Certificate of Employment

Republic of the Philippines OFFICE OF THE OMBUDSMAN – MINDANAO 4th Floor H & C Bldg., Alvarez St., Davao City Tel. Nos. (082) 2213431-33 / Fax No. (082) 2213938

INVITATION TO APPLY FOR ELIGIBILITY AND TO BID

The OFFICE OF THE DEPUTY OMBUDSMAN FOR MINDANAO, through its Bids and Awards Committee (BAC), now invites all interested Security Agencies to Bid for the services of Three (3) Security Guards for the Office of the Deputy Ombudsman for Mindanao, Davao City, for the period August to December 2010. Approved Budget Cost is P 322,500.00.

Prospective bidders should have experience in undertaking a similar contract within the last two (2) years.The Eligibility Check/Screening as well as the Preliminary Examination of Bids shall use non- discretionary “pass/fail” criteria.

All particulars relative to Eligibility Statement and Screening, Bid Security, Performance Security, Evaluation of Bids, Post-Qualification and Award of Contract shall be governed by the pertinent provisions of RA 9184 and its Implementing Rules and Regulations (IRR).

The complete schedule of activities is listed, as follows:

1. Advertisement/Posting of Invitation to Apply for -July 02 to 09, 2010 Eligibility and to Bid AND Issuance of Eligibility & Bidding Documents

2. Deadline of submission of Eligibility -July 13, 2010 at 2:00 P.M. Documents and Bids

3. Opening of Bids -July 13, 2010 at 2:30 P.M.

Interested Bidders may obtain further information from the office of the Ombudsman, inspect and or / purchase the Bidding Documents including instruction to Bidders upon payment of a non-refundable fee of Five Hundred Pesos Only. ( P 500.00) to the cashier of the Office of the Ombudsman for Mindanao, 4th Floor, H&C Bldg., Alvarez St., Davao City from 8:00 AM to 5:00 PM from July 02 to10, 2010.

The Bidding documents shall be received personally by the prospective bidder or his authorized representative.

Bids and eligibility requirements must be delivered at the above address on or before July 13, 2010 at 2:00 P.M. and must be accompanied by a Bid Security in the form of Cash, Certified Check, Cashier’s Check or Manager’s Check and in an amount not less than one percent (1%) of the ABC which must be put inside the envelope.

The Office of the Deputy Ombudsman for Mindanao reserves the right to accept or reject any Bid, to annul the bidding process, and to reject all Bids at any time prior to contract award, without incurring any liability to the affected bidder or bidders.

01 July 2010

MARIA ILUMINADA LAPID-VIVA Acting Director IV/Chairman of the BAC

Republic of the Philippines OFFICE OF THE DEPUTY OMBUDSMAN FOR MINDANAO 4th Level, H & C Bldg., Alvarez St., Davao City

INSTRUCTIONS TO BIDDER

1. The prospective bidders are required to submit on or before 29 January 2009, to the Office of the Deputy Ombudsman for Mindanao, Bids and Awards Committee, the following data/documents:

FIRST ENVELOPE (Eligibility Documents)

(Class A documents) a. DTI Business name registration or SEC registration certificate; b. Valid and current Mayor’s permit/municipal license; c. Taxpayer’s Identification Number (TIN); d. Statement of the prospective bidder that it is not “blacklisted” or barred from bidding by the Government or any of its agencies, offices, corporations or LGUs, including non-inclusion in the Consolidated Blacklisting Report issued by the GPPB, once released in accordance with the guidelines to be issued by the GPPB as provided in Section 69 of this IRR-A; ( Notarized) e. Statement of completed and on-going contract ( Government & Private) for the last two (2) years; ( Notarized) f. Audited Financial Statements for the immediately preceding fiscal year; g. Computation of Net Financial Contracting Capacity or cash deposit certificate or commitment to credit line; and h. Income Tax Return for the Quarter Ending September 30, 2008.

(Class B Documents) a. Valid joint venture agreement, if any b. Letter authorizing the BAC to verify all submitted documents

SECOND ENVELOPE (Technical Documents)

a. Bid Security as to form, amount (must be at least equal to 1 % of the ABC as advertised and validity period;

b. Authority of the Signatory;

c. Manpower requirements;

d. Certification under oath of compliance with labor laws;

e. Disclosure affidavit;

f. Statement of compliance with responsibilities of bidder; and

g. See list of attached additional requirements.

THIRD ENVELOPE (Financial Proposal)

. Financial proposal . Bid prices in Bill of Quantities in the prescribed Bid Form . The recurring and the maintenance costs, if applicable

2. It is understood that if discrepancies are found in the information submitted, the same shall be considered unsatisfactory, and the prospective bidder shall be ineligible to bid until the discrepancies are satisfactorily explained. 3. All bids/proposal/quotations shall be signed by the bidder. The bidder shall submit three (3) sealed envelopes; the first envelope containing the Eligibility Documents, the second envelope shall contain the Technical/Manpower Proposal, while the third shall contain the Financial Proposal.The Bidder shall mark the three (3) sealed envelopes “Do not open before January 29, 2009”. The envelopes shall then be sealed in an outer envelope, addressed to the Bids and Awards Committee, Office of the Ombudsman, Mindanao.

a. The bid form shall be accomplished in one (1) copy, preferably typewritten. All blank spaces shall be filled properly and fully. It must contain all the information and data required.

b. Each erasure or change must be initialed by the person signing the bid/tender.

c. Unless otherwise stated in the call for bids, all bid prices must be in Philippine Currency, inclusive of all government taxes, fees or duties, if any, and all incidental expenses.

d. Price quotations must be certain and definite in amount. Bids with conditions which would tend to make the quoted price uncertain, like: subject to increase or decrease of the present rate of “exchange” or other of similar imports, incorporated in tender or offer shall not be considered.

e. Bid prices shall be written in words and figures. The price in words shall prevail. In case of discrepancy in the unit and the extension hereof, the unit price governs.

f. Bids shall be valid, binding and effective for at least three (3) months from the time of submission of bids.

g. Bids shall be signed by a responsible officer of the company or firm authorized for the purpose whose name and designation must be clearly indicated in the bid. Bids not properly signed by the bidder or his duly authorized representative, shall not be considered.

h. The government assumes no obligation whatsoever to compensate or indemnify the bidders for any expense or loss they may incur in the preparation of their proposals, nor does the government guarantee that an award will be made under those Bid Documents.

4. Bid Security in the form of cash or check (Certified/Manager’s check), payable to the Office of the Deputy Ombudsman for Mindanao, in the amount equivalent to one percent 1% of ABC, shall be included inside the Second Envelope. A bid security is a guarantee that the successful bidder will not default on its offer, and enter into contract with the procuring entity within (10) calendar days or less as indicated in the ITB, from receipt of Notice of Award and furnish the performance security provided for in the section 39 of the Act and its IRR-A. Bid Security shall be valid for reasonable period as determined by the head of the procuring entity concerned, but in no cases shall exceed one hundred twenty (120) calendar days following the opening of the bids.

5. No bid securities shall be returned to bidders after the opening of bid and before contract signing, except to those that failed to comply with any of the requirements submitted in the technical envelope of the bids. Without prejudice to the provisions of the law allowing forfeiture of bid securities, bid securities shall be returned only after the bidder with the LCRB has signed the contract and furnished the performance security, but in no case later than the expiration of the bid security validity indicated in the ITB.

6. A proposal without the necessary bidder’s bond may be rejected.

7. Bids shall be dropped in the bid box at the Administrative Division, Office of the Deputy Ombudsman for Mindanao, Alvarez St., Davao City on or before 28 January 2009 at 2:00 p.m.

8. A bidder shall be allowed to withdraw his bid prior to the time set for its opening, provided he communicates his purpose in writing. In this case, the bid shall be returned to him unopened. No bid can be withdrawn for any reason whatsoever after the opening of bids has commenced.

9. The bidder shall be responsible for having taken steps to carefully examine all the contract documents, to have fully informed himself with all conditions, local and otherwise, relative to the delivery of the items. Failure to do so will be at the bidder’s risk. 10. It shall be the sole responsibility of the bidders to determine and satisfy themselves by such means they consider necessary or desirable in connection with all the matters pertaining to the bidding.

11. The BAC shall not assume any responsibility regarding erroneous interpretations or conclusions obtained by the bidder out of the data furnished by the BAC.

12. The Office of the Deputy Ombudsman for Mindanao reserves the right to fully examine the competence and responsibility of the bidder at any time before the award of the purchase order by any means and to reject any bid when statements as to business and technical organization or financial resources have been found to be false and/or fabricated and in the BAC’s opinion would justify rejection.

13. Bids will be opened on 28 January 2009 at 2:30 P.M.. Bidders who may desire to attend such opening shall be allowed.

14. Immediately after the opening of the bids, the BAC shall undertake a thorough study and appraisal of the proposals submitted. The Contract will be awarded to the bidder whose bid is considered most advantageous to the Government.

15. The Office of the Deputy Ombudsman for Mindanao reserves the right to reject any or all bids, to waive any formality in the bids received, and to disregard any bid which is obviously unbalanced. The right is also reserved to reject the bid of the bidder who (a) has previously failed to satisfactorily perform or complete any contract undertaken by him; (b) was prequalified on the basis of suppressed or false information.

SECURITY PLAN

In addition to the usual requirements, the Security Agency is required to submit its security plans for the office, to ensure the safety of the building and its occupants.

TOUR OF DUTY

During Regular Working Days:

Two Guards – 6:00 AM to 6:00 PM One Guard - 6:00 PM to 6:00 AM

During Non-Working Days:

One Guard - 6:00 AM to 2:00 PM One Guard - 2:00 PM to 10:00 PM One Guard - 10:00 PM to 6:00 AM Republic of the Philippines OFFICE OF THE OMBUDSMAN Mindanao 4th Floor H & c Bldg., Alvarez St., Davao City

CHECKLIST OF ELIGIBILITY REQUIREMENTS FOR BIDDERS

FIRST ENVELOPE (Eligibility Documents)

Axeen Sec. DASIA MASIS (Class A documents)

a. DTI Business name registration or SEC registration certificate;

b. Valid and current Mayor’s permit/municipal license;

c. Taxpayer’s Identification Number (TIN);

d. Statement of the prospective bidder that it is not “blacklisted” or barred from bidding by the Government or any of its agencies, offices, corporations or LGUs, including non- inclusion in the Consolidated Blacklisting Report issued by the GPPB, once released in accordance with the guidelines to be issued by the GPPB as provided in Section 69 of this IRR-A;

( Notarized)

e. Statement of completed and on-going contract ( Government & Private) for the last two (2) years; ( Notarized)

f. Audited Financial Statements for the immediately preceding fiscal year;

g. Computation of Net Financial Contracting Capacity or cash . deposit certificate or commitment to credit line; and

h. Income Tax Return for the Quarter Ending September 30, 2008. (Class B Documents)

a. Valid joint venture agreement, if any

b. Letter authorizing the BAC to verify all submitted documents

SECOND ENVELOPE (Technical Documents) Axeen Sec. DASIA MASIS

a. Bid Security as to form, amount (must be at least equal to 1 % of the ABC as advertised and validity period;

b. Authority of the Signatory;

c. Manpower requirements;

d. Certification under oath of compliance with labor laws;

e. Disclosure affidavit;

f. Statement of compliance with responsibilities of bidder; and

g. See list of attached additional requirements.

THIRD ENVELOPE (Financial Proposal)

. Financial proposal

. Bid prices in Bill of Quantities in the prescribed Bid Form

. The recurring and the maintenance costs, if applicable

ADDITIONAL REQUIREMENTS FOR THE PROCUREMENT OF SERVICES 1. SSS Certification to the effect that the bidder has been regularly paying an updated premium, remittances;

2. Philhealth Certification of regular monthly or quarterly updated remittances by the bidder;

3. Pag-ibig Certification or regular monthly or quarterly updated remittances by the bidder;

4. Latest DOLE clearance that there is no pending case;

5. Latest NLRC clearance that there is no pending case; and

6. Latest BIR tax clearance of updated payment; and

7. License to Operate, for the Security Agencies.

AFFIDAVIT OF COMPLIANCE

I, ______of legal age, single/married residing at ______for and in behalf of our company ______with business address at ______after sworn in accordance with the law hereby, dispose and state the following:

1. THAT, I represent the company as a prospective bidder for

2. THAT, I have exercised due diligence in the preparation of all these bidding documents.

3. THAT, I have acknowledged all conditions, local or otherwise, affecting the implementation of the contract.

4. THAT, I have compiled with all the responsibilities necessary for the preparation of Bidding Documents as provided for R.A. 9184 otherwise known as the Government Procurement Reform Act.

5. THAT, I hereby certify to the correctness of the statements and authenticity of the subject documents.

IN WITNESS WHEREOF, I have hereto affixed my signature this ______day of ______, 20___in the City of ______, Philippines. ______AFFIANT

Affidavit of Compliance Page 2

BEFORE ME, this ______day of ______, 20__ in the Municipality / City of ______Province of ______, Philippines, personally appeared______, representing to be the President (or Manager) of ______, known to me to be the same person who executed the foregoing instrument for in behalf of the said corporation, and he acknowledged to me that the same is the corporate act and deed of ______, and that he is duly authorized to sign the same. The said ______, exhibited to me his Residence Certificate No. A ______, issued at ______on ______with Tax Account Number ______; while the corporation has Residence Certificate No. A______issued at ______on ______and No. B ______issued at ______with Tax Account Number______.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed my notarial seal, the day, year, and place above written.

NOTARY PUBLIC My commission expires______20__

Not. Reg. No.______; Page______; Book ______; Series of ______; AFFIDAVIT OF DISCLOSURE OF RELATIONS

I, ______of legal age, single/married residing at ______for and in behalf of our company ______with business address at ______after sworn in accordance with the law hereby, dispose and state the following:

THAT, I represent the company as a prospective bidder______.

THAT, neither the officer/s nor the undersigned is related to any official or employee of the procuring entity by consanguinity or affinity up to the fourth civil degree as provided under Section 3(a) of office Order No. 05-13 Series of 2005, of the Office of the Ombudsman.

IN WITNESS WHEROF, I have hereto affixed my signature this ______day of ______, 20__ in the City of ______, Philippines.

______AFFIANT Affidavit of Disclosure of Relations Page 2

BEFORE ME, this ______day of ______, 20__ in the Municipality / City of ______Province of ______, Philippines, personally appeared______, representing to be the President (or Manager) of ______, known to me to be the same person who executed the foregoing instrument for in behalf of the said corporation, and he acknowledged to me that the same is the corporate act and deed of ______, and that he is duly authorized to sign the same. The said ______, exhibited to me his Residence Certificate NO. A ______, issued at ______on ______with Tax Account Number ______; while the corporation has Residence Certificate NO. A______issued at ______on ______and NO. B ______issued at ______with Tax Account Number______.

IN WITNESS WHEREOF, I have hereunto set my hand and affixed my notarial seal, the day, year, and place above written.

NOTARY PUBLIC My commission expires______20__

Not. Reg. No.______; Page______; Book ______; Series of ______;