The Glen at Tamiment POA s1

The Glen at Tamiment POA Board of Directors Meeting July 21, 2017

In Attendance: George Kelly, Frank Hood, Linda DiGregorio, Bernie Sopko and Edwina Wolfe

Also in attendance: see attached sign in sheet.

President Kelly called the meeting to order at 9am by leading all in attendance in the Pledge of Allegiance.

A motion to approve the minutes of the May 19, 2017 Board of Directors meeting was made by Frank Hood; the motion was 2nd by Linda DiGregorio. The motion passed as unanimous.

President’s Report – George Kelly G. Kelly feels there may need to be revisions made to the voting procedures as we just might have a legal problem relating to the absentee vote. It was pointed out that there is no reasonable possibility of predicting unforeseen events a month ahead of time such as a death in the family or an invitation to an event & so on. By not allowing a person to obtain a absentee ballot under these circumstances is in effect denying their right to vote & probably not legal under the voting right laws. We need to rethink the July 1st deadline & allow people to obtain a ballot to vote right up to the day before election.

The Board has voted to allow management to purchase a 2016 Chevy Impala to replace the old Chevy. It was by far the best deal of all they looked at. Hopefully it will give us the same good performance the old Chevy did. The out the door price was $16,675 with a year bumper to bumper warranty by the dealer & the remaining warranty by GM which is 60000 miles or 2020.We will probably have to replace the Jeep next year pending on performance & repairs.

Last Thursday B. Sopko, G. Kelly & our engineer met with the town to discuss the parking lot

F & F paving was in and completed the road repairs.

Treasurer’s Report – Frank Hood F. Hood explained that we are ½ way through the year and the trends for revenue and expenses are favorable to making the budget. However, the next 6 months are usually heavier months for our expenses and the lighter months for our revenue.

Hr. Hood went over the income and expenses on the financial report and continued on to explain the yearend audit.

The first section records the balance sheet assets and liabilities. This year our total assets comprise of $2,108,736 in operating funds and $370,709 in reserve funds for a total of $2,479,445. Last year we showed $2,189,792 in operating funds and $329,204 in reserves for a total of $2,518,996. The differences in operating funds can be attributed to the accumulated depreciation and allowance for bad debt. The differences in reserves can be attributed to an increase in reserves of $41,505 ($329,204 to $370,709). 1 The second section reports the statement of revenues, expenditures and changes in fund balances. The operating fund balance for the beginning of the year was $2,059,369 and the repair and replacement fund was $329,204 for a total of $2,388,573. The fund balances for the end of the year shows the operating fund to be $1,972,522 and the repair and replacement fund at $370,709 for a total of $2,343,231. I would point out that the accompanying financial statements are prepared using the accrual basis of accounting in conformity with generally accepted accounting principles. This is a completely different approach to accounting as to the cash in cash out financials that we use in our monthly reports so one cannot compare results of one to another regarding revenues and expenditures.

The last section of the audit is the statement of cash flows. The cash and equivalents at the beginning of the year shows $238,970 in operating funds and $329,204 in reserve funds for a total of $568,174. The cash and cash equivalents for end of the year shows operating funds of $227,940 and reserve funds of $370,709 for a total of $598,649 or an increase in cash flow of $30,475.

The audit ends with various notes and a review of our reserve analysis which estimates the remaining useful lives and replacement costs of components of our common property. The projected liability is estimated at $1,146,592.

The audit is available at the office for those wishing to review.

New Business – Bernie Sopko B. Sopko asked if there were any proposals for new voting procedures. G. Kelly said there are no ideas yet; however he would like to see the dates revised. B. Sopko there is a conflict in the By Laws regarding the dates and F. Hood agreed.

B. Sopko discussed the builders packet used when new homes are built and asked when the last time it was review/revised. E. Wolfe responded saying the last revision was made in 2006 and she already gave a copy of the packet to G. Kelly for his review and asked that B. Sopko do the same sine she feels there need to be some revisions made. She also said she has spoken with the architectural firm of Schoonover & Vanderhoof to see if they would be interested in doing the architectural review required when a new home is built and sent them a copy of the builders packet.

B. Sopko discussed the July 13th Zoning Hearing held at the township. He feels the results of the hearing are favorable for The Glen. Once the final design for the parking lot has been approved it will be submitted to contractors for bid and finally repair.

Glen Advisory Committee Report – Carolann Gallas C. Gallas said the GAC hasn’t been receiving Board updates and would like to get them again.

J. Godlweski acknowledged the work done by C. Toscano on the nomination and elections. He would like the election handled by an outside company next year.

C. Gallas said J. Nadzam has been doing research regarding having lifeguards on duty vs. no lifeguards. The State Admin Codes of Pennsylvania pertain to public bathing spots – not sure if

2 this applies to us. The GAC would like to have a letter for homeowners to sign if someone under 16 chooses to swim if there is no lifeguard on duty to protect the community.

The GAC would like to look into redoing the CCR’s and By Laws.

There are still issues at the gate house. E. Wolfe asked if dates and times when the issues arise can be provided so management can determine who is on duty when they occur.

C. Gallas asked the correct dates be put on the Security Report and asked that no more N/A’s be put on the report.

E. Wolfe read a portion of the June 7, 2017 GAC minutes where it says

“Martin G. said he called the Dept. of Health last summer after inquiring about looking at the water tests that are performed daily. He was denied the request after saying he was concerned over the murkiness of the pool water. The Health Dept. came in, took samples, and subsequently shut the pool down so it could be shocked. It was found the community was not using the correct amount of chemicals to keep the bacteria at safe levels.”

E. Wolfe then read a portion of the minutes from the August 1, 2015 Annual Election Meeting minutes pertaining to this subject . “Last Thursday, July 23, 2015, we had to close the large pool due to the lack of chlorine being automatically dispensed into the pool for most of the day. We were aware of the problem because our water is tested twice per day and we saw that the chlorine count was on the decline.

To complicate matters, while Mike and his worker were trying to solve the problem we were visited by Nancy Rising from the Health Department. Nancy Rising received a complaint from a Glen property-owner, she would not say by whom, regarding 4 issues: 1) That the chemicals are being put into the both pools manually to reduce chemical costs and we are not using the automatic dispensing equipment. 2) The large pool water level is always below the skimmers to save water. 3) The baby pool has a leak and the baby pool should be closed. 4) The water is always cloudy and not kept clear in the large pool.

When Joe arrived, Mike and his helper were on the site with Edwina and Nancy Rising. It just so happened that Mike was present due to a malfunction with the dispensing equipment since the reading recently taken showed low chlorine levels as I previously said.

Nancy checked everything out and was amazed at all of the automatic equipment and it appeared all to be working. The problem that Mike was working on now showed that the chlorine level was at zero so Nancy closed the large pool until it reached a count of 5 but after that the count could be between 1-3.

Mike added shock to the pool manually to speed the process and both Nancy and Mike agreed that the dispensing equipment is working at a normal level however Nancy suggested that maybe the ""Brain" of the equipment was not adding larger amounts of chlorine when it is called for so that needed to be checked.

3 Nancy wanted counts taken every 2 hours while the pool is open; after 3 days she wanted us to send those results to her so she can close out the complaint. She said as long as the large pool reached a 5 count it can be reopened that day, “the shock effect”.

She was truly impressed not only with the equipment but all of Mike's logs and records kept while maintaining the pool. She said that if it were not for the chemical problem that Mike was addressing, our equipment plant with all of the record keeping would be the best she has ever seen. And, the pool water looked great as well.

Regarding the leak in the baby pool, Edwina calling Superior Pools numerous times but Superior Pools just never arrived to check out the problem even though they said they would and that we were on their schedule.

Edwina called Strand Pools who arrived that evening to determine that there was a dispensing equipment problem which they fixed. They will be coming back early next week to pressure test the kiddy pool and do what is necessary to resolve the leakage problem.

Regarding the Health Department complaint, other than the baby pool loosing water, none of the complaint problems were valid according to Nancy. She also said that the kiddy pool could remain open since we maintained the proper water level, etc.

We believe that we know who called and I told Nancy to expect additional harassing calls since that is the type of person we are dealing with. But regardless of who called, we maintain the water according to code and will continue to do so since we never want anyone sick due to our neglect.”

E. Wolfe gave copies of the GAC minutes and Election Meeting minutes to C. Gallas for her records.

C. Gallas said the pool is cloudy and would like to have it evaluated.

Homeowner Session B. Leisten - asked of the lifeguards test children to be sure they know how to swim before they are allowed to swim in the deep end of the pool? C. Gallas said she feels this would be discrimination.

L. Picard - said she has not seen the pool cloudy, that is has been clean when she has been there. She said she has concerns about the lifeguards. The no lifeguard on duty sign isn’t always up, people are going into the pool in their street clothes, and feels there should be a policy on who guests of the pool can bring in.

J. Bellantoni – agrees that the documents governing the community are out of date and suggests working together to revise them. Joe feels the direction things are going is not good for the community.

C. Gallas – agrees with Joe and would like to work together.

B. Leisten – said she is grateful for the work done by the present and past board members.

4 M. Gallas – questioned the numbers in the annual report presented by F. Hood and wants to see reports from January forward showing monthly collections from homeowners.

C. Toscano – asked if anybody can confirm if Cherry Hill Road has been sold. G. Kelly said he has heard it was sold, but is unable to confirm it. There was a discussion how The Glen will be affected when the properties in Lehmann’s Pointe are sold. F. Hood said once the properties are developed owners will have the option onto whether they want to become part of The Glen or not.

J. Freeman – is concerned about security coverage in the evening hours. Speeding is a concern on Underhill Drive – drivers have no respect for people walking and are not stopping at the stop signs. He also voiced concerns about the gatehouse not being manned after 10pm and asked the Board when they are going to increase coverage.

K. Bastidas – suggested forwarding calls from the gatehouse to the roving security cell phone when the gate is not manned.

L. Bastidas – suggested placing speed bumps at the stop signs to make people stop at the signs. C. Toscano said she was told this won’t help.

C. Gallas – said there are consistently the same problems with security and the Board needs to look at the way the department is being managed.

M. Gallas – asked when the last time the builder’s packet was revised – it was last revised in 2006. Mr. Gallas asked if the daily tests for the pool water are posted – no they are not posted, the average person won’t know what they are looking at. Mr. Gallas asked if the Board has prepared a letter to go to owners in the community about the pipe on Underhill Drive. – no, G. Kelly spoke with Jan from the water department and the pipe will remain as is.

A motion to close the meeting at 10:20am was made by B. Sopko; the motion was 2nd by L. DiGregorio. The motion passed as unanimous.

Respectfully submitted by,

Edwina S. Wolfe Property Manager