Transition Team Meeting s4

Transition Team Agenda and Minutes April 19th, 2017 4:00pm – 5:30pm EGC – 11th Floor

Invitees: Henry Roman, Rob Gould, Cal Hosman, Don Gilmore, Bart Muller, Dori Claunch, Adam Barnett, Sarah Marks, Ellen Rehmar, Nicole Covington, Chuck Carpenter, Chris Kampe, Michelle Berge, Ric Aparicio, Ed Graf, Brianna Myers, Jennifer Moran Attended: Scribe: Nicole Covington Guests: Meagan Daigler Absent: Tentative:

Topic Lead Time

I. Review Agenda Roman 2 mins

II. Informational Items

1. SPF changes for 2017 Maegan Daigler 20 mins 2. Admin Expenses for ProComp Trust Adam Barnett 15 mins 3. PDU payouts for May and June Adam Barnett 20 mins 4. Doull Elementary Feedback on Loss of Hard to Serve Kyle Schwartz or 20 mins Adam Barnett III. Action Items

 Approve Admin Expenses Barnett, Adam 2 mins  Approve 3/15 meeting minutes: Roman, Henry 2 mins  Schedule next Transition Team Meeting: May Roman, Henry 2 mins March 15th , 2017 Transition Team Minutes

Meeting minutes were approved for February.

Chris Kampe, Finance Manager presented ProComp Trust model assumptions that were reviewed last month. The Trust Board meeting is next week and a decision needs to be made by the Transition Team on making incentive payout decisions to meet the 2017 budget adjustment requirements .

There is an existing MOU (Memorandum of Understanding) with DCTA that notes all blue/green schools will be paid based on budget.

2016 Top Performing/High Growth budget was $9.2 million. The 2017 budget is $5.4 million, paid by number of eligible FTE’s in blue and green school. Other ProComp incentives will continue to be based on % of index and estimated FTE.

$4020 was the Top Performing/High Growth payout amount for the 2015-2016 school year paid in November 2016. The 2017 proposed payout amount would be a 50% reduction from the $4020.

Chuck Carpenter, Director of explained that part of the ProComp budget includes PERA funding. Henry Roman, DCTA Liaison asked for a breakdown on the $5.45million PCOP expense. Benefit expense cost is 18.11% for 2017-2018 budget cycle.

Henry Roman, DCTA Liaison asked for clarification of how FTE calculations impact the budget. There is a variance included for attrition. There is a 10% attrition rate for SLO’s and 17% capped due to employees with greater than 14 Year of Service are not eligible for all ProComp base pay increases.

Chris Kampe, Finance Manager shared that DPS is covering cash flow shortage from general funds until the end of the year.

Bart Muller, Managing Director Labor Relations designated Nicole Covington, Compensation Manager as a proxy in his absence.

There was a motion from the Transition Team to vote to approve budget assumptions. The motion was approved.

The Maxwell School Principal asked to remain on the 2017 Hard to Serve list. The Transition Team made a motion to vote to allow Maxwell School to remain on the 2017-2018 list with one additional year of smoothing. If they do not meet 2017- 2018 FRL they would drop off of the 2018-2019 list. The motion was approved to give Maxwell one more year of smoothing.

The proposal for the new PDU registration system was presented by Laura Summers- refer to presentation slides. Currently the Teacher professional development is being managed from 4 different systems. The current PDU system cannot be sustained. It is complicated for teachers to use multiple system for registration and tracking. There is a one time budget request of $50K to the Transition Team to conduct a business analysis.

Henry Roman will review the admin expenses with Finance to determine if this request can be accommodated.