SEAT Base Operating Plan

SEAT Base Name: Burns Interagency SEAT Base

Location: Burns, Or.

Agency: Burns District BLM (Interagency users include; Malheur National Forest, Malheur National Wildlife Refuge, Oregon Department of Forestry)

ISOG (2010) requirement under Chapter 6, VIII. SEAT Base Operating Plan:

A SEAT Base Operating Plan (SEAT-Plan-001) is required for any SEAT base categorized as a level II through IV. The plan must be available to all personnel at the base. The SEAT Manager will ensure the operating plan is updated during the time frame they are assigned to the base. A blank SEAT-Plan-001 can be found on the BLM National SEAT Web Site at: http://www.blm.gov/nifc/st/en/prog/fire/Aviation/Airops/seat.html

Updated 4/30/12 KT SEAT- Plan-001 03/28/2012 KT GENERAL AIRPORT INFORMATION Airport Name: FAA Identifier: BNO Lat: 43, 35 40.9 N Burns Municipal Airport Long: 118, 57 19.6 W Elevation: 4200’ Runway Length: 5100’ Unicom Frequency: 122.8 Directions To Airport: Provide driving directions to the airport:

Helibase Office: 33001 Airport Lane Airport Address: Burns SEAT Base/Airport HC71Airport Lane, Burns Or. 97720 Airport Manager: City of Burns Fuel: [ X ] Jet-A [ X ] Av-Gas

General Operating Hours: Office Phone: 541-573-2342 08:00 – 17:00 (Mon – Sat) After Hours Fueling: Card Lock Primary Person Designated as a Contact for the SEAT Operation: [] Airport Manager [X] Other SEMG Kristina Thissell Agreements: List any agreements or MOUs that are in place for the SEAT operations: [] No agreements [] Verbal Agreement [X Formal Written Agreement [] Formal Written MOU [] Other: Agreement with the City of Burns to use the land where office and tank farm is. Security: Describe the type of security the airport has, like locked gates, fences, security cards etc.: Burns Airport currently has no security. Ensure Vendors take measures identified in the contract for security. Law Enforcement Patrol may be requested.

Airport Access: Describe any concerns or procedures for accessing the airport: Any public can drive through the main gates and have direct access to the airport terminal parking lot. Please be aware that the cinder road south of the ramp area is a live taxiway from the hangars. Comments: Provide a brief narrative about any special concerns for operating at the airport:

AIRPORT FUELING Describe the procedures established for ordering fuel on the base: Park at Fueling area and self fuel. Fuel is purchased by card-lock 24 hrs.

General response time for fuel truck: [] < 15 min [] < 30 min [] > 30 min [X] Other: No Fuel Truck Does the airport allow hot re-fueling operations for SEATs ? [X] Yes [] No Does the airport have a designated area for hot re-fueling ? [X] Yes [] No Designate an area for hot fueling off of the RAMP area. Get Briefing from SEAT Manager. Hot refueling is allowed to accommodate efficient rotations, and help alleviate congestion on an as needed basis. Comments on fueling: FBO would like SEAT pilots to establish account information with them prior to purchasing their fuel. Pilots should check in with the FBO as soon as possible. JETTISON AREAS Describe the jettison area establish for the base: Lat: 43° 40’ 43.9 x Long: 119° 01’ 42.9 Descriptive area: About 6 nautical miles NW of airport. There are some power lines in the vicinity.

DISPATCH INFORMATION Dispatch Call Sign: Office Phone: 541-573-1000 “Burns Dispatch” Office Fax: 541-573-4410 Aviation Dispatcher: Designated day to day 541-573-4549 Aviation Frequencies Monitored by the Dispatch Office: [X] National Flight Following [X] Air Guard [] Unicom [ ] National RAMP [] Other:

Agency Frequencies Monitored by the Dispatch Office: [X] USFS [X] BLM [] BIA [] NPS [X] FWS [] State [] Other: Flight Following Requirements: [X] AFF [] Agency Flight Following with 15 min Check-Ins [] Combination AFF / Agency [] Other: (Agency flight following via AFF is the primary method. If the AFF system or aircraft is experiencing difficulties, then the radio check-ins (on the flight following frequency) every 15 minutes will be activated and then become the flight following method). (See also below) Primary Flight Following Frequency: Burns Flight Follow Direct RX: 172.4500 TX: 172.4500 TX Tone: 77.0

Name of Flight Following Frequency Listed Above: [] National Flight Follow [X] Other: Flight Follow Direct Initial Check-In Information: (List information required for the pilot to provide the dispatcher on initial contact.) [X] T-Number [X] Amount of Fuel [X] Mission Objective [X] General Heading [X] ETA to Incident [X] Other: Dispatch will confirm AFF positive

15 Minute Check-In Requirements: (Describe procedures established for15 minute check-ins.) [X] Dispatcher monitors AFF only, no verbal contact with pilot. [] Dispatch monitors AFF, verbal “ops normal” with pilot. [] Dispatch requires 15 min verbal check-ins (Current location, bearing, operational status report). [X] Other: Dispatch will confirm ops normal with Air attack when on scene

Dispatch Close Out Requirements: (Check all the procedures that apply when landing at the airport.) [X] Call dispatch when 5 miles out of landing at the airport, or when entering sterile cockpit environment. [X] Call dispatch when the pilot is on the ground at the airport. [] Call dispatch when the pilot is in the pit. [X]Other: If pilot is unable to contact dispatch on the ground, the SEAT Manager will contact Dispatch and inform them when the pilot has landed. Comments on Flight Following: (Provide a brief narrative about any special concerns for flight following.) The National Flight Following frequency is monitored but not typically used on the zone because of bleed over from Boise area. Ordering General Supplies and Equipment Placing Orders: (Identify the primary source the SEMG should use to order their supplies / equipment from.) [] Unit Aviation Manager [X] Dispatch Office [] Other: Documenting Orders: (Describe how the SEMG should document their request for supply / equipment orders.) [X] Use General Message Form [] Verbal Request Only [X] Other Fax to dispatch.

Inventory Procedures: (Describe how the SEMG should keep track of their supply and equipment orders.) [X] SEAT Base Inventory Sheet (See Appendix) [] Local Inventory Form []Other

SEAT BASE FACILITIES SEAT Base Facilities is identified as: (Check the one that best describes the base facilities.) [] Category I [] Category II [] Category III X Category IV

SEAT Base Facilities Contains the following: (Provide as much detail as possible in the comments.) Item Yes No Comments Outside Shade X There is shade at the SEAT Office, and at the Tank Farm Indoor Office Space X Limited: Work out of a Camp Trailer/or office at helibase Electricity X Limited outside electricity available. Water X No potable water, must order bottled water from dispatch Indoor Restrooms X Use the FBO facility/helibase Portable Toilets X Activated during high facility use. Kitchen Area X There is a fridge, microwave, and BBQ Sleeping Area X Outside Lights X Lights limited to outside building lighting. Garbage Services X Dumpster, emptied by city of Burns Storage Area X White Railcar at Tank Farm Other Amenities: (List any amenities like microwave, showers, TV, etc.) Pilot lounge area inside main FBO building or at the Helibase or SEAT trailer. Outdoor picnic tables and barbecue grill. Office Equipment Available at the Base: [ X] Copier [ X] Computer [X ] Internet Access [ X] Printer [X ] Fax Machine [ X] Telephone (landline) [ ] Other:

Types of Radios Available at the Base: [ ] VHF-AM Base Station [ ] VHF-AM Vehicle Radio [X ] VHF-AM Handheld Radio [ X] VHF-FM Base Station [ ] VHF-FM Vehicle Radio [ X] VHF-FM Handheld Radio Other: Call name for the base: “Burns SEAT Base” Vehicle Parking Area Designated for Parking at the SEAT Base: (Describe area designated for parking at the SEAT Base facilities.) Area at the East of the helibase office. At the tank farm there is a designated area south of the shade/pit area.

Overflow Parking Area: (Describe the area designated for overflow parking.) Overflow can park at the field South west of the loading ramp. Contact SEMG or FBO. SEAT Base Facility Security

(Describe the general security measures established for the base like fencing, locked gates, security cards etc.) The SEAT Base Office is locked at night, there is no security otherwise.

Is the SEAT Base Facility locked up during the night ? [X] Yes [] No Are the SEAT Managers issued a key ? [X] Yes [] No Comments: An extra set of keys are at the base Are the contractors issued a key ? [] Yes [X] No Comments: hide a key is used for the office. Primary person responsible for locking up the base facilities: SEMG Primary person responsible for opening up the base facilities: SEMG Comment on the SEAT Base Facilities: Office facilities are the camp trailer and helibase building.

RAMP Operations Number of pits: 1 Tie downs in the pit area: [] Yes [X] No Max number of SEATs Tie down availability outside the RAMP space: (Check one) the base can load: 5 [] No Tie Downs [X] Limited Tie Downs [X] Tie Downs Available Aircraft Overflow staging or parking area: (Describe the area used to stage SEATs out of the pit area) SEAT Manager will check with FBO and confirm space. At times some aircraft may need to RON at John Day or a remote site to alleviate congestion. Vehicle access on RAMP: [] No Vehicle Allowed [X] Support Vehicles Only [] SEMG Vehicle [] Other Vehicles: RAMP Vehicle Ingress / Egress Routes: (Describe the procedures for a vehicle to access the RAMP) Vehicles can utilize the entrance from the far east, the red cinder road needs to be used as little as possible to accommodate locals request. RAMP Personnel The base has the following personal assigned or authorized for the RAMP operations: [X] SEMG [X] RAMP Managers [ ] Parking Tender [X ] Contractor Loaders [ X] Government Loaders [] Other:

Authorized Personnel Allowed to Load SEATs: [X] SEAT Vendor Personnel Only [X] Qualified Government Personnel [X] Other: When utilizing loaned aircraft pre-season, or when an influx of aircraft arrives at burns to reload, approved Government loaders are authorized. Must have a SEMG and a loader, both must have communication with pilot and briefing prior to loading. Specialized Loading Program Established for the Base: [] Yes [X] No Loaders will be used as RTCM (retardant crewmembers per IATBOG and will have a hands on briefing included with applicable training outlined in the IATBOG for the position.

PPE Required for RAMP Dress Code for Government Personnel: Dress Code for Contractor Personnel: [X] Long Pants [ ] Shorts Authorized [X] Long Pants [] Shorts Authorized [] Boots [X] Closed Toe Shoes [] Boots [X] Closed Toe Shoes [] Other: [X] Other: Contractor Uniform PPE Requirements for Government Personnel: PPE requirements for Contractor Personnel: [] Eye Protection [] Hearing Protection [] Eye Protection [] Hearing Protection [X] Other: Eye and ear protection available [X] Other: Eye and ear protection available Vest Requirements for Government Personnel: Vest Requirements for Contractor Personnel: Color Position (SEMG, Loader, RAMP, etc) Color Position (SEMG, Loader, RAMP, etc) Orange SEMG/Ramp Lime Green Loader

[] No Vest Requirements for Government Personnel [] No Vest Requirements for Contractor Personnel RAMP Operations Wash Down Equipment: Containment Pit or Area: Safety Equipment on RAMP: [] No Wash Down Area [] Established Containment Pit [X] Eye Wash Solution [] Regular Faucet / Garden Hose [X] Temporary Containment Pit / Area [X] First Aid Kit [X] Pressurized Washer [] No Containment Pit [X] Fire Extinguisher-Tri-Max [X] E-Vac Kits [X] Other: Wash Down Area: (Describe) RAMP / Pit Drainage: (Describe) Note: Eye Wash Solution and At the reserved parking area on the Wash down to the containment ditch First Aid Kit available at ramp south side of the Ramp Area. area directly behind where designated area. SEAT Parking area is. Shower facilities at the Helitack Builiding.

Designated Maintenance or Shut Down Area: (Describe the area designated for SEATs to use when they need to shut down for problems or maintenance work.)

Need to contact FBO to work out space needs. (power, water, etc..) There is also a qualified A&P on the airport property: Eagle Wings – Walt Sitz Pit Access Established Procedures for SEATs Entering the Pit: Established Procedures for SEATs Departing the Pit: (Describe the type of authorization that allows the pilot to (Describe the type of authorization that allows the pilot to exit enter the pit area.) the pit area.) The pilot will call “Burns SEAT Base” on 123.975 to Pilot will receive a “Thumbs Up” from the loader, and will request entrance to the pit area. The loader will hand- then call “Burns SEAT Base” on 123.975 and request direct the aircraft to the proper loading pit and give the departure from the pit area. stop signal when AC is in proper position. RAMP COMMUNICATIONS RAMP Frequency: Radio Equipment Used on RAMP: [X] VHF-AM: 123:975 [X] VHF-AM Radios [] VHF-FM Radios [] Other: [] Other: Headsets required on RAMP: [] Yes [X] No (Not required, unless you are a government loader) If Yes, what frequency is monitored: [X] VHF-AM 123.975 [] Other: FLIGHT LAUNCH ROTATION Describe the flight rotation procedures established for the base: (Who is up first for a dispatch) Any Exclusive Use or Variable Term contract will be up first every morning. Rotation order confirmed each day at briefing.

WATER SYSTEM Water Supply Lines: (Check the ones that apply to the water supply system.) [] Underground Plumbed Water Lines [X] Surface Water Supply Lines [] Hose lay [] Other

Water Metering System in Place for the Base: [] Yes [X] No If yes, describe the procedures: N/A Water Valve System: (Provide as much detail as possible in the comments.) Type of Valve Yes No Location / Comments Primary Shut Off Valve X Additional Shut Off Valve X Additional Shut Off Valve X Other Miscellaneous Valves:

Comments on the water system: SEAT Manger needs to periodically check the water level in both holding tanks.

WATER SUPPLY Primary Water Source: (Describe the primary water source used by the base.) Capacity: Main Holding Tank 10,000 gallon water tank

Water Ordering Procedures: (Describe the procedures established for ordering water.) Notify dispatch of water needs.

Trigger Point for Re-Ordering Water: (Describe when you should notify the unit to re-supply the water source.) Need to evaluate fire activity. Notify dispatch of water needs, they may dispatch the local Engine Crews. Remember that the 10,000 tank is used for wash-down as well. Timeline for Re-Supplying Water: (Document the estimated time frame for re-supplying water.) [] Immediate [X] One -Two Hours [] Two –Three Hours [] Other:

Back Up Water Source: (Describe any backup water sources available for the base.) Order water tenders from Burns Dispatch. Time line for water tenders is 1 – 2 hours for contracted. Burns Fire Department is about 20 min. RETARDANT SYSTEM Retardant Supplier: (Check One) [] Full Service Contract [X] Government Supplies Retardant [] Other: Retardant Pumping System: (Check the best one that applies to the base set up) [] Fully service contract that mixes the water and retardant and loads the aircraft as part of the contract. [X] Water and retardant directly supplied to the vendor support vehicle, mixed, and loaded on aircraft. [X] Water and retardant directly supplied to ground mixing tank, mixed and loaded on the aircraft. [] Other:

RetardantM Refractometer Readings: (Describe how refractometer readings are taken during the mixing process) Loaders refract all mixed loads just prior to loading the aircraft from the ground mixing tank or their support mixing tanks.

Retardant Pumps: [X] Government Owned [] SEAT Contractor [] Full Service Contract Equipment [] Other: How many primary pumps does the base have: Back-up pumps Available: [] one [X] two [] three [] four [X] Yes [] No Retardant Pump Maintenance: Who is responsible for supplying fuel, oil, gaskets, etc for the pumps? [X] Government Personnel [] SEAT Contractor [] Full Service Contractors [] Other Retardant Pump Maintenance: Who is responsible for maintaining the pumps ? [X] Government Personnel [X] SEAT Contractor [] Full Service Contractors [] Other RETARDANT SUPPLY Type of Retardant Used Type of Foam Used Type of Gel Used Liquid: LC 95 A Any All May or may not be used

Mix Ratio: 5.5:1 Mix Ratio: Mix Ratio: Refractometer: 14.0 .1 - 1.0% Marsh Funnel Time: Re-Order Trigger Point: Re-Order Trigger Point: Re-Order Trigger Point: Re-Order Trigger Point: Monitor sight tube, order as Will be reordered when it is Get from Cache May or may not be used. fire activity dictates. 2,000- necessary. 3,000 gallons is recommended trigger point.

Ordering Retardant / Suppressants: (Describe the procedures established for ordering retardant or suppressants.) Order Retardant through Dispatch and get a copy of the resource order. Receipts/load ticket will be copied for base files, the original is sent to the purchasing agent at burns along with the resource order. Orders for Foam will be ordered on General Message and faxed to Dispatch. Gel Materials are case by case basis. Appendix:5 Timeline for Re-Supplying Retardant: (Document the estimated time frame for re-supplying retardant.) [X] < 12 Hours [] < 24 Hours [] < 36 Hours [] < 48 Hours [] Other: Can usually be here in around 12hrs

RETARDANT STORAGE TANKS Number of storage tanks at the base: Maximum gallons of liquid retardant : Steel Tank 10,000 gallons Total 10,000 gallons Steel 5,000 gallon pre-mix tank 1 batch tank 800gallons RETARDANT RE-CIRCULATION PROCEDURES Retardant re-circulation schedule : Length of time designated for re-circulation: [] Daily [X] Every 2-3 Days [] Weekly [X] 30 min. [] 1 Hour [] 2 Hours [] 3 Hours [] Other []Other Primary person designated to re-circulate the retardant: SEAT Manager / UAO COMMENTS ON RETARDANT SYSTEM Obtain a complete briefing on running the retardant re-circulating pumps and valve system prior to use. Re-circulating pumps have lubricating oil that must be checked regularly with high use.

INITIAL BRIEFINGS Primary person designated to provide the initial briefing to incoming pilots: [] Unit Aviation Manager [] Air Base Manager [X] SEMG [] Other: Check what elements are given to the pilot on their initial briefing: [X] Local Briefing Packet [X] Maps [X] Frequency Lists [X] Repeater Locations [X] Organizational Chart [X] Other: Emergency contact information required from the contractor. Primary person designated to provide the initial briefing to incoming SEMG: [X] Unit Aviation Manager [X] Air Base Manager [] FMO [X] Other Acting UAO Check what elements are given to the SEMG on their initial briefing: [X] Local Briefing Packet [X] Maps [X] Frequency Lists [X] Repeater Locations [X] Organizational Chart [X] Other: Radios, headsets, portable crash rescue equipment, SEAT Notebook, general supply kit. Type of Aerial Hazard Map Available at the Base: (Describe what the base is using for their aerial hazard map.) Aerial hazard maps posted in the main helitack office and inside the briefing packet information.

DAILY MORNING OPERATIONS Primary person designated to give the morning briefing ? [X] Unit Aviation Manager [X] Air Base Manager [X] SEMG [] Other: Primary source of Intel for the base: [X] Intel directly available at the base [] Dispatch faxes Intel to base [] Intel brought out to the base []Other: General time frame for morning briefings: 10:00am Includes all pilots and loader, drivers, etc. at Helibase Check the items that are reviewed during the morning briefing: [X] National Sit Report [X] GACC Sit Report [X] Local Sit Report [X] Weather [X] Lightning Map [X] ERC / BI [X] Aviation Resource Report [X] Fire Status [X] Frequencies [X] Airspace [X] Other: SAFECOMs, logistical needs, any problems or concerns that may have surfaced during operations, rotation order for the day. Pilots required to do morning radio check: If yes, who do they perform their radio check with ? [X] Yes [] No → Burns Dispatch (FM) King Mtn or Direct Loaders required to do morning radio check: If yes, who do they perform their radio check with ? [] Yes [X] No → SEMG required to perform a morning check-in ? If yes, who do they contact ? [X] Yes [] No → Phone call or fax staffing sheet to Burns Dispatch Lunch Scheduling Low Fire Activity: (Describe scheduling lunch breaks during periods of low fire activity.) [] Contractors remain at base [X] Contractors depart base [X] Contractors stagger or rotate for coverage [] Other: Lunch Scheduling High Fire Activity: (Describe scheduling lunch breaks during periods of high fire activity.) [X] Contractors remain at base [] Contractors depart base [X] Contractors stagger or rotate for coverage [] Other: Lunch Scheduling During an Ongoing Fire: (Describe scheduling lunch breaks during periods of high fire activity.) [X] Government provides contractors lunch [] Contractors stagger or rotate for coverage [] Other:

Trigger point for ordering lunches is: activity has dictated hosting visiting aircraft from another base on loan for day, or continuous ongoing fire operations. Lunches can be provided for contractor pilots/loaders/tenders/visiting air attack and base personnel not assigned to Burns, Or. Continuous ongoing fire operations are those instances where crews cannot stagger rotation schedules, or the opportunity to get to town is not presented due to activity and response time. Sometimes locations of pilots and loaders may be unknown when activity in Region or neighboring Districts starts to pick up and dispatch requests come in enhancing the need for crews to have lunches readily available.

SEAT Manager has authority to order on a general message form, will document who lunches went to and turn in to Dispatch. DAILY EVENING OPERATIONS Evening Meals Provide at the Base: [] Yes [X] No If Yes, describe the trigger point for providing an evening meal to contractors:

Evening Dinner meals usually not provided unless continuous ongoing late operations require it. Same ordering procedures as lunches on general message with requested time. Lunch and Dinner in same day not usually provided unless it is an extenuating circumstance. Evening Debrief: (Describe the general base policy for conducting end of day de-briefing sessions.) [] Always conducted each day END [X] Conducted next day in AM briefing

Primary person designated to give the evening debriefing ? [X] Unit Aviation Manager [] Air Base Manager [X] SEMG [] Other: Who is responsible for providing base personnel with the duty day shut down time and next day on time: [X] Dispatch [] Air Base Manager [] FMO [X] Other: SEMG will call Dispatch and verify release time with Duty Officer for PM/AM start time and relay to Contractor and Base personnel.

PROCEDURES ESTABLISHED FOR ORDERING SEATS An order to mobilize a SEAT will be received from the following source: [X] Dispatch Office [] Unit Aviation Officer [] Air Base Manager [] FMO [] Other: The order will be sent to the base by the following method: [X] Fax [X] Landline [X] Cell Phone [] Radio [] Other: Because there is no landline at the Ramp Area once operational orders can be taken over cell phone and documented on aircraft dispatch form NFES 2657 or emailed and printed off. Can also have faxed to Helibase Fax and go pick up. The order will be documented on the following form when dispatched from the base: [X] NFES 2657 Aircraft Dispatch Form Printout [] Local Aircraft Dispatch Form [] ATB-3 [] Resource TheOrder order to mobilize a SEAT will be given to the following person: [X] SEAT Manager [] Unit Aviation Officer [] Air Base Manager []Other: Type of documentation a pilot will receive to mobilize for an order: [X] Copy of the Aircraft Dispatch Form [] Verbal Notification [] Other:

ADMINISTRTION Billee Codes for the Area of Operation Agency Unit Name Billee Code Agency Unit Name Billee Code BLM Burns District 6220 FWS Malheur Wildlife Refuge 74E0 USFS USFS MAF 9B80 STATE ODF STATE Lands USFS Ochoco 9L90 BLM Vale 6240 USFS Deschutes 91RO BLM Prineville 6230 Charge Codes: Obtaining Charge Code Information: (Describe how the SEMG obtains their charges codes each day for the OAS 23.) Fire Codes will be provided by Burns Dispatch. They are also on the Burns wildcad webpage; http://www.wildcad.net/WCOR-BIC.htm click incidents – monthly/open Who is authorized to sign the OAS 23: SEAT Manager/Unit Aviation Manager Per Diem Rates for the Area of Operation: Per Diem Rate for the Area → Location Name: Burns , OR $ Rate: $ 123.00 Per Diem Rate for the Area → Location Name: $ Rate: Per Diem Rate for the Area → Location Name: $ Rate:

Documentation: Types of Record Keeping Required at the Base: (List the documents that the unit requires copies of for the system of records keeping.) [X ] SEAT Inspection Sheets [X ] SEAT Tanker Logs [X ] SEAT Cost Summary Sheets [ X] OAS 23’s [X ] Other: Copies of the Pilot / Driver duty charts.

Who is designated to receive copies of all the documentation generated at the base: (Name of agency personnel) Unit Aviation Officer or Acting What is the timeframe for providing the agency with the copies of the required documentation: [ ] Daily [X ] Every Week [ ] Every Two Weeks [ ] At the End of Your Assignment [ ] Other: CRASH RESCUE OPERATIONS Nearest Hospital: Harney District, Burns, Or. Lat: 43 35.00N Long: 119 03.00W Nearest Trauma Center: St. Charles, Bend, Or. Lat: 44 04.01N Long: 117 50.00W Nearest Burn Center: Emanuel, Portland, Or. Lat: 45° 32′ 36.04″ N Long: 122° 40′ 15.61″ W Airlink – 541-706-7281 Lifeflight Boise Activation – 800-323-0911 208-367-3880

REPORTING ACCIDENT / INCIDENTS ON THE SEAT BASE DATE: TIME: REPORTED BY: INCIDENT INFORMATION WHAT TYPE OF INCIDENT OBSERVED OR REPORTED ?

WHO / WHAT IS INVOLVED ?

EMERGENCY MEDICAL SUPPORT (EMS) WHAT TYPE OF EMS IS REQUIRED ? Injuries ?  YES  NO  UNKNOWN

STEP ONE: Try to document as much of the information possible on the table above from your observations or the individual that is reporting the incident.

STEP TWO: DIAL: 911 TO REPORT THE INCIDENT AND REQUEST ASSISTANCE.

TIME NOTIFIED:

STEP THREE: Notify the appropriate Initial Attack Dispatch Office and relay the known information so they can activate their Aviation Mishap Response Plan. DISPATCH OFFICE: Burns Dispatch PHONE: 541-573-45 45 or TIME NOTIFIED: 541-573-4549 Aircraft Desk

STEP FOUR: Establish who is the On Scene Incident Commander (IC) and who are the On Scene Incident Responders. Appoint a main contact on site for the dispatch office to call for further information or instructions. Relay the names and titles to dispatch. ON SCENE IC: ______Phone:______ON SCENE RESPONDER: ______MAIN CONTACT: ______Phone:______NOTE: Be prepared to provide the dispatch office with the following information:

Make / Model of Aircraft:______N#:______Call Sign:______Type of Fuel: Jet- A:____ AV-GAS:_____ AMOUNT:______Pilot Name:______Driver:______Loader:______Make / Model of Fuel Truck: ______License #______Amount of Fuel:______Appendix:

1) Organization Chart/Contacts 2) Local Flying Conditions/Area 3) Spill Containment 4) Organization/Responsibility/Training and Qualifications 5) Ordering Procedures 6) Safety 7) Communications Plan – BIFZ 8) Security – Immediate Contact Information SEAT BASE ORGANIZATIONAL STRUCTURE Date:______SEAT Base Location: Burns Airport

Fire Management Officer Ken Higle

Aviation Officer for the Unit Jonathan Manski

SEAT Base Point of Contact (Name of the individual directly assigned to oversee the SEAT base operation.)

Name: Kristina Thissell Title: SEMG

RAMP Manager SEAT Manager T-

Radio Operator T-

SEAT Manager T-

Other Positions T- (Names and Positions)

SEAT Manager T-

T- BIFZ Contact List

BIFZ AIRCRAFT DESK - 541-573-4549

Fire Management Officer: Ken Higle – 541-589-4350

Assistant Fire Management Officer: Dave Toney – 541-573-4350

Unit Aviation Officer: Jonathan Manski – 541-573-4319 Cell 541-589-0004

Assistant Aviation Officer: Albert Linch – (vale) 541-473-6205 or 280-859-8337

Helitack Foreman: Robert Dauphinais - 541-573-4477

Assistant Helitack Foreman: Jeremiah Boyd - 541-573-4477

SEAT Base Manager: Kristina Thissell – 541-589-0038 Cell (cell is primary SEAT Base number)

SEAT Base Landline : 541-573-3244 SEAT Base Fax: 541-573-5113

Dispatch Center Manger: Katie McConnell- 541-573-4546

Assistant Center Manager: Carla Davies – 541-573-4551

Lead/Aircraft Dispatcher: Cassandra Fleckenstein 541-573-4552

Deputy FMO: Dave Toney – 541-573-4320

FS Division FMO: Cody McConnell – 541-573-4332

Fuels Program BLM: Dan Ridenour- 541-573-4504 /USFS: Vacant – 541-573-4300

Fire Planner: Jeremy Sisneros – 541-573-4303

Burns Fire Operations Supervisor: Mark Fenton – 541-573-4354

Allison/Crowflat Fire Operations Supervisor: Kevin Thissell 541-573-4339

Frenchglen Fire Operations Supervisor: Ryan Hussey - 541-573-4362 Frenchglen - 541-493-2773

Law Enforcement Officer: George Orr – 541-573-4516

Purchasing: Ramla Richardson – 541-573-4533 Toby White 541-573-4400

Human Resources: Amy Freitag 541-573-4418

Communications (Radio, phone): Chris Howes 541-573-4471

Computer Technicians: Chelle Parkay, Brian Garo 541-573-4400/4490

Appendix 2

Local Flying Conditions The area is characterized by frequent daily afternoon thunderstorms and lightning activity with predominant winds emanating from the south. Rotor wind currents are common, along with extreme updraft/down draft action during convective activity. Extremely high density altitudes are common during the summer. Pilots are cautioned not to fly beyond their own capabilities or those of the aircraft. All flight and air crews are further forewarned to be aware of and attentive to Special Use Airspace (SUA; i.e. Military Operations Areas), Restricted area (RA), and Military Training Routes (MTR) that occupy much of the airspace over the Southeast Oregon Area.

For Local Flying area see Sectional map located in SEAT/Helitack office.

(Next page shows General flying area locations)

Appendix 3

Spills/Containment

Retardant

The LC-95A tank farm has a containment area and should have annual inspection prior to fire season. Periodic re-inspections should occur through the summer. In the event of a retardant spill or leak at the tank farm from a bad valve, blown hose, vandalism, or dumped load, the SEAT Base Manager should immediately notify the FBO, UAM, Hazmat coordinator and Safety Officer. Appropriate cleanup method may be identified at that time. Priority will be to contain and clean taxiway first.

There is a lined containment ditch with a sump fitting, see drawing next page.

Personnel will consult appropriate MSDS information for disposal, handling and first aid measures. An eyewash station is provided on site, showers are available at the Helibase facility.

Information can be found at http://www.fs.fed.us/rm/fire/wfcs/msds.htm

Appendix 4

Organization/Responsibility/Training and Qualifications

A. Agency Responsibility

1. Burns Interagency Fire Zone is responsible for providing:

 SEAT Base with LC storage and batch mixing capabilities.  SEAT Base Manager.  Vehicle to move foam/retardant if SEAT operations go mobile.

B. Personnel

1. General Each individual working at the SEAT Base shall receive training in SEAT management specific for the position to which each is assigned. This is to ensure a safe, effective and consistent standard for all SEAT operations. (See ISOG ).

2. SEAT Base Personnel General: it is realistic to expect that at the SEAT Base, one individual may be assigned to more than one position in the base organization. It is the responsibility of the Unit Manager to ensure that all personnel are trained and qualified to fill positions to which they may be assigned. Base staffing may include any or all of the following positions:

 Supervisor (Primary SEAT Base Manager)  Trainee SEAT Manager  Truck Driver  Mix Master/Loader/Ramp

3. SEAT Manager Responsibility

a. It is the primary responsibility of the SEAT Manager to oversee a safe and efficient operation. Tools to accomplish this are provided through program risk assessments, risk management worksheets, contracts, guides, and policy.

b. The SEAT Manager is responsible for ensuring that all contractual requirements are met and for documenting any deficiencies.

c. The SEAT Manager should monitor the use of retardant on a daily basis. When re- supply is needed, See C. Operations V. Ordering Procedures.

d. The Seat Manager should be responsible for re-circulation of the retardant. Re- circulation of the LC tanks should occur every 3 days for 20 minutes in the agency tanks.

e. The Seat Manager is responsible for taking a sample upon the base opening. Samples should also be taken upon new LC delivery, and again at the time of the base closing. Testing for salt content (acceptable re-fractometer reading) should be done throughout season, all procedures are in reference to Lot Acceptance, Quality Assurance, and field Quality Control for fire retardant chemicals. (Reference WFCS-LAQA Program at http://www.fs.fed.us/rm/fire/wfcs/laqa.htm.)

Samples should be sent by UPS (only) to: Wildland Fire Chemical Systems c/o Bob Pfouts 5785 Highway 10 West Missoula, Montana 59808

NOTE: Be sure to attach MSDS to outside of package, and cap has been taped closed!

e. When using agency equipment to load aircraft that does not have support personnel, the Seat Manager will be responsible for taking the refractometer reading.

f. Additional SEAT manager duties are defined in the ISOG chapter 2 E.

Base Personnel Qualifications: Personnel considered qualified in SEAT operations at the base must have had prior training in SEAT operations conducted by personnel holding current loading qualifications as outlined in the Interagency Airtanker Base Operation Guide. This training includes normal operations, communications and emergency procedures. Personnel considered qualified must have participated in a review of SEAT operations with the vendor and/or the SEAT Manager on the aircrafts initial arrival at the base. Base personnel must have practical experience loading under the supervision of a person qualified in SEAT loading operations at the base, the vendor or SEAT Manager. All classroom and on the job training will be documented for each employee in their personnel training files.

Required Personnel: For loading at BIFZ SEAT Base, there will be a Ramp Manager (oversees entire operation, usually SEAT Manager), a parking tender/loader (the parking tender directs the aircraft to the appropriate pit or parking area. If necessary the parking tender may then assume the role of loader until the aircraft is ready to taxi. A pump operator/mixmaster is necessary to monitor quality control and load level. One individual may perform multiple duties as qualified, however two people are required for the operation. Multiple aircraft arriving at the base may require additional personnel. Burns SEAT base will utilize positions of Aircraft Timekeeper (ATIM), Retardant Crewmember (RTCM/Loader), and Mixmaster (MXMS) during periods of elevated fire activity and Base use. It is the responsibility of the Base Manager to monitor workload and implement a safe and efficient staffing level.

All individuals involved with SEAT loading will remain in radio contact on VHF 123.975.

Loading: The Vendor is responsible for loading of the aircraft. The SEAT Manager is responsible for overseeing the loading operation, and recording the refract-o-meter reading for each individual load. Any SEAT aircraft that arrives at the base without support may be utilized; however the pilot is responsible for the loading and fueling of the aircraft. Visiting aircraft may be loaded by government personnel at a government facility, or by another vendor, only with PIC approval. Hot loading is allowed per ISOG chapter 8.

Fueling: The vendor is responsible for fueling aircraft, hot fueling is allowed per ISOG chapter 8 on a case by case basis if the aircraft is carded for such. Appendix 5

Ordering Procedures

Ordering Procedures Orders for general items (batteries, bottled water, etc..) will be put on general message form and faxed to dispatch. Please include incident numbers you have been working on so items get charged accordingly. Dispatch will order through BIFZ Cache. For water tenders, phone dispatch.

To order retardant phone dispatch and obtain a resource order. Orders for LC-95A product can be made by SEAT Manager, UAO, or Dispatch in emergency situations, however all effort should be made to go through the purchasing agent: ICL Performance Products 800-682-3626 or 877-372-7248 Duns# 085271638 Contract# AG-024B-B-10-5005

However to avoid confusion need to communicate which person is placing the call to ICL !

The UAO/Dispatch will facilitate the order through the Burns purchasing agent. The original receipt and load ticket is given to the SEAT Manger from the truck driver. The SEAT Manager will make a copy for the Base, and send the original with Resource order to the Burns purchasing agent. Appendix 6

Safety

Burns SEAT Base will follow policy and direction outlined in the National Aviation Plan in 4.4 Risk Management.

Assistance and guidance on safety and risk mitigation can be found by accessing;

Program Risk Assessments - SMS Risk Management Worksheets Safecom Reporting Aviation Lessons Learned Center Appendix 7

Communications Plan

Radio Call Sign's RX RX CG TX TX CG 2012 Freqs Burns All frequecies Narrow Dispatch Banded BICC 1 FF Direct 172.4500 77.0 172.4500 77.0 2 FF King Mt. 172.4500 77.0 165.6000 82.5 16 mi NE Burns 3 FF Snow Mt. 172.4500 77.0 165.6000 85.4 35 mi W of 4 FF Wagontire 172.4500 77.0 165.6000 91.5 Burns 63 mi S of 5 FF Steens 172.4500 77.0 165.6000 94.8 Burns 6 BUD A/G 42 167.5500 none 167.5500 none 7 BUD A/G 62 169.3625 none 169.3625 none 8 BLM Direct 166.3500 88.5 166.3500 88.5 9 BLM King 166.3500 88.5 166.9500 100.0 16 mi NE Burns BLM 35 mi W of 10 Wagontire 166.3500 88.5 166.9500 107.2 Burns 63 mi S of 11 BLM Steens 166.3500 88.5 166.9500 114.8 Burns 12 SOA Direct 169.6250 123.0 169.6250 123.0 13 SOA Rpt 169.6250 123.0 163.0750 123.0 16 mi NE of 14 South King 172.3250 none 171.4250 167.9 Burns 38 mi NW of 15 South Snow 172.3250 none 171.4250 103.5 Burns South 15 mi N of 16 Antelope 172.3250 none 171.4250 156.7 Drewsey 17 South Dry 172.3250 none 171.4250 151.4 32 mi WNW of Burns 19 Vulture 168.3500 none 168.3500 none 20 USFS Project 170.5000 none 170.5000 none Black Vale Dispatch Vale BLM 21 VAD Direct 166.3000 none 166.3000 88.5 15 mile NW Vale 22 VAD A/G 42 167.5500 none 167.5500 none 23 VAD A/G 62 169.3625 none 169.3625 none VAD 10 mi SE 24 Monument 172.6500 none 166.3000 100.0 Juntura VAD 25 Mahogany 172.1125 none 164.5500 100.0 21 mi NW Jordan Valley VAD Blue 26 Mtn 172.6500 none 166.3000 114.8 32 mi NNW McDermitt VAD Emily 6 mi N of 27 Mtn 172.6500 none 166.3000 131.8 LaGrande VAD Coyne 28 Pnt 172.1125 none 164.5500 107.2 35 mi W of Vale VAD Lime 29 Hill 172.1125 none 164.5500 114.8 35 mi N of Vale Lakeview Dispatch Lakeview BLM LAD Picture 30 Rock 170.6000 none 172.3500 110.9 NW or Paisley 31 LAD Grizzly 170.6000 none 172.3500 136.5 15 mi NW Lakeview 32 LAD Hart Mtn 166.3250 none 166.9250 100.0 10 mi NE Plush LAD Bald 33 Mtn 168.1750 none 170.1250 103.5 W of Fort Rock 34 LAD A/G 11 151.3100 156.7 151.3100 156.7 35 LAD A/G 41 167.4750 none 167.4750 none Malheur National Wildlife Refuge Malhuer 36 Refuge 172.6750 none 173.7625 none HQ Repeat Central Oregon Dispatch COFMS 37 CO A/G 37 167.3000 none 167.3000 none 38 CO A/G 61 169.2875 none 169.2875 none Ochoco Wolf 14 mi SW 39 Mt 169.1250 131.8 168.1250 141.3 Dayville Ochoco 25 mi E 40 Round 169.1750 131.8 170.5500 107.2 Prineville Hampton 41 Butte 172.6500 none 163.1500 114.8 NW of Hampton Ochoco 42 Drake 169.9750 131.8 168.7500 107.2 SW of Paulina John Day Dispatch Malhuer NF 9 mi SW John 43 N Fall Mtn 172.4000 none 169.5750 136.5 Day 44 N Dixie Butte 172.4000 none 169.5750 123.0 9 miles NNE Praire City 45 MAF A/G 38 167.3750 none 167.3750 none 46 MAF A/G 24 168.6375 none 168.6375 none Other 47 Airguard 168.6250 none 168.6250 110.9 National Nat Flight 48 Follow 168.6500 110.9 168.6500 110.9 National BIFZ AM Freq 49 IA 125.0750 none 125.0750 none

Ramp Communications will be on 123.975

Unicom for Burns Municipal Airport is 122.8 Appendix 8 Security See National Aviation Plan chapter 8

Section 2: Immediate Contact Information  Suspicious Activity: CALL 911 or your Local/Agency Law Enforcement Officer (LEO) & 1- 866-GA-SECUR(E) - 1-800 427-3287.  Current 24-hour contact information for principle location/ facility personnel and local/regional response agencies.  If an aircraft is stolen contact the FBI IMMEDIATELY (see http://aviation.blm.gov then Aviation Security for FBI contact information and other Security resources online)

Primary Contact(s) for this location Name: Work Phone: Cell: FBO- Brian Hutchinson 541-573-6139 503-260-3875

BLM Unit Aviation Manager- 541-573-4319 541-589-0004 Jonathan Manski BLM Fire Management Officer- 541-573-4402 541-589-0331 Ken Higle 541-573-4350

Contact Information Agency: Phone: Name: Local Law Enforcement 911 / 573-6028 Harney County Sheriff & Burns City Police Agency Law 541-573-4516 office George Orr Enforcement 541-589-0390 State Highway Patrol 541-573-2188 Burns Dispatch Fire 911 / 573-2320 Burns Fire Department FBI (541) 389-1202 Bend Field Office TSA-State 1-866-289-9673 TSA-Contact Center FAA 503-615-3200 Portland FSDO Location / Facility Security Personnel