Accreditation Steering Committee s1

Minutes – March 18, 2016

10:30 a.m. – 11:30 a.m.

AA-140

Accreditation Steering Committee

MEMBERS PRESENT: Dan Sourbeer, Michelle Barton, Lisa Cerere, Greg Larson, Najib Manea, Connie Moise, Armando C. (substitute for Zach Gutierrez) MEMBERS ABSENT: Richard Albistegui-DuBois, Aaron Holmes, Suzanne Sebring, Barb Kelber, Shawna Cohen, Jenny Fererro, Marty Furch, Tom Medel, RECORDER: Marti Snyder

Meeting was called to order by VP Sourbeer at 10:42 a.m.

1. Approval of Minutes – January 29, 2016

Due to lack of a quorum, a vote did not take place to approve the meeting minutes for January 29, 2016.

2. Recommendation Updates

Recommendation 1 VP Sourbeer provided copies of the draft response to Recommendation #1 to the committee and asked that they review the content and provide feedback on the draft. He also asked for suggestions from the committee which included:

- Reference similar online tutoring services from other institutions to illustrate comparable usage of services by students - Obtain up-to-date data on usage of online tutoring through Spring 2016

Najib Manea informed the committee that there have been 325 hours of usage for one math organization, averaging over two hours of use per student enrolled and stated that he can provide updated usage number for the draft response.

Recommendation 2 The draft response to Recommendation #2 is in progress and is not yet ready to be presented to the committee.

3. Writing Drafts – Recommendation 1

The committee will review the draft response to Recommendation #1 and send any comments and/or evidence to VP Sourbeer and Richard Albistegui-DuBois. 4. Classified Staff Engagement – Classified Staff Development Day

VP Sourbeer will be attending Classified Staff Development Day to engage classified staff in the conversation regarding shared governance. He will ask a series of questions to solicit to gauge perception of the following:

- What the district does well in regards to support our governance structure (engagement, participation, communication); - Levels of interest in shared governance participation and types of opportunities desired; and - Suggestions for district to improve or strengthen the governance process.

IRP will then take those responses and craft a survey that will go out to all employees.

5. Other

VP Sourbeer has met with the constituency group leaders to discuss how each group facilitates participation.

The proposed timeline for each of the draft responses is as follows:

- March 18, 2016 – Recommendation 1 draft to ASC - April 5, 2016 – Recommendation 1 draft to SPC for first reading - April 19, 2016 – Recommendation 1 draft to SPC for second reading - April 22, 2016 – Recommendation 2 to ASC - May 3, 2016 – Recommendation 2 to SPC for first reading - May 17, 2016 – Recommendation 2 to SPC for second reading (would have to call a special meeting) - August 17, 2016 – Send drafts to Debra Doerfler - August 23, 2016 – Governing Board Workshop for first reading - September 13, 2016 – Governing Board Meeting for second reading and approval - October 1, 2016 – Report due to the Commission

VP Sourbeer informed the committee that the CEOs of community colleges currently issued accreditation through ACCJC have taken a polled that shows a majority in favor of leaving ACCJC. However, we are likely to stay with ACCJC for the full accreditation cycle while we prepare to transition to another accrediting body.

VP Sourbeer has encouraged increased engagement of part-time faculty. However, a report from Faculty Senate President, Greg Larson, reflects challenges that include:

- Compensation for part-time faculty who serve on committees/senate; and - Schedule changes that inhibit participation for specified terms.

Connie Moise suggested that participation in shared governance also include those who respond to institutional surveys and provide feedback to constituent leaders/representatives. She also suggested use of CCC Confer to engage faculty and staff through webinars. CCC Confer will also allow for interaction such as calling in or sending messages to the presenter. Dan Sourbeer confirmed that he plans to do more Google Hangouts to cut down on repetition of presentations and to make the videos available to all faculty and staff.

Michelle Barton reminded that committee that should the institution go in the direction of providing webinars as a means of communication, to make sure that we maintain the structure and still allow for feedback to come back to the appropriate constituent member.

Meeting adjourned at 11:24 a.m.

Next Meeting: April 22, 2106