Regular School Board Meeting s17

PHOENIX-TALENT SCHOOLS Regular School Board Meeting Thursday, June 23rd, 2016 7:00 p.m. – Phoenix Elementary School MINUTES

CALL TO ORDER  _The meeting was called to order at Phoenix Elementary School at 7:05 p.m. by Chairman Prewitt. Other Board Members present: Rick Nagel, Dawn Waston, Shana Vos, Sara Crawford, Nate Shinn. Absent: Vice- Chair Marina Piacentini. Also Present: Melinda Lidbetter, Jeff Johnson, an SOU graduate student, Supt. Teresa Sayre, and Board Secretary Sarie Wu.

ACCENTUATE THE  Chairman Prewitt recognized the Board for operating so functionally with POSITIVE no selfish interests. The PTS Board has a cohesive dynamic that is unique.

 Director Sara Crawford stated that handing out diplomas at graduation was a fun experience. She thanked the Board for allowing her to take part.

 Director Dawn Watson shared with the Board that she attended the graduates visit to TES and TMS. It was a wonderful experience. The graduates were able to talk with their former teachers and high five all the younger students in the District. It was a great start to a new tradition.

 Sodexo Operations Manager informed the Board that the Summer Food Program has begun. Food will be served at TES on Monday through Friday, and at OHES and PES on Tuesday through Friday.

 ATI Teacher Jeff Johnson thanked teacher Jesse Stonewood for working so hard to get grants for the charter school He recently was one of four schools in the State to receive a $500 grant from Communities Take Charge. This organization works to reduce carbon footprints through education. ATI is working to develop its Board. Mr. Johnson thanked Sodexo for the wonderful BBQ. The students really look forward to it all year.

CITIZEN’S  None COMMENTS

SUPERINTEDENT’S  Supt. Sayre shared with the Board that the State Grange Convention is REPORT going on at TMS. They have set up the gym and are using the cafeteria. Some attendees are staying in trailers that are currently parked in the TMS lot.

 Supt. Sayre met with Jay Harland on Tuesday to continue work on bond planning. They visited all of the schools and took a lot of pictures and notes. Some meeting dates will be proposed shortly.

 Supt. Sayre presented the Board with a flyer on the Restorative Justice Program at PHS. This flyer will be distributed by teachers and copies will be available at the DO. This information will be used during presentations at community forums. Restorative Justice has been very successful in PTS to supporting students’ well-being and fostering hope. PTS has some great data with a third year of zero expulsions. There has been an improvement in attendance, and a reduction in suspensions by 50% in some of the grade levels.

 PTS submitted over 400 water samples to be tested. The maintenance department was complimented on how well they labeled every sample. Every building will be tested, specifically all drinking fountains, classroom faucets, and any water used to prepare food. Supt. Sayre will update the Board in a couple of weeks when we get the results back.

CONSENT AGENDA  Chairman Prewitt presented the Personnel Report for review which  Approval of included the following: Agenda  Approval of Employment: Minutes for 6/2/16 Emily Brewster, as Temporary Part-Time Bilingual Summer School  Personnel Report Teacher at PES Effective: July 5, 2016 through August 4, 2016

Mary Ann Buckley, as Temporary Part-Time Bilingual Summer School Teacher at PHS Effective: July 5, 2016 through August 4, 2016

Daniel Campagna, as Temporary Part-Time Algebra & Geometry Summer School Teacher at PHS Effective: July 5, 2016 through August 4, 2016

Kyle Carson, as Elementary Teacher at OHES Effective: August 29, 2016

Chris Dovci, as Temporary Part-Time Summer School Coordinator at PES Effective: July 5, 2016 through August 4, 2016

Berna Heryford, as Temporary Part-Time Summer School Instructional Assistant at PES Effective: July 5, 2016 through August 4, 2016

Celia Johnson, as Language Arts Teacher at TMS Effective August 26, 2016

Melanie Kwiatkowski, as Temporary Part-Time Summer School Teacher at PES Effective: July 5, 2016 through August 4, 2016 Rheanna Laipply, as Temporary Elementary Teacher at PES Effective: August 26, 2016

Maria Lee, as .50 FTE Title III Migrant Ed Coordinator at DO Effective: August 24, 2016

Aleyda Mark, as Temporary Part-Time Summer School Instructional Assistant at PES Effective: July 5, 2016 through August 4, 2016

Beverly Miles, as Registrar at PHS Effective: August 22, 2016

Laura MIllette, as Temporary Part-Time Bilingual Summer School Instructional Assistant at PES Effective: July 5, 2016 through August 4, 2016

Jennifer Patterson, as Temporary Part-Time Summer School Teacher at PES Effective: July 5, 2016 through August 4, 2016

Lauran Rose, as Elementary Teacher at TES Effective: August 26, 2016

Shawn Spillane, as Temporary Part-Time Summer School Teacher at PES Effective: July 5, 2016 through August 4, 2016

Coaching/Extra Duty: Anne Bryan, as Leadership Advisor at PHS

Michelle House, as National Honor Society Advisor at PHS

Increase in Hours: Javier Bezares, from 6 Hour to 8 Hour Bilingual Instructional Assistant at PHS Effective: August 29, 2016

Request for Leave of Absence: Maria Lee, as 1.0 FTE Elementary Teacher at PES Effective for the 2016-2017 school year

Resignation: Karinn Calhoun, as Elementary Teacher at OHES Effective: June 16, 2016

David Marshall, as Business Manager of PTS Effective: July 8, 2016

Ron Wodehouse, as 1 Hour Playground Assistant/1.5 Hour Special Education Instructional Assistant/2.5 Hour Instructional Assistant at OHES Effective: June 15, 2016

 Chairman Prewitt amended the agenda to add the items of Academic Calendar, and Resolution 15-2: General Fund Transfer.

 On motion by Director Nate Shinn, seconded by Director Dawn Watson, the consent agenda was approved as amended by unanimous consent.

INTERDISTRICT  Chairman Prewitt presented the Board with the recommendations for TRANSFER SLOTS interdistrict incoming and outgoing transfer slots for 2016-2017. Supt. Sayre explained that Open Enrollment is a transfer option only offered during March, and it allows students to transfer without a release from their resident district and they can continue to attend in the receiving district until they graduate. Traditional transfers require both a release from the resident district and an admission to the receiving district. Students who do not receive an available slot will be put on a wait list. The numbers at the elementary incoming transfer level are a little lower as these schools are getting close to capacity.

 On motion by Director Nate Shinn, seconded by Director Sara Crawford, the adoption the Interdistrict Transfer slots as presented was approved as per the following vote:

Ayes: Shinn, Crawford, Watson, Vos, Nagel, Prewitt Noes: None Absent: Piacentini Abstain: None

DISTRICT OFFICE &  Chairman Prewitt presented the District Office Administrative Leadership CONFIDENTIAL Team Contracts and the Confidential Contracts to the Board for review. CONTRACTS  On motion by Director Rick Nagel, seconded by Director Shana Vos, the adoption the Administrative Leadership Team Contracts as presented was approved as per the following vote:

 On motion by Director Sara Crawford, seconded by Chairman Craig Prewitt, the adoption the Confidential Staff Contracts as presented was approved as per the following vote:

Ayes: Shinn, Crawford, Watson, Vos, Nagel, Prewitt Noes: None Absent: Piacentini Abstain: None FACILITY PLAN  Chairman Prewitt presented the Facility Plan for the Board to review. This plan allows the Board to access Contruction Excise Tax funds. An item was added to this plan relating to the expansion of the Life Skills classroom at PHS.

 On motion by Director Nate Shinn, seconded by Director Rick Nagel, the approval of the Facility Plan as amended was approved as per the following vote:

ACADEMIC  Chairman Prewitt presented the Academic Calendar to the Board for CALENDAR review. Spring break on the previously approved calendar is proposed to be moved back a week to align more with the State’s proposed spring break window during the last week of March.

 On motion by Director Rick Nagel, seconded by Director Sara Crawford, the approval of the Academic Calendar as amended was approved as per the following vote:

RESOLUTION 15-12:  Chairman Prewitt presented Resolution 15-12: General Fund Transfer to GENERAL FUND the Board for review. District Accountant Yazmin Karabinas fortunately TRANSFER noticed that some additional money needed to be transferred from the contingency fund to the general fund of instructional support services.

 On motion by Director Rick Nagel, seconded by Director Shana Vos, the adoption of Resolution 15-12: General Fund Transfer as presented was approved as per the following vote:

RECESS  None

FACILITIES UPDATE  None

FINANCIAL UPDATE  Chairman Prewitt reviewed the Financial Update from May 31st. The update details the general fund expenditures leaving PTS with a 1.8 million dollar ending fund balance. However, Chairman Prewitt stated that this number may not be exact as it is from May and doesn’t reflect the resolution just adopted. The value may end up being closer to 1.2 or 1.1. It was noted that the Adopted Budget was set based on a 1.1 budget.

SRO CONTRACT  Chairman Prewitt presented the SRO contract to the Board. Director RENEWAL Shinn stated that the program has worked well for PTS over the years. The intent behind the renewal would be for Officer Patchett to return. He has expressed that he is happy working with the PTS students and the PD is pleased with his performance.

BOARD POLICY  The Board reviewed policies GBM and GBMA. Policy GBM relates to REVIEW staff complaints and references KL-AR as the standard complaint form. Supt. Sayre recommended the Board consider removing the current Policy GBM GBM-AR. Director Crawford recommended changing the AR’s signature title to “Person Making Complaint”. Board Policy GBMA relates to HB Policy GBMA 5047. It is a whistleblower policy. The current PTS Policy under the code GBMA relates to harassment. However, PTS Policy GBNA also covers harassment and is more recent so GBMA can be removed and replaced with the whistleblower policy.

LEGISLATIVE  Chairman Prewitt stated that OSBA is recommending that Board UPDATE Members remain neutral on IP28. This measure may pass, and if it does, PTS will want to be positioned at the table to direct some of the funding towards schools. Regarding the potential Outdoor School Mandate 67, OSBA is recommending districts oppose the mandate. The Board discussed IP65 on STEM Career Readiness & Drop-Out Prevention. Chairman Prewitt stated that the measure may reduce the District’s flexibility by mandating funds for programs PTS already offers. However, OSBA felt it was important to support the measure, in good faith that funding will be provided.

REVIEW OF NEXT  The next meeting will the an Organizational Meeting and will be held on MEETING AGENDA July 7th, 2016 at the District Office and will include the following: The approval of Consent Items for the Upcoming School year SRO Contract Renewal Board Policy GBM Board Policy GBMA Facilities Update Financial Update Board Guiding Principles Board Policy Review Legislative Update

ADJOURNMENT  8:10 p.m.

Teresa Sayre, Clerk of the Board Craig Prewitt, Chairman of the Board

Recording Secretary: Sarie Wu, Board/Executive Assistant