DIN 2016DIN01-050: Annex a DCYP Form 001 Authorisation

ANNEX A to 2016DIN01-050 Dated Mar 2016

AUTHORISATION FOR CLAIMS FOR REFUND OF FEES AND EDUCATIONAL EXPENSES IN CIVILIAN SCHOOLS OVERSEAS

Prior to submitting a claim for educational fees and expenses personnel must submit this form to the Children’s Education Advisory Service (CEAS) for authorisation. CEAS will ensure the circumstances are in line with policy and issue authorisation for the future claim.

Part A – to be completed by the applicant.

1. Applicants Details

Name Rank/Grade

Service or Staff Number

Telephone Number(s)

Email Address

2. Details of overseas posting

Employing Unit Title

Unit address

Location (Country and Town)

Posting start date Posting end date

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3. Child’s details

Name Date of Birth

4. Details of school

Name of School

Address

Contact Telephone

Email address

Date of admission

5. Fees and expenses for which authorisation in principle is sought. *delete as appropriate

Expense claimed* Summary of claim Claim form (a) (b) (c) 1. School fees State cost per term or per year; DCYP (include school transport when Form 002 provided)

2. Private transport State method and daily mileage; DCYP (when school transport is not Form 003 provided by the school and claimed with school fees)

3. Additional support Specify details; DCYP e.g. 2nd Language tuition, Form 004 SEN support

4. Infant school meals Meal Provided by School* DCYP (Reception, year 1 and year 2) Form 005

Meal Provided by Parent*

5. Other – please specify DCYP Form 006 2 of 4 ANNEX A to 2016DIN01-050 Dated Mar 2016

6. Applicant’s declaration

I certify that the claim detailed above is necessary.

Signature of applicant......

Date......

PART B – to be completed by the applicant’s Commanding Officer or Head of Department

7. Unit endorsement

It is certified that: 1. The above particulars are correct to the best of my knowledge.

2. The school and type of education are suitable for the child for whom the claim is made.

3. No suitable school exists within reasonable travelling distance which the child could attend at no charge to public funds.

4. The proposed expenditure is considered necessary and reasonable.

Authorising Signature ……………………………………………………………….

Date ……………………………

Name (capitals) ………………………………………………………………

Appointment ……………………………………………………………….

Unit stamp

AFTER PARTS A AND B HAVE BEEN COMPLETED, THE FORM SHOULD BE SUBMITTED TO:

By post; Scanned copies are preferable emailed to; CEAS Trenchard Lines, [email protected] Upavon, Pewsey, Civil Telephone: 0044 01980 61 8244 Wiltshire Military Telephone: 94344 8244 SN9 6BE

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PART C - to be completed by CEAS for authority of payment

Authorising Signature ……………………………………………………………….

Date...... CEAS stamp Name (capitals) ...... ……………………………

Appointment ………………………………………………………………

Reference Number …………………………………………………………

NOTES 1. Once part 3 is completed and returned to personnel that person then has authorisation to make a claim. The relevant claim form to the type of claim (see para 5 column c) can then be submitted to the relevant department, as listed below.

a. Personnel with children attending an SCE school are to submit claim forms to to [email protected] for payment.

b. Personnel based in the USA are to submit claims to the CPC in country for payment.

c. Personnel in non SCE schools and Rest of the World are to submit claims forms to allocated/dedicated admin support units for payment.

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