Village of Hamilton

Village of Hamilton Board of Trustees Regular Meeting of May 20, 2014 6:00pm

APPROVED MINUTES

Present: Mayor Margaret Miller; Trustees: Jen Servedio, Russ Lura, Debbie Kliman, and Sam Cooper; Village Treasurer Mary Ann Henderson; Attorney Jim Stokes; Village Administrator Sean Graham; Village Clerk Alana Scheckler

Public Present : Dave Hollis, radiofreehamilton.com; Sally Lura; HCS Girls Basketball Team: Coach Gary Weeks, Coach Rick Hanson, Managers: Beth Belanger, Ashley LaRuffa, and Beth Dawkins, Players: Morgan Johnson, Bridget Blain, Caitlin Purdy, Olivia Dow, Hayleigh Hanson, Laura Trueworthy, Hayden Nolan, Jessica Welsh, Sara Russin, Lauren Weeks, Sarah Foster, Teanna Wilcox; Wayne & Sue Foster; Glen & Debbie Welsh; Hope Hanson; Ann Marie Weeks, HCS Athletic Director Jen Dean; Tim & Michael Mansfield; Suzanne Collins, Town of Hamilton

The Mayor called the meeting to order at 6:02 p.m. and led the Pledge of Allegiance.

Presentation-HCS Girls’ Basketball Team: The Mayor read the following resolution. RESOLUTION COMMENDING HAMILTON CENTRAL SCHOOL GIRLS’ BASKETBALL TEAM FOR ITS SUCCESSFUL 2013-14 SEASON #55-2014

WHEREAS, in 2014, the Hamilton Girls’ Basketball Team finished with a record of 19 – 3; and

WHEREAS, the Team won their Center State Conference Division with a perfect record of 10 – 0;

WHEREAS, the Team defeated defending champion Oriskany in overtime to win their third sectional title in six years; and

WHEREAS, the Team advanced to the New York State Regional title game and defeated #2 ranked Franklin High School from Section 4; and

WHEREAS, the Team advanced to the New York State Girls’ Basketball’s Final Four where they were defeated by Fort Edward High School in the semi-final game; and

WHEREAS, the 2013-14 Team was the first Girls’ Basketball Team in Hamilton High School history to advance to the Final Four; and

WHEREAS, the Girls’ Basketball Team finished ranked # 3 in New York State Girls’ Basketball; and

WHEREAS, throughout the season individual team members won numerous individual awards for their efforts;

NOW, THEREFORE, BE IT RESOLVED, that the Village of Hamilton Board of Trustees formally recognizes, honors, and congratulates the 2013 – 2014 Hamilton Central School Girls’ Basketball team and their coaches for their hard work, spirit, sportsmanship and successful and history-making season.

Motion by Trustee Lura, seconded by Trustee Cooper and unanimously carried.

Approval of Agenda: Changes requested: None A motion was made by Trustee Cooper to approve the agenda as presented. The motion was seconded by Trustee Kliman and unanimously carried.

Approval of Minutes of the April 15, 2014 Regular Meeting: Requested Changes: 1. Public Comment-change certificate to Certificate, change “if “ to “providing” 2. Mayor’s Report-add “Hamilton Central” in front of School, add “an idea” after property, add “plan” in front of “proposal 3. Hamilton Initiative- delete the second with 4. Zoning Board of Appeals-delete the first and 5. Historical Commission-add Hamilton in front of Whole 6. Marketing money for the PCD-add after $5,000.00-“has been allocated” 7. Fountain Fire Company-change appoints to appointments 8. Fire Dept. Cyber Security Policy change like to as A motion was made by Trustee Kliman to approve the April 15, 2014, minutes as amended. The motion was seconded by Trustee Servedio and unanimously carried.

Public Comment: None

MAYOR MILLER’s REPORT Colgate Upstate Institute: 22 students will be participating in summer school including one at the Town of Hamilton. In Colgate’s effort to increase financial aid they may use community service for work study. A Common Good professional network has been created to connect students and alums. Colgate anticipates that the Salvage program this year will be worth at least $30,000 – locally, Worn Again gets the clothes for resale happening later this week and the First Baptist Church will be getting treasures for their sale in late August.

HBA: June 6 7:30am is PCD HBA annual meeting

Our DPW hosted the Madison County E (CRT) Waste Day in April for Earth Day- it was very successful; collecting computers and TVs despite the weather.

Mayor Miller attended Small Business Award banquet in Syracuse where Parry’s received award.

The Mayor has had 2 meetings with Colgate University’s Dean Nelson and Dean Brown - discussed off campus student housing and downtown development proposals, and Spring Party weekend

Chief Gifford and the Mayor met with Colgate’s Tim Mansfield about Alumni weekend and the Saturday’s parade - one concern was space on East Broad and requesting that vendor vehicles be on just one side of the street that day.

Met with Colgate’s Design Consultants Sasaki reps, Colgate Reps, CEO Paul McGinnis, selected Planning Board members, and Administrator Graham to review New Sports Arena - decided it does not need a special permit; renovating football parking is a separate project.

The Mayor attended two CAC meetings - Colgate is working on a Consolidating Fund application for the CAC; Colgate trustees OK’d design development at their March meeting but still need lead donor.

The Mayor met with Carrie Blackmore of Good Nature Brewery. The business needs to expand and wants away from residential area; they are still exploring where to go and who to work with. They anticipate, at max, they would use 2.5 million gallons of water and have 2 million gallons of waste per year. She understands that we cannot take care of the wastes and is exploring other ways to dispose of it. We could take care of water needs but need more information about peak days of production.

Birnie Bus made a brief presentation at the APC meeting last Thursday. They are interested in 6-8 acres for a maintenance and office building. They were invited back to the June meeting. Fairmount Properties team will be at the Planning Board meeting on Thursday, May 22, 2014 - they are moving forward with all projects, placing a full page ad in paper for Bank townhouses and will be here to pitch to Colgate alum looking for name.

Because the Mayor will not be at the next Trustee’s meeting in June, she publicly thanked Trustee Cooper for all his hard work as a Trustee.

TRUSTEE COOPER’s REPORT Economic Development: No report.

Hamilton Initiative: Learned that Colgate Alumni office is putting together a packet of materials for Reunion weekend that has possibilities for the marketing effort at the Airpark.

Zoning Board of Appeals: No meeting.

Planning Board: No April Meeting

Airport/Airpark Commission: Security Substation/Fence: Continuing to wait for action by NYS. Administrator Graham reported that he received an email from Mr. Mendoza stating the Village needs to submit a CRER.

Airport Signs: The signs “Hamilton Municipal Airport”, with lightening, soon to be installed.

Father’s Day Fly In Breakfast: The Commission heard a report from Reg Wilson of the HBA. Mr. Wilson is heading up the Rotary/ HBA Father’s Day pancake breakfast. The Commission voted to recommend the Village Board to approve the request for the use of the airport-airpark on June 15, 2014 from 8am to 12pm for this community activity. A motion was made by Trustee Cooper to approve the request for the Fly-In Breakfast at the Airport. The motion was seconded by Trustee Kliman and unanimously carried.

T Hanger Grant: Recommended for Trustee consideration and approval by the Airport-Airpark Commission. They understand there is no obligation to accept, if awarded. This project would involve the construction of an expansion of the T-hangar apron and taxilanes north of the recently constructed 8-bay T- hangar. It is anticipated that an 8-10 bay T-hangar will be constructed at the Airport utilizing funding recently announced by the New York State Department of Transportation to accommodate existing and future airport users. It is suggested that access to this area be constructed within the same timeframe. This project will enable needed additional parking facilities at the Airport and will extend the existing T-hangar apron and taxilanes south to correspond with the further hangar development. The construction of this project, in conjunction with the construction of the NYSDOT funded hangar, will also work to enable the future expansion of other apron facilities at the Airport by relocating some aircraft from hangars on sites designated for future aircraft apron. The Village and the state share is $39,069.02, which is approximately $1,800 more than anticipated. The reason is because the construction timeline is longer and the $1,800 covers the cost of additional inspection. Project Cost Estimate Construction: $ 568,000 Construction Administration: $ 75,000 Sponsors Administration $ 10,000 Total Cost: $ 653,000

The Commission requests the Board of Trustees affirm the current document, Preferred Uses of the Airpark, and approve the following addition at the end of the document.

Village of Hamilton Airpark Preferred Uses Listed below are broad categories of business enterprises preferred for the Village of Hamilton business Airpark. This list is not exhaustive, but rather provides a general guide to the types of businesses that are suitable for this property.

> “High technology” - based enterprises which might include professional services, light manufacturing of sub-components for use by area manufacturers including medical, aviation, and defense enterprises, software development, communications-based businesses, computer networking and fileservers, etc.

> Small, non-high tech light manufacturing businesses (e.g. cabinet making, specialty machining)

> Medical support enterprises…those which provide essential material and services to existing area medical facilities.

> Professional office spaces, e.g. for insurance companies, lawyers, engineers, consultants, dentists and periodontists, physicians and environmental engineers.

> Agriculture support businesses

> Aviation support businesses, including but not limited to aircraft avionics sales, installation and repair, aircraft parts suppliers, aircraft painting.

All businesses located at the airpark should have minimal or no environmental impact issues, especially considering the proximity of the airpark grounds to lakes, ponds, and waterways in and around the Village of Hamilton. Businesses that are likely to have significant environmental impact issues, or unusual electric power, natural gas and/or water supply requirements, should coordinate with the Village of Hamilton to determine feasibility and anticipated costs of infrastructure installation and compliance with all relevant environmental; regulations.

Revised 3.27.14

5K fun Run Update: Commissioner Kliman reported that the event was a huge success. They raised $500.00 for the Canal Association. They had 50-60 participants. They had a dozen business sponsors. Commissioner Kliman stated that they want to have the event again next year.

Marketing: Trustee Cooper has created a flyer about the Airpark that he would like to distribute in the Colgate Alumni packets during Alumni weekend the end of May and for further use. A motion was made by Commissioner Kliman to proceed with the Airpark flyer. The motion was seconded by Commissioner Rowlett and unanimously carried. The Commissioners will review and forward to the Trustees. The cost to print is $300.00 for 2500. The Trustees approved the expense to be taken out of next year’s marketing budget.

Birnie Bus: The Commissioners, Village Board, and others participated in a discussion with representatives from the Birnie Transportation to establish a facility at the Airpark that could serve as a maintenance/ administrative/dispatch center with accommodation for vehicle parking. Continued conceptual development is necessary for the concept to advance.

Resolution #56-2014 Hamilton Municipal Airport Tee Hangar Apron & Taxilanes Application for Federal Assistance May 20th, 2014

WHEREAS, the Village of Hamilton Municipal Airport Airpark Commission (APC) has received an Application for Federal Assistance from the FAA for the construction of a Tee Hangar Apron and Taxilane; and

WHEREAS, the APC has reviewed said application and has determined that the Villages share of the project would be five percent (5%) of the total cost of the project; and

WHEREAS, the total cost of the project is calculated to be Seven Hundred and Eight One Thousand Three Hundred and Eighty Dollars and Thirty One Cents ($781,380.31); now

THEREFORE BE IT RESOLVED, That the Village of Hamilton Board of Trustees Authorizes the Mayor to execute the Application for Federal Assistance; and

BE IT FURTHER RESOLVED, that the Village share of said grant is five percent (5%) of the total cost or Thirty Nine Thousand Sixty Nine Dollars and Two Cents ($39069.02)

Motion by Trustee Cooper, seconded by Trustee Lura and unanimously carried

Resolution #57-2014 Hamilton Municipal Airport Tee Hangar Apron & Taxilanes Construction Project May 20th, 2014

WHEREAS, the Village of Hamilton Municipal Airport Airpark Commission (APC) has properly published and received sealed bids for the construction of a Tee Hangar Apron and Taxilane; and

WHEREAS, the APC has reviewed sealed bids submitted for the Tee Hangar Apron and Taxilane project and makes recommendation to the Village of Hamilton Board of Trustees that they accept the low bid of Six Hundred and Sixty Thousand Nine Hundred and Thirty Four Dollars and Three cents ($660,934.03) submitted by Boland’s Excavating & Topsoil, Inc.; now

THEREFORE BE IT RESOLVED, That the Village of Hamilton Board of Trustees Authorizes the Mayor to execute the Notice of Award accepting the low bid of Six Hundred Sixty Thousand Nine Hundred and Thirty Four Dollars and Three cents ($660,934.03). Motion by Trustee Cooper, seconded by Trustee Lura and unanimously carried NYSDOT Aviation Grant: Tabled.

Bridges: The committee discussed the successful Jacy Good presentation at the Hamilton Central School, which addressed student distracted driving habits. It included a panel discussion where Chief Gifford’s remarks were well received by the students. . Also heard a report on a success of the after prom party that was held at the school from midnight to 3 AM and drew 80 + participants. Had a discussion on the” Safe Home Pledge” effort intended to have inform other parents in the community that they have signed on as providing social activities which will be supervised by parents.

Shared Services: No report.

Compost Club: No report.

ZRC: Continued to write changes for a proposed sign law to reflect court decision on political signs, not- for profit organization signs on public lands, and sidewalk business signs. We are working to complete the sections on signs for presentation to the Planning Board for their June meeting. Other topics under discussion involve timeshare codes.

Hamilton Business Alliance: learned that Colgate Alumni office is putting together a packet of materials for Reunion weekend that has possibilities for the marketing effort at the airport.

Public Hearing –Amend Chapter 34 The Mayor opened the public hearing at 7:00pm. The Mayor read the proposed change. The Mayor closed the public hearing at 7:02pm.

RESOLUTION NO. #58-2014 OF THE BOARD OF TRUSTEES OF THE VILLAGE OF HAMILTON

A RESOLUTION ENACTING A LOCAL LAW TO AMEND CHAPTER 34 OF THE CODE OF THE VILLAGE OF HAMILTON

WHEREAS, upon notice duly published and posted as required, a public hearing was held by the Board of Trustees on May 20, 2014 on the adoption of a proposed local law of the Village of Hamilton to create an exception to the restriction on open alcoholic beverages containers with respect to authorized “tastings” or “samplings” of alcoholic beverages sold by authorized vendors at the Hamilton Farmers Market, or any similar event specifically sanctioned or authorized by the Village of Hamilton Board of Trustees, and

WHEREAS, the adoption of this local law is not an action that may have an effect on the environment as defined by the implementing regulations of the New York State Environmental Quality Review Act, and is therefore not an action subject to SEQRA.

NOW, THEREFORE, IT IS HEREBY RESOLVED as follows:

After due deliberation, the Board finds it in the best interest of the Village of Hamilton to adopt this local law, and does hereby adopt this local law. The Village Clerk is hereby directed to enter said Local Law in the minutes of this meeting and in the Local Law Book of the Village of Hamilton, and to give due notice of the adoption of said Local Law to the Secretary of State.

Date: May 20, 2014 Motion was made by Trustee Kliman, seconded by Trustee Lura and unanimously carried. Roll Call: Mayor Miller-yes, Trustee Lura-yes, Trustee Kliman-yes, Trustee Cooper-yes, Trustee Servedio-yes.

Public Hearing-Sound Variance Alumni Variance- The Mayor opened the public hearing at 7:10pm. Mr. Tim Mansfield answered all the Trustees questions. The hearing was closed at 7:13pm. A motion was made by Trustee Lura to approve the variance request. The motion was seconded by Trustee Servedio and unanimously carried.

Colgate Inn Block Party Variance-The Mayor opened the public hearing at 7:13pm. The Mayor closed the hearing at 7:15pm. A motion was made by Trustee Lura to grant the variance. The motion was seconded by Trustee Kliman and unanimously carried.

A motion was made by Trustee Servedio to close Payne Street at 1pm on July 3, 2014, for the Colgate Inn’s Block Party. The motion was seconded by Trustee Cooper and unanimously carried.

TRUSTEE KLIMAN’s REPORT Library Board: There was a presentation by three students from Syracuse University’s School of Information Sciences on creating a teen space in our library. It was very complete and had examples of different amounts of space needed and different price ranges. To execute this, Director Hilary Virgil will need to write a grant and also plans to request money from Kiosioni Society next year. This is something the library sorely needs, because teens use it the least of any age group. Director Hilary Virgil gave an update on the technology that will be added to the Community Room. The village has advised her that they will be able to start at the end of this month or early June. The Mid York Library System has subscribed to Zinio for all its libraries. This will enable people to download on any device, including computers, a wide variety of magazines, many of which the library no longer carries, or which no longer have a print edition. Another advantage of Zinio is that an infinite number of people can read a magazine at the same time – e.g. on e-books, only 1 person at a time can read a book or magazine. One signs up for Zinio at the library. Judith Straub, President of Friends of the Library, sadly announced that Joan Ford has resigned from the Friends of the Library and that means she will no longer be coordinator of all the receptions the library has. As of yet, she has not been replaced. The newsletter has gone out; most of you should have received it by now. Copies are also available at the library.

Historical Commission: Lots of news! Heather Toomath met with the Commission to discuss the mural she painted for the bicentennial on the side of the Hamilton Whole Foods Store. It is deteriorating rapidly. A top coat is supposed to be put on an outdoor mural every two years, and this has not been done for a long time. Heather who now teaches art in Oneida, but lives in Hamilton is eager to renovate the mural this summer. Several of her students will help, and she’s going to contact Dr. Bowers to see if some art students from HCS will also help. Heather is also going to contact Golden Paints for advice on what kind of paint to use, and she’s hoping they will offer to donate the paint. In any case, she will buy the paint from them. She needs a place to work – the mural panels are screwed on, so it can be removed. I suggested contacting Colgate and asking about using part of 10 Utica St., where the CAC is going to be. The Town is currently using part of the space while they work on records. Heather said as a last resort, her father’s garage can be used. She doesn’t know who painted the other murals in the village, so the Commission will continue to work on finding out whom the artists were. The Commission decided that combining the proposed Alexander Hamilton plaque with Colgate’s bicentennial didn’t make sense, because Colgate had nothing to do with naming our village. The Commission thinks putting a small plaque in the park (or somewhere else) telling how the village got its name is a good idea, but it feels it has enough things to work on for now. Harvey Kliman and Trustee Kliman noticed that an historical marker, designating where the Chenango Canal crossed W. Pleasant St., is placed at the trailhead by the Courthouse. The marker was removed from its proper place when work was being done where the canal bed used to be. Joan Prindle spoke to Mayor Miller and she promised the marker will be put back where it should be. Jack Loop said he knows exactly where it was. A distant relative of a John Vincent Atanasoff contacted the Commission for information about him. Jack discovered that he was born in Hamilton and is best known for inventing the first electronic digital computer. We have all searched for information about him – there’s a lot on the internet – but all any of us could find about the Hamilton connection was that he was born “a few miles west of Hamilton.” Jack thinks he was born somewhere on Preston Hill or in that immediate area. He is of Bulgarian descent on his father’s side; his mother was American. John was one of 9 children and was a child prodigy, particularly in the areas of math and science. The family moved to Florida before John was 9, and he was brought up there and got his BA from the U. of FLA. He received his Ph.D. from the University of Wisconsin. The Commission thinks there should definitely be a plaque in his honor, but we aren’t sure where it should go, or how to go about raising money for the plaque

Recreation Commission: No report.

Parks Advisory Committee: CrossCreek Nursery has not gotten their grasses in yet. As soon as they do, the Committee is ready to plant. Mary Ann has made out a purchase order for them.

Mural Commission: No report

Friends of 4th of July: No report.

Farmers’ Market: Trustee Kliman visited each vendor on the first day of the market and gave them my card. I heard nothing but praise for the market – “It’s the best market around;” “I’ve stopped going to other markets because this one is so good,” etc. I heard one complaint which was from a vendor whose booth is on the W. Broad side. He stated that vendors on that side of the market park their cars along the curb to unload, but stay there all morning. I pressed him for numbers and he finally said maybe 2 or 3 a week. These vendors are disabled and have permission to park there. The same vendor also thought Hamilton should advertise its market more widely. He sent me references to several other relatively nearby markets which have Facebook advertisements. Some of them change every several weeks, depending upon what is in season. Susanne Farrington would like to read poetry in the park. The Board stated they would like Ms. Farrington to speak with the Village Staff to work something out.

Trails Committee: On May 28, Trustee Kliman is attending a workshop at the Great Swamp Conservancy in Canastota, the title of which is “Expanding a Community’s Economic Base Through Wildlife/Nature Tourism.” Did you know that birding is now the number one outdoor activity?

Friends of the Symphony: “Ask” letters have gone out and as of last week, we have received about $5000, which does not include the $5000 that Colgate donates. The conductor will be the same one, Travis Newton, Conductor and Music Director of the Buffalo Symphony, as last year, and the concert will begin at 7:30 PM. (Note change from the past.) The rain location will be the chapel, although we did explore other venues. We’ve been lucky for 6 years, and our luck is going to run out sometime!

Shared Services Committee: No report.

TRUSTEE LURA’S REPORT MUC: 1. The major activity is the approval by the PSC for the gas project with work already underway. Sean will update us on this.

2. We are still in discussion with the DEC regarding the required sewer plant upgrade.

PCD: 1. The PCD continues to work on their housing initiative--trying to figure out what the community can do to assist in bringing retirement housing and affordable housing to Hamilton.

2. The local fund raising effort continues.

3. The annual meeting will be held in June, where there will be an election of officers.

4. Work continues on the revision of the by-laws.

Streets, Sidewalks and Streetscape: No report.

DPW and Solid Waste Management: 1. DPW has been very busy this month. The biggest job was the re-paving of Hamilton and Pine Streets and Enos Ave. The crew also repaired the catch basins. Five towns were involved in the effort--Madison, Eaton, Smithfield, Hamilton, and Lebanon. DPW Supervisor Randy Weaver estimates their assistance with trucks for the milling and paving work saved us $15,000-$20,000.

2. They also put down a parking lot at the Montgomery St. Trailhead.

3. They've been cutting trees as well.

4. The new building area has been sub-graded and is ready to go. The contracts are expected to be awarded on Thursday. (Will that require a special meeting so they don't have to wait until the June meeting?)

5. 24 ton of garbage was picked up this morning--two trucks-- with at least that much remaining.

6. They have been touching up the crosswalks. 7. The department planted an eight foot privacy hedge on the residential side of the new building to help keep the noise down.

8. They will be sending two men and trucks for a day to Madison to help on one of their projects as a part of our shared services efforts.

Madison Street Cemetery: No report. Trustee Lura stated he would like to look into not selling anymore plots at the Village owned cemetery.

TRUSTEE SERVEDIO’s REPORT Hamilton Police Department: Chief Gifford reported that the DA has agreed to return money seized in a drug arrest in Hamilton back to HPD for the sole purpose of purchasing two tasers, associated equipment and training. Returning these funds to HPD to purchase equipment necessary to keep them safe during arrests makes perfect sense and Trustee Servedio fully supports this endeavor. An extensive discussion ensued regarding tasers. A motion was made by Trustee Lura that no tasers can be purchased without explicit permission of the Trustees. The motion was seconded by Trustee Kliman. Mayor Miller-yes, Trustee Lura-yes, Trustee Kliman-yes, Trustee Servedio-no, Trustee Cooper-yes. The Trustees would like the public to weigh in on this.

Hamilton Fire Department: No updates from Chief Holcomb. Central NY Fireman's Association - Convention is coming to Hamilton this year.

Hamilton Court: Summer hours - first and fourth Monday's at 5pm. DA session on first Monday at 2pm.

Tree Committee: No report.

5 Way Intersection Task Force: No report.

Spring Party Weekend: Trustee Servedio attended the SPW follow up meeting on May 8. The committee reviewed what went well and what did not. Overall it was a successful weekend with minimal incident.

Pedestrian Safety: Proposed development in town – draft letter created by Julie Dudrick introducing the PSC and how Hamilton is a pedestrian friendly community. The committee agreed that the letter should be reviewed by the Trustees at the May 20 meeting. The Board approved the letter to be sent out from the Committee. Fitness Center Crosswalk – letter & press release

Chair Dan Rains started a draft letter based on the old letter sent to Linda Lubey. He points out the dangers brought to our attention by pedestrians and Colgate Campus Safety. He is requesting a copy of the DOT study that was done. In his letter he asks for clarification of responsibility for lighting, etc…

Member Julie Dudrick has the press release they made a while ago – she is revamping it and Chair Dan Rains is creating a generic email account for the pedestrian safety committee for feedback from the community. Member Jamie Mitchell needs to secure Raider for a photo op for the new press release.

Hamilton/Kendrick intersection – Emily Oren submitted a letter to the PSC requesting a 4-way stop at this intersection and a crosswalk. The committee reviewed the feasibility of introducing a 4-way stop in that area and is in support of making that intersection safer. She will be invited to the next PSC meeting to discuss further. Membership – Chair Dan Rains is stepping down as chair and leave the committee for personal commitments. We will look for a replacement for Dan Rains and Matt Barber agreed to become chair effective July 2014.

Campus Safety: Successful SPW and Commencement

Tree Committee: No report.

ADMINISTRATOR GRAHAM’s REPORT Town/Village Sharing Village Office: The two entities met this morning to work out plan to share space in a building. An RFP for an engineer to study the Village office is the next step. This is something that the MUC must decide since it is there building.

Research was done to determine who owns the driveway that leads to the property that Norm vonWettberg manages at the Smithblock. No owner is clear. The Village has utilities running through there. We will not interfere with the owners issues.

US Airforce: Visited and did an assessment of the Airport; a training exercise. Our runway will handle a C-21. They would like to come back again and train.

There were two water leaks; one on Madison Street, the other on University Ave that the crews repaired.

TMDL’s: The DEC did modify our permit, no increase in limits.

Natural Gas: We are busy installing pipe, working on an MOU with the Town of Eaton

TREASURER HENDERSON’s REPORT Relevy: Treasurer Henderson distributed the list of utility charges that will be listed on residents Village Taxes totaling $98.19. A motion was made by Trustee Servedio to approve the relevy list. The motion was seconded by Trustee Lura and unanimously carried.

Tax Warrant: A motion was made by Trustee Lura to approve the 2014 tax warrant of $1,572,643.19. The motion was seconded by Trustee Servedio and unanimously carried.

Sales Tax: Information was distributed for review only.

Resolution No #59-2014 Surplus Hewlett Packard LaserJet 9050 Printer

WHEREAS, the Village Clerk will replace the Hewlett Packard LaserJet 9050 printer that was acquired through Colgate salvage approximately two years ago, with a Lexmark CS510; and

WHEREAS, The Village Clerk has no further use of said Hewlett Packard LaserJet 9050 printer; now

THEREFORE BE IT RESOLVED, that Village of Hamilton Board of Trustees authorizes the Village Clerk to surplus said printer.

Motion by: Trustee Lura, Second by: Trustee Servedio and unanimously carried.

GENERAL FUND BUDGET MODIFICATION Sale of Scrap – (01-4-2650.000) & Increase General Fund Street Maintenance – Equipment Appropriation – (01-5-5110.200)

RESOLUTION NO. #60-2014

WHEREAS the Village of Hamilton Board of Trustees at their regularly scheduled meeting held May 20, 2014, agreed that the funds received for the sale of scrap metal from the Department of Public Works for the dismantled storage building, would be used to increase the Street Maintenance – Equipment appropriation; and WHEREAS, these funds were not and could not have been budgeted for in the 2013-2014 budget in the Sale of Scrap Revenue line item (01-4-2650.000); and

WHEREAS, funds have been received from Otsego Auto Crushers for $1,084.39 for the sale of the scrap metal from the dismantled DPW storage building; and

NOW THEREFORE BE IT RESOLVED, that the 2013-2014 budget be amended to increase the Sale of Scrap (01-4-2650.000) Revenues and the Street Maintenance – Equipment (01-5-5110.200) Appropriation line items of the 2013-2014 budget by $1,084.39 to be encumbered for the construction of a new DPW Storage Building. Motion by Trustee Lura, seconded Trustee Cooper and unanimously carried.

GENERAL FUND BUDGET MODIFICATION Sale of Equipment – (01-4-2665.000) & Street Maintenance - Equipment (01-5-5110.200)

WHEREAS the Village of Hamilton Board of Trustees, at their regularly scheduled meeting held May 20, 2014, agreed that the funds received from the Town of Smithfield for the 1997 International Dump Truck of $11,000.00, which was purchased on June 3, 2011 for $13,000.00 from only the Department of Public Works budget, should be used towards the purchase of the John Deere 544 G that has a purchase price of $30,000.00; and

WHEREAS, these revenue funds were not and could not have been budgeted for in the 2013-2014 budget in the Sale of Equipment Revenue line item (01-4-2665.000); and

NOW THEREFORE BE IT RESOLVED, that the 2013-2014 budget be amended to increase the Sale of Equipment (01-4-2665.000) Revenues and the Street Maintenance - Equipment (01-5-5110.200) Appropriation line item of the 2013-2014 budget by $11,000.00. Motion by Trustee Lura, seconded by Trustee Kliman and unanimously carried.

GENERAL, AIRPORT & ELECTIC FUND BUDGET MODIFICATIONS General – Sale of Equipment – (01-4-2665.000) Airport - Sale of Equipment – (03-4-2665.000) Electric – Non Operating (04-4-2770.000) & Street Maintenance - Equipment (01-5-5110.200) Airport – Equipment (03-5-5610.200) Electric – V Trans Substation Equipment (04-1-0104.100)

WHEREAS, the Village of Hamilton Board of Trustees, at their regularly scheduled meeting held May 20, 2014, agreed that funds received from Gary Kaszowski in the amount of 16,277.77, for the Department of Public Works, be distributed in the same manner as the purchase of the 1989 John Deere 544E Loader, which was 40% General Fund, 40% Airport Fund and 20% Electric Fund; and

WHEREAS, the revenues of 40% or 6,511.11 each for the General and Airport funds and 20% or 3,255.55 for the Electric Fund, were not and could not have been budgeted for in the 2013-2014 budget in the Revenue line items of 01-4-2665.000, 03-4-2665.000 & 04-4-2770.000, respectively; and

WHEREAS, the Department of Public Works is purchasing a 1996 John Deer Loader from the Town of Chittenango in the amount of 30,000.00 with the distribution to be from the General Fund’s Street Maintenance – Equipment 20,233.34, the Airport Fund’s Airport - Equipment 6,511.11 and the Electric Fund Electric – V Trans Substation Equipment 3,255.55 appropriations; and

WHEREAS, an increase in the appropriation of the General Fund’s Street Maintenance – Equipment line item by 6,511.11, the Airport Fund’s Airport - Equipment line item by 6,511.11 and the Electric Fund’s V Trans Substation Equipment line item by 3,255.55 to reflect the sale of the 1989 John Deere Loader is required; now

THEREFORE BE IT RESOLVED, that the 2013-2014 budget be amended to increase the General Fund’s Sale of Equipment (01-4-2665.000) revenue by 6,511.11, the Airport Fund’s Sale of Equipment (03-4-2665.000) revenue by 6,511.11 and the Electric Fund’s Non-Operating (04-4-2770.000) revenue by 3,255.55;

ALSO, BE IT RESOLVED, that the General Fund Appropriation line item of the 2013-2014 budget for the Street Maintenance - Equipment (01-5-5110.200)appropriation is increased by 6,511.11, the Airport Fund’s Airport – Equipment (03-5-5610.200) appropriation is increased by 6,511.11 and the Electric Fund’s V Trans Substation Equipment (04-1-0104.100) line item by increased by 3,255.55. Motion by Trustee Lura, seconded by Trustee Servedio and unanimously carried.

GENERAL FUND BUDGET MODIFICATION Sale of Equipment – (01-4-2665.000) & Street Maintenance - Equipment (01-5-5110.200)

RESOLUTION NO #63-2014

WHEREAS, the Village of Hamilton Department of Public Works will replace the 2013 Ford F250 with a 2015 Ford F250 Supercab 4x4; and

WHEREAS, The Village of Hamilton Department of Public Works has no further use of said 2013 Ford F250; and

WHEREAS, the Village of Hamilton Board of Trustees, at their regularly scheduled meeting held May 20, 2014, agreed that the funds received as a trade-in for the 2013 Ford F250 XLT (with 5,000 miles) of 40,275.00, for the Department of Public Works, should be used toward the purchase of a 2015 Ford F250 XLT Supercab 4x4 for a purchase price of 43,075.00; and

WHEREAS, these revenue funds were not and could not have been budgeted for in the 2013-2014 budget in the Sale of Equipment Revenue line item (01-4-2665.000); and

WHEREAS, the funds will reduce the purchase price of the 2015 Ford F250 XLT Supercab 4x4 to a net of 2,800.00.

THEREFORE BE IT RESOLVED, that Village of Hamilton Board of Trustees authorizes the Village Administrator to surplus said vehicle.

BE IT RESOLVED, that the 2013-2014 budget be amended to increase the Sale of Equipment (01-4- 2665.000) Revenues and the Street Maintenance - Equipment (01-5-5110.200) Appropriation line item of the 2013-2014 budget by $54,463.00, which will net a purchase cost of 2,800.00 for the 2015 Ford F250 XLT Supercab 4x4. Motion by Trustee Lura, seconded by Trustee Kliman and unanimously carried.

GENERAL FUND BUDGET MODIFICATION & 2013 LEBANON STREET FUND BUDGET MODIFICATION General Fund - Transfer to Capital Projects appropriation To 2013 Lebanon Street Fund Interfund Transfers

FINANCE RESOLUTION NO. #64-2014

WHEREAS, the Village has budgeted 100,000.00 in the General fund’s Street Maintenance - Contract, Professional & Technical appropriation (01-5-5110.440) for engineering expenses related to the Lebanon Street project, and;

WHEREAS, the Lebanon Street BAN Balance will be paid down, when converting over to long term Debts Service Bonding at the time of the renewal, and

WHEREAS, a General Fund transfer from Street Maintenance – Contract, Professional & Technical (01-5- 5110.400) appropriation to the General Fund - Transfer to Capital Projects (01-5-9950.900) appropriation is required for the Transfer between the two separate funds; and

WHEREAS, a Interfund Transfer from the General Fund - Transfer to Capital Projects (01-5-9950.900) appropriation line item to the 2013 Lebanon Street Project Interfund Transfer Revenue (33-4-5031.000) line item is required to account for the transfer,

NOW THEREFORE BE IT RESOLVED, that the General Fund Interfund Transfers (01-5-9950.900) appropriation line item and the 2013 Lebanon Street Interfund Transfer revenue (33-4-5031.000) line item of the 2013-2014 budget be increased by 100,000.00 to process the transfer. Motion by Trustee Lura, seconded by Trustee Cooper and unanimously carried.

Ice Rink: A motion was made by Trustee Cooper to accept donations totaling $150.00. The motion was seconded by Trustee Lura and unanimously carried.

2014 July 4th Donations: A motion was made by Trustee Kliman to accept donations of $2340.00 from 5/8/14-5/20/14. The motion was seconded by Trustee Lura and unanimously carried.

2014 Symphony Donations: A motion was made by Trustee Kliman to accept donations of $4190.00 from 4/28/14-5/15/14. The motion was seconded by Trustee Lura and unanimously carried.

Justices Reports: Were reviewed and accepted.

Treasurer’s Report

May 20, 2014 Resolution NO. #65-2014

At a regular or special meeting of the Board of Trustees for the Village of Hamilton, upon motion duly made and seconded, the following Resolution was adopted by a majority of the Board present entitled to vote thereon: RESOLVED, By the Board of Trustees of the Village of Hamilton that the below listed Abstracts are approved.

Abstracts Check Date

General 11d 19,952.75 4/25/14 12a 21,543.27 5/2/14 12b 23,393.69 5/9/14 12c 16,770.49 5/16/14 12d 19,895.58 5/23/14

Paid Expenses 36,350.51 12A 80,300.03 Monthly Vouchers

Airport 11d 1,827.16 4/25/14 12a 447.05 5/2/14 12b 662.07 5/9/14 12c 551.12 5/16/14 12d 1,170.54 5/23/14

Electric 11d 6,401.18 4/25/14 12a 5,081.09 5/2/14 12b 9,281.51 5/9/14 12c 5,083.87 5/16/14 12d 4,824.76 5/23/14

Water 11d 2,827.30 4/25/14 12a 1,376.84 5/2/14 12b 5,284.07 5/9/14 12c 2,036.50 5/16/14 12d 3,197.01 5/23/14

Paid Expenses 627.81 12A 13,600.18 Monthly Vouchers

Sewer 11d 3,547.95 4/25/14 12a 3,021.41 5/2/14 12b 4,853.14 5/9/14 12c 5,586.12 5/16/14 12d 4,435.31 5/23/14

Paid Expenses 661.02 12A 15,989.96 Monthly Vouchers

Natural Gas 11d 2,338.69 4/25/14 12a 3,742.34 5/2/14 12b 1,283.73 5/9/14 12c 926.17 5/16/14 12d 1,444.96 5/23/14

Trust & Agency (11) Paid Expenses 2,083.46 12A 2,650.00 Monthly Vouchers

Lebanon Street Capital Project Paid Expenses 35,608.47 12A 2,600.89 Monthly Vouchers

Motion by Mayor Miller, seconded by Trustee Lura and unanimously carried.

Resolution NO. #66-2014

At a regular or special meeting of the Board of Trustees for the Village of Hamilton, upon motion duly made and seconded, the following Resolution was adopted by a majority of the Board present entitled to vote thereon: RESOLVED, By the Board of Trustees of the Village of Hamilton that the below listed transfers are approved.

Transfers General

FROM: 5-1110.460 Justice – Contract Oper & Mtce. -1,000.00 TO: 5-1110.420 Justice – Utilities 1,000.00

FROM: 5-1325.400 Treasurer – Schools, Conf & Dues -500.00 TO: 5-1325.440 Treasurer – Contract. Prof & Tech 500.00

FROM: 5-9060.800 Hospital & Medical Insurance -2,600.00 TO: 5-1410.100 Clerk- Personal Services 2,600.00

FROM: 5-1620.100 Buildings - Personal Services -150.00 TO: 5-1620.410 Buildings – Materials & Supplies 150.00

FROM: 5-1620.100 Buildings - Personal Services -1,500.00 TO: 5-1620.420 Buildings – Utilities 1,500.00

FROM: 5-1620.100 Buildings _ Personal Services -150.00 TO: 5-1620.460 Buildings – Contract, Oper & Mtce. 150.00

FROM: 5-1620.100 Buildings - Personal Services -500.00 TO: 5-1620.480 Buildings – Repairs 500.00

FROM: 5-3120.490 Police – Vehicle Expenses -2,000.00 TO: 5-3120.100 Police – Personal Service 2,000.00

FROM: 5-3410.400 Fire Dept. – Schools, Conf. & Dues -1,000.00 TO: 5-3410.200 Fire Dept. - Equipment 1,000.00

FROM: 5-3410.410 Fire Dept. – Materials & Supplies -1,000.00 TO: 5-3410.200 Fire Dept. - Equipment 1,000.00

FROM: 5-9060.800 Hospital & Medical Insurance -7,446.00 TO: 5-3410.200 Fire Dept. - Equipment 7,446.00

FROM: 5-9010.800 NY State Retirement -1,600.00 TO: 5-3410.460 Fire Dept. – Contract, Oper & Mtce. 1,600.00

FROM: 5-3410.480 Fire Dept. – Repairs -300.00 TO: 5-3410.200 Fire Dept. - Equipment 300.00

FROM: 5-5010.400 Street Administration - Schools, Conf & Dues -50.00 TO: 5-5010.410 Street Administration – Materials & Supplies 50.00

FROM: 5-5110.410 Street Mtce – Mat’ls & Supplies -66,000.00 TO: 5-5110.200 Street Maintenance - Equipment 66,000.00

FROM: 5-5410.100 Sidewalks – Personal Service -10,257.00 TO: 5-5110.200 Street Maintenance - Equipment 10,257.00

FROM: 5-8189.410 Recycling – Materials & Supplies -6,100.00 TO: 5-5110.200 Street Maintenance - Equipment 6,100.00

FROM: 5-5142.200 Snow Removal – Equipment -2,800.00 TO: 5-5110.200 Street Maintenance – Equipment 2,800.00 FROM: 5-5110.455 Street Maintenance – Nova Chip -4,850.00 TO: 5-5110.200 Street Maintenance - Equipment 4,850.00

FROM: 5-5110.440 Street Maint. – Contract Prof & Tech -100,000.00 TO: 5-9950.900 Transfer to Capital Projects 100,000.00

FROM: 5-5110.455 Street Maintenance – Nova Chip -1,000.00 TO: 5-5110.470 Street Maintenance – Other Expenses 1,000.00

FROM: 5-5142.410 Snow Removal – Materials & Supplies -5,000.00 TO: 5-5142.490 Snow Removal – Vehicle Expense 5,000.00

FROM: 5-7110.480 Parks Maintenance - Repairs -3,000.00 TO: 5-7110.200 Parks Maintenance - Equipment 3,000.00

FROM: 5-7110.480 Parks Maintenance - Repairs -400.00 TO: 5-7110.420 Parks Maintenance _ Utilities 400.00

FROM: 5-9010.800 NY State Retirement -97.54 TO: 5-7510.470 Historian – Other Expenses 97.54

FROM: 5-8140.200 Storm Sewers – Equipment -500.00 TO: 5-8140.100 Storm Sewers – Personal Services 500.00

FROM: 5-8160.410 Refuse Coll & DIsp. - Materials & Supplies -800.00 TO: 5-8140.100 Storm Sewers – Personal Services 800.00

FROM: 5-8160.410 Refuse Coll & DIsp. - Materials & Supplies -100.00 TO: 5-8160.470 Refuse Coll & Disp. - Other Expenses 100.00

FROM: 5-8560.100 Shade Trees – Personal Services -500.00 TO: 5-8560.200 Shade Trees - Equipment 500.00

FROM: 5-9010.800 NY State Retirement -250.00 TO: 5-9045.800 Life Insurance 250.00

Airport

FROM: 5-5610.100 Airport – Personal Services -150.00 TO: 5-1620.480 Building - Repairs 150.00

FROM: 5-5610.100 Airport – Personal Services -225.00 TO: 5-5610.400 Airport – Schools, Conf & Dues 225.00

FROM: 5-5610.100 Airport – Personal Services -2,250.00 TO: 5-5610.490 Airport – Vehicle Expenses 2,250.00

FROM: 5-5610.100 Airport – Personal Services -1,000.00 TO: 5-9060.800 Hospital & Medical I Insurance 1,000.00

Electric

FROM: 5-8310.100 General Office Salaries -3,000.00 TO: 5-8310.400 Misc. General Expenses 3,000.00 FROM: 5-8311.400 Executive Dept. Contractual -2,000.00 TO: 5-8310.420 Depr. of General Property 2,000.00

FROM: 5-8311.400 Executive Dept. Contractual -3,000.00 TO: 5-8312.100 Treasury Acct Dept. 3,000.00

FROM: 5-8311.400 Executive Dept. Contractual -3,000.00 TO: 5-8320.210 Contractual Appr. of Income 3,000.00

FROM: 5-8311.400 Executive Dept. Contractual -6,000.00 TO: 5-8323.400 Depr Poles & Fixtures 6,000.00

FROM: 5-8311.400 Executive Dept. Contractual -1,000.00 TO: 5-8325.100 Con Mtr Read Collecting 1,000.00

FROM: 5-8311.400 Executive Dept. Contractual -2,000.00 TO: 5-8325.400 Con Mtr Read Collecting 2,000.00

FROM: 5-8311.400 Executive Dept. Contractual -5,100.00 TO: 5-8326.100 Con Billing & Accting 5,100.00

FROM: 5-8311.400 Executive Dept. Contractual -1,000.00 TO: 5-8326.400 Misc. Interest Ded 1,000.00

FROM: 5-8340.100 Dist. System Operation -5,000.00 TO: 5-8346.400 Repr to Dist. System 5,000.00

FROM: 5-8340.100 Dist. System Operation -6,000.00 TO: 5-8350.400 Repr To Services 6,000.00

FROM: 5-8340.100 Dist. System Operation -10,000.00 TO: 5-8351.400 Depr of Dist. Property 10,000.00

FROM: 5-8311.400 Executive Dept. Contractual -10,000.00 TO: 5-8351.400 Depr of Dist. Property 10,000.00

FROM: 5-8341.400 Oper Dist. Substation -10,000.00 TO: 5-8351.400 Depr of Dist. Property 10,000.00

FROM: 5-8342.100 Oper Distrb Lines -10,000.00 TO: 5-8351.400 Depr of Dist. Property 10,000.00

FROM: 5-8361.100 Oper of St. Light System -1,500.00 TO: 5-8361.400 Oper of St. Light System 1,500.00

FROM: 5-8310.100 General Office Salaries -3,000.00 TO: 5-8363.400 Depr of St. Light System 3,000.00

FROM: 5-8310.100 General Office Salaries -2,000.00 TO: 5-9030.800 Social Security 2,000.00

FROM: 5-9055.810 Disability Insurance -10.00 TO: 5-9055.800 Disability Insurance 10.00

FROM: 5-9710.700 Serial Bonds – Interest -6,000.00 TO: 5-9060.800 Hospital & Medical Insurance 6,000.00

FROM: 5-9710.700 Serial Bonds – Interest -125.00 TO: 5-9710.000 Interest on Debt 125.00

FROM: 5-8320.100 Source of Supply – Personal Services -4,000.00 TO: 5-8310.100 Admin - Personal Service 4,000.00

FROM: 5-8310.400 Admin – Schools, Conf & Dues -250.00 TO: 5-8310.470 Admin – Other Expenses 250.00

FROM: 5-8310.410 Admin – Materials & Supplies -200.00 TO: 5-8310.440 Admin – Contract, Prof & Tech 200.00

FROM: 5-8320.410 Source of Supply _ Materials & Supplies -4,500.00 TO: 5-8340.100 Trans & Dist. – Personal Services 4,500.00

FROM: 5-8131.470 Sewage Trt & Disp. – Other Expenses -5,000.00 TO: 5-8110.100 Admin - Personal Services 5,000.00

FROM: 5-8131.470 Sewage Trt & Disp. – Other Expenses -500.00 TO: 5-8110.460 Admin – Contract, Oper & Mtce. 500.00

Natural Gas

FROM: 5-1990.470 Contingency -100,000.00 TO: 5-1420.400 Nat Gas –Law 100,000.00

FROM: 5-1990.470 Contingency -1,000.00 TO: 5-8430.410 Natural Gas - Materials & Supplies 1,000.00

FROM: 5-1990.470 Contingency -10,000.00 TO: 5-9730.700 BAN – Interest 10,000.00

Mary Ann Henderson, Treasurer Motion by Trustee Cooper, seconded by Trustee Servedio and unanimously carried,

NEW BUSINESS 1. JCAP Grant: Administrator Graham would like to have Judge Haight’s assistance with this. 2. Village Election Inspectors: The list of inspectors was read to the Trustees 3. Fountain Fire CO. Appointments-Lance Bassett: A motion was made by Trustee Servedio to approve Lance Bassett to the Fountain Fire Co. The motion was seconded by Trustee Kliman and unanimously carried. 4. Farmers’ Market & Alcohol-see public hearing 5. Refurbish Village Sign: DPW Supervisor Randy Weaver will be working on the sign. 6. Administrative Assistant: Executive Session 7. Executive Session: A motion was made by Trustee Cooper to enter into executive session at 9:11pm to discuss personnel concerns. The motion was seconded by Trustee Kliman and unanimously carried. A motion was made by Trustee Lura to exit the executive session at 9:47pm. The motion was seconded by Trustee Cooper and unanimously carried.

OLD BUSINESS 1. Charters: Tabled 2. Capital Projects: Tabled. 3. 7 Enos Ave:The Mayor reported she had personally asked Mr. Keith to attend tonight’s meeting. Trustee Kliman reported she had been by the property and it appears no progress has been made. 4. Fees: Tabled 5. Sidewalks: Tabled 6. Peddler’s Permits/Food Vendor’s: Tabled. 7. Tasers: Tabled. 8. 9 Eaton Street: Tabled. 9. Fire Dept. Cyber Security Policy: Tabled

Adjournment There being no further business to come before the Board, Trustee Servedio made a motion to adjourn. The motion was seconded by Trustee Cooper and carried. The meeting adjourned at 10:15p.m.

Respectfully submitted, Kim Taranto