Fire Protection District No

MCFPD 3 MINUTES

BOARD OF COMMISSIONERS DISTRICT OFFICERS COMMISSIONER Mike Creighton, Chairman CHIEF P. L. Graeber COMMISSIONER Nancy Montgomery BOARD SECRETARY P. L. Graeber COMMISSIONER Randy Grauer

REGULAR MEETING January 20, 2016 4350 E Grapeview Loop Road

I Call To Order Commissioner Creighton called the Regular Meeting of January 20, 2016 to order at 7:00 pm. Also present were Commissioner Montgomery, Commissioner Grauer and Chief P. L. Graeber.

II Pledge of Allegiance

III Approval of Agenda Commissioner Montgomery moved to approve the Agenda of January 20, 2016. Motion seconded. Vote: Aye –3, Nay – 0. Motion carried.

IV Officer Election Commissioner Montgomery moved to retain Commissioner Creighton as Chairman of the Board. Motion seconded. Vote: Aye – 2, Nay – 0, Abstain – 1. Motion carried.

V Approval of Minutes Commissioner Montgomery moved to approve the December 16, 2015 Regular Meeting Minutes as submitted. Motion seconded. Vote: Aye –2, Nay – 0, Abstain – 1. Motion carried.

VI Commissioner’s Calendar, Reports, Comments Commissioner Montgomery reported she will be attending a seminar in March at Ocean Shores. The Region 9 workshop will be April 9, 2016 at District 4. Commissioners Montgomery and Grauer will be attending. Commissioner Creighton has not yet decided.

VII Chief’s Report Call and Membership Summary The December Call and Membership Summary was distributed and reviewed.

VII Secretary’s Report Correspondence/Communications None

K:\Data\Minutes\2015Minutes Page 1 of 3 01/20/2016 Meeting Revenue December/January Revenue - $926.44

Public Records Requests None

VIII Finance Report 1. Budget The January 2016 budget report and fund totals were reviewed. The 2015 year end budget was also reviewed.

2. Approval of Vouchers Commissioner Grauer moved to accept and pay Expense vouchers 1 through 39 in the amount of $26,359.51 and EMS vouchers 40 through 42 in the amount of $3,155.50, totaling $29,515.01 for the month of January 2016. Motion seconded. Vote: Aye -3, Nay - 0. Motion carried.

IX Unfinished Business 1. Microphones A member of the Department and a community member separately researched purchasing new microphones and both found the same set that has eight microphones. Commissioner Grauer moved to purchase the microphone system as previously discussed. Motion seconded. Commissioner Creighton amended the motion to state the purchase price not exceed $550.00 plus tax. Vote: Aye – 3, Nay – 0. Motion carried.

2. Sleeping Quarters Chief Graeber gave an update on the Station 3-2 sleeping quarters. She said the drainage ditching continues; the site for the propane tank/line has been identified and marked; Ram Electric will be able to install the automatic shut-off when the propane install is completed. We have the lumber to finish the skirting and the plastic underlayment for the ground and the belly of the trailer. She said the sprinkler system is in and needs to be flow tested.

Commissioner Creighton said architect Roger Hanson has done some of the paperwork to move forward with Station 3-1 sleeping quarters, and has received a quote of $2,000.00 for an Engineer’s required stamp.

Commissioner Montgomery reported we heard from the architect regarding the Engineer’s stamp for the Request For Proposal. She said we want to make sure we are following all the rules and regulations and that this didn’t have to be part of the bid package. She spoke to Carol Ehlinger, a state auditor for District 3, who told her it did not need to be part of the bid.

Commissioner Montgomery moved that we pay the $2,000.00 for the Engineer’s stamp to be put on the Request For Proposal documents for the sleeping quarters at Station 3-1. Motion seconded. Vote: Aye – 3, Nay – 0. Motion carried.

3. Department SOP’s The Board resumed reviewing SOP’s to be adopted, making changes applicable to our District.

K:\Data\Minutes\2015Minutes Page 2 of 3 01/20/2016 Meeting X New Business 1. Strategic Planning Commissioner Creighton said he thinks the Board needs to first agree on our mission statement, then develop a framework of what we want for the District and that our most important issue is personnel. Chief Graeber said we have gotten some plans from other Districts and we can acquire more to use as guidelines.

XI Public Comment Phil Stewart, Michael Bigelow, Stan Walster, Glenn Hoopman, Louise Okonek

XII Meeting adjourned at 8:08 p.m.

Submitted by ______

Approved by ______Date ______Commissioner Grauer, Position 1

Approved by ______Date ______Commissioner Montgomery, Position 2

Approved by ______Date ______Commissioner Creighton, Position 3

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