Operational Function - Transportation

City of Toronto Emergency Plan

EMERGENCY SUPPORT FUNCTION Debris Management

Solid Waste Management Services

Version 6.5 March 2015

Debris Management ESF – March 2015 2

Table of Contents 3

Emergency Support Function

Debris Management

Primary / Lead Agency / Division: Solid Waste Management Services

Supporting Agencies / Divisions: Transportation Services Toronto Water Parks, Forestry and Recreation Purchasing and Materials Management Strategic Communications Toronto Building Office of Emergency Management

External Supporting Agencies: Ministry of Environment Private Contractors Toronto Hydro

1.0 Purpose

To define roles and responsibilities and provide guidance to Solid Waste Management Services, Transportation Services, Toronto Water, Parks, Forestry and Recreation, OEM, Purchasing and Materials Management, Strategic Communications and Toronto Building for the removal and disposition of debris caused by an Emergency Incident (hereafter referred to as an incident).

To facilitate and coordinate the management of debris following an incident in order to mitigate against any potential threat to lives, health, safety and welfare of the impacted citizens, expedite search and rescue and/or recovery efforts of impacted area(s).

2.0 Situations and Assumptions

Situations Natural and manmade incidents precipitate a broad variety of debris which may include but not limited to, such things as trees, sand, gravel, building and construction materials, vehicles, personal property, general refuse and hazardous wastes.

The quantity and type of debris generated from any particular incidents will be the function of the location and kind of event experienced, as well as magnitude, duration and intensity.

The quantity and type of debris generated, location and the size of area over its dispersion will have a direct impact on the type of collection and disposal methods utilized to address the debris problem, associated costs incurred and how quickly the situation can be addressed. 4

In an incident, many agencies will have difficulty in locating staff, equipment and funds to devote to debris removal in the short term as well as the long term.

In a manmade incident, debris may have to be stockpiled as evidence until cleared by the designated Police Authority.

Assumptions Notwithstanding that Primary and/or Supporting Agencies may be called upon to provide necessary assistance to first responders to support search and rescue and/or recovery efforts, the emergency support function plan will be based on the following assumptions:

An incident that requires the removal of debris from public or private lands and waters could occur at any time.

The amount of debris resulting from an incident could exceed the City of Toronto’s ability to dispose of it.

As well as City operating Divisions, private contractors will likely play a significant role in debris removal, collection, reduction, and disposal efforts.

Private contractors may suffer from any major incident and may not be able to respond as planned.

Scope With respect to debris management, these are the roles and responsibilities of Transportation Services and Solid Waste Management Services –

Phase 1 – Transportation Services will be responsible for the clearance of the debris within the incident area which poses an immediate threat to public health and safety and to enable safe movement of vehicular, pedestrian and cyclist traffic.

Phase 2 – As the Lead Division of the Debris Management Emergency Support Function (ESF), Solid Waste Management Services will be responsible for the removal and disposal of debris which is determined necessary to ensure the orderly recovery of the community and to eliminate less immediate threats to public health and safety. Details of the this Recovery Phase are found in the Debris Management ESF

To ensure timely and efficient removal of debris as a result of any major incident, the emergency support function plan will include the following requirements of the Primary/Lead Agencies and Supporting Agencies under the direction of the Site Manager or directly from the City of Toronto’s Emergency Operations Centre:

 Participation in pre-planning activities, such as pre-positioning of equipment, staff/contractor deployment, acquisition of sufficient disposal capacity and acquiring any other resources required which includes City Properties that may be required for temporary debris storage locations. 5

 The designation of City properties as temporary storage areas in the event the incident was manmade and all debris must be treated as evidence. In such instances, the overall responsibility and security of the debris will fall under the Toronto Police Service or appropriate Police Agency.

 Participation in needs/damage assessments immediately following the incident, including estimating the amount of debris generated as soon as possible.

 Ongoing removal and disposal of debris as deemed necessary to ensure continued health and safety, protection of the environment and finally, returning the community back to its original state.

 Technical assistance to provide for the inspection of damage to transportation infrastructure and assess the impact on the provision of transportation services.

 Provision of essential sanitation support including street cleaning and general waste collection services.

 Participation in the development of public messaging content to ensure the City’s Strategic Communications division, under the Emergency Information ESF, educate the public on actions they can/should perform to expedite the clean up process such as separating debris, segregating Household Hazardous Waste (HHW) and recyclables, placing waste at curbside, keeping waste away from fire hydrants and valves and how to report illegal dumping.

3.0 Concept of Operations

3.1 Emergency Operations Centre Activation

In situations where the Debris Management issues are so extensive, Solid Waste Management Services Division may request the activation of the City's Emergency Operations Centre. The EOC will function as outlined in the Emergency Operations Centre ESF. The City’s EOC may be activated with participating members of the Toronto Emergency Management Program Committee (TEMPC) to provide strategic level support during the incident.

3.2 Estimating the Type and Amount of Debris  Designate operating divisional staff to determine the estimated amount of debris generated as soon as it is safe to do so.

 Select and define the estimating methods to be used. One method to estimate debris is to conduct a drive through windshield damage assessment and estimate the amount of debris visually. A second method is an aerial survey by either light plane or helicopter. The damaged area(s) can be assessed either visually or through aerial photography. Once the area(s) have been assessed actions can be taken to implement the first phase of debris clearing procedures and institute requests for additional resources if required. 6

3.3 Site Selection Priorities Determine the number of Temporary Debris Storage and Reduction (TDSR) sites and locations of these sites for the collection and processing of debris.

Prioritize which sites will be opened based on the amount of debris estimated, the nature and location of the incident.

 First Priority: Pre determined TDSR sites  Second Priority: Public property within the damaged area (city works yards, transfer stations, Crown properties)  Last Priority: Private property

Temporary Debris Storage and Reduction Sites (TDSR) Site Selection Standard Operating Procedures

When developing a list of potential Temporary Debris Storage and Reduction (TDSR) sites, a number of factors will impact the site selection process, including:

 Quantity of material  Type of material (trees, sand, gravel, building and construction materials, vehicles, personal property, general refuse or hazardous wastes)  Location of material  Size of area of dispersion  The magnitude, duration and intensity of the emergency

Sites should have the following characteristics:

 Paved surfaces  Fenced and employ visual screening  Located in non-residential areas  Available ingress and egress routes  Meet Ministry of the Environment regulatory requirements

3.4 Pre-Designated TDSR sites

 Solid Waste Management Services to identify, prioritize and map TDSR sites in conjunction with the property owner and that information will be held by Solid Waste Management Services.

 The Office of Emergency Management will request Solid Waste Management Services to perform annual updates of detailed information pertaining to each of these sites as provided by Lead and Supporting Agencies. 7

 Detailed information should include exact location, size and available ingress and egress routes.

 The list of TDSR sites should be reviewed annually by Solid Waste Management Services in conjunction with the property owner and updated as necessary as part of the Debris Management ESF maintenance.

3.5 TDSR Site Preparation

 Identify the preparatory actions needed after a pre designated site has been selected.

 Develop and execute a Memorandum of Understanding or Memorandum of Agreement regarding site access and improvement with the property owner.

 Ensure all Ministry approvals are in place and legislative requirements have been met and documented according to standard operating guidelines and procedures.

3.6 Existing Landfills

 Solid Waste Management Services to identify location of open municipal and private landfills or those capable of being opened on an emergency basis and this information be held by Solid Waste Management Services.

 The Office of Emergency Management will request Solid Waste Management Services perform annual updates of detailed information pertaining to each of these sites.

 Identify all restrictions, limitations and tipping fees.

 Detailed information should include exact location, size, available ingress and egress routes and site contact information if available.

 Operations consist of the removal and disposal of debris which is determined necessary to ensure the orderly recovery of the community and to eliminate less immediate threats to public health and safety.

3.7 Household Hazardous Waste (HHW) Removal

 HHW may be generated as a result of any incident. HHW may consist of common household chemicals, paints, solvents, propane tanks, batteries, other consumer products and industrial and agricultural chemicals. These items will be mixed into the debris stream and will require close attention throughout the debris removal and disposal process.

 Solid Waste Management Services HHW staff along with the appropriate Hazardous Waste Disposal Services Contractors will be coordinating and performing the removal of all 8

HHW and other hazardous wastes to a designated location in accordance with all applicable legislation and regulations.

4.0 Solid Waste Management Services Responsibilities

Under the direction of the Site Manager or designate, Solid Waste Management Services will be responsible for the following with respect to debris management:

 Provision of equipment, labour and facilities

 Depending on the situation, determine disposal options for wastes that require special consideration including recyclables, yard waste and household hazardous waste

 Depending on the situation, determine the need for and arrange temporary and permanent debris disposal sites

 Lead and coordinate the haulage of debris during the recovery stage of an emergency

 General waste collection services

 Assist with debris assessment

 Provide necessary assistance to Emergency responders to support search and rescue

 Co-ordinate cross training for employees before re-assignment from their usual tasks; Provide personal protective equipment and training required to meet all applicable Federal and Provincial Safety legislation

 Ensure appropriate Purchasing requirements are secured and processes are followed

 Ensure Ministry approvals are in place and monitor the application of all said legislation

5.0 Transportation Services Responsibilities

Under the direction of the Site Manager or designate, Transportation Services will be responsible for the following with respect to road right-of-way debris management:

 Provision of equipment, labour, materials and facilities

 Provide clear access / egress for emergency vehicles to / from the emergency site including the provision of emergency repairs to damaged streets and bridges

 Determine debris haulage routes and ensure clear access for debris haulage

 Provide TDSR sites, as required 9

 Assist with the haulage of debris when required

 Assist Solid Waste Management Services with the haulage of debris. However, Transportation Services is not qualified to be involved with the transportation of dangerous goods (TDG)Identify roadway hazards and notify appropriate Emergency responders

 Secure technical/engineering assistance to assess the damage and impact to streets, bridges and Transportation Services facilities

 Assist with Debris Assessment (Building Debris, Roadway Debris, Fallen Trees, etc). However, Transportation Services is not trained in spills response or the identification of hazardous waste

 Secure Transportation Services contracted services, as required

6.0 Toronto Water Responsibilities:

Under the direction of the Site Manager or designate, Toronto Water will be responsible for the following with respect to debris management:

 Emergency restoration of water supplies and water treatment

 Ensure clear access for emergency vehicles

 Clear secondary roads as directed

 Haulage of debris

 Identify and monitor environmental hazards as they relate to Toronto Water responsibilities

 Cleanup of spills as per Spill Response/Large Fire Response Manual.

 Temporary repairs to protect public health, environment and watercourses

 Provide necessary assistance to emergency responders to support search and rescue and/or recovery efforts.

 Assist with Debris Assessment 10

7.0 Parks, Forestry & Recreation Responsibilities

Parks Branch Under the direction of the Site Manager or designate, Parks will assume operational control of divisional Parks construction resources and be responsible for the following with respect to debris management:

 Undertake emergency repairs to main park roads where access is essential and has been restricted or compromised

 Control access and egress to parks and recreation facilities to ensure public safety and enable debris management

 Ensure clear access for emergency vehicles on park roads

 Provide Temporary Debris Storage and reduction (TDSR) sites

 Identify environmental hazards and notify appropriate emergency responders

 Assist Toronto Water to undertake temporary repairs to protect public health, environment and watercourses

 Assist with Debris Assessment

 Provide necessary assistance to emergency responders to support search and rescue and/or recovery efforts.

Forestry Branch Under the direction of the Site Manager or designate, Forestry will be responsible for the following with respect to tree related debris management:

 Implementation of the forestry emergency response plan

 Provision of equipment and/or labour

 Assessing tree hazard risks in emergency areas and setting priorities

 Removing downed trees or branches

 Remove hangers or trees that are severely damaged 11

 Clear obstructed roadways and sidewalks within City Parks, to allow unrestricted access for emergency vehicles

 Clearing of hydro lines and other utility lines

 Assist in a coordinated response with Toronto Hydro

 Co-ordinating cross training for employees before re-assignment from their usual tasks; Providing personal protective equipment and training required to meet all applicable Federal and Provincial Safety legislation’s for forestry related work and use of equipment

 Assist in establishing additional forestry resources from private contractors and neighbouring municipalities

 Assist in preparing standard specifications for mobile tub-grinding operations and site requirements

 Identify environmental hazards and notify appropriate Emergency responders

 Assist Toronto Water to undertake temporary repairs to watercourses

 Assist with Debris Assessment

 Provide necessary assistance to Emergency responders to support search and rescue and/or recovery efforts.

8.0 Purchasing and Material Management Division (PMMD)

 Where emergency purchases are required, the PMMD will assist the Lead Division of the emergency by ensuring all resources required are secured as efficiently as possible.

 Assist in the process of securing appropriate vendors and/or service providers through non-competitive contracts or amendments to existing contracts, when and as required.

9.0 Strategic Communications Responsibilities

 Strategic Communications is responsible for communicating critical information before an impending incident (if applicable), during and after a major disaster or public emergency on 12

behalf of the Emergency Operations Centre (EOC) and City officials to 311 Toronto, City staff, Members of Council, community leaders, residents, businesses and the media. In the event of a major public emergency that requires a provincial and / or Federal response, Strategic Communications will coordinate City of Toronto communications with Provincial and Federal officials as appropriate.

10.0 Toronto Building Responsibilities

 In the event of an emergency incident involving buildings or designated structures, as referenced in the Ontario Building Code, Toronto Building will inspect, report and categorize the buildings as safe, needing repair or requiring demolition. As necessary, the Chief Building Official will initiate remedial action or cause remedial action to be initiated.

11.0 Private Contractors

 Private contractors will likely play a significant role in and during any disaster as City resources may soon be overwhelmed with their roles and responsibilities.

 Memorandum of Understanding(s) should be developed with private contractors.

 Audit of private contractor’s emergency plan to ensure their availability during any major event.

12.0 Office of Emergency Management

The role of the Office of Emergency Management (OEM) is to strengthen the City's ability to prepare, respond and recover from major emergencies. The OEM is responsible for coordinating preparedness, mitigation, response and recovery activities for any major emergency or disaster (manmade or natural) affecting the City of Toronto.

This is achieved through:

 Maintaining the City's Emergency Plan

 Acting as curator of this Solid Waste Debris Management Emergency Support Function

 Ensuring that this ESF complies with the City's Emergency Plan, and all other Emergency Support Functions (ESFs), Risk Specific Plans and other relevant City of Toronto, Provincial and Federal emergency management legislation

 Ensuring Emergency Operations Centre Readiness 13

 Supporting implementation of the City Incident Management System at both site and Emergency Operations Centre levels

Debris Management – Appendix B

Temporary Debris Storage and Reduction Sites (TDSR) Site Selection Standard Operating Procedures

When developing a list of potential Temporary Debris Storage and Reduction (TDSR) sites, a number of factors will impact the site selection process, including: 14

 Quantity of material  Type of material (trees, sand, gravel, building and construction materials, vehicles, personal property, general refuse or hazardous wastes)  Location of material  Size of area of dispersion  The magnitude, duration and intensity of the emergency

Sites must also have the following characteristics:

 Paved surfaces  Fenced and employ visual screening  Located in non-residential areas  Available ingress and egress routes  Meet Ministry of the Environment regulatory requirements

First Priority: Pre-determined TDSR sites

Second Priority: Public property within the damaged area (city works yards, transfer stations, Crown properties)

Last Priority: Private property 15

13.0 Revision History

Revision Name of Contributor Summary Of Changes Revision Date Number 1.0 Cindy Harrison (SWMS)  Updated as required July 2010

2.0 Wayne Banon (OEM)  Revised to New October 2013 Emergency Support Function (ESF) Template (Formerly Operational Support Function (OSF)) 3.0 Cindy Harrison (SWMS)  Revised as per Council November 2014 Dino Eleutre, P Kalia, W directive post Ice Storm Banon (Transportation) 2013 B Rosolak OEM 4.0 

5.0 

6.1 Boris Rosolak  Administrative Changes December 2014

6.2 Cindy Harrison  Cross referenced Debris January 2015 Boris Rosolak Mgt and Transportation Parveen Kalia ESF to ensure coordination Wayne Banon and effiencies Dino Eleuteri 6.4 PMMD and Toronto Water  Review and Sign off January 2015 6.5 Boris Rosolak  Boris realigned the Table of January 19 2015- Cindy Harrison Contents and included 01-19 Phase 1 and 2 in the Transportation Section as per Cindy's request