Feinberg School of Medicine, Faculty Affairs Office (Fao)

FEINBERG SCHOOL OF MEDICINE, FACULTY AFFAIRS OFFICE (FAO) 2017-2018 PROMOTION / TENURE PROCESS

OVERVIEW  Promotion and the award of tenure take effect on September 1 only  Candidate dossiers are due to the Dean’s office about one year in advance of promotion effective date  There are five promotion checklists; select the appropriate checklist for your promotion / tenure action and use it as the cover sheet for each candidate’s promotion dossier  Checklists, resources, and required forms are available on the FAO website

CHANGES IN APPOINTMENT FOR PROMOTION / TENURE CANDIDATES (DUE 9/1/2017)  Change of Basis: submit request PRIOR to promotion requests, effective no later than 9/1/17.  Change of Domains on the Clinician-Educator track: faculty can request domain changes until 9/1/17; these will then be “locked” until after promotion review is completed.  Change of career track/tenure status: Contact FAO first. Submit as separate request PRIOR to 9/1/17. (Exception: change from Undifferentiated to a specific track may be included w/the promotion request). Evidence of a national search for certain career tracks required.

PROMOTION CHECKLISTS Checklist How to Submit Promo Packet Use For: Chair’s Template # Deadline* Reviewed by # Paper Electronic Clinician-Educator: 3 Vice Dean for Academic 1 Promotions to Assistant Yes 11/3/2017 Professor Team Scientist: 4 Affairs, Dean, Provost Clinician-Educator: 3 APT Committee, Dean, 2 Promotions to Associate Team Scientist: 4 Yes 9/11/2017 Provost Professor without tenure Investigator: 2 Award of tenure, promo Email all documents as Ad Hoc Committee, APT 3 and tenure, or promotions 2 Yes separate Word or PDF 9/11/2017 Committee, Dean, Provost for those already tenured files

Research Faculty 4 5 Yes 9/11/2017 APT Committee, Dean, NU Promotions

Promotions to NTE Clinician-Educator: 3 APT Committee, Dean, 5 Yes 9/11/2017 Professor Team Scientist: 4 Provost

* Send a message to [email protected] or contact Marcie Weiss if you anticipate difficulty meeting these deadlines

GUIDELINES FOR PREPARING PROMOTION PACKETS Paper Submission  Submit documents in the order listed on the checklist  All documents should be printed single-sided  Do not staple or clip your packets

Electronic Submission  For each candidate that uses checklist #3, send a separate email to [email protected]  E-mail subject line: DeptName Promotion: CandidateName (e.g., Surgery Promotion: John Smith)  Documents should be attached to the email as separate Word or PDF files Note: Do not send an email for each document; rather send one email for each candidate that has all that candidate’s documents attached as separate files.  File Names: Department_LastName_DocumentType (e.g., Surgery_Smith_CV)

Questions about the promotion and tenure process or current appointment? Email [email protected]