (ILO) are relevant.

The DG Shipping, from time to time, has brought out Rules framed under the Merchant Shipping Act on various matters like Examination, CDC, regulation of Recruitment and Placement of Seafarers, etc.

In addition to the above, the Department used to layout norms on shipping development, coastal shipping, sailing vessel industry, maritime training, implementation of ISM Code, ISPS Code, PSC, FSI inspections, IMO auditing, etc. All such norms are aimed at the overall development of the shipping industry, augmentation of tonnage, prevention of marine environmental pollution, safety of ships and shipping, etc.

Section 4 (1) (b) (v)

RULES, REGULATIONS, INSTRUCTIONS, MANUALS AND RECORDS, HELD BY OR UNDER CONTROL OR USED FOR DISCHARGING FUNCTIONS.

Section 4 (1) (b) (v) - RULES, REGULATIONS, INSTRUCTIONS, MANUALS AND RECORDS, HELD BY OR UNDER CONTROL OR USED FOR DISCHARGING FUNCTIONS.

The following rules, regulations and instruction manuals are maintained by the Directorate General of Shipping to regulate its overall functions:-

Administrative and Financial matters 1. Fundamental Rules and Supplementary Rules of 1992. 2. General Financial Rules of 1963. 3. Delegation of Financial Powers Rules, 1976. 4. Treasury Rules of the Central Government. 5. Central Civil Service (Conduct) Rules, 1964. 6. Central Civil Service (Classification, Control & Appeal) Rules, 1965. 7. Central Civil Service (Pension) Rules. 8. Merchant Shipping Act, 1958.

Other allied matters 1. National Shipping Board Rules, 1960. 2. National Welfare (Board of Seafarers’) Rules, 1963. 3. Merchant Shipping (Levy fee) Rules 1974. 4. Merchant Shipping (Seamen’s Employment Office) Rules, 1986. 5. Merchant Shipping (Payment of Expenses to Witnesses) Rules, 1986. 6. Merchant Shipping (Sailing Vessels) Rules, 1997. 7. Merchant Shipping (Continuous Discharge Certificate-cum-Seafarers’ Identity Document) Rules, 2001. 8. Merchant Shipping (Recruitment & Placement Services) Rules, 2005.

TECHNICAL – NAUTICAL WING

1. Merchant Shipping (Registration of Indian Ships) Rules. 2. Merchant Shipping (Life Saving Appliances) Rules. 3. Merchant Shipping (Prevention of Collision at Sea) Rules. 4. Merchant Shipping (Safety of Navigation) Rules. 5. Merchant Shipping. (Distress, Safety & Radio Communication) Rules. 6. Merchant Shipping (Carriage of Cargo) Rules. 7. Merchant Shipping Merchant Shipping (Wreck & Salvage) Rules. 8. Merchant Shipping (Levy of Oil Pollution Cess) Rules. 9. Merchant Shipping (Medical Examination) Rules. 10. Merchant Shipping (Medicine, Medical Stores & Appliances) Rules. 11. Merchant Shipping (Standard of Training, Certification & Watch keeping) Rules. 12. Merchant Shipping (Dredge Master & Mates Examination) Rules. 13. Merchant Shipping (Examination of Skipper and Mates Fishing Vessel) Rules. 14. Merchant Shipping (Civil Liability for Oil Pollution) Rules. (Draft stage). 15. Merchant Shipping (International Oil Pollution Fund) Rules (Draft stage). EXECUTIVE ORDERS

1. Merchant shipping Notices and circulars pertaining to the Masters & Mates examinations. 2. Merchant shipping Notices and circulars to the Medical examination. 3. Merchant shipping notices and circulars pertaining to the Life saving appliances. 4. Merchant shipping Notices and circulars pertaining to the Radio communication equipments. 5. Merchant shipping Notices and circulars pertaining to the Navigational equipments. 6. Merchant Shipping Notices and circulars on single voyage permissions. 7. Merchant Shipping Notices and circulars on Towage permission. 8. Merchant Shipping Notices and circulars of various types of dispensations. 9. Merchant Shipping Notices and circulars pertaining to maritime security. 10. Casualty Circulars. 11. Merchant Shipping Notices and circulars on Safe Manning.

MANUALS

1. Quality Manual on examination of Master & Mate. 2. META Manual as guidelines to the examiners of Masters & Mates.

Application of International Conventions under Nautical Wing

(a) Safety of navigation

1. SOLAS Chapter III, IV, V, VIII, XI and Chapter XII. 2. SAR Convention. 3. Salvage Convention.

4. Stowaways Convention. 5. INMARSAT Convention and agreement. 6. Nuclear Convention relevant section. 7. SUA Convention relevant section. 8. UNCLOS Convention – pertaining to registration, manning, piracy, marine environment protection, scientific research, continental shelf and seabed authority. 9. Registration of vessels under construction agreement. 10. STCW Convention 1995 pertaining to Chapter II, IV, V, VI, VII – Deck and VIII– Deck. 11. COLREG Convention 1972.

(b) Carriage of Passenger 1. Passenger and Luggage Convention. 2. Special Trade Passenger Convention relevant section. 3. Special Trade Passenger ships Space Convention. 4. FAL Convention. (c) Carriage of Cargo

1. SOLAS Chapter VI and VII. 2. Container Convention. 3. Bill of Lading Convention. 4. Hague Visby Rules. 5. Hamburg Rules. 6. MARPOL 73/78 Annex III Hazardous Substances.

(d) Liability

1. CLC Convention. 2. Fund Convention. 3. LLMC Convention. 4. Liens and Mortgages Convention. 5. Jurisdiction in Collision Convention. 6. Arrest of Ship Convention.

(e) Pollution

1. MARPOL 73/78 - Annex I, Annex II, Annex III and Annex V. 2. HNS Convention pertaining to chemical pollution insurance coverage. 3. Ballast Water Management – Pertaining to Deck operation. 4. Anti fouling system pertaining to deck operation. 5. Pollution from waste under London Dumping Convention. 6. OPRC Convention. 7. Intervention Convention at High seas.

(f) Insurance

1. Marine Insurance Act. 2. York Antwerp Rules.

(g) Work environment

1. Safe working practices for living and working spaces during deck operations. 2. ILO Convention pertaining to medical examination and medicines, etc. 3. Prevention of accidents Convention on ships. 4. Occupational hazards, Safety and Health in the dock Control Provisions for deck operations. 5. Any other convention Codes pertaining to the main functions of Nautical Wing.

Application of various IMO Codes to ships registered under the Merchant Shipping Act, 1958. 1. LSA Code. 2. International Code of Signals. 3. Code for Cargo Stowage and Securing. 4. Code for Safe Carriage of Timber Deck Cargo. 5. Code for Safe Carriage of Grain Cargo. 6. Code for Safe Carriage of Solid Bulk Cargo. 7. Code for Safe Loading and Unloading of Bulk Cargo. 8. IMDG Code. 9. ISPS Code. 10. IBC Code applicable only to the Cargo Carriage. 11. IGC Code applicable only to the Cargo Carriage.

TECHNICAL – ENGINERING 1. Merchant Shipping Act, 1958. 2. Merchant Shipping (Construction and Survey of Passengerships ) Rules, 1981. 3. Merchant Shipping (Carriage of Cargo) Rules, 1995. 4. Merchant Shipping (Certificate of Service) Rules, 1970. 5. Merchant Shipping (Cargo Ship Construction & Survey) Rules, 1991. 6. Merchant Shipping (Fire Appliances) Rules, 1990. 7. Merchant Shipping (Fire Appliances) Amendment Rules, 1994. 8. Merchant Shipping (Examination of Engineer Officers in the Merchant Navy) Rules 1994. 9. Merchant Shipping (Examination of Engine Driver of Seagoing Ships) Rules, 1992. 10. Merchant Shipping (Indian Fishing Boat Inspection) Rules, 1988. 11. Merchant Shipping (Management for Safe Operation of Ships) Rules, 2000.

12. Merchant Shipping (Prevention of Pollution from Ships by Oil) Rules, 2005 (under notification). 13. Merchant Shipping (Registration of Indian Ships) Rules 1997. 14. Merchant Shipping (Sailing Vessel) Rules, 1997. 15. Merchant Shipping (Standards of Training, Certification and Watchkeeping for Seafarers) Rules, 1998. 16. Merchant Shipping (Cancellation or Suspension of Certificate of Competency) Rules, 2003.

EXECUTIVE ORDERS

1. Merchant Shipping Notices pertaining to the Engineers examinations. 2. Merchant Shipping Notices of various types of dispensations. 3. Merchant Shipping Notice on Safe Manning.

MANUALS

1. META Manual as guidelines to the Examiners of Engineers.

CONVENTIONS

1. SOLAS 2. MARPOL

TECHNICAL – NAVAL ARCHITECTURE WING

1. Merchant Shipping Act, 1958. 2. Merchant Shipping (Construction and Survey of Passengerships ) Rules, 1981. 3. Merchant Shipping (Cargo Ship Construction & Survey) Rules, 1991. 4. Merchant Shipping (Life saving Appliances) Rules, 1991. 5. Merchant Shipping (Life saving Appliances) Amendment Rules, 1995. 6. Merchant Shipping (Fire Appliances) Rules, 1990. 7. Merchant Shipping (Fire Appliances) Amendment Rules, 1994. 8. Merchant Shipping (Carriage of Cargo) Rules 1995. 9. Merchant Shipping (Safety of Navigation) Rules, 1997. 10. Merchant Shipping (Distress and Safety Radio Communication) Rules, 1995. 11. Merchant Shipping (Safety Convention Certificates) Amendments Rules, 1995. 12. Merchant Shipping (Carriage of Grain) Rules, 1991. 13. Merchant Shipping (Load Line) Rules 1979. 14. Merchant Shipping (Tonnage Measurement of Ships) Rules, 1987. 15. Merchant Shipping (Crew Accommodation) Rules, 1960, as amended in 1967 and 1970. 16. SOLAS 74, as amended. 17. MARPOL 73/78. 18. Load Line Convention 1966 and Protocol 88.

19. International Tonnage Convention 1969. 20. ILO 147 21. International Safety Management Code (ISM Code). 22. International Ship & Port Facility Security Code (ISPS Code). 23. International Code for the Construction and Equipment of ships carrying Dangerous Chemicals in Bulk (IBC Code). 24. Code for the Construction and Equipment of ships carrying Dangerous Chemicals in Bulk (BCH Code). 25. International Life-saving Appliance Code (LSA Code). 26. International Maritime Dangerous Goods Code (IMDG Code). 27. Code on Intact Stability for all types of ships covered by IMO instruments (IS Code). 28. Code of practice for the safe loading and unloading of Bulk Carriers (BLU Code). 29. Code of Safe Practice for Cargo Stowage and Securing (CSS Code). 30. Code of Safety for Dynamically Supported Craft (DSC Code). 31. Code of Safe Practice for Solid Bulk Cargoes (BC Code). 32. International Code for Fire Safety Systems (FSS Code). 33. International Code for application of Fire Test Procedures (FTP Code). 34. Code for the Construction and Equipment of Ships carrying Liquefied Gases in Bulk (GC Code). 35. International Code for the Construction and Equipment of Ships carrying Liquefied Gases in Bulk (IGC Code). 36. International Code for the Safe Carriage of Grain in Bulk (Grain Code). 37. International Code of Safety for High-Speed Craft (HSC Code 1994). 38. International Code of Safety for High-Speed Craft, 2000 (HSC Code 2000). 39. International Code for the safe carriage of packaged irradiated nuclear fuel, plutonium and high-level radioactive wastes on board ships (INF Code). 40. Offshore Supply Vessel Code (OSV Code) [A.469(XII)]. 41. Code for the Construction and Equipment of Mobile Offshore Drilling Units (MODU Code). 42. Code of Safety for Special Purpose Ships (SPS Code) [A.534 (13)]. 43. Code of Safe practice for Ships carrying Timber deck Cargoes (Timber Code) 44. Code of Safety for Diving System [A.536(13)]. 45. Code on Noise Levels on Board Ships [A.468(XII)].

Section 4 (1) (b) (vi)

STATEMENT OF THE CATEGORIES OF DOCUMENTS THAT ARE HELD BY OR UDNER CONTROL

Section 4 (1) (b) (vi) - STATEMENT OF THE CATEGORIES OF DOCUMENTS HELD BY OR UDNER CONTROL

The following documents are categorized as confidential documents:-

1. Annual Confidential Reports of the officers and staff. 2. All records maintained by the Vigilance Branch. 3. All files and records pertaining to court cases. 4. All internal file notings. 5. Records pertaining to Departmental Promotion/Selection Committees. 6. All records pertaining to Examinations on Nautical and Engineering disciplines. 7. All records pertaining to shipping casualty investigations till finalization and publication. 8. Access to the Preliminary Inquiry Reports on shipping casualty is limited to the relatives of the affected seafarer. 9. Inspection Reports under Port State Control and Flag State Implementation. 10. Plans and Booklets of various ships and equipments. 11. Certificates of ships and equipments. 12. Security Plans of ships and ports.

Section 4 (1) (b) (vii)

PARTICUALRS OF ARRANGEMENTS THAT EXISTS FOR CONSULTATION WITH OR REPRESENTATION BY THE MEMBERS OF THE PUBLIC IN RELATION TO THE FORMULATION OF POLICY OR IMPLEMENTATION THEREOF

Section 4 (1) (b) (vii) - PARTICUALRS OF ANY ARRANGEMENT THAT EXISTS FOR CONSULTATION WITH OR REPRESENTATION BY THE MEMBERS OF THE PUBLIC IN RELATION TO THE FORMULATION OF ITS POLICY OR IMPLEMENTATION THEREOF.

The Directorate General of Shipping and allied offices deal with shipping, maritime training and the related subjects. As such, those connected with the shipping industry in its multifaceted disruptions are invariably consulted whenever any important policy decision is initiated. The representatives of Indian National Shipowners’ Association, Foreign Owners Representatives & Shipmanagers Association, Maritime Association of Shipowners, Shipmanagers & Agents, the Union representatives of National Union for Seafarers’ of India, Forward Seamen’s Union of India and Maritime Union of India are consulted in crucial matters.

Section 4 (1) (b) (viii)

STATEMENTS OF BOARDS, COUNCILS, COMMITTEES AND OTHER BODIES CONSISTING OF TWO OR MORE PERSONS FOR IMPLEMENTATION OR ADVICE, WHETHER MEETINGS OF SUCH BODIES ARE OPENED TO PUBLIC OR MINUTES ARE ACCESSIBLE FOR PUBLIC

Section 4 (1) (b) (viii)- STATEMENTS OF BOARDS, COUNCILS, COMMITTEES AND OTHER BODIES CONSISTING OF TWO OR MORE PERSONS FOR IMPLEMENTATION OR ADVICE, WHETHER MEETINGS OF SUCH BODIES ARE OPENED TO PUBLIC OR MINUTES ARE ACCESSIBLE FOR PUBLIC.

1. NATIONAL SHIPPING BOARD

The National Shipping Board constituted by the Government of India under Section 4 of the Merchant Shipping Act, 1958 has 6 members of the Parliament, 4 from the House of People, 2 by the Council States and 16 members representing the Central Government, shipowners, seamen and such other interests. Government of India nominates one of its members as its Chairman.

The Chairman is appointed for a definite term and he gets consolidated monthly remuneration.

2. NATIONAL WELFARE BOARD FOR SEAFARERS

The Government of India has reconstituted the National Welfare Board for Seafarers for promoting the welfare of the seafarers. It consists of 11 members representing the Government, industry and the seafarers. This Board is headed by the Union Minister of Shipping.

The meetings of the above bodies are not open to public and the minutes are circulated amongst the Board members and concerned Departments. The information

61 pertaining to any of the topic discussed in the meetings would be available with the concerned Departments.

Section 4 (1) (b) (ix)

DIRECTORY OF OFFICERS AND EMPLOYEES OF D.G. SHIPPING

Section 4 (1) (b) (ix) - DIRECTORY OF OFFICERS AND EMPLOYEES OF D.G. SHIPPING I. GROUP ‘A’ AND ‘B’ OFFICERS Sl. Name & Designation Telephone Floor No. (Office / Residence / Fax No.) 1. Dr. S.B. Agnihotri, IAS 22613156 (O) 22673827 (O) Sixth Director General of Shipping & Ex- 22631987 (R) 22626756 (F) Officio Addl. Secretary to the Govt. of India 2. 22614911 (O) 22613651-4 (B) Sixth Jt. Director General of Shipping 22692416 (F)

3. Shri Samuel Darse 22651379 (O) 23672169 (R) Sixth Deputy Director General of Shipping 22694351 (F) 4. 22611003 (O) 22692421 (F) Deputy Director General of Shipping Sixth 5. Shri V. Rajendran 22632302 (O) 22632301 (F) First Deputy Director General of Shipping 6. Shri Deepak Verma 22612381 (O) 23723418 (R) Deputy Director General of Shipping 22612358 (F) Third 7. Shri C. Rethinadhas, 22612385 (O) 24039977 (R) Third Deputy Director General of Shipping 7. Shri G.L. Singh 22676236 (O) 24022760 (R) Second Joint Director (OL) 22613655 (F) 8. Shri S.G. Bhandare 22656311 (O) 27872857 (R) Second Deputy Director General of Shipping 22613655 (F) 9. Shri N. Ravishankar 22612349 (O) 22613655 (F) Third Assistant Director General of

Shipping 10. Shri S.K. Jaiswal 22632303 (O) 22613655 (F) Third Assistant Director General of Shipping 11. Shri Rajamohanan Nair 22612342 (O) 22613655 (F) Second Assistant Director General of Shipping 12. Shri V.K. Pandey 22643040 (D) 22613655(F) Second Assistant Director General of Shipping 13. Shri Dinkar G. Sawant, 22651296 (O) 22613655 (F) Second Executive Officer 14. Mrs. Pushpa Butani 22613651 (O) 22613655 (F) Second Asstt. Director (OL) 15. Shri P.S. John, 22613651-4 (O) 22613655 (F) Sixth Sr. PS to DG 16. Shri D.L. Malaikar, 22613651-4 (O) 22613655 (F) Sixth Sr. PS to DG 17 Shri P.R. Menon, 22613651-4 (O) 22613655 (F) Forth Sr. PS to CS 18 Smt. Sharada Ramakrishnan, 22613651-4 (O) 22613655 (F) Sixth Sr. PS 19 Shri K. Narsimhan, 22613651-4(O) 22613655 (F) Fifth Sr. PS to NA NAUTICAL WING 1. Capt. M. M. Saggi, 22670863 (O) 23638417 (R) Fifth Nautical Adviser to the Govt. of 22694352 (F) India 2. Capt. S. K. Shukla, 22616140 (O) 23689991 (R) Fifth Deputy Nautical Adviser 23638417 (F) 3. Capt. P. Misra, 22650118 (O) 25131797 (R) Fifth Deputy Nautical Surveyor 22613655 (F) 4. Capt. Deepak Kapoor 22674256 (O) 23678714 (R) Fifth Nautical Surveyor 22613655 (F) 5. Capt. Harish Khatri 22692417 (O) 27520010 (R) Third Nautical Surveyor 22679247 (F) 6. Capt. R.K. Awasthi, 22613651-4 (O) 25221828 (R) Fifth Nautical Surveyor 7. Capt. S.I. Abdul Kalam Azad 22679889 (O) 27610300 (R) Fifth Nautical Surveyor 22690109 (F) 8. Capt. Nitin Bawa 22656298 (O) 22613655 (F) Fifth Nautical Surveyor 9. Shri K.H. Mehta 22630660 (O) First Senior Radio Surveyor 23613716 (R) 22613655 (F) (LRIT)

ENGINEERING WING 1. Shri A. Banerjee, 22611788 (O) Forth Chief Surveyor with the Govt. of 23759162 (R) 22694353 (F) India 2. Shri D. Mehrotra, 22613303 (O) Forth Deputy Chief Surveyor 27520604 (R) 22651368 (F) 3. Shri P.N. Bhosle, 22610152 (O) Forth Deputy Chief Surveyor 25221830 (R) 22613655 (F) 4. Shri S. Barik 22656306 (O) Third Engineer and Ship Surveyor 27530968 (R) 22613655 (F) 5. Shri K.M. Rao 22656303 (O) Forth Engineer and Ship Surveyor 25531129 (R) 22613655 (F) 6. Shri S.S. Gadkar 22633065 (O) 22613655 (F) Forth Engineer and Ship Surveyor 7. Shri Vinod Kumar 22679816 (O) 22613655 (F) Forth Engineer and Ship Surveyor

NAVAL ARCHITECH WING 1. Shri Suresh Kumar 22656295 (O) Third Chief Ship Surveyor with the Govt. 27712966 (R) 22679845 (F) of India 2. Shri Aji Vasudevan, 22643038 (O) 22613655 (F) Third Dy. Chief Ship Surveyor 3. Shri Nebu Oommen, 22643039 (O) 22613655 (F) First Jr. Ship Surveyor

II. GROUP ‘C’ STAFF OFFICE SUPERINTENDENT Sr. Name & Designation Telephone (Office) Floor No. 1. Kum. S.K. Worlikar 22613651-4 (O Fifth 2. Smt. L.D. Honmukhe 22613651-4 (O) Second JUNIOR HINDI TRANSLATOR 1. Shri V.P. Singh Bhadoriya 22613651-4 (O) Second 2. Smt. Sowmya M. Nair 22613651-4 (O) Second ASSISTANT 1. Shri I.B. Malse 22613651-4 (O) Second 2. Shri N.R. Sonawane 22613651-4 (O) Forth 3. Shri B.V. Chitimilla 22613651-4 (O) Second 4. Smt. A.X. Mendes 22613651-4 (O) Fifth 5. Shri M.R. Paunikar 22613651-4 (O) Third 6. Shri S.V. Nair 22613651-4 (O) First 7. Shri K.P. Josson 22613651-4 (O) Second 8. Shri Minning Raj 22613651-4 (O) Fifth 9. Smt. Ruksana Solkar 22613651-4 (O) Third

10. Smt. Savita Raj 22613651-4 (O) Second 11. Smt. Sharda Dhimar 22613651-4 (O) Second 12. Shri K.M. Durga 22613651-4 (O) Fifth 13. Smt.L.B. Naidu 22613651-4 (O) First 14. Shri S.T. Lad 22613651-4 (O) Third 15. Shri P.L. Muthu 22613651-4 (O) Second 16. Shri V.M. Kamble 22613651-4 (O) Second 17. Shri A.H. Bandiwadekar 22613651-4 (O) Second

STENOGRAPHER GRADE-II 1. Kum. S.G. Chavan 22613651-4 (O) Third 2. Smt. Sakshi Wadhwa 22613651-4 (O) Third STENOGRAPHER GRADE-III 1. Shri S.P. Sinha 22613651-4 (O) Third 2. Shri Shriram 22613651-4 (O) Second 3. Shri Sumit Kumar 22613651-4 (O) First UPPER DIVISION CLERK 1. Shri P.K. Pal 22613651-4 (O) First 2. Smt. S.T. Kunder 22613651-4 (O) Second 3. Shri D.D. Mankikar 22613651-4 (O) Third 4. Smt. L.J. Suvarna 22613651-4 (O) Second 5. Shri F.R. Chauhan 22613651-4 (O) Second 6. Ms. Archana Naik 22613651-4 (O) Second 7. Shri Tarun Pal 22613651-4 (O) Third 8. Shri S.D. Joshi 22613651-4 (O) Sixth 9. Shri V.S. Jadhav 22613651-4 (O) Forth 10. Smt. V.A. Deshpande 22613651-4 (O) Sixth 11. Shri Ramsajan Gupta 22613651-4 (O) Forth 12. Shri S.D. Khot 22613651-4 (O) Fifth 13. Shri H.N. Kat 22613651-4 (O) First 14. Shri D.P. Sinha 22613651-4 (O) Second 15. Shri R.A. Palav 22613651-4 (O) Second 16. Smt. Anita Sinha 22613651-4 (O ) Third 17. Shri S.K. Pandey 22613651-4 (O) Second 18. Shri A.S. Tambe 22613651-4 (O) Fifth 19. Shri S.B. Phad 22613651-4 (O) Second 20. Shri M.B. Majumdar 22613651-4 (O) Second 21. Shri U.S. Satam 22613651-4 (O) Third 22. Smt. S.P. More 22613651-4 (O) Second 23. Shri P.K. Guha 22613651-4 (O) Second 24. Shri R.K. Moitra 22613651-4 (O) Third 25. Shri M.A. Quader 22613651-4 (O) Forth 26. Shri B.S. Das 22613651-4 (O) Second 27. Smt. M.M. Panchal 22613651-4 (O) Third 28. Smt. M.K. Somaiya 22613651-4 (O) Third

29. Shri Narayan Rao 22613651-4 (O) Third 30. Kum J.R. Chodankar 22613651-4 (O) Second 31. Shri S.L. Kadam 22613651-4 (O) Fifth 32. Shri Nirmalendu Ray 22613651-4 (O) Forth 32. Shri Saibal Deb 22613651-4 (O) Second 33. Smt. Sanjivani Rane 22613651-4 (O) Third LOWER DIVISION CLERK 1. Shri M.D. Patil 22613651-4 (O) Second 2. Smt. V.A. Randive 22613651-4 (O) Second 3. Shri M.R. Kuber 22613651-4 (O) First 4. Shri Dharmendra Kumar 22613651-4 (O) First 5. Smt. Suchita Sawant 22613651-4 (O) Second 6. Shri Umesh Kumar 22613651-4 (O) Fifth 7. Shri Anand Kumar Gupta 22613651-4 (O) Fourth 8. Shri Abhishek Kumar Gaurav 22613651-4 (O) Fifth 9. Shri Shishupal P. Kotangale 22613651-4 (O) Second Staff Car Driver 1. Shri A.R. Gaidhankar 22613651-4 (O) Fifth 2. Shri Deepak D. Baraskar 22613651-4 (O) Sixth Multi Tasking Staff 1. Shri L.N.Dahelkar 22613651-4 (O) Sixth 2. Shri S.E. Kanse 22613651-4 (O) First 3. Shri C.N. Dahelkar 22613651-4 (O) Second 4. Shri R.T. panhale 22613651-4 (O) Sixth 5. Shri L.B. Kadam 22613651-4 (O) Forth 6. Shri G.S. Shivnekar 22613651-4 (O) Sixth 7. Shri D.N. Rajal 22613651-4 (O) First 8. Shri C.S. Ghavnalkar 22613651-4 (O) Second 9. Shri A.M. Chavan 22613651-4 (O) Second 10. Shri S.M. Gurav 22613651-4 (O) Second 11. Shri M.S. Gavas 22613651-4 (O) Third 12. Shri M.K.Patil 22613651-4 (O) Forth 13. Shri D.D. Rasal 22613651-4 (O) Third 14. Shri T.B. Supe 22613651-4 (O) Third 15. Shri M.H. Bane 22613651-4 (O) Sixth 16 Shri M.N.Gherde 22613651-4 (O ) Second 17. Smt. Kamal D. Kamble 22613651-4 (O) Second 18. Shri Suresh S. Jadhav 22613651-4 (O) First 19. Smt. Kirti K. Kadam 22613651-4 (O) First 20. Shri P.S. Shanil 22613651-4 (O) Ground 21. Shri S.J. Khanderkar 22613651-4 (O) Ground 22. Shri S.S. Dhaske 22613651-4 (O) Fifth 23. Shri Pravin D. Tamore 22613651-4 (O) Second 24. Shri Madhukar H. Banduk 22613651-4 (O) Fifth 25. Shri Avinash D. Powasker 22613651-4 (O) Ground

26. Shri Nandu M. Bhagat 22613651-4 (O) Second 27. Shri Subhas K. Lambe 22613651-4 (O) Forth 28. Shri Manwar S. Rawat 22613651-4 (O) Ground 29. Shri Jitendra R. Jagtap 22613651-4 (O) Ground 30. Shri Sunil S. Patil 22613651-4 (O) Fifth 31. Shri A.B. Misal 22613651-4 (O) Ground 32. Shri S.K. Khedekar 22613651-4 (O) Ground 33. Shri G.U. Solanki 22613651-4 (O) Ground 34. Shri D.D. Waghela 22613651-4 (O) Ground

Section 4 (1) (b) (x)

MONTHLY REMUNERATION RECEIVED BY OFFICERS AND EMPLOYEES, INCLUDING OTHER KINDS OF COMPENSATION

Section 4 (1) (b) (x): MONTHLY REMUNERATION RECEIVED BY OFFICERS AND EMPLOYEES, INCLUDING OTHR KINDS OF COMPENSATION

DIRECTOR GENERAL OF SHIPPING PAY SCALE:- 37400-67000 SR. NO. NAME GROSS MONTHLY Salary (Rs.) 1. DR. S.B. AGNIHOTRI 133000

DEPUTY DIRECTOR GENERAL OF SHIPPING PAY SCALE:- 15600-39100 1. SHRI SAMUEL DARSE 83374 2. SHRI V. RAJENDRAN 82082 3. SHRI DEEPAK VERMA 54042 4. SHRI C. RETHINADHAS 61913 5. SHRI S.G. BHANDARE 62880

ASSTT. DIRECTOR GENERAL OF SHIPPING PAY SCALE:- 15600-39100 SHRI K. RAJAMOHANAN 1. NAIR 62678 2. SHRI N. RAVISHANKAR 52668 3. SHRI S.K. JAISWAL 49340 SHRI VIJAY KUMAR 4. PANDEY 49003

EXECUTIVE OFFICER PAY SCALE:- 15600-39100 1. SHRI D.G. SAWANT 41730

JOINT DIRECTOR (OFFICIAL LANGUAGE) PAY SCALE:- 15600-39100 1. SHRI G.L. SINGH 54042

ASSTT. DIRECTOR (OFFICIAL LANGUAGE) PAY SCALE:- 15600-39100 1. SMT. P.N. BUTANI 37816

SENIOR PRIVATE SECRETARY PAY SCALE:- 15600-39100 1. SHRI P.S. JOHN 33307 2. SHRI P.R. MENON 40118 3. SHRI D.L. MALAIKAR 39070

NAUTICAL ADVISER TO THE GOVERNMENT OF INDIA PAY SCALE:- 37400-67000 1. CAPT. M.M. SAGGI 112680 DEPUTY NAUTICAL ADVISOR TO THE GOVERNMENT OF INDIA PAY SCALE:- 37400-67000 1. CAPT. S.K. SHUKLA 73501 2. CAPT. P. MISRA 71485

NAUTICAL SURVEYOR PAY SCALE:- 15600-39100 1. CAPT. R.K. AWASTHI 80083 2. CAPT. DEEPAK KAPOOR 70238 3. CAPT. HARISH KHATRI 63191 4. CAPT. S.I. ABUL KALAM AZAD 57823 5. CAPT. NITIN BAWA 59433

DEPUTY CHIEF SURVEYOR WITH GOVERNMENT OF INDIA PAY SCALE:- 37400-67000 1. SHRI D. MEHROTRA 78590 2. SHRI P.N. BHOSLE 99490

ENGINEER AND SHIP SURVEYOR PAY SCALE:- 15600-39100 1. SHRI S. BARIK 71070 2. SHRI S.S. GADKAR 73888 3. SHRI KILLI MOHANA RAO 56265

CHIEF SHIP SURVEYOR WITH THE GOVERNMENT OF INDIA PAY SCALE:- 37400-67000 1. SHRI SURESH KUMAR R.M. 93118

DEPUTY CHIEF SHIP SURVEYOR PAY SCALE:- 37400-67000 1. SHRI AJI VASUDEVAN 85315

JR.SHIP SURVEYOR PAY SCALE:- 15600-39100 1. SHRI NEBU OOMMEN 49003

SENIOR RADIO SURVEYOR PAY SCALE:- 15600-39100 1. SHRI K.H. MEHTA 61953

OFFICE SUPERINTENDENT PAY SCALE: Rs. 9300-34800 + GP Rs. 4200/- 1. Kum. S. K. Worlikar 35623 2. Smt. L. D. Honmukhe 32280 3. Shri I. B. Malshe 35413 4. Shri N. R. Sonawane 34818

ASSISTANT PAY SCALE: Rs. 9300-34800 + GP Rs. 4600/- OR Rs. 4200/- 1. Smt. R. I. Solkar 28978 2. Shri B. V. Chitimilla 27137 3. Smt. Savita Raj 32018 4. Smt. A. X. Mendes 31440 5. Shri M. R. Paunikar 30968 6. Shri S. V. Nair 31370 7. Shri K. P. Josson 30758 8. Shri Mening Raj 30758 9. Smt. Sharda Dhimar 34775 10. Shri V. M. Kamble 30670 11. Shri K. M. Durga 30880 12. Smt L. B. Naidu 30460 13. Shri S. T. Lad 30390 14. Shri P.L. Muthu 30390 15. Shri A.H. Bandivdekar 30583

UPPER DIVISION CLERK PAY SCALE: Rs. 9300-34800 + GP Rs. 4200/- & Rs. 4600/- PAY SCALE: Rs. 5200-20200 + GP Rs. 2400/- & Rs. 2800/- 1. Shri Parth Kumar Pal 33050 2. Smt. S. T. Kunder 28150 3. Shri D. D. Mankikar 33015 4. Smt. L. J. Suvarna 29760 5. Shri F. R. Chauhan 27278 6. Ms. Archana P. Naik 23495 7. Shri Tarun Pal 24839 8. Shri S. D. Joshi 26768 9. Shri V. S. Jadhav 26978 10. Smt. V. A. Deshpande 26978 11. Shri R. S. Gupta 19184 12. Shri S. D. Khot 27573 13. Shri H. N. Kat 24038 14. Shri D. P. Sinha 22673 15. Shri R. A. Palav 27398 16. Smt. Anita Sinha 22673 17. Shri S. K. Pandey 22673 18. Shri A. S. Tambe 19184 19. Shri S. B. Phad 34818 20. Shri U. S. Satam 34818 21. Smt. S. P. More 20870 22. Shri P. K. Guha 22925 23. Shri M. A. Quader 22272 24. Smt. M. M. Panchal 27923 25. Smt. M. K. Somaiya 21745 26. Shri Narayan Rao 25998 27. Shri Nirmalendu Ray 29270

28. Shri Saibal Deb 29375 29. Shri B.S. Das 18877 30. Ms. Jayashree R. Chodankar 22270 31. Shri S. L. Kadam 18875 32. Smt. Sanjivani Rane 21570 33. Shri S.C. Paul 26400 34. Shri B. Chakraborty 26400

LOWER DIVISION CLERK PAY SCALE: Rs. 5200-20200 + GP Rs. 1900/- 1. Shri M. D. Patil 16922 2. Smt. V. A. Randive 19873 3. Shri M. R. Kuber 18270 4. Shri Dharmendra Kumar 21500 5. Smt. Suchita R. Sawant 21290 6. Shri Umesh Kumar 13514 7. Shri Anand Kumar Gupta 12427 8. Shri Abhishek Kumar Gaurav 14818 9. Shri Shishupal P. Kotangale 14398

STAFF CAR DRIVER PAY SCALE: Rs. 5200-20200 + GP Rs. 2400/- & Rs. 2000/- 1. Shri A. R. Gaidhankar 24290 2. Shri Deepak D. Baraskar 20755

ASSTT. DIRECTOR (OL) PAY SCALE: Rs. 9300-34800 + G.P. Rs. 5400/- 1. Smt. P. N. Butani 37816

JUNIOR HINDI TRANSLATOR PAY SCALE: Rs. 9300-34800 + G.P. Rs. 4600/- & Rs. 4200/- 1. Shri V.P. Singh Bhadoriya 34177 2. Kum. Sowmya M. Nair 25945

STENOGRAPHER GRADE I PAY SCALE: Rs. 9300-34800 + G.P. Rs. 4800/- & Rs. 4600/-

1. Smt. Sarada Ramakrishnan 38038 2. Kum. S.G. Chavan 36008

STENOGRAPHER GRADE – II PAY SCALE: Rs. 9300-34800 + G.P. Rs. 4200/- 1. Smt. Sakshi Wadhawa 32018

STENOGRAPHER GRADE – III PAY SCALE: Rs. 9300-34800 + G.P. Rs. 2800/- & Rs. 2400/- 1. Shri S.P. Sinha 27940 2. Shri Sriram 18517 3. Shri Sumit Kumar 17125

MULTI TASKING STAFF PAY SCALE:- Rs. 5200-20200/- 1. SHRI L.N. DAHELKAR 21263 2. SHRI S.E. KANSE 18004 3. SHRI C.N. DAHELKAR 20055 4. SHRI R.T. PANHALE 20055 5. SHRI L.B. KADAM 20055 6. SHRI G.S. SHIVANEKAR 20055 7. SHRI D.N. RAJAL 16851 8. SHRI C.S. GHAVANALKAR 19320 9. SHRI A.M. CHAVAN 19268 10. SHRI S.M. GURAV 19118 11. SHRI M.S. GAWAS 19058 12. SHRI M.K. PATIL 19058 13. SHRI D.D.RASAL 19845 14. SHRI T.B. SUPE 19005 15. SHRI M.H. BANE 19320 16. SHRI M.N. GHERDE 15981 17. SMT. K.D. KAMBLE 16015 18. SHRI RAMNATH KAMAT 17065 19. SHRI S.S.JADHAV 13828 20. SMT. K.K. KADAM 17065 21. SHRI P.S. SHANIL 14169 22. SHRI S.J. KHANDERKAR 17118 23. SHRI S.S. DHASKE 16908 24. SHRI P.S. TAMORE 16908 25. SHRI M.H. BANDUK 21588 26. SHRI A.D. PAWASKAR 16908 27. SHRI N.M. BHAGAT 15823 28. SHRI S.K.LAMBE 17118 29. SHRI M.S. RAWAT 16199 30. SHRI J.R. JAGTAP 14169 31. SHRI S.S.PATIL 15823 32. SHRI A.B.MISAL 16199 33. SHRI S.K. KHEDEKAR 16908 34. SHRI G.U. SOLANKI 19005 35. SHRI D.D. WAGHELA 15981

Section 4 (1) (b) (xi)

BUDGET ALLOCATED TO EACH OF ITS AGENCY, INDICATING THE PARTICULARS OF ALL PLANS, PROPOSED EXPENDITURE AND REPORTS ON DISBURSEMENTS MADE.

Section 4 (1) (b) (xi)- BUDGET ALLOCATED TO EACH AGENCY, INDICATING THE PARTICULARS OF ALL PLANS AND REPORTS ON DISBURSEMENTS MADE.

1. BUDGET UNDER NON-PLAN:

The Budget allocated to DG Shipping under Non-Plan head during the financial year 2010-2011 is as under:- (Rupees in thousand) Sl. No. Head of Account BE Disbursement 2010-11 made 1. Salaries 69000 69000 2. Overtime Allowance 50 50 3. Medical Expenses 1050 1050 4. Travel Expenses (Domestic) 7000 7000 5. Travel Expenses (Foreign) 7000 7000 6. Office Expenses 25000 25000 7. Advertising and Publicity 500 500 8. Professional Services 41700 41700 9. NSB 1800 1800 Total 153100 153100

2. BUDGET UNDER PLAN: The Budget allocated to DG Shipping under Plan head during the financial year 2010-2011 is as under:- (Rupees in Crores) Sl. Head of Account Allocation Agency Name Disbursement No. made 1. Information Technology 1.90 -- Project yet to (a) Issue of Seafarers Identity be awarded Document (SID)

(b) Introduction of online 2.27 International 0.60 examination system in DGS Institute of for conducting MEO Class IV information examination technology, Bangalore 2. Seafarers Safety-Indian 1.43 DGS, Mumbai Under Process Maritime Casualty Investigation Cell 3. Phase I of the Ballast Water 2.03 National Institute of 2.03 Management Scheme Oceanography Goa 4. Civil Work through CPWD 7.00 CPWD 3.06

Section 4 (1) (b) (xii)

MANNER OF EXECUTION OF SUBSIDY PROGRAMMES, INCLUDING THE AMOUNTS ALLOCATED AND THE DETAILS OF BENEFICIARIES OF SUCH PROGRAMMES.

Section 4 (1) (b) (xii) - MANNER OF EXECUTION OF SUBSIDY PROGRAMMES, INCLUDING THE AMOUNTS ALLOCATED AND THE DETAILS OF BENEFICIARIES OF SUCH PROGRAMMES

No subsidy programmes are being implemented by DG Shipping or its allied offices and hence, there is no information to furnish.

Section 4 (1) (b) (xiii)

PARTICULARS OF RECIPIENTS OF CONCESSIONS, PERMITS OR AUTHORIZATIONS GRANTED

Section 4 (1) (b) (xiii) - PARTICULARS OF RECIPIENTS OF CONCESSIONS PERMITS OR AUTHORIZATIONS GRANTED

Not applicable as such programmes are not undertaken by DG Shipping.

Section 4 (1) (b) (xiv)

DETAILS IN RESPECT OF THE INFORMATION, AVAILABLE TO OR HELD BY, REDUCED IN AN ELECTRONIC FORM

Section 4 (1) (b) (xiv) - DETAILS IN RESPECT OF THE INFORMATION, AVAILABLE TO OR HELD BY, REDUCED IN AN ELECTRONIC FORM.

Detailed information on the following matters have been reduced to electronic form and are available in the website www.dgshipping.com of DG Shipping:-

NAUTICAL WING

1. Merchant Shipping Rules pertaining to nautical matters, the details of which have been enumerated under section 4 (1) (b) (v). 2. Merchant Shipping notices related to nautical matters. 3. Executive orders on various matters relating to nautical discipline. 4. Matters related to application International Conventions on nautical discipline. 5. Matters related to application of various IMO Codes to ships registered under Merchant Shipping Act, 1958.

ENGINEERING WING

1. Merchant Shipping Rules pertaining to engineering matters, the details of which have been enumerated under section 4 (1) (b) (v). 2. Merchant Shipping notices related to engineering matters. 3. Executive orders on various matters relating to engineering discipline. 4. Matters related to application International Conventions on engineering discipline. 5. Matters related to application of various IMO Codes to ships registered under Merchant Shipping Act, 1958.

NAVAL ARCHITECTURE WING

1. Merchant Shipping Rules pertaining to naval architecture matters, the details of which have been enumerated under section 4 (1) (b) (v). 2. Merchant Shipping notices related to naval architecture matters. 3. Executive orders on various matters relating to naval architecture discipline. 4. Matters related to application International Conventions on naval architecture discipline. 5. Matters related to application of various IMO Codes to ships registered under Merchant Shipping Act, 1958.

Section 4 (1) (b) (xv)

PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS FOR OBTAINING INFORMATION, INCLUDING THE WORKING HOURS OF A LIBRARY OR READING ROOM, IF MAINTAINED FOR PUBLIC USE

Section 4 (1) (b) (xv) - PARTICULARS OF FACILITIES AVAILABLE TO CITIZENS FOR OBTAINING INFORMATION, INCLUDING THE WORKING HOURS OF A LIBRARY OR READING ROOM, IF MAINTAINED FOR PUBLIC USE

The citizen chart is in place and public can access to the DG Shipping website www.dgshipping.com. A technical library is available, which is meant for in-house use only.

Section 4 (1) (b) (xvi)

NAMES, DESIGNATIONS AND OTHER PARTICULARS OF THE PUBLIC INFORMATION OFFICERS

Section 4 (1) (b) (xvi): NAMES, DESIGNATIONS AND OTHER PARTICULARS OF THE PUBLIC INFORMATION OFFICERS.

Area of functions Name, Name, Designation Name, Designation and matters Designation and and complete and complete office seeking complete office office address of address of the information on address of the the Assistant Appellate Authority Public Information Public Information Officer Officer 1 2 3 4 Non-Technical and Administrative matters All matters Shri C. Shri Vijay Kumar Shri Deepak Shetty concerning Rethinadhas, Pandey, Jt. Director General Shipping Deputy Director Asstt. Director of Shipping Development/ General of General of Shipping Tel.022-25752007/ Training/ Shipping Tel.: 022- 25752026 25752040/41/42/43/ Coastal Shipping/ Tel. 022-25752018/ 25752040/41/42/43/ 45 Crew/ Merchant 25752040/41/42/43 45 Fax: 022- Shipping Law/ /45 Fax: 022- 25752029/35 Personnel/ Fax: 022- 25752029/35 [email protected] Administration/ 25752029/35 [email protected] Finance/ Vigilance/ rethinadhas- Multimodal [email protected] Transport Operator/ Coordination and all other non- technical matters. Technical – Nautical matters All matters Capt. S.K. Shukla, Capt. A. K. Azad Capt. L. K. Panda, concerning Nautical Deputy Nautical Nautical Surveyor- Nautical Adviser to Wing including Adviser-cum-Sr. cum-DDG (Tech) the Govt. of India- Examinations, DDG (Tech) Tel. / cum-Additional DG Assessment and Tel. 022-25752047/ 25752040/41/42/43/ (Nautical) Certification 25752040/41/42/43 45 Tel. 022-25752009/ /45 Fax : 022- 25752040/41/42/43/ Fax: 022- 25752029/35 45 25752029/35 [email protected] Fax 022-25752032 [email protected] [email protected]

1 2 3 4 Technical – Engineering matters. All matters Shri S. S. Gadkar Shri Ajithkumar Shri A. Banerjee, concerning Dy. CS-cum-Sr. Sukumaran, Dy. Chief Surveyor with Engineering Wing DDG (Tech) CS-cum-Sr. DDG the Govt. of India- including Tel.: 022- (Tech) cum-Additional DG Examinations, 25752024/ Tel.: 22-25752027/ (Engineering) Assessment and 25752040/41/42/43 25752040/41/42/43 Tel.: 022- Certification /45 /45 25752008/25752052 Fax: 022- Fax: 022- 25752040/41/42/43/ 25752029/35 25752029/35 45 [email protected] sukumaran- Fax: 022-25752013 [email protected] [email protected]

Technical – Naval Architecture matters. All matters Shri Aji Shri Nebu Shri Suresh Kumar, concerning Naval Vasudevan, Oommen, Chief Ship Surveyor- Architecture Wing Dy. Chief Ship Junior Ship cum-Joint DG (Tech) including Port State Surveyor-cum-Sr. Surveyor-cum-DDG Tel.: 022-25752006/ Control/Flag State DDG (Tech) (Tech) 25752040/41/ Implementation, Tel.:022-25752050/ Tel.:022-25752026/ 42/43/45 etc. 25752040/41/ 25752040/41/ Fax 022-25752057 42/43/45 42/43/45 [email protected] Fax: 022- Fax: 022- 25752029/35 25752029/35 [email protected] [email protected]

Section 4 (1) (b) (xvii)

SUCH OTHER INFORMATION AS MAY BE PRESCRIBED

Section 4 (1) (b) (xvii) SUCH OTHER INFORMATION AS MAY BE PRESCRIBED

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