VIAAA Board of Directors Meeting

VIAAA Board of Directors Meeting March 19, 2013, 6:00 pm

AGENDA

Call to Order – Melody Modell - President Please silence all cell phones Set Agenda/Pledge of Allegiance – Meeting called to order at 6:11 p.m.

Reminder: Members of the Board that are eligible to vote are officers, regional representatives (or alternates), and active past presidents.

1. Roll Call/Introductions Bruce Phelps, Brad Qualls, Dan Forgas, Mike Tribus, Dwayne Peters, David Rhodes, Charlie Williams, Mike Costello, Rusty Beamer, Trevor Coleman, Tom Dolan, Bob Stratton, Dave Nelson, Scott Morris, Bruce Bowen, Jessica Horning, Kevin Cole, Dan Checkosky, Melody Modell, Lisa Corprew, Dan Jones, Dave Kannewurf, Darin Mathews, Joyce Sisson, Marilyn Watkins, John Williams, Shawn Knight, Mark Halsey, Chris Rollison, Rick Lilly

• A Delegate at Large Rep. –Thanks for making packets for anyone absent from meeting and giving to Bob Stratton •• AA Delegate at Large Rep. –Please make sure all in attendance are wearing a VIAAA pin ••• AAA Delegate at Large Rep. Larry Stewart – Please serve as parliamentarian Special guests at tonight’s meeting: Daktronics – Angela Hatton – Thank you sponsoring tonight’s dinner at Outback Steakhouse. Here from South Dakota. Please stop by the Daktronics booth to see their latest improvements. They can do video and sound and marketing. They can help with the marketing of getting a new scoreboard.

Hudl – Lyndsay Howe – New corporate sponsors as a gold partner. Will attempt to save schools money with tools being offered by the service. Stop by the booth and say hello. They will also offer two sessions during the conference, please stop by each session.

2. Minutes – Lisa Corprew – Meeting minutes are posted on the website under the VIAAA news tab. Click on the tab to go to the page with the minutes.

3. Treasurer’s Report – Dan Checkosky – We currently have $61,030.47. Proposed budget is included in the packet. This is the budget that will be presented at the business meeting on Friday, March 22, 2013. Motion to endorse next year’s budget (T. Dolan, seconded by M. Tribus) Unanimously approved

4. Officers’ Reports – A. President – Tom Horn a. Section meeting chairs – Please share awards information and new regional makeup during the sectional meeting with the reorganization b. LTI discussion – There will be a meeting to discuss the improvements to the programs offered to our membership. B. President-Elect – Kevin Cole a. By-Law changes – Are included in the packet. Changes are wording for the sections to align with the reclassification. New a motion during the business meeting to approve the by-law changes. 1.7.2 should Motion by D. Rhodes and seconded by S. Morris that the ;6 athletic administrations that serve on the executive committee and all active past presidents. Approved unanimously b. Forward by-law changes to the business meeting (T. Dolan, seconded by D. Rhodes) Approved unanimously c. Boards of Directors document to be presented. Independent At-large representatives Gordon Fields, Tandom Friends, Gary Leake, Highland School of d. Professional Development Chair will remain void until after the LTI discussion meeting on Wednesday, March 20, 2013 e. Pop manual by-laws need suggest that we need to have the board of directors presented at the business meeting. We need a motion and second to be in compliance with the pop manual. Motion to approved the Board of Directors D. Peters, Seconded by J. Williams. Motion approved unanimously. f. Everyone is invited to the LTI discussion meeting tomorrow at noon. C. Past President – Melody Modell – Past Presidents will meet at lunch after the business meeting on Friday, March 22, 2012 D. Secretary – Lisa Corprew – no report

5. Executive Director’s Report – Bruce Bowen – see blue packet for the report for the conference. Job responsibilities will be shared. Bowen has served in this capacity for five years year and want to help offset the work load of the officers and to help with the conference. We have 86 vendor booths this year, this year’s conference will be exciting. Funding is about the same as last year gaining a couple new Corporate Partners and losing some. It has been a difficult year collecting the money from the partners. $50,000 in cash to the conference, $20,000 in in-kind goods. About $70,000 for corporate partners this year.

6. VHSL Report –Joyce Sisson – looking for input on the basketball format for next school year from the membership, all-state committee to discuss parameters will be rescheduled due to inclement weather, dead period for week 1 to account for the fourth of July, clearer to make July 1- 7th the dead period, received a lot of comments about the reclassification. Someone needs to request to the calendar committee to change the dead period to July 1st – 7th, 2013 (K. Cole motioned, seconded D. Jones) to have the dead period changed. Motion amended to July 1 – 7, to begin in the 2014 season. 3 in favor, 24 against, four abstained Tom, Jessica, Mike, and Mike. Motion failed for lack of support.

Motion from John Williams seconded by Trevor Coleman that the dead period to begin in 2014 that the dead period begin Saturday week prior also starts on a Saturday and includes July 4th. If the fourth is on Sunday the dead period would follow that Sunday. Vote: 7-5-8. Motion carries.

7. Standing Committee Reports – as necessary A. Awards – Dave Kannewurf / Larry Stewart – Certificates for the vendors were given to Marilyn Watkins. Awards are here and ready to be presented expect a clock. If you have service awards, please let Dave know. B. Conference Review-Ted Salmon / Pat Ferguson – Same general format with the golf tournament today and the banquet is on Thursday. The hospitality room is now 416 instead of 616. Lee Green LTI class has changed locations. C. Exhibitors – Marilyn Watkins / Bruce Bowen – We have 71 vendors with 87 booths. Please encourage attendees to visit the vendors’ area. D. Leadership Training – Kevin Adams / Dick Kemper – No report E. Membership/Membership Benefits – Chris Robinson / Nancy Claudio – No report F. Middle School – Jessica Horning – we have 30 people registered for the middle school portion with two middle school people sitting for the CAA on Friday G. NIAAA – Dave Nelson / Bruce Bowen – Two student scholars have been sent to the National committee. NFHS Citation – Bruce Phelps; Distinguished Service Award, Tom Dolan; Distringus F. Kovaleski – Donna King, Donna King will be inducted into the Hall of Fame in December H. POP Manual – Tom Dolan / Bruce Phelps – no report I. Professional Development – Julie Dayton / Jeff Dietze – We need help getting people for the Ad Luncheon J. Public Relations – Rick Lilly / Dean Hubbard – Presented at the National Conference to build some relationship to people outside of the State, provide opportunities to expand the LTI courses, presented at the NADW, K. Publications – John Williams – next publication is coming out in June. Congrats Brad for sending three articles. New by-laws need to be sent to John for next Admission, and there will be a new section for middle school administrators. L. Retired – Dick Overton – Please keep Pop Pitts and his family in your prayers M. Scholarship – Steve Heon / Mike Costello – Thank you Bruce for money and thanks Rusty Beamer for helping N. Strategic Plan – Scott Morris / Dick Kemper – no report O. Technology –Tim Wolf / Dan Forgas – no report P. Ways and Means – Dan Jones / Chris Rollison – no report

8. New Business – Get 100% membership maybe to add another option than free membership. Maybe offer a professional development or maybe have their NIAAA membership paid? Maybe revisit for discussion in April.

9. Announcements - Turn in meeting evaluation A. Birthdays – Sandy Hadaway B. News from Region Representatives i. A Regions ii. AA Regions iii. AAA Regions iv. Independent Schools

10. Adjournment – meeting adjourned at 7:38 pm  Drawing for 50/50.  Regional Reps Remember to: o Get 100% membership in your Region = FREE MEMBERSHIP o Encourage AD’s to join VIAAA and NIAAA o Submit award application

Dinner is at 7:00 at Outback! Please turn in your evaluations of today’s meeting before you leave; they are important and will be read. Thank you. IMPORTANT DATES REMAINING REGION REPS: If you cannot attend a BoD meeting, notify the president and send your alternate.