Tauranga City Aquatics Limited (TCAL)

Tauranga City Aquatics Limited (TCAL) Minutes of a Meeting held Wednesday, 28th November 2012

PRESENT

Shirley Baker (Chairperson), David Stewart, Larry Baldock, Wayne Moultrie, Tania Delahunty, Sarah- Jane Jones.

A meeting of Tauranga City Aquatics Limited (TCAL) was held at 9.00am on Wednesday, 28th November 2012, where the following points and actions were noted under the relevant agenda items.

1. APOLOGIES

There were no apologies received for the meeting.

2. BOARD ONLY SESSION

The board of directors met from 9.00am to 9.30am in confidential.

OPEN SECTION

9.30am – Tania Delahunty and Sarah-Jane Jones joined the meeting.

3. CONFLICTS OF INTEREST

Sarah-Jane emailed out the conflicts of interest register prior to the meeting for directors to complete and declare any new conflicts of interest. The conflicts of interest register was tabled with no new conflicts declared.

4. CEO REPORT OPEN

The CEO’s report was distributed with the agenda and taken as read.

o Larry suggested that Tania consider charging Rob Paterson for time taken in responding to his ongoing requests in the future. o Discussion will be required on whether the newly formed company will inherit the deficits from TCAL and TCVL. It was agreed that any deficits (and balance sheet impacts) will need to be disclosed to the board of the new company. The TCAL board will progress these discussions with Leigh Auton of TCC.

5. PREVIOUS MINUTES OPEN (dated 26th October 2012)

Moved David Stewart / Seconded Larry Baldock.

That it be Resolved

That the open minutes of the meeting held on 26th October 2012 be confirmed as a true and correct record. A copy was signed by the Chairperson to be placed on file.

CARRIED

Matters Arising

There were no matters arising from the minutes. 6. CORRESPONDENCE / MEDIA

Correspondence and media items were tabled at the meeting.

7. REVIEW CREDIT CARD TRANSACTIONS

The Chairperson reviewed and signed off the credit card transactions.

8. FRAUD CHECKLIST

The Chairperson signed off the fraud checklist with the Directors.

The CEO advised that due to the changeover between Terry Harrison and John Stephen, 12 month contracted Finance and Business Services Manager, TCAL have not carried out their side of the fraud checklist. This was noted on the checklists provided to the board.

The CEO also advised that some gym equipment had gone missing during the recent equipment replacement. Staff will be asked for written statement and the result may be that the police are involved.

The next meeting date was set for 9.00 am on Thursday, 24th January 2013. This will be held at Baywave.

Meeting closed 10.55 am.