Canyon Creek Home Owners Association Board of Director S Agenda

Canyon Creek Home Owners Association Board of Directors Minutes

Date: August 23, 2016 Place: UTD Lone Star Conference Room, AD 2.410 Present: See attendance below Visitors: Dr. Calvin Jamison from UTD and Akshra from APO Services UTD

A. President (Jeremy Thomason) a. Welcome and Introduction of any visitors- Our visitor tonight was Akshra, chairperson from Alpha Phi Omega, APO. She reviewed the annual Trick or Treat can drive her organization is planning on Monday Oct. 31st. She has asked us to help them market the event and provide a central drop off location for homeowners to drop off their cans. We agreed to do both. She will work with Susan Kassen on this project. Kyla offered her office as a drop off location. b. Approval of June meeting minutes as follows; A motion was made by Kerry Gaines and seconded by Jay Dalehite c. Board composition - All directors will stay in place with these exceptions: - Debra Emmert is resigning as Secretary, Matt is resigning from the President Elect position & Warren Caldwell is leaving the Crime Watch position and assuming President Elect temporarily. d. Annual meeting date is Wednesday Oct 26nd 6:30pm at CCCClub e. UTD Update Presentation from Dr. Jamison Key points: a. 3100 Freshman checked in this week 26500 Students enrolled b. The Comet bus line is now being operated by Dart c. UTD Faculty and Staff are competing in the Corp. Olympics on campus d. 9 Comet Cruiser buses have been added to shuttle from parking lots e. Dr. Jamison promised to e-mail us a pass at the cafeteria to encourage us to enjoy the campus and one of many UTD cafeterias. f. He offered this meeting room anytime

B. Past President (Susan Kassen)

C. Finance Report (Richard Luttrell) a. Treasurer’s Report – Updated spread sheets were distributed b. Richard suggested a piece of art for Canyon Creek as one solution to our excess funds. Other ideas followed and Jeremy promised to set a date for a separate meeting to discuss ways to enrich our community with our excess funds.

D. Crime Watch Report (Warren Caldwell) a. Block Captain Progress – Thanks to Jay for getting Captains involved in the distribution of directories. Ideas for engaging the Quadrant Coordinators and getting them to register for National Night out were discussed. b. Warren is scheduled for the next Leadership Richardson Conference

E. Communications Report (Suzie Kuddes) a. Canyon Creek Magazine: Thank you to Jeremy, Kerry and other contributors. Richard’s article is in place for the next issue. b. Web site- continues to update monthly c. Mail Chimp- a Mail Chimp report was distributed showing the “OPEN RATE” at 48% well above industry average of 21% d. Suzie distributed a letter from Marcus Café. A proposal list of ideas to provide CC Homeowners some special treatment. A $10 off coupon was attached. Jeremy said it is important to keep an open mind about these partnerships and Sarah from Marcus was scheduled to attend our Sept. board meeting.

F. Membership/Flag Lease Report (Jay Dalehite) a. Jay presented a membership application and offered a free 1 year flag lease to Dr. Jamison who has moved to Canyon Creek area recently. b. Directory Distribution Update. Next year Jay plans to distribute through Quadrant Coordinators c. Curb Painting Update- one issue with a resident receiving a letter from the City claiming they needed to get the house number on the curb. Turns out the City had recently repaired the curb and forgot to replace the number. Jay to the rescue. d. Multiple Scout Units – still considering other painter options e. Flag Lease Update f. Membership Update – deadbeat outreach & welcome committee? G. Beautification Report (Kerry Gaines) a. The finished YOM yard sign was available for us to look at and all agreed that is was a very good sign. b. Sign Toppers – Kerry has the “go ahead” from Jeremy to order and install the needed sign toppers at each intersection that has a stop sign. c. Kerry is still working on Matching Grant projects. 1 grant will expire on Oct. 2017

H. Community Relations Report (Chip Pratt) a. DART Developments -A letter to the Dart Board was signed by all present Board members to encourage the Cotton Belt Rail Line progress. Chip will take it to a meeting tomorrow night. b. Palisades- A color diagram was distributed to show land use and traffic flow. The model homes should be breaking ground in the next month or so. c. 75 at Renner NE corner development- 2 color photographs were distributed to show traffic improvements and future Mitigation project as well. I. Events Report – Kyla Obert a. Creek II Creek Advance Festival Preparation- Kyla read us her list of plans for the festival. Susan agreed to help her contact at business owners. The date set is Sunday Oct. 23rd 3-6pm b. 4th of July Parade Recap- Kyla received lots of praise for this event

J. Adjourn – Next Meeting –September 19th – Canyon Creek Country Club – 7:00 p.m.

For 2016:

Board Members 1/1 2/08 3/21 4/18 5/16 6/23 8/23 9/19 10/26* 11/14 2016 Attendance 1 Kassen, Susan P P A P A P P Dalehite, Jay P P P P P P P Pratt, Chip P A P A P P P Obert, Kyla P A P P P P P Emmert, Debra P P P P P P A Fulgham, Matt A P P A P A A Caldwell, Warren P P P P P P P Luttrell, Richard P P P P P P P Thomason, Jeremy P P P P A P P Gaines, Kerry P P P A P P P Kuddes, Susan P P P P P P P P = Present A = Absent

*Annual Meeting will substitute for October meeting